2017 18 School Year Ice Cream Quote for: Oley Valley School District June 2017 ICE CREAM PRODUCTS FOR FOOD SERVICE 1. All quotes will be received by the Oley Valley School District until 10:00 a.m. on Thursday, June 20, 2017, for the period of August 2017 - August 2018. 2. All quotes must be submitted in sealed envelopes marked plainly as follows: Oley Valley School District Food Service Department 17 Jefferson Street Oley, PA 19547 Attention: Maria Jones Ice Cream Quote Quote for ICE CREAM PRODUCTS Submitted by: 3. It is planned that awards will be made by the 7th th of August 2017 and deliveries will begin on or about the week of August 14th, 2017. 4. Quotes must be submitted on this form and signed by the vendor. 5. No quote shall be withdrawn for 60 days. No vendor shall withdraw his quote without approval of the Food Service Consultant. 6. Changes, alterations or interlineations in the quote may, at the discretion of the Food Service Consultant, void this quote entirely. 7. Quotes must show unit prices but where the figures are irreconcilable awards will be made on the basis of whichever is lower. The School District is exempt from the payment of any Federal Excise or Transportation Taxes and is excluded from the provision of the Pennsylvania Sales Tax. The price quoted must be net, exclusive of taxes.
Page 2 June 2017 Continued - Conditions of Quote 8. In the event that the successful vendor shall neglect or refuse to furnish and deliver the said articles or any part thereof as provided in these specifications or to replace any which are rejected, then the Food Service Consultant is authorized to purchase articles in conformity with this contract from such parties in such quantities and in such manner as it shall select at the expense of the successful vendor, or to cancel this contract, reserving to itself nevertheless all rights for damages which may be incurred by the School District. 9. The vendor agrees that if the contract is awarded to him, he will neither assign nor transfer, in whole or in part, or sublet any right or privileges which may accrue to him under the terms of the contract or any money which might become due to him thereunder. 10. Vendor shall submit firm prices. The Food Service Consultant, at his sole discretion may reject any quote containing escalator provisions. Prices should not include the excise tax on items that are exempt from tax for school purposes. Proper exemption certificates will be furnished with the order upon the request of the supplier. The quote prices must include any other taxes required, all containers and the cost of delivery. 11. Service will begin on or about August 14th, 2017 and terminate on August 19th, 2018 to schools assigned by the Food Service Consultant. Packing slip is to be enclosed with each shipment and each slip priced. Send monthly statements to the Oley Valley School District, Food Service Department, 17 Jefferson Street, Oley, PA 19547 ATTN: Maria Jones 12. All articles must be delivered to the schools assigned and at the prices set forth, and put in freezer, inside the building. Delivery is to be made between 6:30 a.m. and 9:30 a.m. Contact Maria Jones, 610-987-4100 x1210, for district school locations. 13. The Food Service Consultant reserves the right to accept or reject any or all quotes, in whole or in part, at the Food Service Consultant s sole discretion. 14. If any additional flavors are available, please list them on the bottom of the quote page. 15. Samples are to be submitted with this quote. (Exception: Current Vendor) 16. Vendors must supply ice cream freezers to schools as needed.
Page 3 June 2017 GENERAL SPECIFICATIONS FOR ICE CREAM Ice cream shall be made from clean sweet cream, clean sweet milk, fresh condensed milk and cane sugar or, in an emergency, any other legal sweetening agent. Butter, gums, cotton seed oil, powders or other fillers are prohibited. The finished product, on a vanilla flavored basis, shall contain butter fat of not less than twelve percent (12%) not more than fourteen percent (14%). The finished product that contains chocolate, cocoa, fruit and nuts for extra flavoring shall contain butter fat of not less than ten percent (10%). Pasteurizing at 155 degrees F, 30 minutes is required before adding flavors, fruits and nuts. A maximum to 50,000 bacteria per gram is permitted after freezing. Milk solids in ice cream should be between 9% to 12½% and sugar should be 14%. Stabilizers, such as gelatin, based on weight. Overrun permitted may go as high as 100% and should not be below 80%. Excess or lack of overrun hams flavor. The weight of a gallon of ice cream should not be less than 4 ½ lbs. Ice cream to meet standards should contain 1.6 lb. of solid food per gallon. Frozen cream or unsalted, sweet cream butter may be used to give required butter fat content. It is recommended that specifications state the non-fat and butter-fat solids shall be 80% of the fat solids and the total non-fat and butter-fat solids not to exceed 22% of the total weight. Brick Ice Cream: Shall be cut into individual bricks of 1/8 of a quart to a brick; wrapped with parchment paper; packed so as not to be crushed. Specialty Items: Popsicles, creamsicles, and similar items shall be placed in sanitary waxed glassine paper bags and packed in even dozens into sanitary cartons. Wood spoons shall be supplied with all Dixies and similarly packaged goods. No gifts, premiums, or other sales promotional devices shall be used in or on any orders delivered to the schools. No wrappers of any kind shall be accepted for premiums or gifts. Ice cream or specialties which in any manner be unsatisfactory shall be removed by the dealer at his cost and expense. Dealer shall deliver all ice cream and specialty items directly into refrigerated cabinets in the carton. Dealer shall furnish proper locks for cabinets and sufficient storage for deliveries. Dealer shall supply flavors of ice cream as requested by any individual school. Dealer shall without charge, install, service and clean all equipment required to refrigerate the ice cream during the full term of the contract. Dealer shall place no restrictions upon the size of order to be placed for individual schools. Dealer shall not add a delivery charge to pricing quoted unless clearly noted.
