DJIBOUTI PORTS AND FREE ZONES AUTHORITY DJIBOUTI FREE ZONE APPLICATION FORM FOR LICENSE, LEASE AND REGISTRATION IN DJIBOUTI FREE ZONES Completed application form should be submitted to the Djibouti Ports and Free Zones Authority P.O Box 197, Rue de Venise Republic of Djibouti or Fax: +253 21 35 90 49 1
IMPORTANT INFORMATION The notes below draw attention to common issues and essential information to be considered during the registration process. Please review the Official Free Zone Gazette for additional details. 1-The validity of a business license is one year, and the licensed company should either renew the license or request for official de-registration to avoid any fine and penalties. 2-License are valid only in Djibouti free zone, PAID Free Zone, Fish Port, Doraleh free zones and Airport free zones-clients shall not operate outside those premises with the free zone license. 3-At June, 31 st of each year, all free zones companies are requested to submit audited reports prepared by firms registered with DPFZA. 4-All companies must submit copies of Board minutes to DPFZA every year. 5-Licenses as well as statutory information can be amended by request, with necessary approvals ad payments of the relevant fees. 6-DPFZA carries out inspections of facilities allotted to companies to assess level of activity of the company. 7-Approval of visas and renewal of business license is subject to the level of activity and scale of operation of the company. 8-All companies must be registered with the OPS via DPFZA One Stop Shop desk and have their national employees registered the same. 9-Licensees will be required to comply with DPFZA and customs regulations. Date and signature of the applicant: 2
1- GENERAL INFORMATION ON APPLICANT Name of Applicant: Registered office (Country):... Address in full: Name of Contact Person:... Position:... Telephone:. Email: Web site:. Description of existing business activity of applicant: Description of proposed activity in the free zone: For statistical purposes, please provide an indication on the following related to your proposed project in the free zone: Proposed investment: Target markets (import and export): Local Labor (Djiboutian) (in number) Foreign Labor (expats) (in number) 3
2- APPLICATION FORM FOR LICENSE IN DJIBOUTI FREE ZONE License Type applied for: Trading (restricted range of products) General Trading (unlimited range of products) Industrial Service Trading License: Trading License allows the trade of 5 types of products selected from the Annex I (page 5). Industrial license: Transformation Assembling Packaging Please give us details:... Service License: Consultancy Business service provider Maritimes services Security Finance Transport Construction/Maintenance Soutage Logistique Please give us details:... 4
Annex I- Products by category for Trading License CATEGORY 1: CATEGORY 2: CATEGORY 3: 1. Renewable Energy Products 1. Household Products, Electronics 1. Manufactured Foodstuff & Beverages 2. Machinery, Heavy Equipment 2. Recordable Media & Publications 2. Sea food products 3. Petroleum Products & Gases 3. Gifts, Novelties, Toys & Stationery 3. Tobacco and Its Products 4. Metals(Ferrous & Non Ferrous) 4. Furniture and Office Equipment 4. Spirits 5. Construction Materials 5. Textiles and Garments 5. Agricultural Products, Grains and Fertilizers 6. Rubber & Plastic Products 6. Footwear, Other Leather Products 6. Live Animals and Products 7. Minerals 7. IT Information Systems, Software 7. Animal Feed 8. Woods & Paper 8. Hardware Equipment & Tools 8. Pharmaceuticals 9.Gold, Precious Stones 9. Automobile & Related Spares 9. Chemicals & Pesticides 10. Ships, Boats & Spares 10. Cosmetics & Perfumes 11. Aircraft & Spares 11. Medical Equipment *Please select 5 products from one of these 3 categories. 5
3- APPLICATION FORM FOR LEASE OF FACILITY IN DJIBOUTI FREE ZONE FACILITY REQUIRED: No. of Units Area in Sq. Mts. Date Required OFFICE UNIT (Each unit is of 26 Sq. Mts.) WAREHOUSE: Type 1 (Each unit is of 614 Sq. Mts. including an office of 56 Sq. Mts.) WAREHOUSE: Type 2 (Each unit is of 1,340 Sq. Mts. including an office of 224 Sq. Mts.) LIGHT INDUSTRIAL UNIT- LIU (Each unit is of 510 Sq. Mts. including an office of 50 Sq. Mts.) PLOT OF LAND (min of 500 Sq.Mts.) 6
