Trustees' Annual Report for the period Period start date Period end date From 11 August 2015 To 31 August 2016 Section A Reference and administration details Charity name The Manor Hall at Coalpit Heath Other names charity is known by Registered charity number (if any) 1093035 Charity's principal address Westerleigh Manor Hall Henfield Road Coalpit Heath South Gloucestershire Postcode BS36 2TG Names of the charity trustees who manage the charity Trustee name Office (if any) 1 Richard Branton Chairperson 2 Geraldine Jasper Vice Chair 3 Jean Butler Treasurer 4 Christopher Procter Secretary 5 Nicola Trott Dates acted if not for whole year 6 Patricia Hill CHOICES Name of person (or body) entitled to appoint trustee (if any) 7 Glenys Hale Gardening and Social Club 8 Helen Moorfield Little Explorers 9 Gemma Hobbs Wizkidz 10 Josephine Hosker Time for Carers Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Westerleigh Parish Council (Custodian Trustee) Dates acted if not for whole year TAR 1 March 2012
Names and addresses of advisers (Optional information) Type of adviser Name Address WERN Dick Whittington Name of chief executive or names of senior staff members (Optional information) Section B Structure, governance and management Description of the charity s trusts Type of governing document (eg. trust deed, constitution) How the charity is constituted (eg. trust, association, company) Trust Trustee selection methods (eg. appointed by, elected by) Deed of Trust Elected by the residents of the Parish of Westerleigh Appointed Additional governance issues (Optional information) You may choose to include additional information, where relevant, about: policies and procedures adopted for the induction and training of trustees; the charity s organisational structure and any wider network with which the charity works; relationship with any related parties; trustees consideration of major risks and the system and procedures to manage them. All Trustees receive an Induction pack including the following: Deed of Trust Copy of Minutes of last Trustee meeting Copy of Minutes of previous AGM CC3a Essential Trustee information CC48 Charities and meetings Contacts Code of Conduct of Trustees Data Protection policy Brief History of The Manor Hall Bullying and Harassment policy Respect for others Duties of Charity Trustees Declaration of Conflict of Interest and policy Charity Commission guide on conflict of Interest. Health and Safety Policy Complaints procedure TAR 2 March 2012
Section C Summary of the objects of the charity set out in its governing document Objectives and activities The property and the trust fund and its income shall be applied for the purposes of a village hall for the use of the inhabitants of the Parish of Westerleigh without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions, including use of the Property for meetings, lectures and classes or other forms of recreation and leisure time occupation in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants. Run a village Hall and maintaining the grade 2 listed building which is used by: Pre-School After School and various groups and classes Coffee mornings Quiz Nights Plays Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) TAR 3 March 2012
Additional details of objectives and activities (Optional information) Volunteers contribute to the upkeep of the building and its surroundings including the Community Garden. You may choose to include further statements, where relevant, about: policy on grantmaking; policy programme related investment; contribution made by volunteers. Section D Achievements and performance TAR 4 March 2012
Section D Summary of the main achievements of the charity during the year Achievements and performance Completed second disabled ramp Upgraded doors Fire and intruder alarm upgrade Preparation of the Charitable Incorporated Organisation Preparation of Business plan Increase usage of hall generating increase of revenue by 30% Electricity supply connected to grey brick building Ongoing repairs and maintenance to main building and attached Cottage TAR 5 March 2012
Section E Maintain a savings account Financial review No formal reserves policy but looking into for the future Details of any funds materially in deficit There are no funds materially in deficit Further financial review details (Optional information) You may choose to include additional information, where relevant about: the charity s principal sources of funds (including any fundraising); how expenditure has supported the key objectives of the charity; investment policy and objectives including any ethical investment policy adopted. Principal source of funds from room hire and rental of attached cottage and sundry events. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees report above. Signed on behalf of the charity s trustees Signature(s) Position (eg Secretary, Chair, etc) Full name(s) Richard Branton Chairman Christopher Procter Secretary Date TAR 6 March 2012