Page 4 June 2017 ICE CREAM PRODUCTS QUOTES INCLUDE PRICING ONLY ON THE ITEMS THAT MEET THE HEALTHY HUNGER FREE KIDS ACT NUTRITIONAL GUIDELINES FOR JULY 2014! NET UNIT PRICE UNIT PRICE WT.PER PER W/O GOV T WITH GOV T ITEM ITEM UNIT COMMODITIES COMMODITIES 1. Orange Cream Stick 2. Raspberry Cream Stick 3. Fudge Stick 4. Deluxe Bar 5. Sundae Whirl Cups 6. Sandwiches 7. Sandwich, Choco. Chips 8. Chocolate Eclair 9. Strawberry Shortcake 10. Nutty Buddy Cone 11. Small Cups - Van./Choc. 12. Ice Cream Cone - Van. 13. Ice Cream Cone - Choc. 14. Drumsticks 15. Bulk Ice Cream 16. Cut Brick Ice Cream Indicate Flavors COMPANY NAME
Page 5 June 2017 ICE CREAM PRODUCTS QUOTE CONT. NET UNIT PRICE UNIT PRICE WT. PER PER W/O GOV T WITH GOV T ITEM ITEM UNIT COMMODITIES COMMODITIES 21. Van.Yogurt in insulated cups 22. Choc. Yogurt in insulated cups 23. Reduced Fat Products 24. Please list any additional products: *******COMPLETE NUTRITIONAL INFORMATION TO BE SUBMITTED FOR ALL PRODUCTS LISTED AT TIME OF QUOTE SUBMISSION. ******* PLEASE CLEARLY LIST ANY DELIVERY CHARGES. DELIVERY CHARGES WILL BE CALCULATED INTO AWARD PRICING. COMPANY NAME
Page 6 June 2017 The undersigned vendor certifies to having read every page of these quote documents and offers to furnish the articles specified and to perform all the incidental work contemplated herein, to the Oley Valley School District, strictly in accordance with these quote documents and at the prices stated. Firm Signature Address City, State & Zip Code Telephone Date
INSTRUCTIONS FOR NON-COLLUSION AFFIDAVIT 1. This Non-Collusion Affidavit is material to any contract awarded pursuant to this bid. According to the Pennsylvania Antibid-Rigging Act, 73 P.S., 1611 et seq., governmental agencies may require Non-Collusion Affidavits to be submitted together with bids. 2. This Non-Collusion Affidavit must be executed by the members, officer, or employee of the bidder who makes the final decision on prices and the amount quoted in the bid. 3. Bid rigging and other efforts to restrain competition, and the making of false sworn statements in connection with the submission of bids are unlawful and may be subject to criminal prosecution. The person who signs the Affidavit should examine it carefully before signing and assure himself or herself that each statement is true and accurate, making diligent inquiry, as necessary, of all other persons employed by or associated with the bidder with responsibilities for the preparation, approval or submission of this bid. 4. In the case of a bid submitted by a joint venture, each party to the venture must be identified in the bid documents, and an Affidavit must be submitted separately on behalf of each party. 5. The term complementary bid as used in the Affidavit has the meaning commonly associated with that term in the bidding process, and includes the knowing submission of bids higher than the bid of another firm, any intentionally high or noncompetitive bid, and any other form of bid submitted for the purpose of giving a false appearance of competition. 6. Failure to file an Affidavit in compliance with these instructions will result in disqualification of the bid.
NON-COLLUSION AFFIDAVIT CONTRACT FOR (List name of item or job you are bidding on) STATE OF : COUNTY OF : I state that I am of (Title) and that I am (Name of my firm) authorized to make this affidavit on behalf of my firm, and its owners, directors, and officers. I am the person responsible in my firm for the price(s) and the amount of this bid. I state that: 1. The price(s) and amount of this bid have been arrived at independently and without consultation, communication or agreement with any other contractor, bidder or potential bidder. 2. Neither the price(s) nor the amount of this bid, and neither the approximate price(s) nor approximate amount of this bid, have been disclosed to any other firm or person who is a bidder or potential bidder, and they will not be disclosed before bid opening. 3. No attempt has been made or will be made to induce any firm or person to refrain from bidding on this contract, or to submit a bid higher than this bid, or to submit any intentionally high or noncompetitive bid or other form of complementary bid. 4. The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other noncompetitive bid. 5., its affiliates, subsidiaries, officers, directors and employees are not currently under investigation by any governmental agency and have not in the last three years been convicted or found liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public contract, except as follows:
I state that (Name of firm) understands and acknowledges that the above representations are material and important, and will be relied on by Oley Valley School District in awarding the contract(s) for which this bid is submitted. I understand and my firm understands that any misstatement in this affidavit is and shall be treated as fraudulent concealment from Oley Valley School District of the true facts relating to the submission of bids for this contract. 6. A statement above that a person or firm has been so convicted or found liable does not prohibit the Oley Valley School District from accepting a bid from or awarding a contract to such bidder, but may be a ground for consideration by the Oley Valley School District on the question whether the District should decline to award a contract to the bidder on the basis of a lack of responsibility. Signature Title Firm SWORN TO AND SUBSCRIBED BEFORE ME THIS DAY OF, 2017 NOTARY PUBLIC MY COMMISSION EXPIRES: