Marketing & Business Development Conference Vendor Fair Information/Schedule & Contract Make plans to attend Cornerstone s Marketing & Business Development Annual Vendor Fair to be presented in Houston, Texas, October 25, 2017! This is your chance to network with over 100 credit union marketing and business development professionals from all over the Cornerstone region who make decisions concerning marketing, printing, promotional products, and community relations. Space is limited to 20 tables so sign up today! First come, first serve! VENDOR FAIR INFORMATION Conference: Cornerstone Marketing & Business Development Conference Date: Wednesday, October 25, 2017 Time: 10:30 a.m. 6:00 p.m. (This timeframe allows you time to take your customers out to dinner) Place: Hilton Houston NASA Clear Lake, Houston, TX VENDOR FAIR SCHEDULE Wednesday, October 25, 2017 10:30 11:30 a.m. Set Up and Registration 12:15 12:50 p.m. Networking Lunch with attendees 1:00 1:30 p.m. Vendor Fair Opens 2:30 2:45 p.m. Networking Break in Vendor Fair 4:30 6:00 p.m. Vendor Fair & Welcome Reception 6:00 6:30 p.m. Dismantling SPACE ASSIGNMENTS AND DEADLINES All spaces are assigned on a first-come, first-served basis in the order in which Vendor Fair Space Application with payment is received. Application and payment must be received no later than Friday, September 15, 2017. SPACE RATES AND PAYMENTS Table & Conference Prices Price per standard exhibit space (tabletop exhibit) - $700 Full Conference fee - $599 per person Pinnacle Awards Dinner & Party - $75 per person (dinner is Thursday, October 26, 2017) *Note: Must be exhibitor or contributing sponsor to attend full conference. 1
Table Fee Includes 1. One 6 skirted table with (2) two chairs. 2. Up to two people per exhibit space (additional persons may register $75/person just for vendor fair). 3. Exhibitor listing and description of your services in Conference Program Book given to all attendees upon registration and Event App. 4. Pre-conference registration roster for promotional mailings three weeks prior to Vendor Fair. Restrictions Maximum 2 persons per space; additional registrants to vendor fair $75/per person Exhibitors are NOT allowed to attend conference activities, educational sessions, meal functions (with exception of meal functions taking place during the vendor fair), etc. Exhibitors may attend all conference related events by becoming a sponsor for specific items or events, or by paying the full conference fee of $599 per person. Please indicate if you would like to register for the full conference (see registration form) No restrictions on giveaways Exhibit set up is limited to table top displays only no exceptions CONFERENCE LOCATION Hilton Houston NASA Clear Lake 3000 NASA Parkway Houston, TX 77058 281-333-9300 Room Rates & Reservations $134 single/double Room Rate Deadline: Book Your Room Online When calling to make a reservation, please use the group code COR to get the special room rate. Conference participants are responsible for their own hotel reservations. Be sure to identify yourself or the conference registrant as a member of the Cornerstone Credit Union League group to receive the special conference rate. Sleeping room rates cannot be guaranteed after September 26, 2017. CONFERENCE ATTIRE The dress for the Vendor Fair and Conference is business casual. SHIPPING INFORMATION Exhibitor is responsible for own shipping arrangements. Shipment should be sent to: Vendor First and Last Name C/O Erin Grimes, Cornerstone Conference Vendor Fair, 10-25-17 Hilton Houston NASA Clear Lake 3000 NASA Parkway Houston, TX 77058 281-333-9300 2
CONTACT/QUESTIONS? If you have any questions concerning the Vendor Fair or Sponsor Opportunities, please contact: Brandon Walker, Exhibits Manager 800.442.5762, ext. 6426 or 469.385.6426 or email bwalker@cornerstoneleague.coop SPONSOR OPPORTUNITIES Want to gain even more exposure for your company and obtain the advantage over your competitor? Sponsorship opportunities are available to provide additional recognition. Stand out among your competitors by sponsoring one or more events/items at the Cornerstone Marketing & Business Development Conference. Contributing sponsorships are sold on a first-request, first-paid basis. Keynote Sessions: Opening Speaker Wednesday 1 opportunity at $2,500 session. General Session Speaker 3 opportunities at $2,500 session. Closing Speaker Friday - SOLD 1 opportunity at $2,500 session. Breakout Sessions: 10 opportunities at $1,500 Signage in central area, verbal recognition at sponsored event, 1 Pinnacle Awards Dinner ticket, 1 conference registration, badge indicating sponsorship recognition, and introduction of your company s representative at session. Pre-Conference Networking Social Tuesday SOLD 1 opportunity at $2,500 Welcome Reception Wednesday: 1 opportunity at $2,500 Luncheons: 2 opportunities at $2,500 Continental Breakfasts: 2 opportunities at $1,500 3
