Blackbaud FundWare Financial Accounting Standards Board Reporting Guide

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide VERSION 7.50, JULY 2008

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide USER GUIDE HISTORY Date December 2004 November 2005 July 2008 Changes 7.31 Guide rewritten to reflect Windows-based offering. 7.40 The guide has been updated with minor corrections. 7.50 The guide has been updated with minor corrections and new company information. Copyright 2008, Blackbaud FundWare, Inc. All rights reserved. The Blackbaud FundWare logos, among others, are registered trademarks and/or registered service marks of Blackbaud Fundware, Inc. in the United States and other countries. Other parties trademarks or service marks are the property of their respective owners and should be treated as such. ii

TAB L E OF CONTENTS Chapter 1 Introduction........................................ 1 Statement of Financial Position...................................... 1 Statement of Activities............................................. 2 Statement of Cash Flows........................................... 2 Tips for Defining Your Attributes.................................... 2 Using Attributes to Create Report Headings......................... 3 Troubleshooting Accounts and Attributes.............................. 3 Getting Support............................................... 5 Chapter 2 Working With Attributes............................. 7 Attribute Positions................................................ 7 Defining Your Attribute Positions................................. 7 Attribute Values.................................................. 9 Adding Attribute Values....................................... 10 Printing Your Attribute Values.................................. 12 Adding Attributes to Accounts.................................. 12 Chapter 3 Using Attributes to Define Report Columns............. 13 Using Your Attribute Positions for Report Columns..................... 14 Defining Your System............................................ 16 Example Defining Attribute Positions and Values.................. 16 Example Assigning Attribute Values to Accounts.................. 17 Example Defining and Producing a Report Using One Position....... 18 Example Defining and Producing a Report Using Two Positions...... 20 Chapter 4 Statement of Financial Position....................... 23 The Asset Section................................................ 24 The Asset Section Report Attributes............................ 24 The Asset Section Attribute Columns........................... 25 The Asset Section Putting it All Together........................ 25 Blackbaud, Inc. iii

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide The Liability Section............................................. 27 The Liability Section Report Attributes.......................... 28 The Liability Section Attribute Columns......................... 29 The Liability Section Putting it All Together...................... 29 The Net Assets Section............................................ 30 The Net Assets Section Report Attributes........................ 31 The Net Assets Section Attribute Columns....................... 31 The Net Assets Section Putting it All Together.................... 32 The Net Asset Section Attribute Columns 4 and 5.................. 34 Total Liabilities and Net Assets..................................... 35 Defining an SOFP Report.......................................... 35 Producing an SOFP Report......................................... 42 Chapter 5 Statement of Activities...............................45 Report Columns Based on Fund Types............................... 47 How the Report Sorts Accounts by Attribute Value..................... 48 Section One (Revenues)........................................... 48 Defining Your System for Section One Revenue Accounts........... 49 Defining Your System for Section One Expense Accounts........... 50 Defining Your System for Section One Net Asset Accounts.......... 50 Heading Lines in Section One................................... 51 Subtotal Text in Section One.................................... 53 Section Two (Expenses)........................................... 54 Defining Your System for Section Two........................... 55 Heading Lines in Section Two................................... 56 Subtotal Text in Section Two.................................... 57 Section Three (Prior Period Adjustments Optional).................... 58 Prior and Current Year Postings to the Same Net Asset Account........ 59 Heading Lines in Section Three.................................. 60 Report Totals Section............................................. 61 Report Totals Line One....................................... 62 Report Totals Line Two...................................... 63 Report Totals Line Three (Optional)............................ 65 Report Totals Line Four...................................... 67 Defining an SOA Report.......................................... 67 Producing an SOA Report......................................... 74 iv

Table of Contents Chapter 6 Statement of Cash Flows............................. 77 Attribute Column 1.............................................. 78 How FundWare Determines the Report Categories by Attribute Value... 78 The Heading Section............................................. 80 The Operating Activities Section.................................... 83 Accounts Included in the Operating Activities Section............... 84 Heading Lines in the Operating Activities Section................... 84 Text Added to Entries in the Operating Activities Section............. 85 Subtotal Text in the Operating Activities Section.................... 87 The Investing Activities Section.................................... 88 Accounts Included in the Investing Activities Section................ 89 Heading Lines in the Investing Activities Section................... 89 Subtotal Text in the Investing Activities Section.................... 91 The Financing Activities Section.................................... 92 Accounts Included in the Financing Activities Section............... 93 Heading Lines in the Financing Activities Section................... 94 Subtotal Text in the Investing Activities Section.................... 95 The Report Totals Section......................................... 96 Line 1 of the Report Totals..................................... 97 Line 2 of the Report Totals..................................... 97 Line 3 of the Report Totals..................................... 99 Defining an SOCF Report........................................ 100 Producing an SOCF Report....................................... 106 Appendix A Example FASB Attribute Values................... 109 Attribute Position 1............................................. 109 Attribute Position 11............................................ 110 Attribute Position 12............................................ 110 Attribute Position 13............................................ 111 Attribute Position 14............................................ 112 Attribute Position 15............................................ 113 Appendix B FASB Worksheets................................ 115 Step 1 Define a Position for Net Asset Restrictions................... 115 Step 2 Define Your System for the SOFP........................... 115 Step 2 Define Your System for the SOA........................... 117 Statement of Cash Flows......................................... 118 Blackbaud, Inc. v

vi Blackbaud FundWare Financial Accounting Standards Board Reporting Guide

C H A P T E R 1 INTRODUCTION In June 1993, the Financial Accounting Standards Board (FASB) amended Statement of Financial Accounting Standards (SFAS) 95, Statement of Cash Flows, to extend its provisions to not-for-profit organizations. SFAS 117, Financial Statements of Not-for- Profit Organizations, establishes standards for general-purpose external financial statements provided by not-for-profit organizations. The Statement requires that all notfor-profit organizations provide the following: A Statement of Financial Position, A Statement of Activities, and A Statement of Cash Flows. This guide is intended to help you define and produce these reports using Blackbaud FundWare. STATEMENT OF FINANCIAL POSITION The Statement of Financial Position (report category G) uses total assets, total liabilities, and net assets to show the overall financial position of your organization. This report allows you to use an attribute position to define one or more report columns for the following required information: Total assets, Liabilities, and Net assets. The net assets must be classified as: Permanently restricted, Temporarily restricted, or Unrestricted. Statement of Financial Position reports are saved to the Financial Statements category. Blackbaud, Inc. 1

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide STATEMENT OF ACTIVITIES The Statement of Activities (report category H) uses revenues, expenses, and any change in net assets from the beginning of the year to the end of the year to display activities. This report allows you to use an attribute position to classify your accounts as: Permanently restricted, Temporarily restricted, or Unrestricted. Statement of Activities reports are saved to the Revenue & Expense category. STATEMENT OF CASH FLOWS The Statement of Cash Flows (report category I) uses the net assets and operating activities, investing activities, financing activities, and cash and cash equivalents to report the cash flow for the period. Statement of Cash Flows reports are saved to the Financial Statements category. TIPS FOR DEFINING YOUR ATTRIBUTES Use the following suggestions when you define your system to produce the FASB reports. Use Appendix B FASB Worksheets on page 115 to determine how you will use your attributes. Ensure that you are defining only one meaning for each attribute position. For example, do not try to use one position to indicate Form 990 information and net asset restrictions. FundWare orders each section of each report based on the alphanumeric order of the applicable attribute value. Therefore, you should define attribute values to reflect the order in which you want the account information to be grouped and displayed in each report. You can skip letters/numbers in the last character of the attribute value to allow for the addition of attribute values at a later date. For example, instead of using attributes ASA, ASB, ASC, ASD, use ASA, ASC, ASE, and ASG. 2 Statement of Activities

Chapter 1 Introduction USING ATTRIBUTES TO CREATE REPORT HEADINGS If you design your attributes correctly, you can use attributes to create headings within the body of the Statement of Activities and Statement of Cash Flows reports. Each line of these reports is placed in alphanumeric order, based on a specific attribute position and value. (This is explained in more detail in the applicable chapters.) If an attribute value for the position has not been assigned to any accounts, FundWare will display the description as a heading: a colon (:) following the text and no financial information. For example, position 13 (FASB Revenues) in Division 96 has two attribute values defined to create headings within a section of the Statement of Activities report (Figure 1.1). Attribute values R1A and R2A have not been assigned to any accounts; therefore, they appear in the report as a heading line. R1A R2A Figure 1.1 Example Statement of Activities Report Attributes Used for Headings For more information see Chapter 5 Statement of Activities on page 45 and Chapter 6 Statement of Cash Flows on page 77. TROUBLESHOOTING ACCOUNTS AND ATTRIBUTES Before producing your FASB reports, you should review your account definitions to ensure that you have correctly applied attribute values to the accounts that must be included in the FASB reports. The easiest way to view your accounts, including attribute values, is through the Chart of Accounts. Blackbaud, Inc. 3

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide 1. Click Accounts > Chart of Accounts on the module navigator (if the module is not expanded, click General Ledger first) or select General Ledger > Accounts > Chart of Accounts from the menu bar. The Chart of Accounts displays the first ID type in your list of ID types (Figure 1.2). Figure 1.2 Chart of Accounts Division 96, ID Type A 2. Select an ID type from the drop-down list. The display may change to reflect the ID type account structure. 3. Right-click and select the System Reserved and FASB attribute columns to display in the COA. 4. Use the sort and filter features to review your accounts (e.g., click a column heading to sort on that column, enter values in the search cells to filter the accounts displayed). For example, Division 96 uses attribute position 12 FASB STMT POS #1 to produce the Statement of Financial Position report. We can we can see exactly which accounts would be selected by the SOFP report by typing AS in the System Reserved attribute column, then sort on the attribute position 12 column. If there were any problems, we could modify the account definition. 4 Troubleshooting Accounts and Attributes

