PRESENTATION OF THE 2015/16 ANNUAL REPORT PRESENTATION TO THE PORTFOLIO COMMITTEE ON WOMEN 11 OCTOBER 2016
PRESENTATION OUTLINE PART A Strategic Focus and General Information PART B Departmental Performance Information 2015/16 PART C Governance PART D Human Resource Oversight PART E Financial Information END 2
PART A: STRATEGIC FOCUS Mandate To champion the advancement of women s socio-economic empowerment and the promotion of gender equality. Vision A society that realises the socio-economic empowerment of women and the advancement of gender equality. Mission Accelerate socio-economic transformation for women empowerment and the advancement of gender equality. 3
STRATEGIC FOCUS Values The department will place society at the centre of its work through: treating people with respect; conducting ourselves with integrity; being accountable for our actions; and striving for excellence and equity in all that we do. In interacting with stakeholders, we will act with fairness and respect and demonstrate teamwork and commitment to the cause. In delivering our mandate we will honour the faith that is placed in us as the ministry and department responsible for advancing the cause of women. 4
STRATEGIC RE-FOCUS OF PLANNING The Ministry in the Presidency Responsible for Women champions the socioeconomic empowerment of women and the promotion of gender equality. In the year under review, the department revised its strategic plan and APP for 2016/2017 in respect of its programme, strategic goals, strategic objectives, purpose, indicators, objectives statement and five-year targets. This revised focus resulted in a review of the 2015/16 APP for the 3rd and 4th quarters of the FY, approved by the Minister. Therefore, the 2015/2016 Annual Report reports against two APPs on performance information. Quarter 1 & Quarter 2 are informed by the 2015 APP tabled in March 2015 Quarter 3 & Quarter 4 are informed by the revised APP of 2015/16. In total, 73 targets were planned under both the original and revised APPs. 5
STRATEGIC FOCUS ON M&E & OUTREACH The department monitors the implementation of the Presidential Directive to ensure the inclusion of women in broader economic plans of government, the implications for women of individual government ESEID departments operational and spending plans, and that the Nine Point Plan and the Operation Phakisa initiatives launched and those still to be launched, have an explicit gender dimension Through its work and commitments of International instruments, the Department monitors and reports to various international bodies on progress made in socioeconomic empowerment of women and advocacy against gender-based violence. The Department also monitors progress on the implementation of the recommendations of the Status of Women in the Economy Report by the relevant departments. The Department contributes to Outcome 14 on promoting social cohesion and national building through the outreach programmes, communication strategy, partnerships and thought leadership work. 6
STRATEGIC FOCUS BUDGET PROGRAMME STRUCTURE In the year under review, the budget programme structure was as follows: Programme 1 Administration (by providing strategic leadership, management and administrative support services to the Minister and other branches in the DoW); Programme 2 Social, political and economic participation and empowerment (by providing oversight over the implementation of policies related to the empowerment of women and the elimination of all forms of discrimination against them); Programme 3 Research, policy coordination and knowledge management (by conducting research, policy reviews and knowledge management in respect of women s socioeconomic empowerment and rights); and Programme 4 Monitoring, evaluation and outreach (by monitoring and evaluating progress on the implementation of policies, programmes and efforts directed at women s empowerment, and reaching out to stakeholders and communities to promote women s empowerment and rights). 7
STRATEGIC FOCUS : SONA, MTSF, SDGs In the year under review: The SONA had no specifics on Women Empowerment programmes, However in response to SONA priorities of 2015, the department in its planned programmes has paid special attention to the rededication to eradication of inequalities and all related intolerances in our country by strengthening and supporting initiatives on awareness raising and monitoring of incidences of gender based violence including social cohesion and nation building initiatives. In the MTSF the Department of Women (DoW) is responsible for driving Outcome 14 Sub-outcome 2 and for supporting the deliverables of Outcomes 2, 3, 4, and 13. The work to be done under the Outcome 14: Social Cohesion Sub- Outcome 2: Equal opportunities, inclusion and redress; Change attitudes and behaviour in relationship gender issues and xenophobia - Number of Sustained and visible outreach initiatives or campaigns throughout the year addressing social cohesion and nation building - 6 outreach initiatives or gender campaigns per year: namely: Women s month, including National Women s Day Girl Learner and Young Women Work Exposure Programme 16 Days of Activism for No Violence against Women and children National Dialogues and Advocacy Programme International Women s Day #365 Days Campaign for a non-violent South Africa 8