Signage in central area, verbal recognition at sponsored event, 1 Pinnacle Awards Dinner ticket, 1 conference registration, badge indicating sponsorship recognition, and introduction of your company s representative at Full Breakfast Buffet Thursday: 1 opportunity at $2,500 Refreshment Breaks: 5 opportunities at $1,000 Signage in central area, verbal recognition at sponsored event, 1 conference registration, and badge indicating sponsorship recognition. Pad Folios: 1 opportunity at $3,000 Company logo on item, included in sponsor signage, verbal recognition at sponsored event, 1 Pinnacle Awards Dinner ticket, 1 conference registration, and badge indicating sponsorship recognition. Pens: 1 opportunity at $2,000 Company logo on item, included in sponsor signage, verbal recognition at sponsored event, 1 Pinnacle Awards Dinner ticket, 1 conference registration, and badge indicating sponsorship recognition. Tote Inserts: Unlimited opportunities at $500 Included in sponsor signage, verbal recognition at sponsored even. (Sponsor assumes all printing expenses. Sponsor to provide 200 copies of printed insert to Cornerstone by October 7, 2017) 4
Cornerstone Marketing & Business Development Conference Vendor Fair/Sponsor Application & Contract Company Name: Address: City: State: Zip: Direct Future Correspondence: Phone: Email address: Company Website: Mobile App Admin (Onsite booth rep): Name: Email Address: Check one: Vendor Fair & Sponsor Vendor Fair Only Sponsor Only PRODUCT AND SERVICES DESCRIPTION (Please email to Brandon Walker at bwalker@cornerstoneleague.coop or type below. We reserve the right to edit for style and space. Please limit description to 50 words.) 1 st Choice: 2 nd Choice: Sponsor Opportunities (cannot be guaranteed) SPACE CONFIRMATION Mail your payment, along with the Application and Contract form to: Brandon Walker, Exhibits Manager Cornerstone Credit Union League 6801 Parkwood Blvd., Ste 300 Plano, TX 75024-7198 Must receive payment no later than Friday, September 29, 2017. Payment still due after Friday, September 29, 2017 must be paid by phone with MasterCard or Visa. 5
CANCELLATIONS A $100 deduction is made on cancellations received in writing prior to September 29, 2017. No refunds will be made after this date. TERMS AND REGULATIONS The vendor named below agrees to observe all of the Cornerstone Credit Union League Terms and Regulations which are hereto and incorporated herein and which shall be considered to be a part of this contract as fully as if set forth herein. VENDOR ACCEPTANCE Yes, we would like a table at the Vendor Fair for $700 Please add additional registrants at $75 each Please add Pinnacle Awards Dinner & Party tickets - $75 per person (Thursday) We hereby contract for exhibit space at the Cornerstone Marketing & Business Development Conference Vendor Fair on Wednesday, October 25, 2017. The undersigned organization, acting through its duly authorized representative, subscribes and agrees to all provisions in this Exhibit Space Application and Contract, and to all of the incorporated Cornerstone Credit Union League s Terms and Regulations. Yes, I (we) would like to attend the entire conference. Full conference fee is $599 per person. *Note: Must be exhibitor or contributing sponsor to attend full conference. Please register the following for the Vendor Fair and/or Conference (if applicable): (1) Name (for badge, please print): Title/City & State: Email: Attending conference? Yes No (2) Name (for badge, please print): Title/City & State: Email: Attending conference? Yes No Enclosed is a check/share draft for $ METHOD OF PAYMENT Credit Card: please email Brandon Walker @ bwalker@cornerstoneleague.coop for the credit card form or call @ 469.385.6426. Accepted by Vendor: Company Name: Name: Signature: Accepted by Cornerstone Credit Union League: Name: Signature: Title: Title: Date: Date: 6
