OEIC APPLICATION FORM For single and monthly payment investments from a limited company FOR OFFICE USE ONLY Agency Number Referral Type Vantive Lead ID Introducer Code (if different from above) Campaign Code Branch Sort Code SB Code S B
Account Number. (Internal use only) To: Scottish Widows Unit Trust Managers Limited, PO Box 28015, 15 Dalkeith Road, Edinburgh EH16 5WL. Scottish Widows Unit Trust Managers Limited reserves the right to return this application if not properly completed. Please read the notes on completing the application form (see Important notes section) before proceeding. Please complete in BLOCK capitals and tick boxes where appropriate. 1. APPLICANT COMPANY DETAILS 1. Name of company 2. Contact Name 3. Registered office address 4. Postcode This product is only available to companies registered in the UK. Customers are requested to advise Scottish Widows of any change of address. 5. Registered number and place of registration 6. Company telephone number 7. Does the company already invest in a Scottish Widows OEIC? Yes No 8. Account designation (Any name used for this investment to differentiate your holdings) Payments and correspondence will be sent to the registered office address unless you specify otherwise. 2. INVESTMENT DETAILS Please list below which fund(s) you would like to invest in. Please read the important notes on page four before you complete this section. Please also complete the Direct Debit Instruction if you wish to make monthly payments. Name of fund(s) Single payment amount Income or accumulation shares (INC/ACC) Monthly payment amount (see note1) (see note 2) (minimum 50 per application and minimum 10 per fund) We may change the selection of funds that we make available. 1
2. INVESTMENT DETAILS (Continued) Please refer to the Key Investor Information (KIID) and Supplementary Investor Information Documents (SIID) relating to this investment. These documents replace the Key Features/Simplified Prospectus and provide details about your investment and the fund(s) that you have chosen. These are available on request from Scottish Widows. If you see any references to the Key Features Document in any of the material that we send you, please refer to the KIID and SIID instead. If you are investing a single payment and have selected income shares please remember to complete the Request for direct payment of income distributions to the applicant company s bank/building society account section. Please tell us where the money for this investment has come from? (please tick) Sale of property Company Sale Gift Other (please explain) Scottish Widows reserves the right to request further documentary evidence of source of funds should it be considered necessary. Please note that missing information may delay the processing of the application or settlement monies. 3. REQUEST FOR DIRECT PAYMENT OF INCOME DISTRIBUTIONS TO THE APPLICANT COMPANY S BANK/BUILDING SOCIETY ACCOUNT Please note that income distributions are not available for regular monthly payments. To enable us to pay income distributions directly into the applicant company s bank or building society account, please complete the section below. The tax voucher will be sent to the registered company address both as confirmation of payment and advice of tax deducted for funds which make payments of interest, or tax credit for funds which make dividend payments. To: Scottish Widows Unit Trust Managers Limited, PO BOX 28015, 15 Dalkeith Road, Edinburgh EH16 5WL. Please forward all income distributions that may become due on any shares standing, or which may hereafter stand in the applicant company s name, until further notice. Name of bank/building society Bank/building society address Postcode Sort code Account number Account in name of 2
4. IMPORTANT NOTES 1. For most of our OEIC funds, the minimum single payment per fund is 1,000. However, there are also a number of funds where the minimum is 100,000 or greater. The minimum single payment top-up for most of our funds is 100. Please contact your financial adviser or Scottish Widows for more details. 2. With accumulation shares (ACC), any net income will be added to the value of the shares and reflected in the price of accumulation shares. If you opt for income shares (INC) any income is paid out to the applicant company. This should be paid directly into the applicant company s bank or building society account, upon completion of the Request for direct payment of income distributions to the applicant company s bank/building society account section above. It is not possible to opt for income shares if investing monthly. If you don t specify income or accumulation shares, accumulation shares will be issued. 3. Please note that we will issue an income tax voucher for any accumulations shares held. 4. Please note that monthly payments into some funds are not allowed. Please contact your financial adviser or Scottish Widows for more details. 