PART B: PERFORMANCE INFORMATION 9
PERFORMANCE INFORMATION Figure 1 below provides a graphic of overall performance of the department in relation to set annual targets outlined in the 2015/16 Annual Performance Plan and the revised 2015/16 Annual Performance Plan including Programme performance. The Department out of 73 targets planned in the both the APPs of 2015/16, 34 (47%) targets were achieved, while 39 (53%) were not achieved. 10
PERFORMANCE INFORMATION PROG 1 Figure 1 below provides a graphic of overall performance of the Programme 1 in relation to set annual targets outlined in the 2015/16 Annual Performance Plan and the revised 2015/16 Annual Performance Plan. Out of 26 targets planned in the both the APPs of 2015/16, 20 (77%) targets were achieved, while 6 (23%) were not achieved. 30 25 20 15 Planned (100%), 26 10 Achieved (77%), 20 5 Not Achieved (23%), 6 0 11
PROGRAMME 1 The start up organisational structure based on the new mandate and revised strategic intentions was designed. Posts were reprioritised, including the downscaling of corporate management from a branch to a chief directorate in favour of the creation of an additional core branch. The start up structure was submitted to MPSA by EA on 7 May 2015. MPSA concurrence was obtained on 06 June 2015. EA approved the new structure on 20 June 2015, & approved minor adjustments on 1 September 2015. Job and competency requirements of the new structure were unpacked, consulted and approved. Skills audit process was launched by the DG at a staff imbizo; the DBC was consulted; a Steering Committee established; a dedicated intranet webpage was created to communicate the processes; all staff were interviewed by the service provider; a report presented to the Minister & DG. 12
PROGRAMME 1 cont d The staff were individually consulted on placements; by 04 September 2015 staff had responded to placement letters; and the new branches and divisions were operational by 01 October 2015, leaving 5 staff out of adjustment. Business case and financial strategy review [The Department embarked on the development of a business case to present its funding requirements to National Treasury] The Audit Function, including the Audit and Risk Committee, is operational. The Internal Audit (IA) and Audit Risk Committee Charters, a risk-based three-year rolling IA strategic plan and the annual IA coverage plan were reviewed and approved in the year under review. The Fraud and Risk Management Framework was approved. 13
PROGRAMME 1 AREAS OF NON-ACHIEVEMENTS 96% of service providers were paid within 30 days in Q1 and Q2 meanwhile in Q3 and Q4 the percentage improved to 99% [consequence management was implemented]. Number of departmental wide risk assessment - the Risk Framework was only in February 2016 and the risk assessment resumed in March 2016. Reduced number of risk rated as high risk and fraud risks allegation were not measured and could only be measured once the risk assessment was resumed. 95% ICT Security tests and service continuity test are conducted on all critical systems of the Department - 50% ICT security test were conducted [SITA is assisting in operationalising the site ]. 98% disciplinary cases resolved one disciplinary case remains outstanding pending a labour court ruling [errata- the disciplinary hearing is in process]. 14
18 16 14 12 10 8 6 4 Planned (100%), 17 Not Achieved (94%), 16 2 0 Achieved (6%), 1 15
HIGHLIGHTS OF SIGNIFICANT ACHIEVEMENTS PROGRAMME 2 The Department participated in the Nine Point Plan project management unit to engage departments on the implementation of the Presidential Directive and the recommendations of the Status of Women in the Economy Report. The Department initiated the reporting on the work of departments that had bearing on the recommendations of the Status of Women in the Economy Report. The following targets were reported in the annual report as work in progress due to extensive consultation required to finalise them: GRB Framework developed [consultation on GRB is at 2 nd stage with Interdepartmental task team and external experts in Q3] GFP standardisation mechanism approved [ Awaiting DPSA feedback] Discussion paper for women s financial inclusion initiated [Paper approved by the Minister on 29/10/2016] Discussion paper on increasing women s participation in formal employment initiated [ Target is part of the Financial inclusion discussion paper] 16
