Bold text indicates different from circulated agenda material DATE OF MEETING: Monday, April 15, 2013 PLACE OF MEETING: MEMBERS PRESENT: REGRETS: STAFF PRESENT: OTHERS PRESENT: Council Chambers, Level 2, City Hall at 1:00 p.m. Councillors Paul Sharman (Chair), Blair Lancaster, Rick Craven, Marianne Meed Ward, Jack Dennison and Mayor Rick Goldring Councillor John Taylor Kim Phillips, Scott Stewart, Allan Magi, Chris Glenn, Bruce Zvaniga, Cathy Robertson, Joan Ford, Sheila Jones, Jason Schmidt-Shoukri, Donna Kell, Grant Bivol, Rob Peachey, Denise Beard, Ann-Marie Coulson, Craig Stevens, Michelle Dwyer, David Taggart, Paul Byrne, Mike Fillion, Jeff Black, Rita Hardy, Angela Paparizo, Carla Marshall, Jackie Isada, Amir Aazam and Denis Farr (Clerk) Vince Mauceri, Transforward Consulting Group Inc. and Dragos Paraschiv, Exergy Associates Ltd. DECLARATIONS OF INTEREST: None RECOMMENDATIONS: SEVEN ITEMS FOR CONSIDERATION: APPROVAL OF THE TENDER FOR CITY VIEW PARK PHASE 2 Accept the tender for Contract ENG-13-26, City View Park Phase 2 Landscape Construction, submitted by Gateman-Milloy Inc., 270 Shoemaker Street, Kitchener, ON N2E 3E1, at the tender price of $2,079,726.72 (including HST); and Direct the Mayor and City Clerk to sign any related documents; and Approve the estimated project cost of $2,287,900 to capital account PD0185, with financing provided from:
2 Pan/Para PanAm TO2015 $1,120,000 Capital from Current $731,500 Parkland Development Charges Reserve Fund $436,400; and Authorize the Manager of Purchasing to issue a purchase order. (PR-15-13, March 11, 2013) APPROVAL OF THE CORPORATE ENERGY MANAGEMENT PLAN AND 2012 GREEN- HOUSE GAS UPDATE Approve the Corporate Energy Management Plan as presented in Appendix A of corporate strategic initiatives department report CSI-09-13-1; and Present relevant content/data from corporate strategic initiatives department report CSI-09-13-1 to the Ontario Ministry of Energy and publish on the City of Burlington s website in order to encourage energy conservation, and meet the City s obligations under Ontario Regulation 397/11. (CSI-09-13-1, March 5, 2013) DIRECTION TO POSTPONE COUNCIL DIRECTION REGARDING THE SECONDARY PLAN FOR THE EVERGREEN COMMUNITY Amend the Council direction to bring forward the secondary plan for the Evergreen community with a deferral until a new date can be established following the Evergreen resolution of the Ontario Municipal Board hearing for Regional Official Plan Amendment (ROPA) 38. (PB-31-13, March 26, 2013) AUTHORIZATION TO CONSIDER SIGNAGE, CODE OF CONDUCT AND FIRST AID EQUIPMENT AT BEACHWAY PARK Authorize the Director of Parks and Recreation to consider items 4, 5, 6, and 27, regarding improved signage, displayed information, and first aid equipment, as the approved 2013 capital and current budgets are implemented and in preparing the 2014 budget. (PR-16-13-1 March 13, 2013) APPROVAL OF THE FLEET ASSET MANAGEMENT AND VEHICLE DEPRECIATION RESERVE FUND POLICY Approve policy 2.2.7 Fleet Asset Management and Vehicle Depreciation Reserve Fund Policy, as outlined in Appendix A of roads and parks maintenance department report RPM-02-13. (RPM-02-13, March 14, 2013)
3 APPROVAL OF THE 2013 EMERALD ASH BORER ACTION PLAN Approve the 2013 Emerald Ash Borer Action Plan as contained in roads and parks maintenance department report RPM-05-13. (RPM-05-13, March 21, 2013) APPROVAL OF THE SUSTAINABLE FINANCIAL STRATEGY FOR THE DOWNTOWN AND AUTHORIZATION FOR THE DIRECTOR OF TRANSPORTATION SERVICES TO REPORT BACK WITH A WORKPLAN Direct the Director of Transportation Services to involve the Downtown Parking Committee and other stakeholders in the development and evaluation of alternative approaches to operational and financial strategies, assess and develop workplans to appropriately address the identified challenges in Phase B of the Downtown Parking Study; and Direct the Director of Transportation Services, in consultation with the Director of Finance, to report on a sustainable financial strategy for the operation, maintenance and expansion of municipal parking facilities in the downtown, with consideration of the potential changes identified in Appendix C of transportation services department report TS-07-13-1. (TS-07-13-1, March 28, 