5. MARKETING CHOICES We would like to keep you up to date on products and offers that may be of interest to you. Please select how you would like to hear from us below. These choices won t affect any necessary information we need to send you such as statements and, don t worry, you can change your mind and update your preferences at any time. SCOTTISH WIDOWS WEBSITES You may see relevant messages when you log in to our online services. If you choose no, you may still see messages, but they will not be tailored to you. Yes No EMAIL Yes No POST Yes No DEVICE NOTIFICATIONS As we develop mobile applications you ll receive relevant notifications to your mobile device Yes No TEXT MESSAGES Yes No PHONE Yes No By saying yes, you are giving consent for Scottish Widows to use your personal information to send you relevant offers and information about our products. Scottish Widows includes the following legal entities: Scottish Widows Ltd, Scottish Widows Unit Trust Managers Limited, Scottish Widows Administration Services Limited and HBOS Investment Fund Managers Limited. Occasionally we will send you selected offers from other companies within Lloyds Banking Group that may be relevant to you. 6. BEFORE SIGNING THE APPLICATION FORM, PLEASE MAKE SURE YOU HAVE: Fun Enclosed a cheque for the full single payment amount you wish to invest made payable to Scottish Widows Unit Trust Managers Ltd. Building society cheques should be accompanied by a letter from the issuer confirming details of the account on which the money will be drawn. When writing a cheque to Scottish Widows Unit Trust Managers you should include the applicant company s name and, if known, the Scottish Widows customer account number on the payee line. For example Scottish Widows Unit Trust Managers re. the applicant company s name, the reference account number xxxyyzz. Remember to draw a line through unused space on the cheque so extra numbers and names cannot be added. Received the Key Investor Information and Supplementary Investor Information Documents relating to this investment. These documents replace the Key Features/Simplified Prospectus and provide details about your investment and the fund(s) that you have chosen. Read the statements included on the Important Notes for Applications document. 3
6. BEFORE SIGNING THE APPLICATION FORM, PLEASE MAKE SURE YOU HAVE: (Continued) Fun Completed the Direct Debit Instruction (for monthly payments only). Completed the Request for direct payment of income distributions (for income shares only). Income shares are not available if you are making monthly payments only. This application, including the Important Notes for Applications section and the Key Investor Information and Supplementary Investor Information Documents you will receive, form the basis of a client agreement with you for the purpose of Financial Conduct Authority rules. We will rely on the terms in these items of literature and you should therefore read them carefully before you sign this application. If you have not received any of these items or do not understand them, please speak to your financial adviser. All authorised signatories of the applicant company must be at least 18 years of age. If you need any help completing this application form, or if you have any questions, please speak to your financial adviser. This application will be dealt on a forward price basis. This means the payment will be invested using the next price following receipt by the Scottish Widows Administration Department in Edinburgh. I confirm that I have seen the latest version of the Key Investor Information Document, and I have a printed copy or I have saved an electronic version of the document. 4
Authorised signatories of the applicant company for the purposes of dealing with this investment: 1. Name Position Signature 1 Date (DD MM YYYY) 2. Name Position Signature 2 Date (DD MM YYYY) 3. Name Position Signature 3 Date (DD MM YYYY) 4. Name Position Signature 4 Date (DD MM YYYY) 5
IMPORTANT NOTES FOR APPLICATIONS PLEASE RETAIN THIS PAGE AND KEEP IT FOR YOUR RECORDS DATA PRIVACY NOTICE Your personal information will be held by Scottish Widows Unit Trust Managers Limited which is part of the Lloyds Banking Group. More information on the Group can be found at www.lloydsbankinggroup.com This privacy notice contains key information about how we will use and share your personal information and the rights you have in relation to this. If you want to know more please access our full privacy notice at www.scottishwidows.co.uk/legalprivacy or ask us for a copy. We will use your personal information: to provide products and services, manage your relationship with us and comply with any laws or regulations we are subject to (for example the laws that prevent financial crime or the regulatory requirements governing the products we offer). for other purposes including improving our services, exercising our rights in relation to agreements and contracts and identifying products and services that may be of interest. To support us with the above we analyse information we know about you and how you use our products and services, including some automated decision making. You can find out more about how we do this, and in what circumstances you can ask us to stop, in our full privacy notice. Your personal information will be shared within Lloyds Banking Group and other companies that provide services to you or us, so that we and any other companies in our Group can look after your relationship with us. By sharing this information it enables us to better understand our customer s needs, run accounts and policies, and provide products and services efficiently. This processing may include activities which take place outside of the European Economic Area. If this is the case we will ensure appropriate safeguards are in place to protect your personal information. You can find out more about how we share your personal information with credit reference agencies below and can access more information about how else we share your information in our full privacy notice. We will collect personal information about you from a number of sources including: