East Hartford Public Schools: Budget Overview Joint Town/BOE Session November 28, 2016
Expectations Matter Effort Matters Competence Matters Solutions Matter Relationships Matter Results Matter VISION: Schools that are the Pride of our Community MISSION: To deliver a high quality learning experience for Every Child, Every Day
Presentation Organization Purpose To transparently present the FY2017-18 EHPS Superintendent s Budget to the East Hartford Board of Education and Town Council To clearly communicate the necessary resources needed for continued district growth and improvement Agenda Budget Overview Budget Drivers/ Context Factors Budget by the Numbers EHPS Object Summary Review Questions/Appreciation To earn your support and commitment in the budget process
EHPS FY 2017-2018 Budget Process 11/23 Release of Superintendent s Budget to BoE 11/28 Joint BoE/Council Budget Workshop 3/1 Presentation of BoE Budget to Council 10/19 School Based Budgets Due to Central Office (CO) 11/29, 12/8 BoE Budget Workshops Date TBA: Adoption of BoE Budget 9/30 Budget Released to District Principals 10/19-11/23 Development of Superintendent s Budget Proposal 12/5 Public Hearing for Superintendent s Budget 12/19 Adoption of BoE Proposed Budget
District Budget Themes Supports EH2020 Vision and priorities Responsive to Mayor s budget directive Accounts for known State financial constraints Fully leverages all local, State and Federal grants Minimizes necessary reductions to programs/ services Reorganizes existing resources to better match district needs
EHPS FY 2015-2016: Per Pupil Expenditure Comparison(s) Hartford $19,336 Meriden $13,299 Bloomfield $19,724 Windsor $17,228 East Hartford $13,141 Wethersfield $14,679 South Windsor $16,053 Manchester $15,379 Glastonbury $15,131 Danbury $12,683 West Haven $13,026 New Haven $17,000 State Ranking 2013 2014 2015 2016 East Hartford Public Schools 161 162 164 159
EHPS FY 2017-18 Board Budget History $85,766,419 $87,266,419 $88,266,419 $89,266,419 $90,436,419 2014 2015 2016 2017 2018
EHPS FY 2017-2018: Budget Proposal Comparisons 2014 2015 2016 2017 2018 Proposed Superintendent s Proposed Budget 5.5% 5.7% 3.7% 3.0% 1.3% BOE Proposed Budget 5.5% 3.7% 3.3% 3.0% Council Approved Budget 1.7% 0.0% 1.2% 1.1%
EHPS FY 2017-18: Total Budget Overview Total Expenditures $125,468,932 Funding Sources, $5,538,260 4% Grants*, $29,494,253 24% Education Cost Sharing Grant $41,710,817 33% Taxpayer Contribution $48,725,602 39% * Grants reflect FY2016-2017 totals
Transportation $5,683,690, 6% Superintendent s FY2017-2018 SPED Tuition $3,600,000, 4% Supplies/Textbooks/ Periodicals $1,097,907, 1% Other $2,691,178, 3% Plant/Maintenance $2,002,226, 2% Insurance (Non- Benefit) $697,500, 1% Proposed Expenditures Magnet School Tuition $2,036,455, 2% Utilities $2,243,961, 2% Staff $61,377,337, 64% Total Budget -- $95,974,679 Funding Sources -- $5,538,260 Net Budget -- $90,436,419 Equipment $433,830, 0% Employee Benefits $14,110,595, 15%
Superintendent s FY2017-2018 Total Budget -- $95,974,679 Funding Sources -- $5,538,260 Net Budget -- $90,436,419 Proposed Funding Sources Erate Funding $260,000, 0% Education Cost Sharing Grant $41,710,817, 44% Taxpayer Contribution $48,725,602, 51% External Placements $3,353,160, 4% Medicaid $150,000, 0% Tuition - Certified Salaries $1,285,809, 1% Tuition - Behavior Managers $354,291, 0% Transportation, SPED $100,000, 0% Adult Ed/Summer School $15,000, 0% Community Use $20,000, 0%
EHPS FY 2017-18: Key Budget Drivers/ Context Factors Health Insurance $500,000 OPEB $670,000 Budget Context Factors Contractual Salary Increases Transportation Contract (Pending) Special Education Costs Debt Service FY2016-17 Adopted Budget $89,266,419 Magnet Tuition State Grants FTE Reductions Budget Reorganization
EHPS FY 2017-18: Budget Context Factors Contractual Staff Benefit Salary Plans Increases Group Administrators Teachers Paraprofessionals Health Benefit Plan 7.5% HDHP only ($2,000/4,000 Deductible/$0 Seed) 7.5% HDHP only ($2,000/4,000 Deductible/$0 Seed) 18.0% HDHP only ($1,500/3,000 Deductible/40% Seed) Secretarial/Security/IT Negotiations (currently 16.0% HDHP only - $1,500/3,000) Nurses Supervisors 17.0% HDHP only ($1,500/3,000 Deductible/40% Seed) 7.5% HDHP only ($2,000/4,000 Deductible/$0 Seed) Behavior Managers Negotiations (currently 16.0% HDHP only - $1,500/3,000) Custodians Negotiations (currently 16.0% HDHP only - $1,500/3,000) Non-Bargaining 7.5% HDHP only ($2,000/4,000 Deductible/$0 Seed)
EHPS FY 2017-18: Budget Context Factors Contractual Salary Increases Group Salary Increase Administrators 1.2% plus step (approved by Town Council July 2016) Teachers 2.25% No step (approved by Town Council Sept. 2015) Paraprofessionals Nurses 2.0% plus step 2.0% plus step Supervisors 2.0% Non-Bargaining Unit 2.0% Behavior Managers Custodians Secretarial/Security/IT Negotiations Negotiations Negotiations
EHPS FY 2017-2018: Budget Context Factors Increased Transportation Costs EHBOE is currently in negotiation with Dattco, Inc. and Access Transportation which represents nearly over 6% of our district budget. The proposed contractual increases are built into the student transportation costs for FY 2017-18. Transportation, Gasoline, $300,000, 5% Transportation, Magnet, $235,131, 4% EHPS Transportation Accounts: $5,683,690 (6%) Transportation, Athletic/School Events, $135,895, 3% Transportation, Vocational, $235,130, 4% Transportation, Non- Public, $116,274, 2% Transportation, Regular, $2,357,998, 43% Transportation, Special Ed, $2,123,262, 39%
EHPS FY 2017-2018: Budget Context Factors Rising Special Education Costs The proposed budget includes funding for the mandated special education summer school program that can no longer be fully supported through the state IDEA Grant. These mandate expenditures have been recognized in the FY17-18 Budget with a $209,000 increase. In addition, the district continues to experience an increase in the number of special needs students being identified in the early grades, resulting in the proposed addition of 1 FTE autism teacher.