PROGRAMME 2 AREAS OF NON-ACHIEVEMENTS The following targets were not achieved since they were revised as part of the Strategic Review that informed Q3 and Q4: One intervention plan for Women s access and participation in the infrastructure value chain. [Target discontinued] One intervention developed for Women s access to and participation in agroprocessing in rural economy.[ Target discontinued] One intervention plan/programme developed for young women s and girl s access to STEM fields [achieved] One intervention plan developed for women s access to funding opportunities [target is part of the Financial Inclusion Discussion paper approved] Analysis of intervention mechanisms for implementing the Status of Women in the South African Economy social recommendations 17
PROGRAMME 2 AREAS OF NON-ACHIEVEMENTS Analysis report on intervention mechanisms for empowerment of women in the Ocean Economy [Target reviewed and included in the report on the implementation of the recommendations of the Status of Women in the Economy] Analysis report on intervention mechanism for implementing the Status of Women in the South African Economy economic recommendations [report available] Analysis report on intervention mechanisms empowerment of women in the infrastructure value chain [Target reviewed and included in the report on the implementation of the recommendations of the Status of Women in the Economy] Analysis of Best Practice of One Stop Shops for GBV Survivors [ Internal consultation are on-going target will be finalised in Q3] 18
PROGRAMME 2 AREAS OF NON-ACHIEVEMENTS Discussion document gender-mainstreaming mechanisms, including gender focal points for gender equality conducted [ The discussion document is awaiting feedback from DPSA] Report on institutional mechanism for GBV [The target was reviewed to analyse the Best Practices on integrated services for GBV survivors as part of monitoring the impact of the Sexual Offences Act it is work in progress] 19
PERFORMANCE INFORMATION PROG 3 Figure 1 below provides a graphic of overall performance of the Programme 3 in relation to set annual targets outlined in the 2015/16 Annual Performance Plan and the revised 2015/16 Annual Performance Plan. Out of 11 targets planned in the both the APPs of 2015/16, 2 (18%) targets were achieved, while 9 (82%) were not achieved. 12 10 8 6 4 Planned (100%), 11 Not Achieved (82%), 9 2 0 Achieved (18%), 2 20
HIGHLIGHTS OF SIGNIFICANT ACHIEVEMENTS PROGRAMME 3 The Report on the Status of Women in the South African Economy was launched at the National Women s Day commemoration on 9 August 2015 by the President of the RSA, HE JG Zuma. A draft Research strategy was developed The backlog of country reports on international instruments was cleared and the following reports were finalised : Report on the AU Solemn Declaration was approved by Cabinet on 27 May 2015, submitted to DIRCO and deposited with the AU Commission in June 2015. CEDAW Report approved by Cabinet and referred to Parliament in Feb 2016prior to depositing at the UN CEDAW Committee Report on SADC Monitoring Tool on the Protocol on Gender and Development submitted to SADC secretariat 21
PROGRAMME 3 AREAS OF NON-ACHIEVEMENTS A research report on access and participation of young women and girls in STEM fields [ Due to availability of STEM research in DST the target was discontinued and DoW focused on the STEM Advocacy work in partnership with UWESO] One policy analysis report [The target was discontinued since it focused on the construction industry the focus is on the Nine Point Plan] Phase 1 report on status of women s socioeconomic empowerment developed in relation to the nine point plan. Finalisation and implementation of IKM strategy The following targets were reviewed and included in the IKM Strategy Information management standards Establishment of a departmental information resource centre and conduct a business intelligence assessment Gender policy brief on Black Industrialist programme. [Target discontinued] 22
PERFORMANCE INFORMATION PROG 4 Figure 1 below provides a graphic of overall performance of the Programme 4 in relation to set annual targets outlined in the 2015/16 Annual Performance Plan and the revised 2015/16 Annual Performance Plan. Out of 19 targets planned in the both the APPs of 2015/16, 11 (58%) targets were achieved, while 08 (42%) were not achieved. 20 18 16 14 12 10 8 Planned (100%), 19 6 4 2 0 Achieved (58%), 11 Not Achieved (42%), 8 23
HIGHLIGHTS OF SIGNIFICANT ACHIEVEMENTS PROGRAMME 4 National Women s Day was commemorated with 20 000 women in Sasolburg in the Free State. To promote Local Economic Empowerment, 20 caterers facilitated by 20 women were appointed to cater for the 20 000 people The President launched the report on the Status of Women in the Economy Free State and Lesotho A Symposium on Trafficking and labour exploitation which was done in partnership with the Ministry of Gender in Lesotho. A march against trafficking and exploitation by women from South Africa and Lesotho at the border of Maseru 24