Cornerstone Marketing & Business Development Conference Vendor Fair The following Terms and Regulations, as well as all rules, regulations and other requirements of the Hilton Houston NASA Clear Lake (hereinafter called Hotel) are hereby incorporated into and made a part of the Exhibit Space Application and Contract for table space at the Cornerstone Marketing & Business Development Conference Vendor Fair to be held by the Cornerstone Credit Union League (hereinafter called Cornerstone) on Wednesday, October 25, 2017. 1. Payment of the full balance of the exhibit fees from Exhibitors is due by Friday, September 15, 2017. Assignment of the spaces are made on a first-paid first-served basis among those Exhibitors which deliver to Cornerstone the completed and signed Exhibit Space Application & Contract, and full payment of all exhibit fees. Set up date is Wednesday, October 25, 2017. 2. Exhibitor understands and agrees that the exhibit fee for a 6 skirted table is $700.00. Cancellations will be accepted in writing. $100 deduction per space will be made on cancellations received in writing prior to September 29, 2017. No refunds will be made after September 29, 2017. Failure of Exhibitor to occupy its space by 11:30 a.m. on Wednesday, October 25, 2017 shall be deemed a cancellation by Exhibitor. The exhibit fee will be retained by Cornerstone as liquidated damages, and Exhibitor acknowledges and agrees that amount to be a reasonable estimate of the damages that would be incurred by Cornerstone because of any such cancellation. In the event of any cancellation by either party hereto, CORNERSTONE shall not be responsible for having included Exhibitor in any catalogs, brochures, or other materials. 3. Exhibitor also understands and agrees that all of its exhibits must conform to the size of the space and must not be of such nature or arrangement as to obstruct the view of or interfere with the exhibits and/or programs of others in the hotel. The aisles and other spaces in the Hotel leased to Exhibitors shall be under the total control of CORNERSTONE. All displays, distribution of literature, or any other type of activity shall be contained or conducted only inside the leased booth space. Standing in aisles or in front of exhibit booths of other Exhibitors to attract persons to a particular booth or for advertising purposes is strictly prohibited. All sound and other noises must be kept at sufficiently low levels so as not to disturb other Exhibitors. Public address systems, radio broadcasts, and other devices used to attract attention by sound are prohibited. Exhibitor shall be responsible for securing any and all necessary licenses or consents for any performances, displays, or other uses of copyrighted works or patented inventions and the use of any name, likeness, signature, voice, or other impression, or other intellectual property owned or claimed by any third party, which may be used, directly or indirectly, by Exhibitor or on its behalf. Any royalties payable to a copyright owner, or to ASCAP or BMI on such owner s behalf, which are payable by reason of exhibitor s action or use of copyrighted works will be the sole responsibility of and payable by Exhibitor. Exhibitor agrees to, and hereby does, indemnify, defend, and hold CORNERSTONE harmless from and against any claim of liability in any incident or resulting loss, cost, penalty, or damage, including court costs and attorney s fees, for failure to obtain such licenses or consents, or for infringements or other violations of the intellectual property rights, rights of privacy, publicity rights, or any other related rights of any third party, whether enforced by that third party or its representative. The CORNERSTONE Exhibits Manager reserves the right to turn off the electricity supply of any Exhibitor who violates any rule. Exhibitor agrees that all exhibits, activities, printed materials/literature and giveaway items are subject to approval of the CORNERSTONE Exhibits Manager, and any of such which in design, operation or concept are not approved by the CORNERSTONE Exhibits Manager will be