EHPS FY 2017-2018: Budget Context Factors Debt Service As a budget mitigation strategy, EHPS has committed in this proposal to pre-paying recurring debt service requirements as in previous years. The Johnson Control Energy Conservation project represents a decade old joint town and board initiative to install energy efficient systems across district schools. This obligation continues through FY2025-2026.
EHPS FY 2017-2018: Budget Context Factors Magnet School Tuition Despite assurances from state officials, we are concerned regarding the status of the funding which we received through legislation known as the 7% Magnet School Tuition Cap. Despite these concerns, we have accounted for the current language and reduced the overall cost of magnet school tuitions by an anticipated $915,000.
EHPS FY 2017-2018: Budget Context Factors Federal/State/Foundations Grant Funding History $35,000,000 $30,000,000 $29,494,253 $25,000,000 $20,000,000 $21,073,330 $23,193,354 $15,000,000 $10,000,000 $11,773,479 $13,257,168 $14,365,586 $5,000,000 $- 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
EHPS FY 2017-2018: Budget Context Factors State Grants At a district with 24% of the budget being funded through a collection of federal, state and philanthropic grants, maintaining these revenues is vital to continue current services. With the challenge of the current state fiscal crisis, we are very concerned about the status of these grants as we project our district budget for next year. Total Grants, $29,494,516, 24% Total Operating Budget $95,974,679 76% Grant Funded Positions Administrative Certified Non-Certified Total 6.52 131.70 219.23 357.45
EHPS FY 2017-2018: Budget Context Factors Necessary Staff Reductions In order to close the proposed budget gap between our current appropriation ($89,266,419) and a current service budget (estimated at 3%) position reductions were necessary in this budget. Each of these reductions was carefully made with the intention of preserving district programming and service for students. Year Enrollment 2010 7,186 2011 7,046 2012 7,109 2013 6,953 2014 7,133 2015 7,058 2016 6,710 2017 6,732
EHPS FY 2017-18: Budget Context Factors Necessary Staff Reductions: Enrollment School Year Birth Year Births K 1 2 3 4 5 Total 2015-16 2010 698 474 498 566 516 503 522 3,079 2016-17 2011 655 475 474 490 564 517 498 3,019 2017-18 2012 690 501 476 467 489 564 512 3,008 2018-19 2013 659 478 501 468 465 489 559 2,962-6.7% decline 2019-20 2014 668 485 479 493 467 466 485 2,874 2020-21 2015 702 510 485 471 492 467 462 2,886 2021-22 2016 704 511 510 478 469 492 463 2,923 2022-23 2017 705 512 511 502 476 470 488 2,959 +4.2% increase 2023-24 2018 707 513 512 504 500 476 466 2,971 2024-25 2019 709 515 513 504 502 501 472 3,007 Study conducted by Milone & MacBroom, Inc, 2015
EHPS FY 2017-2018: Budget Context Factors Necessary Staff Reductions Position (2.0) FTE Elementary Classroom Teachers Rationale Due to decreased enrollment projections, we believe these reductions are achievable. These cuts are intended to be made through attrition. (1.0) FTE Science Teacher from Woodland School (0.6) FTE Instrumental Teacher at Sunset Ridge (2.0) FTE s General Business Teachers at EHHS By reducing the science position, we realign programming at Woodland school with other subject areas as we adhere to our core program focus. As Sunset Ridge transitions from being an Arts and World Language School to an International Baccalaureate (IB) School, the current staffing profile provides this opportunity for reduction. By redesigning the EHHS Career Technical Education Department to focus on the themes of the CNA Program, the Academy of Finance and our Culinary Program, this restructure provides these opportunities for reduction.
EHPS Budget Book
EHPS FY 2017-2018: Budget Book Review Funding Sources FTEs (Grant/Board) Object Summary Grant Summary
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