LAURA TREJO GENERAL MANAGER C fy OF LOS ANGELES 12-3 DEPARTMENT OF AGING CALIFORNIA AN AREA AGENCY ON AGING 358 WILSHIRE BLVO., STE. 3 LOS ANGELES, CA 91 (2 I 3) 252-4 ANTONIO R. VILLARAIGOSA MAYOR C.F. No.: Council District: Citywide Contact Persons: Laura Trejo: (213) 252-423 James Don: (213) 252~435 May 25, 212 Honorable Antonio R. Villaraigosa Mayor, City of Los Angeles City Hall, Room 33 Los Angeles, CA 912 Los Angeles City Council c/o City Clerk's Office City Hall, Room 395 Los Angeles, CA 912 Attention: Ms. Mandy Morales, Legislative Coordinator ARTS, PARKS, HEALTH, AND AGING COMMITTEE TRANSMITTAL: FISCAL YEAR 212-213 BUDGET AND STANDARD AGREEMENT TV~1213-25 FOR SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM SUMMARY The Los Angeles Department of Aging (LADOA) requests approval of the Fiscal Year 212-13 Senior Community Service Employment Program (SCSEP) Budget and Standard Agreement with the State of California, Department of Aging. The FY 212~13 SCSEP grant award totals $1,555,311, which reflects a net decrease of $149,316 from the FY 211-12 SCSEP grant award of $1,74,627. The general breakdown of expenses is as follows: The decrease in overall funding is due to across-the-board reductions in SCSEP funding at the State level. As a result of this reduction, program enrollment levels will be reduced by AN EQUAL EMPLOYMENT OPPORTLJNJTY- Ai'"FlRMATJVE ACTION EMPLOYER
Page 2 Honorable Antonio R. Villara1gosa Los Angeles City Council May 25, 212 approximately 7.5% through attrition. As a condition of the SCSEP grant award, the City provides a grant match of $357,33 that is entirely funded by General Fund dollars appropriated through the FY 212-13 City Budget, as follows: @ o $218,14 in Department staff fringe benefits and indirect costs $139,199 in program participant fringe benefits (Physicals, Social Security match, Workers' Compensation) Adoption of the report recommendations will result in no additional impact on the General Fund. Since program expenses are fully funded by the SCSEP grant and appropriated General Fund dollars, the report recommendations comply with the City's Financial Policies. Both the FY 212-13 SCSEP Budget and Standard Agreement TV-1213-25 are included as attachments to this report. Background The SCSEP provides classroom training and part-time work experience in non-profit community service agencies to 173 city residents who are at least 55 years old, unemployed and have annual incomes that are no more than 125% of federal poverty guidelines. Program participants, who are technically trainees, are paid under the City classification of Community Administrative Support Workers. The participants perform a variety of training duties that include clerical and office functions, food service, stock, and other community support work. RECOMMENDATIONS The LADOA recommends that the City Council, subject to the approval of the Mayor: 1. Approve the FY 212-13 SCSEP Budget included as an attachment to this report and the Standard Agreement No. TV-1213~25 with the State of California, Department of Aging; 2. Authorize the General Manager, Los Angeles Department of Aging to: a. Execute the FY 212-213 SCSEP Budget Application (attachment) and the Standard Agreement No. TV-1213-25, subject to the review and approval of the City Attorney as to form and legality; b. Accept from the State of California, Department of Aging $1,555,311 in SCSEP Program funds; c. Negotiate and execute non-financial agreements with contractors rece1vrng City Workforce Investment Act Title l funds and providing appropriate services for SCSEP participants who are in the WorkSource Center system; and d. Authorize the General Manager, LADOA, or designee, to prepare Controller accounting instructions and any necessary technical adjustments that are consistent
