DEMOLITION 535 Fraser Street Request for Quotations 201602 Quotations are invited for the demolition and removal of a house and site remediation located at 535 Fraser Street, Esquimalt. The Township of Esquimalt has undertaken sampling within the house to determine whether any environmental abatement is required prior to demolition. The successful bidder will be responsible for completing abatement works required and for arranging appropriate disposal of contaminated materials considering all environmental and regulatory requirements. Issue date: May 4, 2016 Closing date and time: Quotations must be received before 2:00 pm Pacific standard time on May 24, 2016. Closing Location: The Township of Esquimalt 1151 Esquimalt Road. Victoria, BC V9A 3N6 Rick.daykin@esquimalt.ca Attention; Rick Daykin, Manager Parks & Facilities Date and location of Site Visit: A site visit will take place on May 13, 2016 at 10:30 am at 535 Fraser Street, Esquimalt. Attendance is not mandatory, however, this is the only opportunity to view areas not accessible to the public. Interested parties are strongly advised to attend this site visit. Contact person: All enquiries related to this Request for Quotations are to be directed, in writing, to the following person. Information obtained from any other source is not official and should not be relied upon: Rick Daykin, Manager Parks & Facilities Email: rick.daykin@esquimalt.ca 250 412 8508 From time to time our spam filters block legitimate email. The Township cannot accept responsibility for delivery/receipt of email so please follow up if you do not receive a response.
REQUIREMENTS INSURANCE The Company shall obtain, and maintain at all times, insurance in the following manner and amounts: a) Comprehensive general liability providing coverage for a minimum of $5,000,000 per occurrence, against liability for bodily injury or death and/or damage to property on an all?risk basis. The Township of Esquimalt shall be listed as an Additional Insured under this Policy; b) Motor vehicle insurance for public liability providing for a minimum of $2,000,000 covering use or operation of all motor vehicles and trailers owned, leased, hired or controlled by the Company and used or operated in the performance of the contract; If the Contractor hires a sub?contractor to perform any work related to the Services, the Contractor shall, in turn, cause such sub?contractor to obtain Commercial General Liability insurance on the same terms as outlined above. Such insurance shall name the Township as an additional insured and shall include coverage for all operations required for the Contractor s work under this Agreement, including, but not limited to, excavation, blasting, shoring, underpinning and pile driving. COMPLIANCE WITH LAWS AND RESOLUTION OF DISPUTES The Contractor shall comply with all applicable federal, provincial, municipal and regulatory laws, statutes, regulations, or bylaws. This Agreement and all disputes arising out of or in connection with this Agreement or in respect of any defined legal relationship associated with it or derived from it shall be governed by the laws of the Province of British Columbia. ESQUIMALT BUSINESS LICENSE The Contractor shall conform to the Township of Esquimalt License Bylaw and, where required under the Bylaw, obtain and maintain a valid Esquimalt business license throughout the duration of the work. WORKERS COMPENSATION BOARD The Contractor shall be deemed to be the Prime Contractor within the meaning of the Part 3 Division 3, Section 118 (1) of the Workers Compensation Act [RSBC 1996] Chapter 492. The Contractor shall have a written safety program in place that meets the requirements of Part 3 of the Workers Compensation Act and Part 3 of the WCB OHS Regulation. 2
The Contractor s attention is drawn to Part 20 of the WCB OHS Regulation. Prior to commencing construction work, the Contractor shall furnish the Workers Compensation Board with the written notice of project as required by the above?mentioned regulations with a copy to the Township. The notice shall state that the Contractor is the Prime Contractor. The Contractor shall ensure that all Workers Compensation Board safety rules and regulations are observed during the performance of this contract, not only by the Contractor but also by all sub?contractors, workers, material suppliers and others engaged in performance of this contract. In addition, the Contractor is to complete a copy of the Form 30M33, issued by the Workers Compensation Board relating to the operation of equipment or work being done in proximity to overhead power lines. Photocopies of the notice and the completed 30M33 form are to be delivered to the Township. The Contractor shall indemnify the Township and hold the Township harmless from all manner of claims, demands, costs, losses, penalties and proceedings arising out of or in any way related to unpaid Workers Compensation Board assessments owing from any person employed on the work by the Contractor, by its sub?contractors or by any other person doing or contracting to do all or any part of the work of this contract or arising out of or in any way related to a failure to observe safety rules, regulation and practices of the Workers Compensation Board, including any penalties levied by the Workers Compensation Board. 3