information given to us on application forms, when you talk to us in branch, over the phone or through the device you use and when new services are requested. from analysis of how you operate our products and services, including the frequency, nature, location, origin and recipients of any payments. from or through other organisations (for example card associations, credit reference agencies, insurance companies, retailers, comparison websites, social media and fraud prevention agencies). in certain circumstances we may also use information about health or criminal convictions but we will only do this where allowed by law or if you give us your consent. You can find out more about where we collect personal information about you from in our full privacy notice. We may be required by law, or as a consequence of any contractual relationship we have, to collect certain personal information. Failure to provide this information may prevent or delay us fulfilling these obligations or performing services. The law gives you a number of rights in relation to your personal information including: the right to access the personal information we have about you. This includes information from application forms, statements, correspondence and call recordings. the right to get us to correct personal information that is wrong or incomplete. in certain circumstances, the right to ask us to stop using or delete your personal information. from 25th May 2018 you will have the right to receive any personal information we have collected from you in an easily re-usable format when it s processed on certain grounds, such as consent or for contractual reasons. You can also ask us to pass this information on to another organisation. You can find out more about these rights and how you can exercise them in our full privacy notice. We may also collect personal information about other individuals who you have a financial link with. This may include people who you have joint accounts or policies with such as your partner/spouse, dependents, beneficiaries or people you have commercial links to, for example other directors or officers of your company. 6
We will collect this information to assess any applications, provide the services requested and to carry out credit reference and fraud prevention checks. You can find out more about how we process personal information about individuals with whom you have a financial link in our full privacy notice. In order to process your application we may supply your personal information to credit reference agencies (CRAs) including how you use our products and services and they will give us information about you, such as about your financial history. We do this to assess credit worthiness and product suitability, check your identity, manage your account, trace and recover debts and prevent criminal activity. We may also continue to exchange information about you with CRAs on an ongoing basis, including about your settled accounts and any debts not fully repaid on time, information on funds going into the account, the balance on the account and, if you borrow, details of your repayments or whether you repay in full and on time. CRAs will share your information with other organisations, for example other organisations you ask to provide you with products and services. Your data will also be linked to the data of any joint applicants or other financial associates as explained above. You can find out more about the identities of the CRAs, and the ways in which they use and share personal information, in our full privacy notice. The personal information we have collected from you and anyone you have a financial link with may be shared with fraud prevention agencies who will use it to prevent fraud and money laundering and to verify your identity. If fraud is detected, you could be refused certain services, finance or employment. Further details of how your information will be used by us and these fraud prevention agencies, and your data protection rights, can be found in our full privacy notice. If you apply to us for insurance, we may pass your details to the relevant insurer and their agents. If a claim is made, any personal information given to us, or to the insurer, may be put onto a register of claims and shared with other insurers to prevent fraudulent claims. It is important that you understand how the personal information you give us will be used. Therefore, we strongly advise that you read our full privacy notice, which you can find at www.scottishwidows.co.uk/legalprivacy or you can ask us for a copy. If you have any questions or require more information about how we use your personal information please contact us using https://www.scottishwidows.co.uk/secure/forms/contact_us/individual_customers/policy-enquiries You can also call us on 0345 300 2244. If you feel we have not answered your question Lloyds Banking Group has a Group Data Privacy Officer, who you can contact on 0345 300 2244 and tell us you want to speak to our Data Privacy Officer. MONEY LAUNDERING REGULATIONS Under current regulations we are required to verify the identity of our customers. In order to meet this requirement and for the prevention and detection of fraud, we will access information from a credit reference agency* to confirm your identity. They will authenticate your name, address and date of birth, which involves checking the details supplied to us against those held on any databases that the company carrying out the checks on our behalf (or any similar company) has access to. This