Study Abroad Application PLEASE RETURN TO: Seton Hall University Presidents Hall, Room 322 400 South Orange Ave South Orange, NJ, 07079 (973)761-9072 Revised February 2013
Study Abroad Application Checklist Thank you for your interest in Seton Hall University s Study Abroad Program. Please take the time to carefully read all the information contained in this application packet. PLEASE USE THE FOLLOWING CHECKLIST TO MAKE SURE YOU HAVE RETURNED ALL NECESSARY MATERIALS. NO APPLICATION WILL BE CONSIDERED COMPLETE WITHOUT ALL OF THE FOLLOWING: 1) SHU Application Form (included) 2) Consent of Application Conditions (included) 3) Emergency Treatment Permission and Contact (included) 4) Medical Examination Report (included) 5) Certification of Social Standing (included) 6) Study Abroad Credit Transfer Form Supplemental Documents: 7) Personal Statement 8) Transcript (Unofficial) 9) Two Recommendation Letters/E-mails 10) Proof of registration with the U. S. Department of State 11) Proof of International Medical Insurance Once a completed application has been submitted in and reviewed, an interview may be scheduled with the Associate Provost for International Programs and Academic Support Services in Presidents Hall Room 327.
Study Abroad Application Form Contact Information Full Legal Name: CWID #: Permanent Address: SHU E-mail Address: Personal E-mail Address: Home Telephone Number: Cell Phone Number: Personal Information Gender: MALE FEMALE Date of Birth (mm/dd/yy): Country of Citizenship: Place of Birth: Passport #: Academic Records Major: Class Standing: Home College if other than SHU: GPA: Host Country: Provider (if applicable): Host College:
Consent of Application Conditions The following agreement is designed to protect all participants in the Seton Hall University Study Abroad Program: the students, faculty members, the University and the organizations in cooperation with SHU. Please read it thoroughly. By signing below, you agree to abide by the following guidelines while studying abroad as a Seton Hall University student: 1. I understand that any program of travel does involve some risk and that participation is entirely voluntary. I release Seton Hall University, its regents, officers and employees from any responsibility involving claims, lawsuits, damages, expenses, liabilities or injuries that occur during or as a result of participation in the Study Abroad Program. 2. I understand that, while traveling or residing in any foreign country, I will be subject to the laws, rules and law enforcement procedures of that country. I will abide by the rules, regulations, and policies of the host institution(s) abroad. I will respect the culture and ethnic differences of my host country and the individuals I meet. My personal conduct will be a credit to my country, Seton Hall University, my family, and to myself. I agree to attend a pre-departure meeting given by Seton Hall University. 3. I understand that it is my responsibility to have adequate medical, accident, dismemberment and repatriation insurance coverage while abroad. I have verified coverage with my agency and it is valid overseas. I am able to provide documentation, which will be left with the. 4. I acknowledge that the use of drugs is forbidden by participants, except for those prescribed by an examining physician and noted in the Emergency Treatment Form. 5. I agree that if I drive any motorized vehicle while abroad, I take full responsibility for all claims, damages, liability, expels, lawsuits or injuries that may occur as a result of driving a motorized vehicle. 6. I agree to stay for the full duration of the Study Abroad Program and complete all coursework and class participation. I understand that if I leave the program once the program has begun or tuition has been paid, there will be no refund (unless there is a proven medical condition that warrants withdrawal). If I am receiving financial aid, I understand that full payment for tuition and program fees has been committed to my account. I certify that I have not, to the best of my knowledge, misrepresented any information supplied in this application. Student Signature: Date:
Emergency Treatment Permission and Contact Form On a rare occasion, an emergency requiring hospitalization and/or surgery may develop. This form is a safeguard to prevent dangerous delay in the case of emergency. Student Medical Information Student s Full Name: Permanent Address: Cell Phone: Home Phone: Medicines I am allergic to: The following are medical conditions which a physician abroad should be made aware of: Emergency Contact Information Full Name: Relationship: Permanent Address: Home Phone: Cell Phone: In the event of an emergency, we the parents or guardians (if underage), or I the student, give consent to authorize treatment of hospital care which in the best judgment of the licensed physician is deemed advisable. Signature of Student: Signature of Parent: Date: Date:
