Discretionary Housing Payment Policy 1. Purpose The purpose of this policy is to specify how Corby Borough Council Benefits Service will operate the Discretionary Housing Payment scheme (DHP) and to indicate some of the factors that will be considered when deciding if a DHP can be awarded. Each case will be treated strictly on its merits and all customers will receive equal and fair treatment. The Benefits Section is committed to working with the local voluntary sector, social landlords and other interested parties in the Borough to maximise entitlement to all available state benefits and this will be reflected in the administration of the DHP scheme. 2. Statement of objectives The Benefits Section will consider making a payment of a DHP to all customers who meet the qualifying criteria as specified in this policy. The Benefits Section will treat all applications on their individual merits, and will seek through the operation of this policy to: Alleviate poverty; Support vulnerable young people in the transition to adult life; Encourage Corby residents to obtain and sustain employment; Safeguard Corby residents in their homes; Help those who are trying to help themselves; Keep families together; Support the vulnerable in the local community; Help customers through personal crises and difficult events. The Benefits Section considers that the DHP scheme should be primarily seen as a short time emergency fund. It is not and should not be considered as a way around any current or future entitlement restrictions set out within the Housing Benefit and Council Tax Benefit legislation or as a long term solution. Page 1 of 7
3. Claiming a DHP A claim for a DHP must be made in writing and signed by the customer. A letter or signed statement made at a designated office will be deemed as sufficient. On request or in appropriate circumstances, the Benefits Section will issue the customer with a DHP application form. This will be date stamped and will count as the date of claim. The customer will be required to return the form to a designated office within one month of its issue and will be encouraged to include any relevant supporting evidence. However the one month time limit can be extended at the discretion of the Benefits Officer. The Benefits Section may request any (reasonable) evidence in support of an application for a DHP. Such requests will normally be made in writing. The customer will be asked to provide the evidence within one month of such a request although this will be extended in appropriate circumstances. The Benefits Section reserves the right to verify any information or evidence provided by the customer in appropriate circumstances. If the customer is unable to or does not provide the required evidence, the Benefits Service will still consider the application and will take into account any other available evidence including that held on the Housing Benefit file. The Benefits Section will seek to maximise the customer s income by checking the availability of state benefits and other sources of financial assistance that may be available to the customer upon application. 4. Period of award In all cases, the Benefits Section will decide the length of time for which a DHP will be awarded on the basis of the known facts and the evidence supplied. The start date of an award will normally be: The Monday after the written claim for a DHP is received by the Benefits Section, or the date on which entitlement to HB/CTB commenced (providing the application for DHP is received within one calendar month of the claim for HB/CTB being decided) whichever is the earlier, or the most appropriate. The minimum period for which the Benefits Service will award a DHP is one week. An award will usually be for not less than 3 months (unless a lesser period is appropriate, for example a customer is expecting a baby in two months time and will then be entitled to a two bed LHA rate rather than the shared room rate, or a customer will be moving out of expensive accommodation in 1 months time). Page 2 of 7
The Benefits Service will not award a DHP for a period exceeding 12 months. However the customer may make a further application on expirey of any award. Any reasonable request for backdating an award of a DHP will be considered but such consideration will usually be limited to the current financial year. The customer will be required to show good cause, as laid out in the Housing Benefit Regulations as to why there was a delay in making a claim. A DHP cannot be awarded for any period outside an existing HB/CTB benefit period granted under the HB/CTB statutory scheme. 6. Awarding a DHP The Benefits Supervisor shall consider the full circumstances before deciding whether or not to award a DHP. In deciding whether to award a DHP, the Benefits Supervisor will take into account: The shortfall between Housing Benefit and/or Council Tax Benefit and the liabilities (net of any ineligible charges); Any non-dependant deductions, which DHPs can cover; Any steps taken by the customer to reduce their rental or Council Tax liability. For example, if possible has the customer tried to seek cheaper accommodation; Did the customer find out what their Local Housing Allowance would be before moving into the property? If they did and they knew that there was going to be a shortfall why did they still decide to take the property on? The financial and medical circumstances (including ill health and disabilities) of the customer, their partner and any other members of their household including dependants and any other occupants of the customer s home;the income and expenditure of the customer, their partner and any other members of their household including any dependants or other occupants of the customer s home. When considering the customer s income, disregarded income for benefit purposes can be taken into account, for example Disability Living Allowance or child maintenance. When considering the customers expenditure it must be taken into consideration whether or not it is considered as above the basic living requirements. DHPs are not meant to enhance someone s lifestyle; Has the customer applied for all available sources of income to them; Any savings or capital that might be held by the customer or their family; The level of indebtedness of the customer and their family. Has the customer tried to renegotiate loans to reduce their expenditure or are they paying off debts, which are making their expenditure temporarily higher. Has the customer sought advice from a debt advisor to try to alleviate their situation? (See section 7 for additional information regarding claimants with debt); The exceptional nature of the customer and their family s circumstances, bearing in mind there is no need to show that the circumstances are exceptional before awarding a DHP; Page 3 of 7
