Be a Tour of Texas Power League Warm-up Exhibitor.Here s why!!! In 2015 the Tour Warm Up welcomed close to 250 teams to Austin. More than 8,000 people are expected to attend the two day event. Volleyball families tend to have high discretionary incomes with the median family income falling between $95,000 and $110,000. The Tour Warm-up is held in Austin, the fourteenth largest city in the country. This is a great place to expose your business and make connections. Long tournament days mean more time for your business to stay open. Vendors can reach a large portion of the key demographic of 12-18 year old girls. All potential customers must pass through Vendor Alley as it is positioned at the only entrance to the convention center. The Tour Warm-up is a high quality event significant growth is expected in the upcoming years. For many teams this is the first big tournament of the year. What all is included with the exhibitor booth? 10 x 10 space; additional space can be purchased. 6 ft. table, 1 chair, 1 sign; additional items can be provided upon request. Pipe and drape; booth space can also be curtained off upon request. 2 exhibitor badges; additional can be provided upon request Basic facility security provided by the ACC for the duration; however, the protection of vendor property remains in the sole responsibility and custody of the vendor. Austin Sports Center and the Austin Convention Center will not be held responsible for lost or stolen items.
Exhibitor Schedule Registration & Set-Up Friday January 1 st, Noon 7PM Exhibitor Show Hours Saturday, January 2 nd, 7AM - 9PM* Sunday, January 3 rd, 7AM 6PM* Breakdown Sunday, January 3 rd, 4-9PM
Contact Information Event Information Phone: 512-479-8776 ext. 5144 www.austinsportscenter.com Event Coordinator/ Sales Contact LoriAnn Giron 512-479-8776 ext. 5144 lgiron@austinsportscenter.com ACC Exhibitor Information www.austinconventioncenter.com/eventserv/exhibit_serv/exhib_tc.htm ***upon acceptance to tournament, forms for internet and electricity will be sent to each individual vendor. Need a Hotel? The Tour of Texas Warm Up has its own housing service that offers the best possible rates to all participants, spectators, and vendors. Let our friendly staff help you find a room! We work with several hotels in the Austin area! 1. Visit us at: www.austinsportscenter.com/index.php? pid=1969 to book online. 2. Call Lone Star Housing at 800-603-0917 to make reservations over the phone.
Contract Terms for the 2015 Tour of Texas Power League Warm-up Cancellations of Event and Booth Contracts Any booth contract cancellation made: Before Friday, December 18, 2015 at 5:00 P.M. After Friday, December 18, 2015 at 5:00 P.M. - Full Refund - No Refund A vendor will not be bound to the terms of the contract in the event an uncontrollable circumstance including, fire and weather, causes the exhibition to be canceled prior to the first day of the tournament. For example, if a storm prevents the event from happening the first weekend, a vendor only present for that weekend will receive a full refund on booth rental fees; a vendor set to work both weekends will receive a refund for the first weekend only. Booth Rental and Special Requests Austin Sports Center reserves the right to make any change to the floor plan of Vendor Alley that is deemed necessary to meet the requirements of the Event and the Austin Convention Center. All dimensions and locations of the Vendor Alley layout are considered, but not guaranteed, to be accurate. Exhibitor booth space is given out in the order in which applications and contracts are both received and approved; special requests for certain booth locations will be considered, but cannot be guaranteed by the event coordinator due to the variety and volume of vendor applications submitted for the event. Product Limitations No exhibitor will be permitted to distribute or sell to participants and attendees of the tournament any item that conflicts with those of the tournament sponsor. This includes apparel, sport equipment, etc. Please contact the ASC event coordinator with any questions concerning items to be sold at the Tour of Texas Power League Warm-up. No exhibitor is allowed to sell or sample items such as food or drinks at the tournament without the consent of the Austin Convention Center. The ACC will require a health permit for the sampling or sale of consumable products; obtaining a health permit is the sole responsibility of the vendor. Please contact the ACC with any questions concerning food or drink items to be sold. Alcohol and other items not appropriate for a youth tournament will not be allowed on the premises of the Austin Convention Center. With regards to any product being sold at the Tour of Texas Power League Warm-up, Austin Sports Center and. Austin Convention Center reserve the right to determine the what is considered permissible, even on site. Initial: Date:
Acceptability/Safety of Exhibits Austin Sports Center reserves the right to require the immediate modification or withdrawal of any exhibit believed to be harmful/injurious to participants and spectators alike, obstructive to fellow exhibitors, or detrimental to the Event. All exhibits in Vendor Alley must serve the interest of the participants and spectators of the Event. The Event and Austin Sports Center will not be held liable for any refund, rental fees, or other exhibitor fees if an exhibitor in the event of such a restriction or eviction. Restrictions on Booth Use An exhibitor may not assign, share, or sublet any part of an allocated booth space with out prior consent given by the event coordinator. Exhibitors are limited to the assigned booth space (10x10, 10x20, etc ) and will not set up merchandise or promotions outside of this area including aisle space in front of, behind, or beside the booth. Aisle space and exhibit halls may not be used for exhibiting purposes, distribution of exhibitor promotional material, solicitation, or for displaying exhibitor signs. Sound amplification devices to be used must also be approved by the event coordinator prior to the tournament. Exhibit Construction All exhibits must be built and arranged in manner that does not obstruct the general view of the exhibits of others. Exhibitors may not construct anything beyond the approved booth locations nor display anything above the back of or behind the booth. Exhibitor banners can only be displayed on the inside of the booth. The backsides of each booth are for use by the tournament. The tournament and ASC retain the rights to use the back of vendor booths for display purposes. An exhibitor may not relocate with out the express approval of the event coordinator. Exhibit Facility Damage Booth space used by an exhibitor must be surrendered in the same condition it was at commencement of occupation at the conclusion of the exhibitor's rental period. The exhibitor is liable for any damage or injury to the pipe and drape provided by the event decorator, the floors of the facility, the booth itself and for all costs incurred to repair such damage. Austin Sports Center reserves the right to select a contractor for any repairs. Advanced Shipments Any supplies, products, inserts, or materials delivered to the Austin Convention Center or hotels prior to Event are the sole responsibility and cost to the exhibitor. Advanced shipments of exhibit materials can be made either through the official event decorator, or by an alternative company selected by the exhibitor. Initial: Date:
Electricity, Audio/Visual & Phone Services All services listed above are the sole responsibility of each exhibitor attending the Event. These services must be ordered from Austin Convention Center's exclusive providers prior to the Event. Forms for these services will be sent to each individual exhibitor upon your acceptance to the tournament by either Austin Sports Center or the official show decorator; you can also order services via the Austin Convention Center s website at www.austinconventioncenter.com/eventserv/exhibit_serv/exhib_tc.htm. No one other than an Austin Convention Center employee may use floor ports to connect to any utility including internet, phone, or power lines provided by the Austin Convention Center; fines for such actions made by non-employees of the Austin Convention Center may be accessed per occurrence. Security The protection of the property of exhibitors shall remain in the sole responsibility and custody of each exhibitor. Austin Sports Center will not provide security personnel or secure rooms in which to store items, nor will ASC be responsible for lost or stolen items. The Event does provide basic facility security for the hours the exhibit and convention center are closed, but the furnishing of such a service in not to be considered an assumption of duty by the Event or Austin Sports Center to protect exhibitor property. Insurance, Liability & Certificates Insurance and liability are the full and sole responsibility of each individual vendor. The entire responsibility for claims, damages, and losses arising from injury or damage to the exhibitor's displays, equipment or other property brought to the Austin Convention Center or the exhibitor's hotel, and for claims of damage or injury to any other person or property arising from the exhibitor's displays, equipment or other property is the sole responsibility of the exhibitor. Indemnity The Parties, both ASC and the exhibitor, will not be held accountable for any and all claims, costs, demands, and suits brought forth on account of personal injury, damage to, death, or loss of property or profits arising out of any acts, faults, omissions, or negligence by agents, officers, directors, employees, or volunteers of the other Party. Terms The contract is effective immediately upon execution by both Parties and terminates at: January 3, 2016 at 11:59 P.M. Initial: Date:
Product Guidelines Since we are a sponsored event it is important to confirm that products will not directly compete with those of our sponsor/merchandise department. We ask that you review the following PROHIBITED items and initial this page in the space provided at the bottom: 1. T-shirts of any variety (short sleeve or long sleeve) 2. HEADBAND VENDORS whose SOLE product are headbands 2. Athletic equipment 3. Sports bras 4. Shoes volleyball or running 5. Shorts 6. Pajama pants 7. Socks 8. Tank tops 9. Sweatshirts 10. Ankle braces 11. Blankets General rules include: - No athletic clothing - No athletic equipment or apparel of any sort. - No heat press machines or no equipment to make clothing on site - No bling type shirts/pants. Examples permissible for sale include: - Jewelry - Headbands (can t include Violet Love Brand, headbands can t be sole product) - Boutique Clothing - Candles - Ribbons/Bows - Luggage - If you have any questions about whether or not a product is authorized for sale, please email Lori at lgiron@austinsportscenter.com. Someone on the event staff will be walking through the Vendor Alley during set up and also during the event to make sure all vendors are in compliance with these guidelines. We look forward to working with you during the most exciting tournament of the season.