Medical Examination Report Student s Name: DOB: Permanent Address: Study Abroad Program and Semester Abroad: To the Examining Healthcare Provider: The above named applicant would like to participate in a study abroad program that may include unusual mental and physical stress as well as significant variation in diet. Please give us your candid professional judgment as to his/her physical and mental health so that we may add this to the data used to evaluate the student s candidacy. Examination should be within 12 months of proposed program. Family Physician Other Specify: Applicant s general state of health Excellent Good Fair Poor 1. To the best of your knowledge, does the applicant have any health problems that either prevents him/her from taking part in a study abroad program away from home or would seriously affect his/her participation in such a program? If Yes, please explain: 2. Does the applicant have any chronic ailment that requires special consideration, treatment or medication? If so, in your judgment, will the applicant experience difficulty receiving this special consideration, treatment, or medication away from home, particularly abroad? Examining Healthcare Provider s Name: Signature: Date: Address:
Certification of Social Standing Students studying abroad must be in Good Social Standing at Seton Hall University. A student cannot currently be sanctioned at the level of Probation II and/or have ever received a sanction more serious than Probation II. Please provide this form to The Office of the Dean of Students (University Center, Rm 236) and it will be returned directly to the Office of International Programs. Student Name: Campus ID No: Study Abroad Destination: Dates of Study Abroad Experience: The following section is to be completed by the Office of the Dean of Students. I certify that the student named above is in good social standing at Seton Hall University, and is eligible to participate in the study abroad experience as noted above. Comments: Signature Date Print Name I certify that the student named above is not in good social standing at Seton Hall University, and is therefore ineligible to participate in the study abroad experience as noted above. Comments: Signature Date Print Name
Study Abroad Application Supplements If submitting a personal statement and/or recommendations as part of your application to the study abroad program (i.e., third-party provider, exchange program, direct enroll in foreign university) you may submit a copy of these documents to our office for this application. Personal Statement You must submit a one-page (1), typed, double-spaced statement which includes the following information: your reasons for wanting to study abroad your reasons for selecting where you want to study abroad past travel or study abroad experiences community and/or campus activities Letters of Recommendation You must submit two recommendations letters and/or e-mails in support of your decision to study abroad. Letters of recommendation are acceptable from: your professor your employer Registration with the U.S. Department of State You must enroll in the Smart Traveler Enrollment Program (STEP) provided by the U.S Department of State. It is a free service provided by the U.S. Government to U.S. citizens who are traveling to, or living in, a foreign country. STEP allows you to enter information about your upcoming trip abroad so that the Department of State can better assist you in case of an emergency. You can access the Smart Traveler Enrollment Program at the following link: https://travelregistration.state.gov/ibrs/ui/ Please submit a copy of your confirmation page once you have enrolled in the Smart Traveler Enrollment Program.
Proof of Medical Insurance Abroad All Seton Hall University students studying abroad must possess international medical insurance. Students can provide proof of medical coverage to the by submitting one of the following: Proof of purchase of HTH Worldwide Insurance (instructions below), or Copy of your Seton Hall University student insurance (United Healthcare) card or Verification letter from your own insurance provider stating that your plan meets our minimum health insurance requirements below o The minimum coverage that students must possess is as follows: (1) Medical benefits of at least $50,000 per person per accident or illness; (2) Repatriation of remains in the amount of $7,500; and (3) Expenses associated with medical evaluation in the amount of $10,000. If you do not have international coverage through your regular medical insurance provider, please purchase HTH Worldwide Insurance online. Our office has partnered with HTH Worldwide Insurance to provide our students with a discounted price for international medical insurance coverage. HTH Worldwide Insurance provides medical insurance to students while abroad including, 100% medical expense coverage, repatriation, evacuation services etc., as well as on the ground global health and safety services. How Purchase HTH Insurance: 1. Depending on how long you are going to travel, decide whether it will be more beneficial to purchase at a monthly rate or a weekly rate. 2. Visit www.hthstudents.com to view the insurance benefits brochure and purchase coverage a. Monthly coverage: Enter the Group Access Code IME- 7721 in the box on the right side of the homepage to sign up for monthly coverage -ORb. Weekly coverage: Enter the Group Access Code IMD- 7720 in the box on the right side of the homepage to sign up for weekly coverage 3. Please send us a copy of your HTH insurance card as proof of purchase. No matter the type of insurance you choose, please provide proof with your study abroad application.