Garden City Board of Trustees Action: August 17, 2017 The Garden City Board of Trustees, with the exception of Deputy Mayor John DeMaro who was absent, convened for a regular meeting on Thursday, August 17, 2017 and took the following action: Approval of Volunteer Firefighters Trustees approved the following volunteer firefighter: Jo S. Chan Treasurer s Report Village Treasurer Irene Woo provided the Treasurer s Report: General Fund operating expenses are six percent favorable to the Village budget. General Fund operating revenues are three percent favorable to the budget. Year over year, expenditures are flat and slightly better than the forecast. The Village s cash balance totaled $39,946,000. Money market accounts have a balance of $9.5 million. Approval of Minutes Trustees approved the minutes of the July 20, 2017 meeting. Consent Calendar Finance Appropriation of Funds Under New York State Civil Practice Law, certain funds received from forfeiture of assets are restricted to fund un-budgeted police expenditures. At the close of the 2016-2017 Fiscal Year, the Village held $23,496.90 in Reserve. These funds, which were accumulated during the last fiscal year, were appropriated to this fiscal year to enable the Police Department to purchase equipment to aid officers in fighting crime and protecting themselves. In the past, the Department has been able to purchase equipment such as life scan machines, surveillance equipment, carbon monoxide detectors and active shooter equipment, according to Commissioner Kenneth Jackson. Tax Correction The Board approved a correction of errors, adjusting the 2017-2018 Assessment Roll, as a Small Claims reduction (Court Order) was not made against 118 Kingsbury Road. This equates to an overall reduction of taxes of $90.03 as advised by Village Assessor Tom Donato. Transfer of Funds (Fiscal Year 2016-2017) Trustees approved a $1,643.16 fund transfer from Personnel-Grievance Proceeding and Personnel-Unemployment Compensation to Personnel-Regular Salary to fund a
promotion. Transfer of Funds (Fiscal Year 2017-2018) Trustees approved a $3,551.25 fund transfer from Contingent to Building-Maintenance of Equipment to fund the air conditioner tower at Village Hall and the air conditioner at the Library. Trustees approved a $26,057.08 from Contingent to Building-Maintenance of Plant to fund the repair of various air conditioning items, (electric motor, PCB board and compressor) in Village Hall and the Police Department, and to repair a leaking pipe in the Police Department/Fire Department Radio Room. Village Administrator Deferred Compensation Report The Village has received and reviewed the final Audit Report for the Deferred Compensation Plan. The Audit Report was reviewed by the Village s Finance and Audit Committee. Medical Management Services Trustees voted to continue engaging the services of Disability Management Associates, Inc. for $5,000. The Board has previously engaged the services of Disability Management Associates, Inc., to provide the Village assistance in the area of Worker s Compensation and Disability Case Management for uniformed and non-uniformed service employees. It is anticipated that their services may be required to oversee a few more cases during the remainder of this fiscal year. Transfer of Funds and Engagement of Services Transfer Funds: Trustees approved a $10,000 fund transfer from Justice-Regular Salary to Justice-Contractual Services in order to fund the consultant to assist the Village Court. Engagement of Services: Trustees engaged the services of Hilda Simmons to provide consulting services with regard to training personnel in the Village Court at a rate of $56 per hour at an amount not to exceed $10,000. Transfer of Funds and Increase Monthly Payment Transfer Funds: Trustees approved a $10,000 fund transfer from Contingent to Publicity-Consulting in order to fund the increase of monthly payment to the Village s Public Relations Communications/Consultant. Increase Monthly Payment: Trustees voted to increase the monthly payment of the Village s Public Relations Communications/Consultant Carisa Giardino to $3,000 per month (an increase of $1,000 per month). Transfer Funds and Amend Capital Project Budget Transfer Funds: Trustees approved a $20,000 fund transfer from Contingent to Fire-Fire Apparatus and Equipment-Capital for the purchase of the Generator/Light Trailer previously lumped as part of the Capital Budget listed as Fire Vehicles to be paid via
bond issuance. Amend Capital Project Budget: Trustees authorized an amendment to the Capital Project Budget for Fiscal Year 2017/2018 as it included a single item for the purchase of Fire Vehicles in the amount of $1,244,000, but it should have been for two separate items - one for the purchase of the Quint in the amount of $1,224,000 to be paid from bond proceedings and the second to reflect the purchase of the Generator/Light Trailer for $20,000. NYCOM s Annual Fall Training School The Board approved the attendance of Village Clerk Karen Altman, Village Treasurer Irene Woo and Village Auditor Courtney Rosenblatt at NYCOM s Annual Fall Training School, scheduled for September 11-14, 2017 in Saratoga Springs, New York, for an approximate cost of $6,000. Village Clerk s Office Settlement of Claim The Board authorized the Village Clerk to execute a release form with Country-Wide Insurance Company with regard to property damage on December 14, 2013 involving Zhihua Xia. This is for the full amount of $3,499.81 that was billed the insurance company. Personnel Executive Staff Compensation Trustees approved a $7,500 fund transfer from Contingent to Finance-Regular Salary in order to fund an annual salary increase. The Board approved a salary adjustment for Village Treasurer Irene Woo, effective July 6, 2017, at a salary of $175,000. (Same Title - Previous Salary - $167,500). Sick Leave Trustees approved sick leave for eight employees in the Police (3), Fire (1), Recreation (1) and Public Works (3) Departments. Building Conference and Training School Trustees approved the attendance of Building Department Superintendent Ausberto Huertas, Jr. at the International Code Council (ICC) Conference and Training School, scheduled for September 10-14, 2017 in Columbus Ohio, for an approximate cost of $2,600.