Chapter 1 Introduction GETTING SUPPORT The following table provides a quick reference for getting the support you need for FundWare modules. Table 1.1 Getting Support Department Contact Description Business Office 800-551-4458 Obtain general information or contact a staff member. Technical 800-227-7575 Get help resolving technical issues with the Support e-mail: FWSupport@Kintera.com product. Please have the following information ready when you call: FundWare license number FundWare version number Error message details Knowledgebase http://www.fundware.com/support/ support.asp Training 800-551-4458 Ask for the Client Sales department. http://www.fundware.com/ Products_Services/Training/train.asp Replacement Software Product Management User Education World Wide Web 800-551-4458 or 303-756-3030, Ask for the Client Sales department. e-mail: FWSupport@Kintera.com e-mail: FWSuggestionBox@Kintera.com e-mail: FWUserEducation@Kintera.com http://www.fundware.com A searchable database where you can type your questions and get a list of possible answers. Requires your license number and web password. Contact us for more information on our training options: Regionals Classes from 1 to 5 days in length; held in cities around the country. eclasses Two- to three-hour classes offered over the Internet. Onsite custom training and consulting Our consulting staff can implement FundWare and/or train your employees using your organization s data. Order replacement software. Contact our Product Management department with any suggestions for improving FundWare. Contact our User Education department with suggestions for improving our user guides or online help. Get the latest product and company information, download software and documentation updates, or send e-mail. Blackbaud, Inc. 5

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide Blackbaud, Inc. 6430 S. Fiddler s Green Circle, Suite 200 Greenwood Village, CO 80111 800-551-4458 303-756-3030 6 Troubleshooting Accounts and Attributes

C H A P T E R 2 WORKING WITH ATTRI B U TES Attribute positions and attribute values are position-specific codes (1 to 3 alphanumeric characters) that you assign to specific positions in your accounts to allow you to: Produce better reports (e.g., define combined reports, filter reports) Enhance inquiries Define advanced allocations Set budget control Update groups of accounts ATTRIBUTE POSITIONS Each account number can include up to 15 attributes in an attribute string. These attributes are entered by position. For example, when you defined your ID type, you had the chance to accept or redefine the default attributes. These attributes are automatically assigned to position 1 (System Reserved) and are used to define the type of account (e.g., revenue, expense). Because position 1 is a required position, you must assign one of these attributes to position 1 when you define an account. When you are defining attributes, you can enter meaningful names for positions 2 15. (Position 1 is defined as System Reserved and you cannot modify this name.) You may also occasionally define an attribute value that applies to all attribute positions (it is not likely that you will do this often). DEFINING YOUR ATTRIBUTE POSITIONS Use the following instructions to define your attribute positions. Blackbaud, Inc. 7

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide 1. Click Maintenance > Attributes on the module navigator (if the module is not expanded, click General Ledger first) or select General Ledger > Maintenance > Attributes from the menu bar. The Attributes window displays, open to the All position (Figure 2.1). Figure 2.1 Attributes Window 2. Select the applicable ID type from the ID Type drop-down list. 8 Attribute Positions

Chapter 2 Working With Attributes 3. Select the attribute position from the Attribute drop-down list. The position name, required setting, and any existing attributes display (Figure 2.2). Figure 2.2 Example Attribute Position 2 4. Enter a position name significant to your organization. (Remember, this position name applies to this position on all accounts.) 5. Select the Required check box to require an entry on this attribute position for all accounts. 6. Click Apply to save your settings and remain in the window, or click OK to save your settings and close the window. ATTRIBUTE VALUES Attribute values are the individual codes that you apply to each account. For example, some of the attribute values defined for sample division 96 include the following: RE (Revenue) Position 1 (System Reserved) EX (Expenditure) Position 1 (System Reserved) I80 (HUD Grand Indirect) Position 2 (Indirect Cost Indicator) 10B (IRS 990 Line 10b) Position 7 (Form 990 #1) SEN (Smith Endowment) Position 10 (Funding Source) Blackbaud, Inc. 9

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide You can enter additional attribute values for position 1 or for any of the remaining 14 positions of the attribute string. You can also modify the attribute definition and delete obsolete attributes. ADDING ATTRIBUTE VALUES Use the following instructions to add a new attribute value for an ID type. 1. Click Maintenance > Attributes on the module navigator (if the module is not expanded, click General Ledger first) or select General Ledger > Maintenance > Attributes from the menu bar. The Attributes window displays, open to the All position (Figure 2.3). Figure 2.3 Attributes Window 2. Select the applicable ID type from the ID Type drop-down list. 10 Attribute Values

Chapter 2 Working With Attributes 3. Select the attribute position from the Attribute drop-down list. The position name, required setting, and any existing attributes display (Figure 2.4). Figure 2.4 Example Attribute Position 3 4. If necessary, modify the position name. (Remember, this position name applies to this position on all accounts.) 5. Select the Required check box to require an entry on this attribute position for all accounts. (This setting will apply to the position, not just to the attribute that you are defining at this time.) 6. Enter up to three characters for the attribute name in the Value cell of the first free row. (The asterisk will indicate the first free row.) 7. Enter a description of the attribute value. You can enter up to 60 alphanumeric characters. You can include this attribute description on reports. See the Blackbaud FundWare General Ledger Project/Grant Guide for more information. 8. Select the applicable radio button (Active or Inactive) to indicate the status of the attribute. 9. Click Apply to save your settings and remain in the window, or click OK to save your settings and close the window. Blackbaud, Inc. 11

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide PRINTING YOUR ATTRIBUTE VALUES You can print the values for each attribute position. 1. Click Maintenance > Attributes on the module navigator (if the module is not expanded, click General Ledger first) or select General Ledger > Maintenance > Attributes from the menu bar. The Attributes window displays, open to the All position. 2. Select the applicable ID type from the ID Type drop-down list. 3. Select the attribute position from the Attribute drop-down list. The position name, required setting, and any existing attributes display. 4. Click Print Grid or right-click and select Print Grid from the shortcut menu. The preview window displays from which you can print your attribute information. 5. Click OK or Cancel to close the window. If you have completed other tasks while in this window (e.g., adding an attribute, editing a position name), clicking Cancel will negate your changes. ADDING ATTRIBUTES TO ACCOUNTS You can add attribute values to an account definition in three main ways: Individually When you add or edit an account (click Accounts > New Account to add an account or Accounts > Chart of Accounts on the module navigator). To a group of existing accounts You can use the Account Utilities task to add or change the attribute values defined for a group of existing accounts. To new accounts using associations You can associate an attribute position to a dimension, then associate a specific attribute value to a specific dimension value. For more information on these options, please see the Blackbaud FundWare General Ledger Project/Grant Guide. 12 Attribute Values

C H A P T E R 3 USING ATTRI B U TES TO DEF I N E REPO RT COLUMNS When you create the three FASB reports in Blackbaud FundWare, you will make extensive use of additional attributes (i.e., attributes in excess of the standard attributes used by most of the standard reports). Before we discuss the FASB reports, let s review how attributes are used in standard reports. Most report types (i.e., templates ) provided by General Ledger Project/Grant allow you to define only the rows of the report; the columns are predefined as part of the template (e.g., one row may contain actual data and another budget, but you define the time period). However, there are certain report types that allow you to use your attributes to define the column contents by attribute position to define one or more columns (often called combined reports in FundWare). Table 3.1 defines those report types and explains their use. Table 3.1 Report Types That Allow You to Define Attribute Columns Report Type G Statement of Financial Position H Statement of Activities I Statement of Cash Flow Description Uses total liabilities and net assets to show the overall financial position of your organization. Allows you to use an attribute position to define one or more report columns. User-defined reports of this type are saved to the Financial Statements category. Uses revenues, expenses, and change in net assets from the beginning of the year to the end of the year to display activities. Allows you to use attributes to define the report columns. User-defined reports of this type are saved to the Revenue & Expense category. Uses the net assets and operating activities, investing activities, financing activities, and cash and cash equivalents to report the cash flow for the period. Allows you to use attributes to define the report columns. User-defined reports of this type are saved to the Financial Statements category. Blackbaud, Inc. 13

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide Table 3.1 Report Types That Allow You to Define Attribute Columns (Continued) Report Type S Combined Balance Sheet T Combined Rev. & Exp. U Combined Rev. & Exp. W/Var. V Combined Statement of Change in Fin. Pos. Description Presents the excess revenue over (or under) expenditures and the liabilities/ fund balance. Allows you to use attributes to define the report columns. User-defined reports of this type are saved to the Financial Statements category. Shows the excess revenue over (or under) expenditures to show combined revenue and expense. Allows you to use attributes to define the report columns. User-defined reports of this type are saved to the Revenue & Expense category. Presents the excess revenue over (or under) expenditures to show combined revenue and expense with variance. Allows you to use attributes to define the report columns. User-defined reports of this type are saved to the Revenue & Expense category. Presents the excess revenue over (or under) expenditures to show combined change in financial position. Allows you to use attributes to define the report columns. User-defined reports of this type are saved to the Financial Statements category. USING YOUR ATTRIBUTE POSITIONS FOR REPORT COLUMNS The Attribute Columns tab of the report definition displays for those reports that allow you to define column contents using attribute positions. For example: You define three attribute values for position 11 Net Asset Restriction and assign these values to accounts. You assign attribute position 11 Net Asset Restriction to Attribute Column 1 of the report definition. The report information is divided into three columns based on the attribute value in position 11. Attribute Column doesn t mean that your selection represents a single column. It is simply the first definition of an attribute position to determine the content of your columns. It will result in multiple columns, possibly as many columns as you have attribute values defined for the position. 14 Using Your Attribute Positions for Report Columns