prohibited. Likewise, the conduct of those persons representing Exhibitor is subject to the same conditions. Exhibits and activities are subject to inspection and prohibition by the CORNERSTONE Exhibits Manager at any time from the beginning of setup through the duration of the show. Distribution of exhibit materials/literature or giveaway items is permissible provided it does not in any way imply endorsement of Exhibitor s product/service by CORNERSTONE or any of its affiliates. Should there be any questions regarding anything in this paragraph, final judgment will be made at the discretion of and by the CORNERSTONE Exhibits Manager whose decision will be final and binding on Exhibitor. Further, it is agreed that the CORNERSTONE Exhibits Manager has the exclusive right to interpret all terms, regulations, and conditions and make final decisions on all points not covered therein. 4. Exhibitor agrees to comply with the installation and dismantling schedules provided in the Exhibit Information/Schedule Sheet. Installing or dismantling an exhibit at any other time without the prior written consent of the CORNERSTONE Exhibits Manager is expressly prohibited. In the event Exhibitor fails to remove an exhibit by the time specified in the Fact Sheet, then the CORNERSTONE Exhibits Manager shall have the right to remove and store such exhibit in a warehouse. Exhibitor shall have 30 days in which to reclaim the exhibit by reimbursing CORNERSTONE for all removal and storage expenses. Failure to take such action within the 30-day period shall constitute an abandonment of the exhibit, and CORNERSTONE shall be authorized to make disposition of the exhibit at its discretion. CORNERSTONE shall be authorized to sell such exhibit using any manner or method of sales and apply the receipts thereof to reimbursement of the removal and storage expenses. Exhibitor shall be liable to CORNERSTONE for any deficiency thereof. 5. By exhibiting at the hotel, Exhibitor expressly waives all claims of any kind against CORNERSTONE, any of its affiliates, its members, the Hotel, and all of their respective employees for personal injury, bodily injury, property loss or damage, or any other loss from any cause arising out of the use by the Exhibitor of its exhibit space or any activities of any person in connection 7
therewith. Exhibitor hereby assumes all risks relating to such persons and property, and agrees to, and hereby does, indemnify and hold CORNERSTONE, its affiliates, its members, the Hotel and all of their respective employees harmless from any such claims and from any and all claims made by third persons or entities, by Exhibitor s agents and employees and by all other persons and entities arising out of the use by Exhibitor of its exhibit space, any activities or any person in connection therewith, persons visiting Exhibitor s space, and all acts and omissions of Exhibitors, its agents and employees even if due to the negligence of CORNERSTONE or any of its affiliates or members, or their agents, members, employees, or guests. Exhibitor agrees to indemnify CORNERSTONE for any damage caused to any hotel or convention center property as a result of drayage related to your exhibit, whether caused by you, your agents, employees, contractors, or agents. 6. Exhibitor shall provide, at its own expense, comprehensive general insurance protection against any liability or claim on account of bodily injury or property damage occurring in or about the exhibit area during or incident to the use thereof by the exhibitor. Exhibitor shall provide CORNERSTONE with a certificate of insurance issued by an insurance company licensed in the state of Texas providing comprehensive general liability insurance, including personal injury liability, with limits of liability for bodily injury and property damage if asked for such certificate. Such certificate shall show CORNERSTONE as an additional named insured. ANY FAILURE BY CORNERSTONE OR THE EXHIBITS MANAGER TO DEMAND OR OBTAIN SUCH CERTIFICATE OF INSURANCE SHALL NOT ACT AS A WAIVER OF THIS PROVISION. 