2013) TWO STAFF DIRECTIONS: DIRECTION TO RESEARCH WATER QUALITY CONCERNS AT BEACHWAY PARK Direct the Director of Parks and Recreation to report back to Community Services Committee by the end of June 2013 with background about water quality concerns at Beachway Park and existing data available; and Direct the Director of Parks and Recreation to have staff discuss opportunities for addressing improved water quality with the Region of Halton, Conservation Halton and City of Hamilton staff and report back to the Community Services Committee in Fall 2013. (SD-17-13, Councillor Sharman) DIRECTION TO CONSULT WITH APPROPRIATE STAKEHOLDERS AND RESEARCH RAILWAY SAFETY Direct the Director of Transportation Services to consult the Minister of State (Transport) and request that:
4 The Railway Association of Canada and Transport Canada investigate the issues of safety and access to rail lines throughout Burlington Report publicly the investigation and its findings; and Direct the Director of Transportation Services to consult with Go Transit and Metrolinx on participating in the investigation through the Ministry of Transportation; and Direct the Director of Transportation Services to consult Police Services, Health and Public Works Departments in the Region of Halton to participate in the investigation; and Direct the General Manager of Development and Infrastructure to involve City of Burlington staff to assist with the above; and Direct the Director of Roads and Parks Maintenance to review publicly held lands that abut railway properties and take the appropriate corrective action; and Direct the City Clerk to notify the Region of Halton and its lower-tier municipalities (Town of Oakville, Town of Milton, Town of Halton Hills) of the staff direction; and Direct the City Clerk to notify Jane McKenna, MPP- Burlington, Mike Wallace, MP - Burlington and Lisa Raitt, MP - Halton of the staff direction. (SD-18-13, Councillor Meed Ward and Mayor Goldring) ELEVEN ITEMS FOR RECEIPT: Receive and file the following eleven items, having been given due consideration by the Community Services Committee: Report providing an environmental update from Take Action Burlington. (CSI-15-13, March 25, 2013) Correspondence from Denise Davy regarding increased safety measures along train tracks. (CSC-05-13, April 4, 2013) Memorandum from Rob Peachey, Manager of Parks and Open Space regarding the ball hockey court at Bolus Gardens Parkette. (CSC-06-13, April 4, 2013) Report providing the Downtown Parking Study Phase B - A Sustainable Financial Strategy, prepared by Carl Walker Inc. (TS-07-13-2, April 15, 2013)
5 Presentation from David Taggart, Manager of Facility Assets, providing an update on the Corporate Energy Management Plan. (CSI-09-13-2, April 15, 2013) Supporting documentation regarding the Blue Flag designation. (PR-16-13-2, April 15, 2013) Presentation from Precise Park Link regarding downtown parking. (TS-07-13- 3, March 28, 2013) Presentation from Kim Phillips regarding the Hoshin Kanri Strategy Deployment and Burlington, Our Future Implementation. (CSC-07-13-1, April 15, 2013) Supporting documentation regarding the Hoshin Kanri Strategy Deployment and Burlington, Our Future Implementation. (CSC-07-13-2, April 15, 2013) Brant Street Pier Update #25. (CSC-08-13-1, March 25, 2013) Presentation from Craig Stevens, Senior Project Manager regarding the Brant Street Pier Update #25. (CSC-08-13-2, March 7, 2013) DELEGATIONS: Correspondence from Denise Davy regarding increased safety measures along train tracks. (CSC-05-13, April 4, 2013) Denise Davy spoke in support of increased safety measures along train tracks. Report providing a sustainable financial strategy for downtown parking and authorize the Director of Transportation Services to report back with a workplan. (TS-07-13-1, March 28, 2013) Peter Groccia, President of Precise Parklink, 100 Floral Parkway Blvd, Toronto, appeared to speak in support of the report. STAFF REMARKS: Craig Stevens, Senior Project Manager, provided an overview of the progress of the Brant Street Pier project. Donna Kell, Manager of Communications and Carla Marshall, Supervisor of Events, provided an update regarding the grand opening of the Brant Street Pier. ADJOURNMENT: 4:07 p.m.