Chapter 3 Using Attributes to Define Report Columns Different report types will allow you to define multiple levels for your report. For example: You define three attribute values for position 11 Net Asset Restriction and seven attribute values for position 10 Funding Source and assign these values to accounts. You assign attribute position 11 Net Asset Restriction to Column 1 of the report definition and attribute position 10 Funding Source to Column 2 of the report definition. The report information is divided into 21 columns based on the combination of position 3 and position 4 attribute values (i.e., 3 x 7 = 21). The number of available column/attribute position assignments that you can define will depend on the report type. For example, a combined balance sheet report (type T) allows you to make up to two assignments, while a statement of financial position (type G) allows you to define up to five assignments (Figure 3.1). Figure 3.1 Example Attribute Columns Tabs for Different Report Types Blackbaud, Inc. 15

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide DEFINING YOUR SYSTEM There are three main steps to configuring your system to use attribute positions in report definitions: Define your attributes by position, keeping in mind how you might want to report on this information. Assign these attributes values to your accounts. Assign attribute positions on the Attribute Columns tab of the report definition. EXAMPLE DEFINING ATTRIBUTE POSITIONS AND VALUES For reporting purposes, we want to see our restricted accounts by fund. Therefore, we define the following in Division 96: We define attribute position 10 as Funding Source. We define attribute position 11 as Net Asset Restriction. We define attribute values for each position (Table 3.2). Table 3.2 Example Attribute Positions and Values Value Description Attribute Position 10 (Funding Source) END Endowment HHS Health and Human Services HUD HUD Grant INT Internally Funded PRV Private Organization Grant SEN Smith Endowment SG Stage Grant Attribute Position 11 (Net Asset Restriction) FT1 Unrestricted FT3 Temporarily restricted FT4 Permanently restricted 16 Defining Your System

Chapter 3 Using Attributes to Define Report Columns EXAMPLE ASSIGNING ATTRIBUTE VALUES TO ACCOUNTS Once we have defined our attribute values, we can assign those values to accounts. (If an account does not have the attribute value that the report is looking for, it won t be included in the report.) If we look at the Chart of Accounts, we can see how the attributes are assigned (Figure 3.2). Figure 3.2 Example Attribute Values Assigned to Accounts Blackbaud, Inc. 17

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide EXAMPLE DEFINING AND PRODUCING A REPORT USING ONE POSITION We can define a revenue and expense report that creates columns for accounts by net asset restriction. We enter position 11 Net Asset Restriction, which has three values, in the Attribute Column 1 field (Figure 3.3). Figure 3.3 Example Combined Attributes Column Tab Using One Position 18 Defining Your System

Chapter 3 Using Attributes to Define Report Columns When we produce the report, the information is sorted into three columns by the restriction attribute value (Figure 3.4). FT1 FT3 FT4 Figure 3.4 Example Report Using One Position Blackbaud, Inc. 19

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide EXAMPLE DEFINING AND PRODUCING A REPORT USING TWO POSITIONS We can define a revenue and expense report that creates columns for the restricted accounts, which are then divided into columns by fund, by entering attribute position 3 (Restrictions, which has three values) and attribute position 4 (Funds, which has five values) (Figure 3.5). Figure 3.5 Example Combined Attributes Column Tab Using Two Positions 20 Defining Your System

Chapter 3 Using Attributes to Define Report Columns When we produce the report, the information is sorted into three groups of columns by the restriction attribute value and by the fund attribute value (Figure 3.6). (Because of the number of columns, the report columns stretch across two pages. Figure 3.6 shows only the first page.) FT1 FT3 END INT END HHS HUD Figure 3.6 Example Report Using Two Positions Figure 3.6 has been modified to best show this feature. Because of the number of columns, this report stretches across multiple pages. Also, the report includes columns for accounts that have an attribute value assigned to position 11 but no value assigned to position 10. These columns have been removed from Figure 3.6. Blackbaud, Inc. 21

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide 22 Defining Your System

C H A P T E R 4 STATEM EN T OF FI N AN C I AL POSITION The Statement of Financial Position (SOFP) report (Figure 4.1) groups your balance sheet accounts by their System Reserved attribute value (first-level filter), then uses additional attribute positions to group the accounts by type (second-level filter). Asset section Liability section Net Assets section Total section Figure 4.1 Example Statement of Financial Position The report is divided into four areas Asset, Liability, Net Assets, and Total as explained in the following sections. Blackbaud, Inc. 23

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide THE ASSET SECTION Let s break down the Asset section of the report by looking at the following: The Asset field on the Report Attributes tab of the report definition (first-level filter), The Attribute Column 1 field on the Attribute Columns tab of the report definition (second-level filter), and How these settings combine to create the Asset section of the report. THE ASSET SECTION REPORT ATTRIBUTES The settings on the Report Attributes tab of the report definition indicate what attribute values in the System Reserved position your organization assigns for certain financial categories. FundWare searches for accounts with the specified Asset attribute in the System Reserved position. This is the first filter that determines the accounts included in the Asset section of the report. As shown in Figure 4.2, Division 96 assigns the attribute value AS to the System Reserved position of asset accounts. Figure 4.2 Report Attributes Tab 24 The Asset Section

Chapter 4 Statement of Financial Position THE ASSET SECTION ATTRIBUTE COLUMNS The attribute position that you define in the Attribute Column 1 field of the Attribute Columns tab is the second filter to determine the accounts included in the Asset section of the report. As shown in Figure 4.3, Division 96 has defined Column 12 (otherwise known as attribute position 12) in the Attribute Column 1 field. Therefore, accounts with an attribute value in position 12 (FASB STMT POS #1) can be included in the Asset section of the report. Figure 4.3 Attribute Columns Tab THE ASSET SECTION PUTTING IT ALL TOGETHER When you produce the Statement of Financial Position report, FundWare creates the Asset section by finding accounts that have: The Asset attribute value in the System Reserved position (remember: the asset attribute value is defined in the Asset field of the Report Attributes tab), and One of the attribute values in the position defined in the Attribute Column 1 field of the Attribute Columns tab. Blackbaud, Inc. 25

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide Let s take a look at the Asset section of the Statement of Financial Position report produced to show account detail (Figure 4.4). (This is an option on the report parameters window, displayed when you produce a report.) Figure 4.4 Asset Section, Including Account Detail In this version of the report, FundWare lists all the accounts that meet the attribute restrictions. When we produce the report without the account detail, FundWare rolls up, or summarizes the information by the second-level attribute value (i.e., the attribute value in the position defined in the Attribute Column 1 field of the Attribute Columns tab; for example, position 12). The description for each row is taken from the attribute value description. Using our example report, we have assigned one of five different position 12 attribute values to asset accounts: ASA Cash and cash equivalents, ASC Investments, ASG Inventory, ASI Accounts Receivable, and ASK Due from Other funds. 26 The Asset Section

Chapter 4 Statement of Financial Position However, when we roll this information up by these values, the ASK accounts total zero and are excluded from the summary (Figure 4.5). Figure 4.5 Asset Section, Summary When you produce the SOFP report, you can include zero amounts. With this example, the report would include an entry for ASK accounts (Due from Other funds). THE LIABILITY SECTION Let s break down the Liability section of the report by looking at the following: The Liabilities field on the Report Attributes tab of the report definition (firstlevel filter), The Attribute Column 2 field on the Attribute Columns tab of the report definition (second-level filter), and How these settings combine to create the Liability section of the report. Blackbaud, Inc. 27

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide THE LIABILITY SECTION REPORT ATTRIBUTES The settings on the Report Attributes tab of the report definition indicate what attribute values in the System Reserved position your organization assigns for certain financial categories. As you can see in Figure 4.6, Division 96 assigns the attribute value LI to the System Reserved position of liability accounts. Figure 4.6 Report Attributes Tab FundWare searches for accounts with the specified Liability attribute value in the System Reserved position. This is the first filter that determines the accounts included in the Liability section of the report. In Division 96, accounts with the attribute value LI in the System Reserved position can be included in the Asset section of the report. 28 The Liability Section

Chapter 4 Statement of Financial Position THE LIABILITY SECTION ATTRIBUTE COLUMNS The attribute position that you define in the Attribute Column 2 field of the Attribute Columns tab is the second filter to determine the accounts included in the Liability section of the report. As you can see in Figure 4.7, Division 96 has defined Column 12 (otherwise known as attribute position 12) in the Attribute Column 2 field. Figure 4.7 Attribute Columns Tab In Division 96, accounts with an attribute value in position 12 (FASB STMT POS #1) can be included in the Liability section of the report. THE LIABILITY SECTION PUTTING IT ALL TOGETHER When you produce the Statement of Financial Position report, FundWare creates the Liability section by finding accounts that have: The liability attribute in the System Reserved position (remember: the liability attribute value is defined in the Liability field of the Report Attributes tab), and One of the attributes in the attribute position defined in the Attribute Column 2 field of the Attribute Columns tab. Blackbaud, Inc. 29

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide Let s take a look at the Liability section of the Statement of Financial Position report produced to show account detail (Figure 4.8). Figure 4.8 Liability Section, Including Account Detail In this version of the report, FundWare lists all the accounts that meet the attribute restrictions. When we produce the report without the account detail, FundWare rolls up, or summarizes the information by the second-level attribute value (i.e., the attribute value in the position defined in the Attribute Column 2 field of the Attribute Columns tab; for example, position 12). The description for each row is taken from the attribute value description. Using our example report, we have assigned one of three different position 12 attribute values to liability accounts: LIA Accounts Payable, LIE Accrued Payroll, and LIK Notes payable. When we roll this information up by these values, none of the totals equal zero. Therefore, the summary has three entries one for each attribute value (Figure 4.9). Figure 4.9 Liability Section, Summary THE NET ASSETS SECTION Let s break down the Net Assets section of the report by looking at the following: Report Attributes tab of the report definition (first-level filter), Attribute Columns tab of the report definition (second-level filter), and 30 The Net Assets Section