HIGHLIGHTS OF SIGNIFICANT ACHIEVEMENTS PROGRAMME 4 Limpopo and Zimbabwe In partnership with the Department of Small Business, Limpopo Province and Musina Municipality, a Trade Fair and exhibition activity in partnership with the Government of Zimbabwe was held where more that 100 exhibitors sold their An interdenominational Women s Manyano prayer service targeting all sectors of society and FBOs was held in New Crossroads Township in Cape Town to raise awareness about, and enhance social cohesion and nation-building in fighting, the scourge of violence against women and children (VAW&C). The tombstone of a 13-year-old girl who was raped and brutally murdered as a result of gang violence was unveiled in Virginia in the Free State. A candlelight service and awareness raising on the safety of women and children in public places and recreational facilities was held at Rhodes Park, Kensington in Johannesburg with faith-based organisations, with prayers for GBV victims. 25
HIGHLIGHTS OF SIGNIFICANT ACHIEVEMENTS PROGRAMME 4 cont d As part of our #Count Me In, #365 days campaign, the department continued to change attitudes and behaviours related to gender violence and to form partnerships to ensure that violence against women is eradicated in our lifetime. The Special Rapporteur on Violence Against Women was hosted and meetings for both National, Provincial government and the chapter nine Institutions were arranged. The Department participated in the annual meeting of SADC Ministers responsible for gender and women s affairs, held in Zimbabwe from 26 29 May 2015. The Department hosted the AU Panel of Experts on the sidelines of the AU Summit in June 2015 and hosted a meeting of the AU Ministers of Women and Gender. 26
PROGRAMME 4 AREAS OF NON-ACHIEVEMENTS The following targets were work in progress by close of the financial year: Sector M&E targets and indicators on women s socioeconomic empowerment Monitoring tools aligned to DPME Monitoring reports on Socio-Economic Empowerment of Women [The targets are incorporated in the M&E Framework approved by the Minister on 28/09/2016] Food Security Impact Assessment reports [target discontinued] Stakeholder Framework [Target incorporated in the Five Year Outreach Strategy] Draft M&E Strategy on Socioeconomic empowerment in relation to nine point plan [M&E Framework approved by the Minister on 28/09/2016] Five Year Outreach Strategy [awaiting approval] 27
STRATEGY FOR IMPROVING ON AREAS OF UNDERPERFORMANCE All outstanding not achieved 2015/16 targets had a finalisation deadline of 30 September. The DoW has developed a 3 budget programme structure aligned to the organisational structure that will enable it to achieve the strategic objective and enhance its performance for the 2016/2017 financial year. The approved organogram will enable the DoW to attract, develop and retain professional high-end skills, and has actively recruited where budget has allowed it, and by 30 September has appointed 8 permanent employees in 2016/17 FY. The improved strategic and annual performance planning and HR planning should enable the Department to secure adequate financial resources. Improvement in performance reporting systems - Performance Information Policy is approved and implemented through the Standard Operating Procedure which contains consequence management for non compliance. 28
STRATEGY FOR IMPROVING ON AREAS OF UNDERPERFORMANCE DoW will continue to work in partnerships with other departments, civil society, labour movements and corporate South Africa to ensure its outreach initiatives empower women socially and economically; to strengthen the fight against gender-based violence, with the focus on prevention, response strengthening, support and awareness-raising interventions, and on improving communication and information sharing. The DoW will embark on national dialogues, reaching out to communities in all provinces and targeting rural communities to consciously give women a voice in relation to violence against women and children, and empowerment issues. 29
PART C : GOVERNANCE 30
GOVERNANCE The Department has combined the Audit Committee and the Risk Committee and it is now called the Audit and Risk Committee. Risk mitigation is a standing agenda item during Audit and Risk Committee meetings. The ARC met as expected during the year. DoW reviewed and approved a risk management policy and strategy. In line with National Treasury Regulations, the department conducted a strategic risk assessment pertinent to the five-year strategic plan. The department conducted an operational risk assessment in line with its APP. In order to ensure that risk management is embedded in the culture of the DoW, continuous training and workshops were provided throughout the financial year. 31
GOVERNANCE Adequate and effective policies and procedures were in place to prevent, detect and address acts of fraud and corruption. DoW reviewed its Fraud Prevention Policy, Whistle Blower Policy and Fraud Prevention Plan and communicated it to all employees. Fraud and corruption allegations can be reported by employees through an internal whistleblowing email address, but no cases of fraud or corruption were reported. All senior managers are required on an annual basis to submit financial disclosures - 32 SMS financial disclosures were made out of a SMS staff of 32 (100% compliance). DoW has developed its own Code of Conduct, modelled on the Public Service Code of Conduct. 32
