2013-14 Revenue Projections 2012-13 2012-13 2012-13 2011-12 Original Revised 2012-13 Dept. Projected Actual Budget Budget Actual 413012013 Actual FY2013-14 Manager Recommendation 104460 Revenues-Vehicle Services 460600 Maintenance & Repair Charg (8,850) (9,700) (9,700) (7,426) (9,700) (8,000) 473120 Recycle Sales-Oil (855) (1,000) (1,000) (643) (1,000) Total (9,705) (10,700) (10,700) (8,068) (10,700) (9,000)
Revenues-Vehicle Services Actual Adopted Budget FY FY 2009 FY 2010 FY 2011 FY 2012 2013 104460 Revenues-Vehicle Services 460600 Maintenance & Repair Charges (9,206) (9,375) (10,241) (8,850) (9,700) 473120 Recycle Sales-Oil (1,197) (638) (585) (855) (1,000) Total (10.402) (10.013) (10.826) (9.705) (10.700)
Vehicle Services Expenditures 2013-2014 Managers Recommendation 105460 2012-2013 2013-2014 Original to 2013-2014 Manager Original Department Request Manager Increase Budget Request Change Recommend (Decrease) 510002 Salaries & Wages-Regular 184,311 224,560 40,249 216,120 (8440) Maintain current staffing level 510003 Salaries & Wages-Parttime 14,865 - (14,865) - - 512501 FICA Tax 14,820 17,179 2,359 16,533 (646) Maintain current staffing level 512502 Employees Health Benefits 30,056 37,250 7,194 37,250-512503 State Retirement & 401K 21,642 27,104 5,462 26,086 (1,018) Maintain current staffing level 530500 Dues and Subscriptions - 500 500 500-531500 Insurance & Bonds 3,485 3,975 490 3,975-532501 Main & Rep-Equipment 1,500 1,500-1,500-532502 Main & Rep-Vehicles 1,000 1,000-1,000-534000 Postage and Mailing 15 25 10 25-535000 Supplies-Departmental-Misc 4,010 2,500 (1510) 2,500-535004 Supplies-Vehicle Fuel 2,000 2,500 500 2,500-535005 Supplies-Vehicle (Other Cost 1,000 1,000-1,000-535006 Automotive Supplies lnventoi 7,000 7,000-7,000-535014 Supplies-Janitorial 450 450-450 - 535500 Telephone & Communication 1,000 1,200 200 1,200-536000 Training & Development 1,500 1,500-1,500-536600 Uniforms 2,500 2,500-2,500-537512 Cont Serv-Hardware Support - 2,000 2,000 2,000-537514 Cont Serv-Software 1,500 1,500-1,500-610150 Deprec. Assets - Technology 2,800 - (2,800) - - 620000 Non-depreciable Assets 1,135 - (1,135) - - 105460 296.589 335.243 38.654 325.139 (10.104)
VEHICLE SERVICES EXPENDITURES Actual Adopted Budget FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 105460 VEHICLE SERVICES EXPENDITURES 510002 Salaries& Wages-Regular 187,101 181,163 184,294 184,309 184,311 510003 Salaries & Wages-Parttime - - - - 14,865 512501 FICA Tax 14,218 13,772 13,774 13,734 14,820 512502 Employees Health Benefits 28,331 28,336 28,072 28,016 30,056 512503 State Retirement & 401 K 18,528 17,946 21,087 22,043 21,642 Salaries & Benefits 248,178 241,217 247,227 248,102 265,694 531500 Insurance &Bonds 5,730 4,549 1,550 5,280 3,485 532500 Main & Rep-Buildings & Grounds - 609 - - - 532501 Main & Rep-Equipment 1,925 1,706 1,159 1,437 1,500 532502 Main & Rep-Vehicles 798 657 746 733 1,000 534000 Postage and Mailing - 7-2 15 534501 Rental Payments-Equipment 600 563 208 - - 535000 Supplies-Departmental-Misc 2,989 2,406 1,894 2,916 4,010 535004 Supplies-Vehicle Fuel 1,474 1,829 1.723 1,865 2,000 535005 Supplies-Vehicle (Other Costs) 469 36 848 927 1,000 535006 Automotive Supplies Inventory (1,152) 6,027 662 926 7,000 535014 Suoolies-Janitorial 440 430 319 450 450 535500 Telephone & Communications 943 1,039 967 1,139 1,000 536000 Training & Development 444 50 276 55 1,500 536600 Uniforms 3,153 3,154 1,747 1,737 2,500 537514 Cont Serv-Software - - - 1,488 1,500 Operating Expenses 17,814 23,061 12,099 18,955 26,960 610000 Depreciable Assets 16,114 - - - - 610150 Deprec. Assets - Technology - - - - 2,800 620000 Non-depreciable Assets 3,200 - - 5,535 1,135 Capital Outlay 19,314 5,535 3,935 Total 285,306 264,278 259,326 272,592 296,589
Vehicle Services FY 2013-2014 Mission Statement To perform all maintenance and repairs to 325 county owned and operated vehicles in a timely and efficient manner. Budget $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 Capital Outlay Operating Expenses Salaries & Benefits Revenues $50,000 2010 2011 2012 2013 Anticipated Needs FY20 14 1. The only thing added to the 13-14 budget was to increase the Administrative Assistant from 30 to 40 hours per week. This is a salary increase of 7,782.52 per year plus additional benefit cost. Anticipated Needs (3-5 years) 1. Our current vehicle scan tool will be aged out in the next couple of years and I anticipate the replacement cost to be 15,000 to 25,000 dollars. 2. There are a couple of building and grounds needs that will be covered under the Meeting Street Budget. A new roof with an estimate cost of 125,000 dollars. Reseal the parking lot with an estimated cost of 30,000 dollars. Anticipated Challenges (FY2014) 1. We are changing our repair order and parts inventory over to Munis. This will involve a lot of training but in the long run will give us a better and more detailed picture of what it cost per mile to operate a vehicle over its life span. 2. We are taking over all aspects of tire purchasing and tracking. We are going to use Munis to help us get a better idea of what kind of mileage we are getting on tires and cost incurred.