Chapter 4 Statement of Financial Position How these settings combine to create the Net Assets section of the report. THE NET ASSETS SECTION REPORT ATTRIBUTES The Net Assets section of the report works a little differently than the Asset and Liability sections. In this section, FundWare looks for net asset (or fund balance), revenue, and expense accounts, based on the settings on the Report Attributes tab of the report definition. As you can see in Figure 4.10, Division 96 assigns the attribute values NA, RE, and EX in the System Reserved position to these accounts. Figure 4.10 Report Attributes Tab FundWare searches for accounts with the specified Fund Balance (net asset), Revenue, or Expense attribute value in the System Reserved position. This is the first filter that determines the accounts included in the Net Assets section of the report. In Division 96, accounts with the attribute value NA, RE, or EX in the System Reserved position can be included in the Asset section of the report. THE NET ASSETS SECTION ATTRIBUTE COLUMNS The attributes that you define in the Attribute Column 3, 4, and 5 fields of the Attribute Columns tab are the second filter to determine the accounts included in the Net Assets section of the report. As you can see in Figure 4.11, Division 96 has defined has defined Blackbaud, Inc. 31

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide Column 11 (otherwise known as attribute position 11) in the Attribute Column 3 field and Column 1 (otherwise known as attribute position 1, or the System Reserved position) in the Attribute Column 4 and 5 fields. Figure 4.11 Attribute Columns Tab In most cases, you will actively define an attribute position for Attribute Column 3 as a secondary filter, but will allow FundWare to default Attribute Columns 4 and 5 (i.e., apply only a primary filter for revenue and expense accounts). This is discussed in further detail in The Net Asset Section Attribute Columns 4 and 5 on page 34. THE NET ASSETS SECTION PUTTING IT ALL TOGETHER When you produce the Statement of Financial Position report, FundWare creates the Net Assets section by finding accounts that have: The net asset, revenue, or expense attribute value in the System Reserved position (remember: these attribute values are defined in the Fund Balance, Revenue, and Expense fields of the Report Attributes tab), and One of the attributes in the attribute position defined in the Attribute Column 3 field of the Attribute Columns tab (you can also use Attribute Columns 4 and 5, as discussed in The Net Asset Section Attribute Columns 4 and 5 on page 34). 32 The Net Assets Section

Chapter 4 Statement of Financial Position Let s take a look at the a portion of the Net Asset section of the Statement of Financial Position report produced to show account detail (Figure 4.12). In our example, this is a large section, so we cannot show all of the Net Asset section. Figure 4.12 Part of the Net Asset Section, Including Account Detail When we produce the report without the account detail, FundWare rolls up, or summarizes the information by the second-level attribute value (i.e., the attribute value in the position defined in the Attribute Column 3 field of the Attribute Columns tab; for example, position 11). The description for each row is taken from the attribute description. Using our example report, we have assigned one of three different column 11 attribute values to net asset accounts: FT1 Unrestricted, FT3 Temporarily restricted, and FT4 Permanently restricted. When we roll this information up by these values, none of the totals equal zero. Therefore, the summary has three entries one for each attribute value (Figure 4.13). Figure 4.13 Net Asset Section, Summary Blackbaud, Inc. 33

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide THE NET ASSET SECTION ATTRIBUTE COLUMNS 4 AND 5 If you need to include or exclude specific revenue or expense accounts in the Net Asset section, you can use Attribute Column 4 (Revenue) and Attribute Column 5 (Expense) to define a second level of filtering, based on attribute values in the defined position. Attribute Column 4 Accounts with the Revenue attribute value (Report Attributes tab) and any attribute value for the position defined here are included in the Net Asset section. Attribute Column 5 Accounts with the Expense attribute value (Report Attributes tab) and any attribute value for the position defined here are included in the Net Asset section. In most cases, you will not use Attribute Columns 4 and 5. If we return to the report definition for Division 96, you can see that we selected attribute position 1 (i.e., the System Reserved position). Because FundWare is already filtering accounts based on the attribute value in the System Reserved position, we are applying only one level of filtering (Figure 4.14). Figure 4.14 Attribute Columns Tab 34 The Net Assets Section

Chapter 4 Statement of Financial Position TOTAL LIABILITIES AND NET ASSETS The final section of the report provides a total of your liabilities and net assets. This number must equal the total of the Assets section (Figure 4.15). These two numbers must be the same. Figure 4.15 Example Statement of Financial Position You can define the phrase displayed on the total line on the General tab of the report definition. By default, this entry is Total Liabilities and Net Assets. DEFINING AN SOFP REPORT Use the following instructions to define a Statement of Financial Position report. 1. Click Report Manager on the module navigator or select File > Report Manager from the menu bar. The Report Manager window displays. 2. Select General Ledger (or General Ledger Project/Grant) from the Module drop-down menu. Blackbaud, Inc. 35

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide 3. Select the Financial Statements report category. 4. Click New. A blank report definition opens to the General tab (Figure 4.16). Figure 4.16 Blank Report Definition General Tab 5. Define the report name (5 alphanumeric characters). FundWare uses the report name, along with GL as a prefix, to determine the report file when you produce the report. For example, report SOFP in Division 96 is saved as GLSOFP.L96 when produced. 6. Define the report title (up to 40 alphanumeric characters). This title is printed in the report heading. 36 Defining an SOFP Report

Chapter 4 Statement of Financial Position 7. Select G - Statement of Financial Position from the Report Type drop-down menu. (Report types are discussed in the Blackbaud FundWare General Ledger Project/Grant Guide.) The report type determines what information you must enter in the definition (Figure 4.17). Figure 4.17 Example General Tab 8. If you want to include this report in a group of reports, enter a 1 5 alphanumeric character group name. 9. If necessary, change the number of lines that FundWare will print on a page from the default 60. 10. If necessary, change the currency symbol that will print on all applicable rows of the report. By default, the dollar sign ($) is entered in this field. Blackbaud, Inc. 37

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide 11. Select the Comparative check box to include a column of data from the previous year (i.e., the year prior to the report year) for comparison (optional). 12. To restrict the accounts included in your report, you can select a Dimension and define a range of values. In most cases, however, you will not use this option. 13. If necessary, change Phrase 1, which will display with the report total. By default, this is defined as Total Liabilities and Net Assets. 14. Select the Include/Exclude Attributes tab (Figure 4.18). Figure 4.18 Example Include/Exclude Attributes Tab 15. If necessary, define attribute values that will determine accounts that are included or excluded from the report. In most cases, you will not need to enter information on this tab. 38 Defining an SOFP Report

Chapter 4 Statement of Financial Position 16. Select the Report Attributes tab (Figure 4.19). Figure 4.19 Example Report Attributes Tab 17. Define the System Reserved attribute values that you use for each category: Assets, Liabilities, Fund Balance (or net asset), Revenue, and Expense. The defaults entered on the tab are based on the defaults offered in the ID type definition wizard. Blackbaud, Inc. 39

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide 18. Select the Pages tab (Figure 4.20). Figure 4.20 Example Pages Tab 19. If necessary, you can define page breaks using your dimensions and attributes. For more information on page breaks, see the Blackbaud FundWare General Ledger Project/Grant Guide. 40 Defining an SOFP Report

Chapter 4 Statement of Financial Position 20. Select the Attributes Column tab (Figure 4.21). Figure 4.21 Example Attribute Columns Tab 21. Define the Attribute Columns to create your report as follows: Attribute Column 1 Accounts with the Asset attribute value (Report Attributes tab) and any attribute value for the position defined here are included in the Asset section. Attribute Column 2 Accounts with the Liability attribute value (Report Attributes tab) and any attribute value for the position defined here are included in the Liability section. Attribute Column 3 Accounts with the Net Asset attribute value (Report Attributes tab) and any attribute value for the position defined here are included in the Net Asset section. Blackbaud, Inc. 41

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide Attribute Column 4 Accounts with the Revenue attribute value (Report Attributes tab) and any attribute value for the position defined here are included in the Net Asset section. See The Net Asset Section Attribute Columns 4 and 5 on page 34 for more information. Attribute Column 5 Accounts with the Expense attribute value (Report Attributes tab) and any attribute value for the position defined here are included in the Net Asset section. See The Net Asset Section Attribute Columns 4 and 5 on page 34 for more information. 22. Click OK to save the report definition. PRODUCING AN SOFP REPORT Use the following instructions to produce a Statement of Financial Position report. 1. Click Report Manager on the module navigator or select File > Report Manager from the menu bar. The Report Manager window displays. 2. Select General Ledger (or General Ledger Project/Grant) from the Module drop-down menu. 3. Select the Financial Statements report category. 42 Producing an SOFP Report

Chapter 4 Statement of Financial Position 4. Double-click the report or select and click Produce. The report parameters window displays (Figure 4.22). Figure 4.22 Producing the Statement of Financial Position Report 5. Enter the account mask for the accounts to be included in the report. Most often, this will be a full mask (i.e., all account numbers masked). 6. Modify the report date, if necessary. 7. Select the Year-End and Period dates from the drop-down menu, if necessary. 8. If necessary, you can define attributes to include or exclude. Most often, however, you will leave these fields blank. 9. Select the check box to apply any of the following options: Report reclass period Includes reclass information in report totals. If the ID type is not defined to use a reclass period, this option is disabled. Show pennies When this option is not selected, the report amounts are rounded. Show account detail Reports each account included in the report on a separate line. Report zero balances Reports all account information, even if the balance is $0.00. Blackbaud, Inc. 43

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide 10. Select the applicable radio button for your desired report output: View Saves a file (using GL, the report name, and the letter L plus the division name) in the report directory and displays the report in Print Manager. For example, GLSOFP.L96. Print Saves a file (using GL, the report name, and the letter L plus the division name) in the report directory and prints the report from your default printer. For example, GLSOFP.L96. File Saves a file (using GL, the report name, and the letter L plus the division name) in the report directory. For example, GLSOFP.L96. 11. Click OK to produce your report. 44 Producing an SOFP Report