Request for Quotation Form Legal name of Business: Address: City: Postal code: Telephone: Fax: Email: Contact Name: GST No: WCB Reg. No: Amendments/ Addenda re d: Fee The all?inclusive firm fee including all labour, materials, equipment and disbursements required to perform the work as described, including all taxes except GST, is: Hazardous materials abatement, required permits, disconnection and capping of all services and utilities, construction fencing, removal and disposal of the House and fencing, remediation of site. $ Completion Timeline and Fire Department Use The Fire Department will utilize this house for a series of training exercises and as a result there could be damage to walls prior to execution of a contract. The demolition of the house and the removal and disposal of the associated material must be completed with 15 days following the contract execution. Please confirm your ability to complete the project within this timeline. Yes No SubContractors List the name of the companies you will be using for sub contractors as part of this project, as well as their contact information and years of experience. Company Name Contact name and telephone number Work to be Subcontracted #of Years Experience 4
References Provide 3 references (company name, telephone # and description of project.) The bidder agrees that the Township of Esquimalt may contact these or any other organization(s) it deems relevant and may also take its own experience into consideration in evaluating the tender. Organization, contact name, contact telephone number Brief description of work performed and date Name Title Signature Signature of Witness or Corporate Seal Date 5
Specifications 1. General Specifications for Demolition To provide all materials, labour, and equipment to deconstruct and demolish the building and fencing specified in the scope of work, including removal and legal disposal of all materials, in accordance with the Municipal Master Specifications and the following: 1.1 Install construction fencing around the entire site. Demolish the building, asphalt, some bushes, fencing, and other outdoor wooden structures and remove all materials in accordance with the National Building Code and the CSA Standard S350?M1980 Code of Practice for Safety in Demolition of Structures and all applicable laws, codes, bylaws and regulations. The vacant lot immediately North of the site can be utilized for access and storage of equipment and bins. 1.2 Site restoration: Site must be restored to as good or better on level ground. 1.3 The Contractor shall provide erosion and sediment control as required to ensure no discharge into watercourses of materials or sediment. 1.4 The Contractor shall conduct his operations so as to cause the minimum obstruction and inconvenience to traffic and to people in the park. No greater quantity of work shall be undertaken at any one time than can be properly conducted with due regard for the right and interest of the public as may be determined by the Township of Esquimalt. 1.5 The Contractor must comply with all Work Safe BC rules and regulations. 1.6 The Contractor shall keep the work under his personal control. The Contractor shall not, without the consent, in writing, of the Township of Esquimalt, assign or transfer this contract, or any sum or sums, or any part thereof, due or to become due to the Contractor under this contract. 1.7 The Contractor shall not begin demolition or removal of salvage without prior written consent of the Township of Esquimalt. Approval shall not be granted until receipt of all required documents and permits have been obtained by the Contractor. 1.8 Drawings or descriptions, verbal or otherwise of existing structures or their locations that are given to the Contractor are intended only as an aid to this location of these structures and are not guaranteed to be accurate, and must be verified by the Contractor prior to proceeding. 1.9 Remove and disposal of all contaminated and hazardous materials such as but not limited to: asbestos, paint, Freon, P.C.B s, etc. shall be in accordance with all levels of Government rules and regulations. 2. General Requirements for Hazardous Material Removal 2.1 This scope of work includes the removal of asbestos containing, contaminated, and hazardous materials and demolition and deconstruction of buildings within Esquimalt. 2.2 Asbestos removal for this project will be conducted under appropriate work conditions as defined by Work Safe BC and the Ministry of Environment. 6
2.3 All buildings are to be deconstructed or demolished in accordance with specifications and the scope of work, following the removal of all hazardous materials. 2.4 The areas identified as asbestos containing are listed in the Hazardous Materials Report. 2.6 All quantities in this specification are approximate, and it is the responsibility of the Contractor to verify actual amounts. Any discrepancies greater than 10% of the specified amount are to be brought to the Township of Esquimalt s attention prior to the submission of tenders. Any discrepancies identified after the close of the Invitation to Tender will not be considered. 2.7 All services to the property will be disconnected and capped by the Contractor 2.8 The Contractor will be responsible to supply all power and water during the demolition. 3. Asbestos Abatement 3.1 The removal of all known asbestos containing materials must be performed by competent persons trained, knowledgeable and qualified in the handling and disposal of asbestos materials. 3.2 Any worker deemed by the Township of Esquimalt to be inadequately trained to perform these duties will be removed from the project. The Contractor will provide the necessary documentation to demonstrate that the site superintendent has attended Work Safe BC recognized asbestos training courses. 3.3 Any platforms used to access the asbestos materials will be constructed in accordance with OH&S regulations. 3.4 All necessary documentation will be the responsibility of the Contractor. 3.5 The health and safety of all employees and subcontractors is the sole responsibility of the Contractor. 