INVITATION TO BID FITNESS EQUIPMENT FOR THE HAZELWOOD FIRE DEPARTMENT BID OPENING DATE: FRIDAY, OCTOBER 24, 2014 AT 10:00 A.M. The City of Hazelwood, Missouri is accepting sealed bids for the purchase of fitness equipment along with delivery and assembly in its entirety at Fire Station 1 and Fire Station 2. Specifications may be obtained at the Hazelwood Fire Department Station 2, 6800 Howdershell Road, Hazelwood, MO 63042. Monday through Friday, during normal business hours, 8:00 a.m. to 4:30 p.m. or at www.hazelwoodmo.org. If you retrieve your bid information from the website, please submit your information to Lisa Schwan, Admin Secretary, Hazelwood Fire Department, 6800 Howdershell Road, MO 63042 or lmschwan@hazelwoodmo.org All bids must be received by 10:00 a.m., Friday, October 24, 2014 by the Fire Chief, at which time they will be opened publicly.
CITY OF HAZELWOOD, MISSOURI BID REQUIREMENTS AND SPECIFICATIONS FOR FITNESS EQUIPMENT INCLUDED ARE: 1. CONDITIONS FOR BIDDING 2. SPECIFICATIONS 3. BID FORM 4. NON-COLLUSION AFFIDAVIT
CITY OF HAZELWOOD, MISSOURI CONDITIONS OF BIDDING 1. The City of Hazelwood will receive sealed bids at the office of the Hazelwood Fire Department Station 2, 6800 Howdershell Road, Hazelwood, MO 63042 until 10:00 a.m., Friday, October, 24, 2014 for the purchasing of fitness equipment to include deliver and assemble of the list in it entirety at Fire Station 1 and Fire Station 2. Bids will be opened at that time. 2. The bidder shall follow specification sheets as provided for items bid, or list exceptions. Bids will include delivery and assembly to Hazelwood Fire Department, Station 1, 6100 N. Lindbergh Blvd., Hazelwood, MO 63042 and Hazelwood Fire Department Station 2, 6800 Howdershell Road, Hazelwood, MO 63042, all bids shall be net delivered price (F.O.B. Hazelwood, MO) and exempt from excise and sales tax. Dealers are to furnish exemption certificates. 3. Each proposal shall be made on the attached bid form and must include the signature of the owner or authorized officer/s of organization submitting said bid and the complete mailing address of said organization. Any exceptions to these specifications must be noted and any supplementary or supportive materials may be attached. Equal as well as substitute bids will be considered. 4. Bids are to be submitted in a sealed opaque envelope, clearly marked Fire Department FITNESS EQUIPMENT. 5. Bid must include warranty on all parts and labor. 6. Non-collusion affidavit must be completed and notarized. 7. The City reserves the right to reject any or all bids and to waive informalities in bidding. 8. The specification must be returned with the bid proposal. Any all exceptions to the specifications outlined herein must be noted on this bid specification and thoroughly explained in the bid proposal. It will be the responsibility of the Fire Department to determine if a substitution to the specification is considered equal to. The bidder must provide with any exceptions, detailed specification so that the Fire Department can make the necessary comparisons to make a proper decision. Failure to do so may result in rejection of your bid for noncompliance. Exceptions must be noted on the spec sheet.
HAZELWOOD FIRE DEPARTMENT FITNESS EQUIPMENT SPECIFICATIONS Supply, deliver and assemble all equipment listed below in its entirety. Two (2) Ellipticals: Two (2) Treadmills: Two (2) Benches: Two (2) Weight Trees: Two (2) Power Rack: Commercial grade, self-generating power, 5 year parts warranty $ Commercial grade, 60"x22" running deck with Neoprene shock absorbers, 4 hp motor, and a 350lb weight limit $ 2" x 3" oval tubing with 7 adjustment positions including decline with built in wheels $ 25lbs, 6 storage posts, 1000lb weight capacity $ 3" x 3" 11 gauge steel, 20 vertical adjustments, oversized safety bars, high/low pulley, selecting weight option $ Two (2) Dumbells: Tri Grip handle, 55lbs to 90lbs sets $ Two (2) Bumper Weights: Approx 300lbs of total weight sets $ Two (2) Olympic Bars: Chrome olympic bar bell $ Eight (8) Cast Iron Kettlebells: 2 15 pounds 2 25 pounds 2 35 pounds 2 50 pounds $ Two (2) Yoga Matts: 5mm $ Two (2) Power Bands: 3 sets for variable resistance $ One (1) Rower Commercial grade with electronic monitor $ Rubber Flooring 14.5 ft by 15 ft with adhesive package -single layer non laminated surface $ Hydro Bag Heavy Punching Bag Water filled heavy bag, XL size $ TOTAL AMOUNT $
Any/all variances from the bid specifications must be explained here (attach additional information if needed):
BID FORM Chief Dave Radel Hazelwood Fire Department 6800 Howdershell Road Hazelwood, MO 63042 Sir: The undersigned hereby submits the following to furnish fitness equipment in accordance with the required specifications. The City is exempt from excise and sales tax. BID PROPOSAL: BID AMOUNT: It is understood that this bid must be received on or before 10:00 A.M., FRIDAY, OCTOBER 24, 2014 in order to be considered. Bids will be opened at that time. BID SUBMITTED BY: Name/Title: Company: Address: Telephone Number: Signature: Date:
CITY OF HAZELWOOD NON-COLLUSION AFFIDAVIT STATE OF MISSOURI ) ) SS County of St. Louis ) being first duly sworn on oath deposes and states: I. That in connection with this procurement: a. the prices in this bid have been arrived at independently, without consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor; b. the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any bidder or to any competitor; and c. no attempt has been made or will be made by the bidder to induce any other person or firm to submit or not submit a bid for the purpose of restricting competition. II. The undersigned further states: a. he is the person in the bidder s organization responsible within that organization for the decision as to the prices being bid herein and that he has not participated, and will not participate, in any action contrary to (I)(a) through (I)(c) above; or b. he is not the person on the bidder s organization responsible within that organization for the decision as to the prices being bid herein but that he has been authorized in writing to act as agent for the person responsible for such decision in certifying that such persons have not participated, and will not participate, in any action contrary to (I)(a) through (I)(c) above. III. It is expressly understood that the foregoing statements, representations, and promises are made as a condition to the right of the bidder to receive payment under any award made hereunder. FOR CORPORATIONS: (Corporate Seals) Name of Firm Please check: ( ) Corporation ( ) Partnership or ( ) Sole Proprietor ( ) Limited Liability Company ATTEST TO SEAL: Signature and Title of Bidder SUBSCRIBED AND SWORN TO before me this day of, 2014 Notary Public