4- APPLICATION FORM FOR REGISTRATION IN DJIBOUTI FREE ZONE Please refer to the document Setting up Business in DFZ for information on the registration of companies Registration as branch GO TO 1.1 Registration as FZE/ FZCO GO TO 1.2 1.1 Application for Branch Proposed name of branch: Please ensure that the following supporting documents required for the registration of the branch accompany the application. 1. Certification of Formation of Applicant (NOTARIZED OR ATTESTED) 2. Valid License or permit of Applicant (NOTARIZED OR ATTESTED) 3. Memorandum and Articles of Association of Applicant (NOTARIZED OR ATTESTED) 4. Board Resolution (NOTARIZED) 5. Specimen signature of the Manager nominated in the Board Resolution (NOTARIZED) 6. Passport copy of Manager (NOTARIZED) For foreign branches Mother Company AA/MOA and license must be attested by Ministry of Foreign Affairs and Djibouti Consulate or Embassy in the country of origin. 1.2 Application for FZE/FZCO New Company Proposed Name: Share Capital Application for FZE: 140,000 USD Application for FZCO: 70,000 USD Name of bank for deposit of share capital:. Individual Application Non-Individual Applicant 7
For Non Individual Applicant, please ensure that the following supporting documents required for the registration of the FZE/FZCO accompany the application: 1. Memorandum and Articles of Association of the Applicant (NOTARIZED OR ATTESTED) 2. Certificate of Formation of the Applicant (NOTARIZED OR ATTESTED) 3. Board Resolution (NOTARIZED) 4. Specimen signatures of the Directors/Manager/PoA/Shareholders (NOTARIZED) 5. Passport copy of Directors/Manager/PoA/Shareholders (NOTARIZED) For Individual Applicants, please ensure that the following supporting documents required for the registration of the FZE/FZCO accompany the application: 1. Board Resolution (NOTARIZED) 2. Specimen signatures of the Manager/PoA/Shareholders/Board Members (NOTARIZED) 3. Passport copy of Directors/Manager/PoA/Shareholders (NOTARIZED) 1.3 Feedback How did you hear about the Djibouti Free Zone? Please tick more than one if applicable, give details of names/dates as asked below: Exhibitions/ Seminar Direct contact Official visit at the Djibouti Ports and Free Zones Authority /or through another Djiboutian governmental body or agency. JAFZA (overseas) offices Representative Newspaper/ Magazine Advertising/ Editorial or Press Release Word of mouth Video, CD Rom, and brochures. Internet / website Direct mail campaign 8
BOARD OF RESOLUTION This is to state that, we, the undersigned, have met on / /...and have agreed and resolved the following: 1. To establish a Branch /FZE /FZCO in the Djibouti Free Zone under the name: 2. We guarantee full financial commitment to the Branch/FZE/FZCO that we intend to set up. 3. The shareholders of the FZE/FZCO will be as follows: Name of Shareholder Number of Shares Nationality Address 4. The Board of Directors of the FZE/FZCO will be as follows: Name of Director Position Nationality Address 5. The Board has agreed to appoint as Mr. /Mrs...., as Manager in Charge (will be the license holder) for our company in the free zone. 9
6. The Board has agreed to grant power of attorney to Mr. /Mrs...., as our attorney. He/she shall have full powers of authority to do and undertake all acts on the company s behalf that we could do personally including but not limited to the right to sell, buy, lease, mortgage, assign, rent of dispose of any real property; the right to execute, accept, undertake and perform all contacts in the company s name; the right to deposit, endorse, or withdraw funds to or from any of the company s bank accounts or safe deposit box; the right to initiate, defend commence or settle legal actions on the company s behalf; and the right to retain any accountant, attorney, of other adviser deemed necessary to protect the company s interests relative to any foregoing unlimited power. Signed by the Applicant s Directors/Owner/Shareholders on / /... (Date) Name Position Signature 10
Specimen of Signature I, the undersigned Mr./Mrs./Ms Nationality: Holding Passport Number: Issue Date:. Position / Designation:... Company Name:.. Kindly attest my signature that appears below Signature: 11