Goals 1. To change over to Munis for repair orders and parts inventory. Actions: This will help us go to a paperless repair order system and give us more detailed information. Measurements: It will take 6 months to 1 year to see what information we get from Munis and a database to start seeing trends so we can make decisions to help cost and efficiencies in Vehicle Services. Completion Date: 06/2014 2. To takeover all tire purchasing for fleet vehicles. Action(s): This will help us keep up with cost, inventory, and cost per vehicle per mile. This will be administered by our Administrative Assistant and added responsibility for her. Measurement(s): We should be able get a better idea of tire cost, tire wear, and tire mileage per vehicle and make adjustment to use the best tire for the cost. Completion Date: 06/2014 3. To attend a fleet maintenance and management conference before 07/01/13. Action(s): This will help me see what the latest trends are in vehicle maintenance. I will also be able to look at new vehicles and equipment so I can make the best decisions on how to make a more efficient shop, fleet and fuel efficient fleet. Measurement(s): Savings in fleet maintenance and operation cost. Completion Date: 07/01/13 D.
Iredell County Vehicle Services L PROPOSED BUDGET FOR 2013-2014 ORG-105460 Original Revised PROPOSED % EXPENDITURES BUDGET BUDGET BUDGET INC INC Reasons for Increase/Decrease 2012-2013 2012-2013 2013-2014 (Dec) (Dec) 5100.02 SALARIES&WAGES-REG 184,311 207,049 224,560 17,511 9.50% Increase admin. Asst. 1040 5100.03 SALARIES &WAGES PT 14,865 1,991 (1991) -13.39% hrs. per week 5125.01 FICA TAX 14,820 15,668 17,179 1,511 1 10.20% Increase hours 5125.02 GROUP HEALTH INSURANCE 30,056 33,330 37,250 3,920 13.04% Admin. Asst. 5125.03 STATE RETIREMENT/401K 21,642 24,308 27,104 2,796 12.92% Increase hours 5305.00 DUES& SUBSCRIPTIONS - - 500 500 100.00% NAFA Dues NAFA Fleet Man. Dues 5315.00 INSURANCE & BONDS 3,485 3,485 3,975 490 14.06% Higher Premiums 5325.01 MAIN & REPAIR-EQUIPMENT 1,500 1,500 1,500-0.00% 5325.02 MAINT & REPAIR VEHICLES 1,000 1,000 1,000-0.00% 5340.00 POSTAGE 15 15 25 10 66.67% Higher Postage 5350.00 SUPPLIES-DEPT-MISC. 4,010 4,010 2,500 (1,510) -37.665A TOOLS OFFICE SUPPLIES 5350.04 SUPPLIES-VEHICLE FUEL 2,000 2,000 2,500 500 25.00% Increase fuel cost 5350.05 SUPPLIES-VEHICLE-OTHER COST 1,000 1,000 1,000-0.00% 5350.06 AUTOMOTIVE SUPPLIES INV 7,000 9,350 7,000 (2,350) -33.57% 5350.14 SUPPLIES-JANITORIAL 450 450 450-0.00% 5355.00 TELEPHONE 1,000 1,000 1,200 200 20.00% Increase rates 5360.00 TRAINING & DEVELOPMENT 1,500 1,500 1,500-0.00% 5366.00 UNIFORMS 2,500 2,500 2,500-0.00% 5375.12 CONT SERV-HARDWARE SUPPORT - - 2,000 2,000 100.00% Maint. Fees for Munis 5375.14 CONTRACTED SER-SOFTWARE 1,500 1,500 1,500-0.00% Mitchell on Demand 6100.00 DEPRECIABLE ASSETS - - - - 0.00% L 3
Iredell County Vehicle Services PROPOSED BUDGET FOR 2013-2014 'V ORG-10S460 6101.50 DEPRECIABLE ASSTS TECH. 2,800 - - - 0.005A 6200.00 NON-DEPRECIABLE ASSETS 1,135 1,135 - (1,135) -100.00% New desk & computer 6201.50 NON-DEPRECIABLE ASSETS. TECH - 2,800 - - 0.00% 296,589 315,591 335,243 19,652 6.63% Based on Inc/dec from revised No increase in Carrie's (10,105) the year position 315,591 325,138 9,547 3.03% budget due to increase of personnel costs during L