3.6 All work is to be carried out between the hours of 7:00 am and 7:00 pm Monday to Friday unless otherwise directed by the Township of Esquimalt. 3.7 The Contractor shall provide all necessary labour, materials, insurance, permits and equipment necessary to carry out the work in accordance with all applicable regulations. 3.8 All electrical connections necessary to the Owner s supply system will be the responsibility of the Contractor. 3.9 If required, air monitoring and inspection of all areas of work prior to completion will be completed by the Contractor. 4. Disposal Requirements 4.1 All material shall be removed from the work area and shall not be left on the work site following completion of the demolition. Waste material shall be transported to an approved landfill for disposal. The Contractor shall obtain all necessary permits prior to commencing work. 4.2 Disposal of all asbestos waste will be conducted in accordance with the Ministry of Environment and all WorkSafe BC regulations pertaining to hazardous waste. 4.3 In the event of accidental release of asbestos debris during transportation the Contractor shall be fully responsible for all costs associated with the clean?up. 4.4 The Contractor shall supply waste receptors clearly marked as being asbestos containing which shall be stored on site in a locked bin until such time as the bin is full and ready for transportation by the Contractor. 7
5. Management Service Air Monitoring 5.1 If required, all air monitoring will be the responsibility of the Contractor. 5.2 All barriers will remain in place until air clearance (if required) has been confirmed. Once the clearance is confirmed, the Contractor shall remove all barriers and signs. 6. Project Management 6.1 The Contractor shall work under the direction of the Township of Esquimalt for all matters and demolition issues not related to hazardous materials. 6.2 The Contractor shall coordinate all work scheduling with the Township of Esquimalt. 6.3 Inspections not related to hazardous materials will be conducted by the Township of Esquimalt. 6.4 The Township of Esquimalt shall have full access to all documentation. 6.5 No unscheduled work shall be undertaken without the expressed permission of the Township of Esquimalt. 6.6 Results of hazardous materials sampling are included in the Environmental Report. 6.7 While not mandatory, the Township of Esquimalt would prefer bidders submit a copy of their intended work procedures and schedule for review with their quotation. 6.8 Should conflict arise between Federal, Provincial, or the Corporation s requirements, in the general the most stringent ruling will apply. 7. Road Closures and Traffic Control 7.1 If required, the Contractor shall provide all flag people, cones, barricades, lights, signs, etc., required to maintain safe and adequate traffic flow at the work site. Every effort shall be made to maintain a movement of traffic at all times, with minimum delay at all times, and provision shall all times be made for emergency vehicles. 7.2 All traffic control signs and barricades must be at least to the standard as given in the latest edition of the Traffic Control Manual for Work on Roadways published by the BC Ministry of Transportation. If requested by the Township of Esquimalt construction advisory signs, to the Township of Esquimalt requirements, shall be posted at each end of the construction site. 7.3 Should a lane closure become necessary, a traffic management plan of the proposed signing to be used, shall be approved by the Township of Esquimalt before the detour is put into effect. Road closures will not be allowed. 7.4 The Contractor shall be fully responsible to ensure debris does not interfere with vehicle or pedestrian thoroughfares, as the case may be. 8
TOWNSHIP Of ESQUIMALT CONTRACTOR COORDINATION JOB SITE HAZARD IDENTIFICATION - PRIME CONTRACTOR APPOINTED Date: Contractor: Contractor Representative (Print Name) Township of Esquimalt Representative (Print Name) Contractor Safety Representative (Print Name) Project Description: Phone: Phone: Phone: Address/Area of Project: Date Start End Type of Project O Prime Contractor Appointed - Single Employer Workplace O Prime Contractor Appointed - Multiple Employer Name of Person Designated to Supervise Workers: Checklist of Known Hazards: Hazard Status Comments Asbestos/Lead Bio-Hazardous Materials Chemicals Confined Spaces Danger Trees De-Energization / Lock-out Excavations Falling Materials Fire Hazards Overhead Power Lines Personal Property Public Property Toxic Process Gases Underground Utilities Location Traffic Control Working Alone or in Isolation Working at Heights over 3 m 9
Other Items Identified Specific Recommendations/Special Precautions Is any additional information or notes attached? If so please describe. This form is only intended to notify the Contractor of the hazards that the Township of Esquimalt is aware of at this site. This form is not intended to instruct the Contractor in how to control or eliminate the known hazards identified above. The Contractor on site is still responsible for performing a detailed Hazard Identification and Hazard Assessment for the site as per the requirements of WorkSafeBC (WSBC) regulations. The Contractor shall at all times comply with all applicable Acts, Regulations, Standards and By-laws. All safety related Incidents/Accidents required to be reported to WorkSafeBC need to be reported to the Contract Administrator immediately. Contract Administrator Name (print) Contract Administrator Signature Contractor Acknowledgement of Receipt of This Form Contractor Representative Name (print) Contractor Representative Signature 10