-. Page 3 Honorable Antonio R. Villar drgosa Los Angeles City Council May 25, 212 with the Mayor and Council actions on this matter, subject to the approval of the City Administrative Officer, and authorize the Controller to implement those instructions; and, 3. Authorize the Controller to: A Establish new accounts and appropriate $1,246,735 within the Other Programs for Aging Fund No. 41, as follows: ACCOUNT NO. ACCOUNT TITLE AMOUNT 2121 Enrollee Wages $1,228,696 2J299 Related Costs 14,187 2331 Transportation Expense 3,852 Total $1,246,735 FISCAL IMPACT STATEMENT The LADOA's proposed action authorizes the receipt of $1,555,311 in Federal grant dollars for the SCSEP program. Adoption of the report recommendations result in no material impact on the General Fund and the report recommendations materially comply with the City's Financial Policies. A copy of this transmittal with attachments is being forwarded to the City Attorney for review and approval. L T:J D:MP:JK:jf:m:clericalltransmittals/212-213 Attachments cc: City Attorney City Administrative Officer Chief Legislative Analyst President, Council on Aging
Stale ol Ca1i1omia Senior Community Services Employment Program (Tille V) Budget CDA 35 (Rev 1121 O) Page 1 ol 4 Department ol Aging EXHIBIT B-1 BUDGET SUMMARY BUDGET PERIOD: 7111212-6/3/2D13 SECTION A COST CATEGORIES (a) [ X ] DIRECT [ ] CONTRACTED [X ] ORIGINAL [ ] REVISION NO.: CONTRACT NO.: TV 1213 25 TOTAL COSTS 1,912,614 % Mi, ~1~~~~~11~-~11 Fiscal Spe-cialist Approval Date ITeam Coach Veritica!lon I Date
~... State JJ! Caliiomia Senior Community Services Employment Program (Tille V) CDA 35 (Rev 1 /21 ) Page 2 o! 4 Department o! Aging AAA ADMINISTRATION BUDGET NARRATIVE* BUDGET PERIOD: 7/1/212 6/31213 j[ X] DIRECT [ ] CONTRACTED j[ X] ORIGINAL [ ] REVISION NO.: jcontract NO.: TV 1213 25 ----[SLOTS: 17S.. JDATEoos::iS-12 jpsa NO.: 25 SECTION A: PERSONNEL COSTS (a) (b) (c) Annual %of Time Position Classification: Wage Rate Devoted Total Sr. Management Analyst I $88,4 1.% 88,4 Sr. A ceo untant II $82,67 6.% 4,956 Sr. Clark Typist $56,64 3.?35% 1,814 Accountant II $65,71 4.% 2,628 Senior Management Analyst!! $122,524 4.% 4,91 Subtotal: Continuation of positions from AAA Admin Pg2 (2) $7,538 1.% 7,538 SECTION B: OPERATING COSTS TOTAL PERSONNEL 11,237 FRINGE BENEFITS 41,747 TOTAL PERSONNEL COSTS 151,984 Travel: l!!'~:~lj[:\1\!f~\':~~.~~,fj[i@ll~1ifl1\!ft~1r~~~.l:-~. Equipmem (List): Quantity Unil Price j~m~t;t:~}.~ili~~~f~j~~f.l1~~~j aw~~~-~~~~l~~iwj;,'ilwt~ij'j~s11\;~~,l\@~~ Supplies: ~:;;;~~~im ~- -. ' :. ;~~~m:um~rnm~~f~r.~m!.'11!!mt~~l1w,~~!illimwif;.~11!ii1fi~~\iu[~~j~h~~~%i!~ma:<~'~~~~t~r~'i!fi~~~~~lii1~mru!!i.,~~m~-li::1~-- ~ i~~!~jw~~~we1ll~~~~~~!m.~~r.~th~ v Contractual: ~--- -~.~~--'.. >- ~~''E'l!'d<i. n" :!f~li-~1 ---~~"'if ~~ -~ : -~.:.:~~~~~~~~\~~«~~~~:~~~~j~~~~r~:lli~~~~~~~~~~~~~~~-~~~~~~~~~~~~[i~r~m-~~~~t~~lw~~f~~1~~~».}~m;~~~~~!~~~~~~~~;;r~! Other (List): Total TOTAL OPERATING COSTS INDIRECT COSTS 43,731 Complete this page if AAA retains federal funds for administrative costs. TOTAL COSTS~ AAA ADMINISTRATION 195,715
~ ~.. State ol Calilomia Senior Community Services Employment Program (Title V) CDA 35 (Rev 1121 ) Page 2 of 4 Departmen! of Aging AAA ADMINISTRATION BUDGET NARRATIVE* BUDGET PERIOD: 711/2.12-6131213 I! X] DIRECT [ ] CONTRACTED j[ X J OAIGJNAL [ ] REVISION NO,; jcontrac'f"no.; TV 1213 25 jslots: 173 --~DATE: 5-15-12. [PSA NO.; 25 SECTION A: PERSONNEL COSTS (a) (b) (c) Annual %of Time Position Classification: Wage Rate Devoted Total General Manager $16,296 2.% 3,26 Assistant General Manager $144,47 3.% 4,332 TOTAL PERSONNEl 7,538 FRINGE BENEFITS TOTAl PERSONNEl COSTS 7,538 SECTION B: OPERATING COSTS Total Travel: ili-~~..-~~'if@!~~~ '~'~~g~m'l!li~,,.-~-... ~ ~..:.