Any special reasons, which make it necessary or specially desirable for the claimant to occupy the dwelling in respect of which the liability arises; The possible impact on the Council of not making such an award, e.g. the pressure on priority homeless accommodation. Advice from Housing options may be sought; Any other special circumstances brought to the attention of the Benefits Section. For example will the payment of DHP keep the family together, or will it support a young person in the transition to adult life? The Benefits Officer will decide how much to award based on all of the circumstances. This can only be an amount equal to or below the difference between the liability and the payment of Housing Benefit and/or Council Tax Benefit. The Benefits Supervisor cannot award DHP greater than the difference between the liability and the payment of Housing Benefit and/or Council Tax Benefit. An award of a DHP does not guarantee that a further award will be made at a later date even if the customer s circumstances have not changed. In these cases the Benefits Supervisor must look at whether the situation is likely to change and what the customer has done to try and alleviate their situation. If the customer has been receiving Discretionary Housing payments for a period of 6 months or more the Benefits Supervisor should seek to review the case and decide whether a further award should be made. The Benefits Supervisor may also request evidence of high expenditure. For example, if a customer has quoted a very high figure for gas or electricity, a copy of the bill may be requested. The Benefits Supervisor should record the reasons why a decision has or hasn t been made. 7. Customers with debt CorbyBorough Council is committed to working with customers to help them reduce their debts. Any customer with debts of over 250.00 must be referred to the Citizens Advice Bureau, for debt advice. An initial award of Discretionary Housing Payments should be made for three months in order to provide the Citizens Advice Bureau enough time to renegotiate the customer s debts. If a customer refuses to take advice or to get help with their debts this must be taken into consideration regarding the award of any future Discretionary Housing Payments. 8. Method of Payment The Benefits Service will decide the most appropriate person to pay based upon the circumstances of each case. This could include paying: The customer; Their partner; Page 4 of 7
An appointee; Their landlord (or an agent of the landlord); or Any third party to whom it might be most appropriate to make payment. The Benefits Service will pay an award of DHP by the most appropriate means available in each case. This could include payment: by cheque or electronic transfer (e.g. BACS) by crediting the customer s Council Tax account; Payment frequency will normally be made in line with the Housing Benefit and/or Council Tax Benefit award. 9. Notification The Benefits Service will strive to inform the customer in writing of the outcome of their application within one calendar month of receipt. Where the application is unsuccessful, the Benefits Section will set out the reasons why this decision was made and explain the right of review. Where the application is successful, the Benefits Section will advise: The weekly amount of DHP awarded; The period of the award; How, when and to whom the award will be paid; The requirement to report a change in circumstances; 10. When DHP cannot be awarded DHPs cannot be awarded in the following circumstances: Ineligible service or support charges; Towards any rent liability if the customer is entitled to Council Tax Benefit only; Towards any Council Tax liability if the customer is entitled to Housing Benefit only or to second adult rebate; Increases to cover rent arrears, which are not eligible for Housing Benefit; Reductions in any benefit as a result of Jobseeker s sanctions, Child Support sanctions or sanctions following certain benefit related offences; Towards Housing Benefit or Council Tax Benefit that is suspended; To cover deductions from ongoing Housing Benefit due to an overpayment. Page 5 of 7
11. Changes of Circumstances The Benefits Service may need to revise an award of a DHP where the customer s circumstances have changed. As applicants for DHP must be in receipt of Housing Benefit or Council Tax Benefit they therefore remain under a general requirement to inform the authority about any changes in their circumstances that might affect their claim for Housing Benefit or Council Tax Benefit. 12. Overpayments In the event that a DHP is found to have been overpaid, officers will consider whether it is appropriate to recover it in full, in part or not at all. As a general rule the Benefits Section will seek to recover any DHP found to be overpaid. Normally this will involve issuing an invoice to the customer or the person to whom the award was paid. However, if the overpayment was caused by an official error and it is not reasonable for the customer to have known that they were being overpaid, recovery of the overpayment will not be sought. Under no circumstances will recovery be made from any amounts of Housing Benefit and/or Council Tax Benefit due to the customer. The decision letter that notifies an overpayment decision will also set out the right of review. 13. The right to seek a Review DHPs are not payments of Housing or Council Tax Benefits and are therefore not subject to the statutory appeals procedure. However, all Councils are expected to set up an appropriate review process. The Benefits Service will operate the following policy for dealing with requests to review a decision not to award a DHP, a decision to award a reduced or lesser amount of DHP, a decision not to backdate a DHP or a decision that there has been an overpayment of a DHP. A customer (or their appointee or agent) who disagrees with a DHP decision may dispute the decision. A request for a review shall be delivered in writing to a designated office within one calendar month of the written DHP decision being issued to the customer. The Benefit and Local Taxation Manager will then consider the request and review the decision made, to ensure that it was reasonable. The customer (or their appointee or agent) will normally be informed of the Managers decision within 20 working days. This decision will be final and binding and may only be challenged via the judicial review process or by complaint to the Local Government Ombudsman. The Benefit and Local Taxation Manager may extend the time periods for a review in exceptional circumstances. In deciding to extend, they will take into account the financial difficulties in making an award for a previous financial year and any delay in seeking independent advice that was outside the control of the customer. Page 6 of 7
14. Publicity The Benefits Service will publicise the scheme and will work with all interested parties to achieve this. In particular the One Stop Shop, Housing Options Team, Citizens Advice Bureau, housing associations and voluntary sector organisations. A copy of this policy statement will be made available for inspection and will be posted on the Council s web site. Information about the amount spent will not normally be made available except at the end of the financial year. 15. Fraud Corby Borough Council is committed to the fight against fraud in all its forms. A customer who tries to fraudulently claim a DHP by falsely declaring their circumstances, providing a false statement or evidence in support of their application, may have committed an offence under the Fraud Act 2006. Where it is alleged, or the authority suspects that such a fraud may have been committed, the matter will be investigated and if fraud is found to have occurred, action will be taken including the recovery of overpaid monies and, if appropriate, criminal proceedings. Page 7 of 7