C H A P T E R 5 STATEM EN T OF ACTIVITIES The Statement of Activities (SOA) report is divided into three sections: Section One: Revenues The first section generally tracks two types of information: Revenues, gains, and other support; and Net assets released from restrictions (i.e., expenses posted to temporarily restricted projects/funds). The information included in this section of the report is based on the attribute value assigned to the position defined in the report definition (i.e., Attribute Column 2). Section Two: Expenses The second section tracks your expenses and losses by program category. The information included in this section of the report is based on the attribute value assigned to the position defined in the report definition (i.e., Attribute Column 3). Section Three: Adjustments to prior years (optional) The information included in this section of the report is based on the attribute value assigned to the position defined in the report definition (i.e., Attribute Column 3). This section will be required only if you have entered adjusting transactions for prior periods (years) to net asset accounts in the current fiscal year. Within each group, your financial data is divided into columns for each net asset type (e.g., unrestricted, temporarily restricted, and restricted), based on the attribute value assigned to the position defined in the report definition (i.e., Attribute Column 1 on the Attribute Columns tab). Blackbaud, Inc. 45

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide The example report shown in Figure 5.1 includes only the first and second sections (revenues, with net assets released from restrictions, and expenses and losses). Section 1 Section 2 Figure 5.1 Example Statement of Activities 46

Chapter 5 Statement of Activities REPORT COLUMNS BASED ON FUND TYPES FundWare will create a column in the SOA report for each attribute value defined for the position assigned to Attribute Column 1 of the Attribute Columns tab (Figure 5.2). Figure 5.2 Attribute Columns Tab Certain report results are not reliant on the attribute values (e.g., net assets released from restriction appear in two columns). Therefore, you must define your Unrestricted attribute value as the first value, when listed alphanumerically. This ensures that the first column in your report represents your unrestricted funds. For example, in Division 96, we have defined attribute position 11 (i.e., Net Asset Restriction) in the Attribute Column 1 field. This position has three attribute values: F1 Unrestricted, F3 Temporarily restricted, and Blackbaud, Inc. 47

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide F4 Permanently restricted. Therefore, the report will display three columns one column for each attribute value in addition to a total column (see Figure 5.1 on page 46). HOW THE REPORT SORTS ACCOUNTS BY ATTRIBUTE VALUE FundWare groups the entries in each section of the report based on the attribute value assigned to each account as follows (assuming three-character values): All attribute values beginning with the same first character are included in one group within a section. For example, in Division 96, all the attribute values defined for position 13 begin with R; therefore, the revenues section of the report has one firstlevel group. If our reporting needs were different, we could define some attribute values with a different first character to create another first-level group within the revenues section. All attribute values beginning with the same first and second characters are included in the same subsection. For example, Division 96 attribute values in position 13 begin with either R1 (applied to all revenue accounts and displayed in the Revenues, Gains, and Other Support section) or R2 (applied to expense accounts that should be included in the Net Assets Released From Restrictions section). Finally, FundWare uses the third character to group to determine the order that the report information is presented and to group accounts with the same attribute value. For example, all Division 96 accounts that have the attribute value R1C assigned to position 13 are totaled and presented on one line, along with the attribute description for R1C. The lines in each section are sorted alphanumerically based on the position 13 attribute, so that the R1C information displays before R1M. SECTION ONE (REVENUES) The attribute position that you define in Attribute Column 2 of the Attribute Columns tab determines the accounts included in the first section of the report. In most cases, you will design your attribute values to divide the information into two subsections. 48 How the Report Sorts Accounts by Attribute Value

Chapter 5 Statement of Activities The definition for Attribute Column 2 indicates where FundWare will find the attribute values that organize your accounts in section one of the report (Figure 5.3). Figure 5.3 Attribute Columns Tab DEFINING YOUR SYSTEM FOR SECTION ONE REVENUE ACCOUNTS All revenue accounts must have an attribute value assigned to the position defined in Attribute Column 2 of the Attribute Columns tab (e.g., in Division 96, this is position 13). This ensures that the revenue account information is included in the revenues section of the report (i.e., section one). Blackbaud, Inc. 49

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide DEFINING YOUR SYSTEM FOR SECTION ONE EXPENSE ACCOUNTS According to the FASB #117 definition, an expense paid from temporarily restricted assets is an asset released from restriction and must be reported in a subsection to the revenues area. Therefore, all expense accounts with activity in a temporarily restricted project/fund must have an attribute value in the position defined in Attribute Column 2 of the Attribute Columns tab (e.g., position 13 in Division 96). Because all expense accounts must have an attribute value in the position defined in Attribute Column 3 of the Attribute Columns tab (e.g., position 14 in Division 96), accounts with activity in a temporarily restricted project/fund will have attribute values in both attribute positions (i.e., the positions defined in Attribute Column 2 and Attribute Column 3) and will be included in section one and section two. For each attribute value, FundWare sums the account balances and enters the total in the applicable column (e.g., as shown in Figure 5.4, the funds that appear in the Temporarily Restricted column have FT3 assigned to position 11 of the account) with the normal credit balance. The number is also entered into the first numerical column with the sign reversed. (As recommended in Report Columns Based on Fund Types on page 47, you should define your attribute values so that the first alphanumeric value is Unrestricted. ) Figure 5.4 Example Section One Balances Reversed DEFINING YOUR SYSTEM FOR SECTION ONE NET ASSET ACCOUNTS Your organization may have transferred balances from one project or fund to another by posting transactions to net asset/fund balance accounts. If this was done for the current fiscal year, the financial information must be reported in a subsection to the revenues area (e.g., net assets released from restrictions). Therefore, all net asset/fund balance 50 Section One (Revenues)

Chapter 5 Statement of Activities accounts with activity must have an attribute value in the position defined in Attribute Column 2 of the Attribute Columns tab (e.g., in Division 96, these accounts are assigned a position 13 attribute value that begins with R2 ). If a net asset/fund balance account has activity for the previous year (e.g., an adjustment), you must assign an attribute value to the position defined in Attribute Column 4 of the Attribute Columns tab (e.g., position 15 in Division 96). This information is reported in the optional third section of the SOA report (e.g., prior period adjustments). See Section Three (Prior Period Adjustments Optional) on page 58 for more information. If a net asset/fund balance account has activity for both the current and previous years, you must make some adjustments to your system. See Prior and Current Year Postings to the Same Net Asset Account on page 59 for more information. HEADING LINES IN SECTION ONE In Sample Division 96, we have defined attribute values for position 13 (Figure 5.5) but not assigned some of these values to accounts. Figure 5.5 Attribute Values for Position 13 (FASB Revenues) in Division 96 Blackbaud, Inc. 51

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide When we produce the SOA report, FundWare lists the information in each section by alphanumeric order of the attribute value. When the program encounters an attribute value that has not been assigned to any accounts, it takes the attribute value description, adds a colon (:), and enters the information as a heading line, making the report easier to follow (Figure 5.6). R1C R1E R1G R1A unassigned R1I R1K R2C R2A unassigned R2E Figure 5.6 Example Attributes Used for Headings 52 Section One (Revenues)

Chapter 5 Statement of Activities SUBTOTAL TEXT IN SECTION ONE The text on the total line for the section is based on the information entered in Phrase 1 on the General tab of the report definition (Figure 5.7). Figure 5.7 SOA Section One and General Tab By default, this entry is Total Revenues, Gains and Other Support. However, you can modify this information for your report definition. Blackbaud, Inc. 53

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide SECTION TWO (EXPENSES) The second section of the Statement of Activities report is designed to show the balances of your expense accounts in the first numerical column (Figure 5.8). (As recommended in Report Columns Based on Fund Types on page 47, you should define your attribute values so that the first alphanumeric value is Unrestricted. ) Figure 5.8 SOA Section Two Postings to temporarily restricted projects/funds are addressed in the first section of the report. See Defining Your System for Section One Expense Accounts on page 50. Your organization should have no expense activities posted to permanently restricted projects/funds. 54 Section Two (Expenses)

Chapter 5 Statement of Activities The attribute position that you define in Attribute Column 3 of the Attribute Columns tab determines the accounts included in the second section of the report (Figure 5.9). Figure 5.9 Attribute Columns Tab DEFINING YOUR SYSTEM FOR SECTION TWO All expense accounts must have an attribute value assigned to the applicable position (i.e., the position defined in Attribute Column 3 of the Attribute Columns tab; in Division 96, this is position 14). This ensures that the expense account information is included in the expenses section of the report (i.e., section two). Blackbaud, Inc. 55

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide HEADING LINES IN SECTION TWO In Sample Division 96, we have defined attribute values for position 14 (Figure 5.10) but not assigned these values to accounts. Figure 5.10 Attribute Values for Position 14 (FASB Programs) in Division 96 When we produce the SOA report, FundWare lists the information in each section by alphanumeric order of the attribute value. When the program encounters an attribute value that has not been assigned to any accounts, it takes the attribute value description, adds a colon (:), and enters the information as a heading line (Figure 5.11). E1A unassigned E1C E1E E1G E1I E1K Figure 5.11 Example Attributes Used for Headings 56 Section Two (Expenses)

Chapter 5 Statement of Activities SUBTOTAL TEXT IN SECTION TWO The text on the total line for section two is based on the information entered in Phrase 2 on the General tab of the report definition (Figure 5.12). Figure 5.12 SOA Section One and General Tab By default, this entry is Total Expenses and Losses. However, you can modify this information for your report definition. Blackbaud, Inc. 57

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide SECTION THREE (PRIOR PERIOD ADJUSTMENTS OPTIONAL) Your organization may have transferred balances from one project or fund to another by posting transactions to net asset/fund balance accounts. If this was done during the current fiscal year but applies to the prior fiscal year, the financial information must be reported in an optional third section (i.e., prior period adjustments). If your organization has not made any postings to the prior fiscal year and you have not defined your accounts accordingly, this section will not be included in the report. If a net asset/fund balance account has activity for the current year, you must assign an attribute value to the position defined in Attribute Column 2 of the Attribute Columns tab (e.g., position 13 in Division 96). This information is reported in the first section of the SOA report (e.g., net assets released from restriction). See Defining Your System for Section One Net Asset Accounts on page 50 for more information. To include prior period adjustments in the SOA report, you must: Ensure that the attribute value defined in the Fund Balance field of the Report Attributes tab is assigned to the System Reserved position of your net asset/ fund balance accounts, and 58 Section Three (Prior Period Adjustments Optional)