TOWNSHIP OF ESQUIMALT CONTRACTOR COORDINATION CONFIRMATION OF CONTRACTOR RESPONSIBILITIES This form must be completed and signed before work begins Date Project Description: Tender Ref #: Please select one of the following and complete the relevant section(s) of this form O Type A - Prime Contractor Single Employer Workplace O Type B - Prime Contractor - Multiple Employer Workplace/Includes Sub-Contractors O Type C - No Prime Contractor Appointed - Municipal Qualified Coordinator Contractor Contractor Representative Job Title Person Designated Responsible for Coordination of Safety: Contact #: Township of Esquimalt Representative: Job Title Contact # Type A and B - Prime Contractor Appointed - The Contractor Acknowledges the appointment as Prime Contractor Attends necessary pre-construction safety meetings (documented) Determines the boundaries of the workplace, and ensure that only workers of one employer perform duties with-in those boundaries (Type A only) Is responsible for identifying and complying with any and all applicable Acts, Regulations, Standards and By-laws. The Contractor shall also understand that the WSBC OH&S Regulation and/or any other applicable Acts or Standards shall be adhered to at all times and supersede any direction from the City and it representatives. Shall immediately notify The Township of Esquimalt of any conflict between directions given to them and any applicable Acts, Regulations or Standards and Bylaws. Accepts that written documentation (e.g. notes, records, inspections, meetings etc.) on all health and safety issues must be made available upon request to the Township of Esquimalt. Has (or will before work starts) received a completed Job Site Hazard Identification Form from a representative of the Township of Esquimalt. Will conduct an inspection of the worksite to identify any hazards before starting any work on site. n/a 11
Shall communicate all known hazards to any person who may be affected and ensure that appropriate measures are taken to effectively control or eliminate all hazards Must ensure that all workers on site are suitably trained, orientated and competent to perform the duties for which they are assigned. Must submit a Notice of Project to WorkSafeBC (WSBC )and submit a copy to the Township of Esquimalt as required Shall report any and all injuries or incident required by regulation to WorkSafeBC. The Contractor shall also report these incidents to the Township of Esquimalt Contract Administrator. The Contractor must be on the Township of Esquimalt approved Contractor list and will submit a copy of their formal Occupational Health and Safety program and site specific safe work procedures where required. The Contractor has provided a current "WSBC Clearance Letter" stating that their account with WorkSafeBC is in good standing The Contractor has appointed a qualified coordinator responsible for project safety and provided the Township of Esquimalt with their name and contact information in writing Type B Only The Prime Contractor has identified and provided to the Township of Esquimalt the names of all other employers and or sub-contractors working on the project The Prime Contractor has or will notify all sub-contractors of all know and foreseeable hazards The Prime Contractor will meet all obligations under the WorkSafeBC Act and Regulations for coordinating a multiple employer workplace. The Prime Contractor shall be responsible for regular inspections and ensuring that all sub Contractors and their employees comply with any and all applicable Acts, Regulations Standards and By-laws Notes/Follow-up: Contractor Representative Name (print) Contractor Representative Signature Township of Esquimalt Representative Name (print) Township of Esquimalt Representative Signature 12
Certification of Insurance This does not have to be returned with the tender. It will be completed by the successful bidder. CERTIFICATION OF INSURANCE The certificate is issued to: The Township of Esquimalt 1151 Esquimalt Road Esquimalt, BC V9A 3N6 Insured: Name: Address: Broker: Name: Address: Location and nature of operation or contract to which the Certificate applies: Type of Insurance Section 1 Comprehensive General Liability &/or Umbrella Liability including: Broad Form Products/Completed Operations; Sudden & Accidental Pollution; Blanket contractual; Personal Injury; Contingent Employer s Liability; Broad Form Property Damage; Non?Owned Automobile; Cross Liability Clause. Section 2 Automobile Liability Company & Policy Number If vehicles are insured by ICBC provide the ICBC form APV?47 Policy Date Effective Expiry Limits of Liability/Amounts Bodily Injury, Property Damage and additional coverages as required; $ Primary $ Excess $ Umbrella $ Aggregate $ Deductible Minimum Liability required; $5,000,000 Bodily injury and Property Damage $ Limit Minimum Liability required $2,000,000 Inclusive 13
It is understood and agreed that the policy/policies noted above shall contain amendments to reflect the following: 1. Any deductible or Reimbursement Clause contained in the policy shall not apply to the Township of Esquimalt and shall be the sole responsibility of the insured named above. 2. The Township of Esquimalt is named as an Additional Insured. 3. 30 day s prior written notice of material change and/or cancellation will be given to the Township of Esquimalt 4. Contractor s Equipment Insurance shall be endorsed waiving all rights of subrogation against the Township of Esquimalt. 5. Section 1 shall be endorsed to include insurance for demolition; blasting; pile driving; caisson work; removal or weakening of support for building, land or property; and any other work below ground level, if such work is required in the contract. I hereby certify that the Insured s Insurance Program meets or exceeds all of the requirements above. Name (Print) Authorized Signature & Broker Stamp Date 14