7. Exhibitor is responsible for any damage to CORNERSTONE property or the Hotel property caused by Exhibitor, its employees, representatives or agents, and shall immediately reimburse CORNERSTONE for any costs or expenses incurred by CORNERSTONE as a result of or arising out of such damage. No signs, other articles or attachments may be affixed or otherwise attached to walls, doors or floors. No explosive or combustible materials are to be displayed, and all construction shall be substantial, fixed in position for the duration of the show, and constructed of fire-retardant materials. All construction and activities of Exhibitor shall be in accordance with all construction requirements of the Hotel and CORNERSTONE, and all fire and safety regulations of local authorities and the Hotel. Exhibitor shall be responsible for compliance with the Americans with Disabilities Act with regard to any presentations and services available at its booth, not including aisle access. 8. Exhibitor agrees that its display space is to be used solely for the company whose name appears on this contract, and said Exhibitor will not sublet or assign any portion of space nor allow individuals representing any other company to use or to be present in said exhibit booth for any purpose without the written consent of the CORNERSTONE Exhibits Manager. 9. Exhibitor agrees that mere receipt by Exhibitor of the CORNERSTONE Marketing & Business Development Conference Vendor Fair advertising materials or this terms and regulations is not an offer or invitation on the part of CORNERSTONE for that particular person or entity to exhibit at the CORNERSTONE Marketing & Business Development Conference Vendor Fair, nor does any potential Exhibitor have the right to exhibit at the CORNERSTONE Marketing & Business Development Conference Vendor Fair unless and until the Exhibit Space Application & Contract is accepted and executed by the CORNERSTONE Exhibits Manager, and a confirmation thereof returned to Exhibitor. Exhibitor understands that any show location that is designated in writing or in any other manner is subject to rearrangement within the Hotel as CORNERSTONE may determine necessary. CORNERSTONE has the right to move an Exhibitor s booth to a different location if the planned exhibit area is not completely sold. Exhibitor hereby further agrees that CORNERSTONE may, at any time, for any reason, refund a pro rata portion of the money paid by Exhibitor for exhibit space pursuant to this terms and regulations and cancel same in writing with no prior notice required. 10. Should any emergency arise, or other event occur, prior to or after the opening date of the CORNERSTONE Marketing & Business Development Conference Vendor Fair, which would prevent its scheduled opening, or which at any time makes the exhibit space unavailable to Exhibitor, including, but not limited to, destruction of or damage to the Hotel by fire, windstorm, strikes, acts of God, riot, civil insurrection, declaration of emergency by the President, or any other cause, whether foreseeable or not, beyond CORNERSTONE s control, it is expressly understood and agreed that CORNERSTONE may retain as much of the payment for exhibit space as CORNERSTONE determines necessary to cover the expenses incurred up to the time of such emergency or event, and further that CORNERSTONE shall not be liable to any person or entity, including Exhibitor, for any losses or damages, resulting from any of such causes. 11. Failure by Exhibitor to comply with any term of the agreement may, at the discretion of the CORNERSTONE Exhibits Manager, result in expulsion from the exhibit area, forfeiture of Exhibitor s payment for space, and removal and storage of such exhibit under the same terms and conditions for removal and storage described in Paragraph 4 hereof. 12. Exhibitor hereby acknowledges and agrees that the terms, regulations, and conditions have been formulated in the best interest of all involved, and the CORNERSTONE Exhibits Manager has the right, within his/her sole discretion, to make changes, amendments or additions hereto, after the signing of the Application & Contract, and any such changes, amendments or additions shall be final and binding upon Exhibitor. The Application & Contract shall be fully performable and venue for any actions related thereto shall lie in Collin County, Texas. A FAX or EMAIL copy of the Exhibit Booth Space Application & Contract shall be considered an original unless actual originals have been executed and received by CORNERSTONE. 8