Chapter 5 Statement of Activities Assign an attribute value to the position defined in Attribute Columns 4 of the Attribute Columns tab (e.g., position 15 in Division 96) (Figure 5.13). Figure 5.13 Attribute Columns Tab PRIOR AND CURRENT YEAR POSTINGS TO THE SAME NET ASSET ACCOUNT We have already stated that transactions for the current year that are posted to net asset/ fund balance accounts must be included in the first section of the report (e.g., net assets released from restriction), while transactions for the prior year that are posted to net asset/fund balance accounts must be included in the third section of the report (e.g., prior period adjustments). (See Defining Your System for Section One Net Asset Accounts on page 50 for more information.) However, if you have both types of transactions posted to the same account, you must modify your system to correctly report this information. Blackbaud, Inc. 59

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide 1. Add at least two net asset/fund balance accounts for the project/fund: Transfers to/from Other Funds; and Prior Period Adjustments to Net Assets. 2. Assign an attribute value to the applicable position (e.g., position 13 in Division 96) of the Transfer to/from Other Funds account. This will ensure that the account balance will be included in the first section of the report (e.g., net assets released from restriction). 3. Assign an attribute value to the applicable position (e.g., position 15 in Division 96) of the Adjustment for Prior Years account. This will ensure that the account balance will be included in the third section of the report (e.g., prior period adjustments). 4. Log on to FundWare using the year-end date of your fiscal year (i.e., the last date of your fiscal year). 5. Post a reclassification entry to a reclass journal. The reclass entry will appear on your reports and financial statements. Journal entries made in the reclass period do not affect the closing balances and will be ignored by the year-end tasks. HEADING LINES IN SECTION THREE In Sample Division 96, we have defined attribute values for position 15 (Figure 5.10) but not assigned these values to accounts. Figure 5.14 Attribute Values for Position 15 (FASB CASH FLOW) in Division 96 60 Section Three (Prior Period Adjustments Optional)

Chapter 5 Statement of Activities When we produce the SOA report, FundWare lists the information in each section by alphanumeric order of the attribute value. When the program encounters an attribute value that has not been assigned to any accounts, it takes the attribute value description, adds a colon (:), and enters the information as a heading line. Division 96 does not include any data that would be reported in section three. Therefore, we cannot show examples of this section. REPORT TOTALS SECTION FundWare includes up to four total lines in the final section of the report (Figure 5.15). Figure 5.15 Example SOA Totals Section Blackbaud, Inc. 61

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide REPORT TOTALS LINE ONE The first line in the report totals section reflects the balance of section one (i.e., revenues) and section two (i.e., expenses). The text on the first total line is based on the information entered in Phrase 3 on the General tab of the report definition (Figure 5.16). Figure 5.16 SOA Section One and General Tab By default, this entry is Change in Net Assets. However, you can modify this information for your report definition. 62 Report Totals Section

Chapter 5 Statement of Activities REPORT TOTALS LINE TWO The financial information displayed on the second line in the report totals section is calculated by totalling the beginning balance of the net asset/fund balance accounts (i.e., those accounts assigned the net asset/fund balance attribute in the System Reserved position, based on the settings on the Report Attributes tab of the report definition). As shown in Figure 5.17, the Statement of Activities in Division 96 is defined to total the ending balances of all accounts with attribute value NA in the System Reserved position. Figure 5.17 Report Attributes Tab Blackbaud, Inc. 63

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide The setting in Attribute Column 5 on the Attribute Columns tab confirms that this value is assigned to position 1 (i.e., the System Reserved position). In rare instances, you may use attribute values defined for a different position. In this case, you would defined a different attribute position in Attribute Column 5. Figure 5.18 Attribute Columns Tab 64 Report Totals Section

Chapter 5 Statement of Activities The text on the second total line is based on the information entered in Phrase 4 on the General tab of the report definition (Figure 5.19). Figure 5.19 SOA Section One and General Tab By default, this entry is Net Assets at Beginning of Year. However, you can modify this information for your report definition. REPORT TOTALS LINE THREE (OPTIONAL) The third line in the report totals section reflects the adjusted net asset/fund balance by adding: The total for section three (i.e., the optional prior period adjustments section), and Blackbaud, Inc. 65

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide The beginning balance of the net asset/fund balance accounts (i.e., the second line of the report totals). If your organization has not made any postings for the prior year during the current year, the prior period adjustments section will not be included in the report. Therefore, the third line of the report totals section will also not be included in the report. The text on the third total line is based on the information entered in Phrase 5 on the General tab of the report definition (Figure 5.20). Figure 5.20 SOA Section One and General Tab By default, this entry is Adjusted Net Assets at Beginning of Year. However, you can modify this information for your report definition. 66 Report Totals Section

Chapter 5 Statement of Activities REPORT TOTALS LINE FOUR The fourth and last line in the report totals section reflects the overall report total. The text on this line is based on the information entered in Phrase 6 on the General tab of the report definition (Figure 5.21). Figure 5.21 SOA Section One and General Tab By default, this entry is Net Assets at End of Year However, you can modify this information for your report definition. DEFINING AN SOA REPORT Use the following instructions to define a Statement of Activities report. Blackbaud, Inc. 67

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide 1. Click Report Manager on the module navigator or select File > Report Manager from the menu bar. The Report Manager window displays. 2. Select General Ledger (or General Ledger Project/Grant) from the Module drop-down menu. 3. Select the Revenue & Expense Reports report category. 4. Click New. A blank report definition opens to the General tab (Figure 5.22). Figure 5.22 Blank Report Definition General Tab 5. Define the report name (5 alphanumeric characters). FundWare uses the report name, along with GL as a prefix, to determine the report file when you produce the report. For example, report SOA in Division 96 is saved as GLSOA.L96 when produced. 68 Defining an SOA Report

Chapter 5 Statement of Activities 6. Define the report title (up to 40 alphanumeric characters). This title is printed in the report heading. 7. Select H - Statement of Activities from the Report Type drop-down menu. (Report types are discussed in the Blackbaud FundWare General Ledger Project/Grant Guide.) The report type determines what information you must enter in the definition (Figure 5.23). Figure 5.23 Example General Tab 8. If you want to include this report in a group of reports, enter a 1 5 alphanumeric character group name. 9. If necessary, change the number of lines that FundWare will print on a page from the default 60. Blackbaud, Inc. 69

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide 10. If necessary, change the currency symbol that will print on all applicable rows of the report. By default, the dollar sign ($) is entered in this field. 11. To restrict the accounts included in your report, you can select a Dimension and define a range of values. In most cases, however, you will not use this option. 12. If necessary, change Phrases 1 6, which will display at various locations within the report. For more information, see: Heading Lines in Section One on page 51, Heading Lines in Section Two on page 56, Report Totals Line One on page 62, Report Totals Line Two on page 63, Report Totals Line Three (Optional) on page 65, and Report Totals Line Four on page 67. 70 Defining an SOA Report

Chapter 5 Statement of Activities 13. Select the Include/Exclude Attributes tab (Figure 5.24). Figure 5.24 Example Include/Exclude Attributes Tab 14. If necessary, define attribute values that will determine accounts that are included or excluded from the report. In most cases, you will not need to enter information on this tab. Blackbaud, Inc. 71

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide 15. Select the Report Attributes tab (Figure 5.25). Figure 5.25 Example Report Attributes Tab 16. Define the System Reserved attribute value that your organization uses for Fund Balance (or net asset) accounts. The balance of net asset/fund balance accounts is included in the report in the second total line (see Report Totals Line Two on page 63 for more information). In most cases, this attribute values will come from the System Reserved position. However, this is not a requirement. You will define the attribute position for the Fund Balance (or net asset) values when you define the Attribute Columns tab. The defaults entered on the tab are based on the defaults offered in the ID type definition wizard. 72 Defining an SOA Report

Chapter 5 Statement of Activities 17. Select the Attributes Column tab (Figure 5.26). Figure 5.26 Example Attribute Columns Tab 18. Define the Attribute Columns to create your report as follows: Attribute Column 1 Determines the columns included in the SOA report by displaying a report column for each attribute value defined for the specified position. Attribute Column 2 Identifies the accounts included in the first section of the report (e.g., revenues, gains, and other support). In most cases, you will design your attribute values to divide the information into two subsections. Attribute Column 3 Identifies the accounts included in the second section of the report (e.g., expenses and losses). Blackbaud, Inc. 73

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide Attribute Column 4 Identifies the accounts included in the optional third section of the report (e.g., prior period adjustments). Attribute Column 5 Identifies the attribute position where the Fund Balance (net asset) value (defined on the Report Attributes tab) can be found. 19. Click OK to save the report definition. PRODUCING AN SOA REPORT Use the following instructions to produce a Statement of Activities report. 1. Click Report Manager on the module navigator or select File > Report Manager from the menu bar. The Report Manager window displays. 2. Select General Ledger (or General Ledger Project/Grant) from the Module drop-down menu. 3. Select the Revenue & Expense Reports category. 4. Double-click the report or select and click Produce. The report parameters window displays (Figure 5.27). Figure 5.27 Producing the Statement of Activities Report 74 Producing an SOA Report