\t;ili~~~i~~it~fffi~1~~!ffir.zy_a~~~~n~l~ 1 ~~*=~\tr6~~~\~~~~a~~*'~~j~i~\~~~~b~~a1\~~i:~~ht~ili~~r~~~~1f~r~~~~-r~lll~~r.t~]~i~a~~t.~~\~~~~;~~~~~~j~~:~\~~~~~1~~wl;1\~~l1f~~~tikw~~~~~~~~i~~~~~~~~~~~~~ m~~ k~!~~~m~wt~lw~ Equipment (List): Quantity Unit Price f~~~lltili..,tj ~~_., : i.~~;~~~~r~fa~s.~~f~je:iff~~~~l~~~4!w~1r~p~~~~~~&.jtf~~jll~itl~~jj~~;~~~~~jij~$m!r.11~!1;~~~1f~m = ~~~~*lm~\~,\t~liw~~t~~~-~~f.t~~~ Supplies: i~e1il!. c.. ~'l!ifif';;i;~!!l..,. ;, :.:_. k.(:;. i:t1i{. :'. Jlli. --~. Contractual: " Other (List):.. 1'~-. ----- - ~ ~".. r.. ~ =, :~. _;.. :.:~-~~~lj)!!~~!!~iilt&~-~~,~~illi~~~~m~{ll:triw;1!iiiii~~~~~~1m~jhw!,~~w'~jlf!!l'~ii!i!m1~'ilffi!i~iidujffii!!!!~!iffifjt~... --'~~~.--.. n. N~.. ~~~t~t~~liiij.jl~~~~~-~~~~g11mjj~~~~1~lif~~* ~~~~ru~ti~~~1~~~~&~~~i~8.~~{~d,lf.~~l~t~1~till~li!ll~~mllr~~~til~~~~~lll!:;;mf."'~j~id~~~1~~~~~:~rlif~~~~~2~l~~1~t~~~~~~~~t~1~t~lf~l~~~~! 1 ~!l~~~~ml1[i1!~~~m~j~~~rr~~~ TOTAL OPERATING COSTS INDIRECT COSTS ~-... ~ TOTAL COSTS AAA ADMINISTRATION 7,538
State o! Caliiomia Senior Community Services Employment Program (Tille V) CDA 35 (Rev 1/21 ) Page 3 of 4 Department ol Aging PROJECT ADMINISTRATION BUDGET NARRATIVE* BUDGET PERIOD: 7111212 6/3/213 llx] DIRECT r l CONTRACTED I[ X 1 ORIGINAL [ ] REVISION NO.:!coNTRACT NO.: TV 1213-25 I slots: 173 I DATE: 5-15 12 IPSA NO.: 25 SECTION A: PERSONNEL COSTS (a) (b) (c) Annual % o!time Position Classification: Wage Rate Devoted Total SECTION B: OPERATING COSTS Travel: TOTAL PERSONNEL FRINGE BENEFITS TOTAL PERSONNEL COSTS ~~~~: f:~~~~~~~~,~~~f;:~~~i~m :j~!rtij[l Equipment (list): Quantity Unit Price '.~~=~1fi ~; ~~ =;, ~1 i1~ r;~ ~!; ~~;":!:!!= ~ : ~: ~~;!~ :~ f ;~; :::::::,::: Supplies: Total Contractual: ~~~~~~lllii~1lfiil;il'~!lm:{g~"l[~-~ffi:w~:~mfifiiiif~i~"lltw.clliilii:,'.' Other (List): ~ ~j j~ i ~~ ~~ ~~ i[1 ~!~ I ;[ I ;; i :l ~;; t :j; if~ ~~~ ~-i ~f i '~ Do not include AAA administrative costs. TOTAL OPERATING COSTS INDIRECT COSTS TOTAL COSTS- PROJECT ADMINiSTRATION
State of California Senior Community Services Employment Program (Titls V) CDA 35 (Rev 1121 G) Page 4 ol 4 Department of Aging PROGRAM COSTS BuDGET PERioD: o711/2d12-o6/3a/2o13 ILx 1 DIREcT t 1 contracted lcontractno.:w 1213. 2s -: rst:ofs: 173 JllP.T!;;: os.,5:1c IPsA No.: 2s PROGRAM/PA~JiCIPA~T_IJV'Jj.qi[:,S AND FRll\1_9EJ3_E:Nf:FITS (PWFBL ~--- SECTION A: PERSONNEL (a) (b) (c) {d) (e) Number Average Work Average Number Participant Classification of Participants Wage per Hour Week Hours of Weeks Total Community Administrative Support Worker! (Hourly Rate of $8.) 162. $8. 17 5 i.1 2,41 Community Administrative Support Worker I (Monitor} {Hourly Rate ol $1.) 11 $1. 23 5 126,655 --~-~-- --~---- SECTION B: FRINGE BENEFITS TOTAL PERSONNEL 1,228,696 Categories Number of Participants Total Physicals 173 6,5 FICA 82,814 Workers Compensation 49,885 Other: TOTAL FRINGE BENEFITS 139,199 TOTAL PERSONNEL COSTS PROGRAM/PWFB 1,367,895 PROGRAM/OTHER SECTION C: OPERATING COSTS List Program Stalf: (Optional)
Stale ol California Agreement#: TV-1213-25 California Departmen I of Aging Date: 7/1/212 GOA 276 (Rev 1/6) Amendment#: Original Contract Amendment Date: Exhibit B- Budget Detail, Payment Provisions, and Closeout SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM Budget Display Fiscal Year 212/13 City of los Angeles NET TOTAL CHANGE FEDERAL FUND PROGRAMS: Federal Title V * i,555,311 Subtotal 1,555,311 - * Maximum of 8% allowed for Administration *Minimum of 79% for participant wages and fringe benefits - TOTAL FEDERAL TITLE V 1,555 311 - ' # of Participant Slots 1.:..:7:..:3: **Funds for this contract are provided by using the following U.S. Department of Labor grant: CFDA# Grant# Effective Date 17.235 AD 1997XXX* 7/1/212 *Grant award has not been received yet, so the information will be updated in Amendment #1. Page 7