Recreation Accept Grant The Board accepted a $3,162 grant from the New York State Office of Children and Family Services. This grant is given to municipalities to assist in running programs and activities for the children of Nassau County. The Village has been the recipient of this grant for more than 25 years. The Department of Recreation and Parks uses the grant to help defray costs of its winter after-school program in the Field House. Additional Contract Work Trustees approved $9,200 worth of additional contract work at the Garden City Pool. Anker s Electric, Inc. installed five underwater lights which required the cutting and replacement of the pool deck in five locations as well as the installation of new conduit. (This is the continuation of a Capital Project that was previously approved in the amount of $57,600.) Acceptance of Maintenance Bond The Board accepted an $83,000 maintenance bond which guarantees for one year the work Palace Electrical Contractors, Inc. did for the LED Lighting System at the Tennis Center. Police Truck Scale Calibration Trustees approved the attendance of Police Officer Hudak at the New York State Bureau of Weights and Measures Annual Truck Scale Calibration, scheduled for September 10-12, 2017 in Syracuse, New York, for an approximate cost of $600. Public Works NYCOM 2017 Public Works School Trustees approved the attendance of Public Works Superintendent Joe DiFrancisco, Deputy Superintendent Domenick Stanco and Senior Civil Engineer Craig Bandini at the NYCOM 2017 Public Works School, scheduled for October 16-18, 2017 in Lake George, New York, for an approximate cost of $2,800. Engagement of Professional Services Trustees engaged the professional services of Hach, Inc. for $6,316 for semi-annual maintenance as well as responding to emergencies on the chlorine analyzer, ph probe and nitrate analyzer which is needed for the Village wells. Emergency Sewer Repair The Board approved a $45,699.87 expenditure for an emergency sewer repair on First Street. Bancker Corp. of Islandia performed the work.
Transfer of Funds and Engagement of Professional Services Transfer of Funds: Trustees approved a $27,000 fund transfer from Contingent to Street Administration-Contractual Services to fund the survey of the 6E (Wye) and 9E Parking Fields. Engagement of Professional Services: Trustees engaged the professional services of Carman-Dunne, P.C. for $19,000 to prepare a survey of Parking Field 6E (Wye Parking Field). Engagement of Professional Services: Trustees engaged the professional services of Carman-Dunne for $8,000 to prepare a survey of Parking Field 9E. Award of Bids Fire Department Uniforms Trustees awarded the bid to Galls, LLC, only complete bidder, for a total cost of $23,000. Eleven vendors were invited to bid; three bids were received. Permits Fireworks Display Trustees approved the Garden City Country Club s request to hold its annual Fireworks Display on Sunday, September 3, 2017 with a rain date of Monday, September 4, 2017. The required proof of insurance and permit fee of $500 has been received. Panther Community 5K Run Trustees approved Adelphi University s request to hold its first annual Panther Community 5K Run on Saturday, October 14, 2017 and to close South Avenue from 7:30 a.m. to 10:00 a.m. The Police Department has reviewed the route. On-Street Parking Trustees granted on-street parking to Meadow Street and First Place residents. The Board will next meet on Thursday, September 21, 2017 at 8:00 p.m. in the Village Hall Boardroom. Trustees expect to discuss the following topics: potential changes to our Village Building Code, including the length of time that permits will be allowed to remain open and potential fees for violations; the results of bids received for the new Village Water Tower; and possible changes in the manner by which residents can request temporary overnight parking. Residents are encouraged to attend.