Chapter 5 Statement of Activities 5. Enter the account mask for the accounts to be included in the report. Most often, this will be a full mask (i.e., all account numbers masked). 6. Modify the report date, if necessary. 7. Select the Year-End and Period dates from the drop-down menu. 8. If necessary, you can define attributes to include or exclude. Most often, however, you will leave these fields blank. 9. Select the check box to apply any of the following options: Report reclass period Includes reclass information in report totals. If the ID type is not defined to use a reclass period, this option is disabled. Show pennies When this option is not selected, the report amounts are rounded. Show account detail Reports each account included in the report on a separate line. Report zero balances Reports all account information, even if the balance is $0.00. 10. Select the applicable radio button for your desired report output: View Saves a file (using GL, the report name, and the letter L plus the division name) in the report directory and displays the report in Print Manager. For example, GLSOA.L96. Print Saves a file (using GL, the report name, and the letter L plus the division name) in the report directory and prints the report from your default printer. For example, GLSOA.L96. File Saves a file (using GL, the report name, and the letter L plus the division name) in the report directory. For example, GLSOA.L96. 11. Click OK to produce your report. Blackbaud, Inc. 75

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide 76 Producing an SOA Report

C H A P T E R 6 STATEM EN T OF CAS H FLOWS The Statement of Cash Flows (SOCF) report (Figure 6.1) is designed to use the indirect method to report your cash receipts and payments according to their source: operating, investing, or financing activities. To produce this report, you must define an attribute position for this specific use (e.g., Division 96 uses position 15), then define attribute values that divide your accounts into these three categories and any necessary subcategories. Operating funds section Investing funds section Financing activities section Figure 6.1 Example Statement of Cash Flows Blackbaud, Inc. 77

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide ATTRIBUTE COLUMN 1 The attribute position defined in Attribute Column 1 of the Attribute Columns tab (Figure 6.2) determines the accounts included in the SOCF report. The attribute values defined for this position will divide your accounts into the report categories and subcategories. Figure 6.2 Example Attribute Columns Tab The remaining attribute column settings will be discussed later in this chapter. HOW FUNDWARE DETERMINES THE REPORT CATEGORIES BY ATTRIBUTE VALUE FundWare groups your accounts into the sections of the report based on the attribute value assigned to the designated position, as follows (assuming three-character values): 78 Attribute Column 1

Chapter 6 Statement of Cash Flows The first character of the attribute value determines which section of the report that the account is included in. For example, in Division 96: All attributes beginning with A are included in the operating activities section; All attributes beginning with B are included in the investing activities section; and All attributes beginning with C are included in the financing activities section. In the Operating activities and Investing activities sections, the remaining characters in the attribute value determine the alphanumeric order of each entry. Accounts with the same attribute value are totaled and presented on one line, along with the attribute value description. In the Financing activities section, all attribute values beginning with the same first and second characters are included in the same subsection. For example, in Division 96, all position 15 attribute values beginning with C are included in the Financing activities section. Within that section, we have attribute values beginning with C1 (applied to accounts included in the Proceeds from contributions restricted for subsection) and C2 (applied to accounts included in the Other financing activities subsection). Accounts with the same attribute value are totaled and presented on one line, along with the attribute value description. Blackbaud, Inc. 79

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide THE HEADING SECTION The heading section of the report (Figure 6.3) is made up of two lines. The text on each line is based on the information entered in Phrases 1 and 2 on the General tab of the report definition. Figure 6.3 SOCF Heading Section and General Tab By default, these entries are: Cash flows from operating activities: and Change in net assets However, you can modify this information for your report definition. 80 The Heading Section

Chapter 6 Statement of Cash Flows The financial information displayed on the second line (the Change in net assets line) is calculated by totalling the ending balance of the revenue and expense accounts (i.e., those accounts assigned the revenue or expense attribute in the System Reserved position, based on the settings on the Report Attributes tab of the report definition). As shown in Figure 6.4, the Statement of Cash Flows in Division 96 is defined to total the ending balances of all accounts with attribute value RE or EX in the System Reserved position. Figure 6.4 Report Attributes Tab Blackbaud, Inc. 81

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide In rare instances, you may need additional filters to determine this number. The setting in Attribute Columns 3 and 4 on the Attributes Column tab allows you to define a second-level filter (Attribute Column 3 revenue and Attribute Column 4 expense). However, in Division 96, we do not need additional filtering and, therefore, select the System Reserved position (attribute position 1) in these fields. Figure 6.5 Attribute Columns Tab 82 The Heading Section

Chapter 6 Statement of Cash Flows THE OPERATING ACTIVITIES SECTION The first section of the report, intended to summarize the operating activities for your organization, reflects the first grouping of accounts based on the attribute value in the designated position (i.e., the position defined in Attribute Column 1 of the Attribute Columns tab) (Figure 6.6). Figure 6.6 Example Operating Activities Section, Including Account Detail FundWare can present this information in a summarized form, for which all accounts with the same attribute value are summed. The attribute value description is used to identify the information in a line. For example, the Depreciation entry in Figure 6.7 represents the total for the seven A1C accounts shown in Figure 6.6. Figure 6.7 Example Operating Activities Section, Rolled Up In most cases, the accounts in this section will be either asset or liability, although this is not a determinant for inclusion in the Operating Activities section of the report. For example, the accounts included in the Accounts and Interest Receivable entry are all assets, while the accounts included in the Accounts Payable entry are all liabilities. An exception to this are depreciation accounts, which are expenses but are included in this section to accurately reflect the operating activities. Blackbaud, Inc. 83

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide ACCOUNTS INCLUDED IN THE OPERATING ACTIVITIES SECTION The first character of the attribute value determines where the account information is displayed. For example, in Sample Division 96, we have assigned attribute values beginning with the letter A to all accounts that should be included in the operating activities section. The second and third characters determine the order of the entry in the report, as well as how the information is rolled up. (For more information, see How FundWare Determines the Report Categories by Attribute Value on page 78.) HEADING LINES IN THE OPERATING ACTIVITIES SECTION In Sample Division 96, we have defined attribute values for position 15 (Figure 6.8) but not assigned these values to accounts. Figure 6.8 Attribute Values for Position 15 (FASB CASH FLOW) in Division 96 84 The Operating Activities Section

Chapter 6 Statement of Cash Flows When producing the SOCF report, FundWare lists the information by alphanumeric order of the attribute value. When the program encounters an attribute value that has not been assigned to any accounts, it takes the attribute value description, adds a colon (:), and enters the information as a heading line (Figure 6.9). A1A unassigned A1B unassigned A1C A2A A2I A2M Figure 6.9 Example Attributes Used for Headings TEXT ADDED TO ENTRIES IN THE OPERATING ACTIVITIES SECTION When you produce the SOCF report without account details (i.e., totaled by attribute), FundWare adds either Increase in or Decrease in to the asset and liability entries to guide you through the information displayed (Figure 6.10). Figure 6.10 Example Operating Activities Section, Rolled Up FundWare uses the Asset and Liability setting defined on the Report Attributes tab of the report definition to determine if an entry is considered an asset or liability. When FundWare totals the accounts by the attribute value assigned to the position defined in Attribute Column 1 of the Attribute Columns tab (e.g., in Division 96, this is position 15), it moves through the accounts in numeric order. The asset/liability setting Blackbaud, Inc. 85

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide of the last account is the setting that the program uses to determine the text included with the attribute description (e.g., if the last account is assigned the asset attribute in the System Reserved position, the group of accounts is consider an asset). Table 6.1 Text Added to Entries in the Operating Activities Section Last Account in Group Phrase Added to Attribute Description Asset If the difference between last year s ending balance and this year s ending balance is a: Debit The description prefix is Increase in. Credit The description prefix is Decrease in. For example, in Figure 6.10: Decrease in accounts and interest receivable reflects an asset group with a credit difference. Liability If the difference between last year s ending balance and this year s ending balance is a: Debit The description prefix is Decrease in. Credit The description prefix is Increase in. For example, in Figure 6.10: Decrease in accounts payable reflects a liability group with a debit difference. Neither No phrase is added to the attribute description. For example, in Figure 6.10: Depreciation reflects an expense group. 86 The Operating Activities Section

Chapter 6 Statement of Cash Flows SUBTOTAL TEXT IN THE OPERATING ACTIVITIES SECTION The text on the total line for the section is based on the information entered in Phrase 3 on the General tab of the report definition (Figure 6.11). By default, this entry is Net cash provided by (used by) operating activities. However, you can modify this information for your report definition. Figure 6.11 SOCF Operating Activities and General Tab Blackbaud, Inc. 87

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide THE INVESTING ACTIVITIES SECTION The second section of the report, intended to summarize the investing activities for your organization, reflects the second grouping of accounts based on the attribute value in the designated position (i.e., the position defined in Attribute Column 1 of the Attribute Columns tab) (Figure 6.12). Figure 6.12 Example Investing Activities Section, Including Account Detail When you do not include account details in the report, FundWare summarizes (or rolls up ) the ending balances for accounts assigned to each attribute value. For example, the Purchase of equipment entry in Figure 6.13 represents the total for all the B1E accounts shown in Figure 6.12. Figure 6.13 Example Investing Activities Section, Rolled Up In most cases, the accounts in this section will be either revenue or expense, although this is not a determinant for inclusion in the Investing Activities section of the report. 88 The Investing Activities Section

Chapter 6 Statement of Cash Flows ACCOUNTS INCLUDED IN THE INVESTING ACTIVITIES SECTION The first character of the attribute value determines where the account information is displayed. For example, in Sample Division 96, we have assigned attribute values beginning with the letter B to all accounts that should be included in the investing activities section. The second and third characters determine the order of the entry in the report, as well as how the information is rolled up. (For more information, see How FundWare Determines the Report Categories by Attribute Value on page 78.) HEADING LINES IN THE INVESTING ACTIVITIES SECTION In Sample Division 96, we have defined attribute values for position 15 but not assigned these values to accounts (Figure 6.14). Figure 6.14 Attribute Values for Position 15 (FASB CASH FLOW) in Division 96 Blackbaud, Inc. 89