includes information from the Electoral Register. We will use scoring methods to authenticate your identity. Our search will not be used by lenders or insurers when assessing lending or insurance risks. We may also pass information to financial and other organisations involved in money laundering and fraud prevention to protect ourselves and our customers from theft and fraud. If you give us false or inaccurate information and we suspect fraud, we will record this and share this information with other organisations. If you provide us with information about another person, we will treat this as confirmation that they have appointed you to act for them to consent to the processing of their personal data. This means that you have informed them of our identity and the purpose for which their personal data will be processed, namely to verify their name, address and date of birth. Where Scottish Widows receives notification affecting the legal ownership of the plan, or the appointment of an attorney under a Power of Attorney or other circumstances where there are new parties associated with the contract, the same process as set out above will apply. Please note that if we cannot confirm your name, address and date of birth by using a credit reference agency we may contact you to ask you to supply certain documents to verify this information. If you ask, we will tell you which credit reference agency we have used so you can get a copy of your details from them. *Please note we only use this agency to verify identity to fulfil anti-money laundering regulations and not to check credit worthiness. Conflicts of interest In accordance with FCA regulations we have established and implemented procedures for identifying, and preventing or managing, conflicts of interest. Conflicts of interest can occur in our day to day business activities, for example, where one of our clients could make a gain at the direct expense of another client, or we might be faced with an opportunity to make a gain but this would be to the direct disadvantage of one or more of our clients. 7
Depending on the exact nature of the conflict of interest involved, we may take certain actions to lessen the potential impact of the conflict. Such actions may include putting in place controls between the opposing sides of the conflict, which may control or prevent the exchange of information, and/or involve the appropriate management of staff activities and segregation of duties. In instances where such controls would not be enough to eliminate the potential risk of damage to clients from specific conflicts, we will disclose the general nature and/or source of those conflicts of interest to you and the steps taken to lessen the potential risk, before we take on the relevant business. Our procedures for dealing with conflicts of interest may be revised and updated from time to time. If you would like more information on the procedures, or on any specific conflict of interest that you think might affect you, please contact us. 8
DIRECT DEBIT INSTRUCTION INSTRUCTION TO YOUR BANK OR BUILDING SOCIETY TO PAY BY DIRECT DEBIT Please complete the whole of this form and send it to: Scottish Widows Unit Trust Managers Ltd PO Box 28015 15 Dalkeith Road Edinburgh EH16 5WL Name(s) of Account Holder(s) Bank/Building Society account number Branch Sort Code Name and full postal address of your Bank or Building Society: To the Manager Address Bank/Building Society Reference number OEIC Originator s Identification Number 8 7 0 6 3 5 FOR SCOTTISH WIDOWS OFFICIAL USE ONLY. This is not part of the instruction to your bank or building society. INSTRUCTION TO YOUR BANK OR BUILDING SOCIETY Please pay Scottish Widows Unit Trust Managers Limited Direct Debits from the account detailed on this Instruction, subject to the safeguards assured by the Direct Debit Guarantee. I understand that this instruction may remain with Scottish Widows Unit Trust Managers Limited and, if so, details may be passed electronically to my bank/building society. Signature(s) Date (DD MM YYYY) Postcode Banks and Building Societies may not accept instructions for some types of account. This guarantee should be detached and retained by the Payer THE DIRECT DEBIT GUARANTEE This guarantee is offered by all banks and building societies that accept instructions to pay Direct Debits. If there are any changes to the amount, date or frequency of your Direct Debit Scottish Widows Unit Trust Managers Ltd will notify you three working days in advance of your account being debited or as otherwise agreed. If you request Scottish Widows Unit Trust Managers Ltd to collect a payment, confirmation of the amount and date will be given to you at the time of the request. If an error is made in the payment of your Direct Debit by Scottish Widows Unit Trust Managers Ltd or your bank or building society you are entitled to a full and immediate refund of the amount paid from your bank or building society. If you receive a refund you are not entitled to, you must pay it back when Scottish Widows Unit Trust Managers Ltd asks you to. You can cancel a Direct Debit at any time by simply contacting your bank or building society. Written confirmation may be required. Please also notify us. 9
Scottish Widows Unit Trust Managers Limited. Registered in England and Wales No. 1629925. Registered Office in the United Kingdom at Charlton Place, Andover, Hampshire SP10 1RE. Tel: 0345 300 2244. Authorised and regulated by the Financial Conduct Authority. Financial Services Register number 122129. 49992 03/18