2016 Tour of Texas Power League Warm-up EXHIBITOR APPLICATION & CONTRACT January 2-3, 2016 Application & Payment Instructions Fax both pages of the completed contract to 512-433-5145 by Friday, December 18, 2015. Acceptable booth payment may ONLY be submitted via credit card. See the Credit Card Form Attached. An exhibitor will not be accepted in the Tour Warm Up unless payment is sent with a completed contract and application. Each application will be reviewed for acceptance within 7 days from the date of receipt. Completed exhibitor applications will be reviewed in the order they are received. Incomplete forms will not be considered. Late applications will only be considered on a space availability basis. To follow up on application submission, please contact the ASC Event Coordinator. Lori Giron Phone: 512-479-8776 ext. 5144 Email: lgiron@austinsportscenter.com By signing below, the Exhibitor agrees to all submission and payment terms of the Application & Contract. 2013 Credit Card Payment Form Print Name: Signature: Date: Fill out this form completely. Fax 512-433-5105 Company Name
Credit Card Payment Form 2016 Tour of Texas Warm Up Fill out this form completely. Fax 512-433-5145 Company Name Contact Name_ Street Address: City: Zip Code: Ph#(H) Cell# Ph#(W) Email: Please note that we take Visa or Mastercard only! Credit Card # Exp. / / Three Digit Security Code: Payment Amount X_ Signature I authorize Austin Sports Center to make indicated charges to my credit card in accordance with the card issuer agreement.
2016 Tour of Texas Power League Warm-up EXHIBITOR APPLICATION & CONTRACT January 2-3, 2016 Company Name: Address: City: State: Zip: Phone: Fax: Website: Additional Info: Badges Primary Exhibitor Contact Name of Attendee: Title: Cell Phone: Email: Product Information Two badges will be included per 10x10 booth. If you need more, please request additional Will you be selling products? YES NO badges from ASC event coordinator List and describe products to be displayed / sold (attach additional page if necessary): Booth Rates & Exhibitor Order The first 10x10 booth will cost $900 with each additional booth costing $400. Please specify below how many booths you would like. # of 10 x 10 booths Total booth space : 10 x Will you be sampling food/beverage products? YES NO List items (sample size limited, 2 oz food 4oz drink): Special Requests/Additional Needs *special requests will be considered, but are not guaranteed by the event coordinator. Exhibitor Agreement The Exhibitor agrees to all the terms of this Application & Contract document. Print Name: _ Signature: Date: Approved By: Exhibitors are solely responsible for making arrangements for any electrical connections with Austin Convention Center and are solely responsible for the associated fees. The protection of the property of exhibitors shall remain in the sole responsibility and custody of each exhibitor. Austin Sports Center will not provide security personnel or secure rooms in which to store items, nor will ASC be responsible for lost or stolen items. The tournament director reserves the right to eject or cause to be ejected from the tournament premises anyone for any reason, and the event, its staff, its director and the Austin Convention Center shall not be held liable to the exhibitor for any reason.