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide When producing the SOCF report, FundWare lists the information by alphanumeric order of the attribute value. When the program encounters an attribute value that has not been assigned to any accounts, it takes the attribute value description, adds a colon (:), and enters the information as a heading line (Figure 6.15). B1E B1A unassigned B1G Figure 6.15 Example Attributes Used for Headings 90 The Investing Activities Section

Chapter 6 Statement of Cash Flows SUBTOTAL TEXT IN THE INVESTING ACTIVITIES SECTION The text on the total line for the section is based on the information entered in Phrase 4 on the General tab of the report definition (Figure 6.16). By default, this entry is Net cash provided by (used by) investing activities. However, you can modify this information for your report definition. Figure 6.16 SOCF Investing Activities and General Tab Blackbaud, Inc. 91

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide THE FINANCING ACTIVITIES SECTION The third section of the body of the report, intended to summarize the financing activities for your organization, reflects the third grouping of accounts based on the attribute value in the designated position (i.e., the position defined in Attribute Column 1 of the Attribute Columns tab) (Figure 6.17). Figure 6.17 Example Investing Activities Section, Including Account Detail When you do not include account details in the report, FundWare summarizes (or rolls up ) the ending balances for accounts assigned to each attribute value. For example, the Investment in endowment entry in Figure 6.18 represents the total for the five C1E accounts shown in Figure 6.17. Figure 6.18 Example Investing Activities Section, Rolled Up 92 The Financing Activities Section

Chapter 6 Statement of Cash Flows To better show this section of the report, we have produced the SOCF report to show zero balances. Most often, you will not show these balances and entries that have a zero balance will be excluded from the report (Figure 6.19). Figure 6.19 Example Investing Activities Section, Without Zero Balances ACCOUNTS INCLUDED IN THE FINANCING ACTIVITIES SECTION The first character of the attribute value determines where the account information is displayed. For example, in Sample Division 96, we have assigned attribute values beginning with the letter C to all accounts that should be included in the financing activities section. The second and third characters determine the order of the entry in the report, as well as how the information is rolled up. (For more information, see How FundWare Determines the Report Categories by Attribute Value on page 78.) Blackbaud, Inc. 93

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide HEADING LINES IN THE FINANCING ACTIVITIES SECTION In Sample Division 96, we have defined attribute values for position 15 but not assigned these values to accounts (Figure 6.20). Figure 6.20 Attribute Values for Position 15 (FASB CASH FLOW) in Division 96 When producing the SOCF report, FundWare lists the information by alphanumeric order of the attribute value. When the program encounters an attribute value that has not been assigned to any accounts, it takes the attribute value description, adds a colon (:), and enters the information as a heading line. As you can see in Figure 6.21, we have three headings in the Investing Activities section of the report. C1G C1A unassigned C1E unassigned C2A unassigned C2E C2G Figure 6.21 Example Attributes Used for Headings 94 The Financing Activities Section

Chapter 6 Statement of Cash Flows SUBTOTAL TEXT IN THE INVESTING ACTIVITIES SECTION The text on the total line for the Investing Activities section is based on the information entered in Phrase 5 on the General tab of the report definition (Figure 6.22). By default, this entry is Net cash provided by (used by) financing activities. However, you can modify this information for your report definition. Figure 6.22 SOCF Financing Activities and General Tab Blackbaud, Inc. 95

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide THE REPORT TOTALS SECTION The final section of the report provides report totals on three separate lines (Figure 6.23). Figure 6.23 Example SOCF Totals Section 96 The Report Totals Section

Chapter 6 Statement of Cash Flows LINE 1 OF THE REPORT TOTALS The text on the first line of this section is based on the information entered in Phrase 6 on the General tab of the report definition (Figure 6.24). By default, this entry is Net increase (decrease) in cash and cash equivalents, however, you can modify this information for your report definition. Figure 6.24 SOCF Totals Section and General Tab The financial information on this line reflects the total of the information presented in the operating, investing, and financing activities sections of the report. LINE 2 OF THE REPORT TOTALS The text on the second line of this section, Cash and cash equivalents at beginning of year, is not user-defined and cannot be changed. Blackbaud, Inc. 97

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide The financial information displayed on the second line is calculated by totalling the beginning balances for all accounts with the attribute value identified in the Cash & Equivalents field on the Report Attributes tab of the report definition. As shown in Figure 6.25, the Statement of Cash Flows in Division 96 is defined to total the beginning balance of all accounts with attribute value ASA. Figure 6.25 Report Attributes Tab 98 The Report Totals Section

Chapter 6 Statement of Cash Flows The setting in Attribute Column 2 on the Attributes Column tab confirms that this value is assigned to position 12. Figure 6.26 Attribute Columns Tab LINE 3 OF THE REPORT TOTALS The text on the second line of this section, Cash and cash equivalents at end of year, is not user-defined and cannot be changed. The financial information displayed on the third line reflects the balance of the first and second lines of the totals section. Blackbaud, Inc. 99

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide DEFINING AN SOCF REPORT Use the following instructions to define a Statement of Cash Flows report. 1. Click Report Manager on the module navigator or select File > Report Manager from the menu bar. The Report Manager window displays. 2. Select General Ledger (or General Ledger Project/Grant) from the Module drop-down menu. 3. Select the Financial Statements report category. 4. Click New. A blank report definition opens to the General tab (Figure 6.27). Figure 6.27 Blank Report Definition General Tab 100 Defining an SOCF Report

Chapter 6 Statement of Cash Flows 5. Define the report name (5 alphanumeric characters). FundWare uses the report name, along with GL as a prefix, to determine the report file when you produce the report. For example, report SOCF in Division 96 is saved as GLSOCF.L96 when produced. 6. Define the report title (up to 40 alphanumeric characters). This title is printed in the report heading. 7. Select I - Statement of Cash Flows from the Report Type drop-down menu. (Report types are discussed in the Blackbaud FundWare General Ledger Project/Grant Guide.) The report type determines what information you must enter in the definition (Figure 6.28). Figure 6.28 Example General Tab Blackbaud, Inc. 101

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide 8. If you want to include this report in a group of reports, enter a 1 5 alphanumeric character group name. 9. If necessary, change the number of lines that FundWare will print on a page from the default 60. 10. If necessary, change the currency symbol that will print on all applicable rows of the report. By default, the dollar sign ($) is entered in this field. 11. To restrict the accounts included in your report, you can select a Dimension and define a range of values. In most cases, however, you will not use this option. 12. If necessary, change Phrases 1 6, which will display at various locations within the report. For more information, see: The Heading Section on page 80, The Operating Activities Section on page 83, The Investing Activities Section on page 88, The Financing Activities Section on page 92, and The Report Totals Section on page 96. 102 Defining an SOCF Report

Chapter 6 Statement of Cash Flows 13. Select the Include/Exclude Attributes tab (Figure 6.29). Figure 6.29 Example Include/Exclude Attributes Tab 14. If necessary, define attribute values that will determine accounts that are included or excluded from the report. In most cases, you will not need to enter information on this tab. Blackbaud, Inc. 103

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide 15. Select the Report Attributes tab (Figure 6.30). Figure 6.30 Example Report Attributes Tab 16. Define the System Reserved attribute values that your organization uses for each category: Assets, Liabilities, Fund Balance (or net asset), Revenue, Expense, and Cash & Equivalents. Revenue and Expense FundWare will total the ending balances for all accounts with the attribute value identified in these fields. This total displays on the second line of the report. See The Heading Section on page 80 for more information. Cash & Equivalents FundWare will total the beginning balances for all accounts with the attribute value identified in this field. The total displays on the second-to-last line of the report. See The Report Totals Section on page 96 for more information. 104 Defining an SOCF Report

Chapter 6 Statement of Cash Flows In most cases, these attribute values will come from the System Reserved position. However, this is not a requirement. For example, in Division 96 we use attribute value ASA for Cash & Equivalents. This value is assigned to position 12 (FASB STMT POS #1). You will define the attribute position for the Revenue, Expense, and Cash & Equivalents values when you define the Attribute Columns tab. The defaults entered on the tab are based on the defaults offered in the ID type definition wizard. 17. Select the Attributes Column tab (Figure 6.31). Figure 6.31 Example Attribute Columns Tab 18. Define the Attribute Columns to create your report as follows: Blackbaud, Inc. 105

Blackbaud FundWare Financial Accounting Standards Board Reporting Guide Attribute Column 1 Accounts with a value in the selected attribute position are included in the body of the report (i.e., the operating, investing, and financing sections). Attribute Column 2 Identifies the attribute position where the Cash & Equivalents value (defined on the Report Attributes tab) can be found. Attribute Column 3 Identifies the attribute position where the Revenue value (defined on the Report Attributes tab) can be found. Attribute Column 4 Identifies the attribute position where the Expense value (defined on the Report Attributes tab) can be found. 19. Click OK to save the report definition. PRODUCING AN SOCF REPORT Use the following instructions to produce a Statement of Cash Flows report. 1. Click Report Manager on the module navigator or select File > Report Manager from the menu bar. The Report Manager window displays. 2. Select General Ledger (or General Ledger Project/Grant) from the Module drop-down menu. 3. Select the Financial Statements report category. 106 Producing an SOCF Report

Chapter 6 Statement of Cash Flows 4. Double-click the report or select and click Produce. The report parameters window displays (Figure 6.32). Figure 6.32 Producing the Statement of Cash Flows Report 5. Enter the account mask for the accounts to be included in the report. Most often, this will be a full mask (i.e., all account numbers masked). 6. Modify the report date, if necessary. 7. Select the Year-End and Period dates from the drop-down menu. 8. If necessary, you can define attributes to include or exclude. Most often, however, you will leave these fields blank. 9. Select the check box to apply any of the following options: Report reclass period Includes reclass information in report totals. If the ID type is not defined to use a reclass period, this option is disabled. Show pennies When this option is not selected, the report amounts are rounded. Show account detail Reports each account included in the report on a separate line. Report zero balances Reports all account information, even if the balance is $0.00. Blackbaud, Inc. 107