The Summer Shw Series is designed t encurage the exhibitin, marketing and prmtin f Ber and Meat Gats in and arund the State f Indiana. Any shw chsen t hst a Summer Shw Series Event must be pen t all IBGC members and t all members f the Natinal Sanctining Registry. Hsting an IBGC Summer Shw Series Shw Members r lcal rganizatins wishing t hst a Summer Shw Series shw fr the fllwing year shuld cmplete this packet and submit the infrmatin t the IBGC Shw Secretary by August 15th the year prir. These dates and lcatins will be presented t the membership at the Annual Meeting held at the Fall Classic and the members in attendance will be slicited fr input and pinins abut the lcatins, which will be frwarded t the Shw Cmmittee. Selectin Prcess The Shw Cmmittee shall select lcatins frm applicatins fr shws fr the fllwing seasn and determine the sanctining natinal registry. This selectin prcess will be cmpleted within 60 days AFTER the date f the Fall Classic meeting. The shw infrmatin will be frwarded t the Executive Cmmittee fr final vte. Cnsideratin will be given t lcatin, cst, and financial reimbursement available fr each shw lcatin. Apprval Once hsting lcatins have been apprved, the Shw Cmmittee will cntact hsting rganizatin and infrm them that they have been apprved. Shw Chairman Once apprved, the lcal hsting rganizatin will designate a Shw Chairman wh can cmmunicate with the IBGC Shw Cmmittee t ensure the success f the shw. Hst Organizatin Respnsibility The Shw Chairman will be respnsible fr prviding the fllwing infrmatin t the Shw Cmmittee with the IBGC Sanctined Shw Applicatin. Lcal accmmdatins, including recmmended htels and/r camping facilities. Number f available pens, and size f pens Name and Physical address f hst facility If fd will be available n site. Page 1 f 5
The Shw Chairman and Lcal Hsting Organizatin will be respnsible fr the fllwing: Securing and Organizing vlunteers Ring Steward Annuncer Tw (2) adults t help at the Entry Bth Tw (2) adults t weigh/check in gats befre the shw Tw (2) adults t check in classes during the shw One (1) adult t recrd placings f each class during the shw One (1) persn in charge f the grunds electric, wash racks, pens, etc. Vlunteers t pass ut ribbns/awards fr individual classes Natinal Anthem Pen Set Up Pens shuld be set up and ready t g the afternn befre t the shw. Wash Racks Open / Turned On Wash racks shuld be available the afternn befre the shw. Sund System Ensure sund system is set up and peratinal and can be heard in all barns and cmmn areas where exhibitrs may cngregate. Electricity n and available the afternn befre the shw. Restrm Facilities Ensure restrm facilities are pen, clean and available and are supplied with necessary items by the Friday afternn (4 PM lcal time) befre the shw. Prviding infrmatin regarding lcal accmmdatins with applicatin. The hsting rganizatin will be required t prvide shavings available fr purchase n site fr the duratin f the shw. Prviding fd n site, available fr purchase. Prviding shavings n site, available fr purchase. The Indiana Ber Gat Classic als recmmends (but des nt require) that lcal rganizatins cnsider the fllwing ptins. These are excellent ways t bring in additinal revenue fr the hsting club and ensure a quality experience fr exhibitrs and attendees. Camping n site (if available) fr a nminal fee IBGC Respnsibility The Indiana Ber Gat Classic will prvide the fllwing: Liability insurance Qualified Judges Advertising and Prmtin f the Event Yuth Awards (Cash and Prizes) The IBGC Secretary/Treasurer will handle shw entries with assistance frm the lcal spnsring grup and Shw Cmmittee. Page 2 f 5
The IBGC Secretary/Treasurer will handle spnsring Registry Assciatin paperwrk. The Shw Cmmittee will wrk with the Shw Chairman and Secretary/Treasurer t ensure that smene is available t crdinate ribbns, premiums, entries and awards at each shw. Pen Fees Pen fees will be paid back t the lcal rganizatin under the fllwing guidelines: N Charge fr Fairgrunds r facilities: The full amunt paid t the rganizatin Facility cst up t $150.00: 75% f pen fees paid t rganizatin Facility cst frm $150 up t $350: 50% f pen fees paid t rganizatin Facility cst frm $350 up t $550: 25% f pen fees paid t rganizatin Shw Rules Shws will fllw the guidelines as utlined in the Indiana Ber Gat Classic Shw Rules in additin t the rules f the sanctining Registry Assciatin. (A list f cmplete rules can be fund n the IBGC website http://indianabergat.rg/) IBGC Pints The nly way an independent shw may gain permissin t award IBGC Pints is t becme a part f the IBGC Summer Shw Series and/r Yuth Challenge Series, as ne f the sanctined shws in the series, and fllw all the rules and regulatins f the IBGC, including ensuring that all junirs receiving pints at the shw are members. At least ne persn in the grup rganizing the independent shw must be a member f the Indiana Ber Gat Classic. Fr mre infrmatin n ur Yuth Shw and ur Pints Awards Prgram, please visit ur website: http://indianabergat.rg/ Fr questins regarding hsting an IBGC Summer Shw Series Shw please cntact the IBGC Shw Secretary by email: shws@indianabergat.rg Fr mre infrmatin n the Indiana Ber Gat Classic and the IBGC Summer Shw Series and Yuth Challenge Series, please visit http://indianabergat.rg Page 3 f 5
IBGC Summer Shw Series Applicatin Hsting Organizatin Infrmatin Name f Hst Club: Venue: Address (Lcatin f Shw): Number f Pens Available: Size f Pens: Website: Available Shw Dates: Cst f Grunds Rental: Is the lcal hsting rganizatin willing t waive the cst f grunds rental t receive pen fees paid back t the lcal club? Shw Chairman Name: Phne Number: Email: Cell Phne (Day f Shw): C-Chair Name: Phne Number: Email: Cell Phne (Day f Shw): Shw Infrmatin Shavings Cst per bag? When will fd be available n site? Open/Clse time? Type f fd available: Ex. Breakfast, lunch, dinner, snacks Page 4 f 5
Lcal Accmmdatins Please List THREE lcal htels Name: Name: Name: Address: Address: Address: City: City: City: State: Zip: State: Zip: State: Zip: Phne: Phne: Phne: Website: Website: Website: Distance: Distance: Distance: Is camping available n site? Cst? Amenities? If n, are there lcal camping ptins available? (Please list any lcal campgrunds belw) Name: Name: Name: Address: Address: Address: City: City: City: State: Zip: State: Zip: State: Zip: Phne: Phne: Phne: Website: Website: Website: Ntes: Name f Applicant: Signature: Date: Fr IBGC Use: Date f Receipt: Date f Review: Apprved: Initials Ntes: Page 5 f 5