GOVERNANCE DoW s Occupational Health and Safety Policy was reviewed The Departmental Management System was reviewed and approved by the Minister and the Management Committees are fully functional. The policies of the previous Department (DWCPD) were reviewed and DoW policy register was approved by 31 March 2016 MPAT 1.4 Improvement plan [The Department meet with DPME to improve MPAT 1.5 and implementation of the improvement plan including presentations to EXCO] Audit Steering Committee is operational. Audit Action Plan is managed and updated on a regular basis to avoid recurrent audit findings. 33
Overview of the audit report The Audit and Risk Committee has met and discussed with the Auditor General of South Africa their report to ensure that there are no unresolved issues. It has noted with concern the increase in the number of the findings that were not resolved adequately by the Department of Women in the previous financial year. Management has assured the Audit and Risk Committee that they will address all findings raised in previous financial years and the current financial year. The Audit and Risk Committee continues to monitor the action plan prepared by Management to address all these findings to ensure that they are all addressed timely and adequately. The Audit and Risk Committee concurs and accepts the conclusion of the Auditor-General SA on the annual financial statements and is of the opinion that the audited annual financial statements be accepted and read together with the report of the Auditor-General of South Africa. 34
PART D: HUMAN RESOURCE OVERSIGHT 35
HUMAN RESOURCE OVERSIGHT Personnel expenditure by programme for period 1 April 2015 to 31 March 2016 Programme Total expenditure (R 000) Personnel expenditure (R 000) Training expenditure (R 000) Professional and special services expenditure (R 000) Personnel expenditure as a % of total expenditure Average personnel cost per employee (R 000) Administration 84 891 48 503 115 1 302 57.1 521 Social, political and economic participation & empowerment Research, policy coordination & knowledge management Monitoring, evaluation & outreach 15 463 4 672 - - 30.2 452 7 415 5 045 30-68.0 559 12 897 5 422-121 42.0 460 TOTAL 120 666 63 642 145 1 423 52.7 509 36
HUMAN RESOURCE OVERSIGHT Personnel costs by salary band for period 1 April 2015 to 31 March 2016 Salary band Lower-skilled (Levels 1-2) Personnel expenditure (R 000) % of total personnel cost No. of employees Average personnel cost per employee (R 000) 775 1.2 9 86 Skilled (Level 3-5) Highly skilled production (Levels 6-8) 2 244 3.5 14 160 9 862 15.5 36 274 Highly skilled supervision (Levels 9-12) 12 862 20.2 29 444 Senior management (Levels 13-16) 37 899 59.6 36 1 024 Total 63 642 100.0 124 509 37
HUMAN RESOURCE OVERSIGHT Employment and Vacancies by Programme as on 31 March 2016 Programme Number of posts on approved establishment Number of posts filled Vacancy rate (%) Number of employees additional to the establishment Administration 76 70 7.9 6 Social, political and economic participation & empowerment Research, policy coordination & knowledge management Monitoring, evaluation & outreach 12 10 16.7 1 8 6 25.0 1 15 15-1 Total 111 101 9.0 9 38
HUMAN RESOURCE OVERSIGHT Equity Employment by Programme as on 31 March 2016 Programme Number of funded posts Number of posts filled African Coloured Indian White M F M F M F M F Disa bled 1. Administration 76 70 26 38-1 - 1 2 2 3 2. Social, political and economic participation & empowerment 3. Research, policy coordination & knowledge management 4. Monitoring, evaluation & outreach 12 10 1 8-1 - - - - - 8 6 2 3 - - - 1 - - - 15 15 1 14 - - - - - - 1 Total 111 101 30 63-2 - 2 2 2 4 39
PART E: FINANCIAL INFORMATION 40
DEPARTMENTAL FINANCIAL PERSPECTIVE PROGRAMME EXPENDITURE Programme name 2015/2016 2014/2015 Final appropriation Programme Actual expenditure (Over-)/ Final expenditure Underexpenditure appropriation Actual expenditure (Over-)/ Underexpenditure R 000 R 000 R 000 R 000 R 000 R 000 Administration 82 910 94 902 (1 992) 79 443 77 580 1 863 Social transformation and economic empowerment 83 423 83 152 271 85 546 85 264 282 Research, policy coordination and knowledge management 7 159 7 415 (256) 8 002 7 686 316 Monitoring and evaluation 15 610 12 897 2 716 11 773 11 008 765 Total 189 102 188 366 736 184 764 181 538 3 226 41
DEPARTMENTAL FINANCIAL OVERVIEW The Department received a final appropriation of R189,1 million for the 2015/2016 financial year. The appropriation included a transfer amount of R67.7 million for the Commission for Gender Equality (CGE). The expenditure incurred during 2015/2016 amounted to R188,4, which is 99.6% of the final appropriation. The Department recorded a under spending of R736 000 on its budget for 2015/2016, as reflected in the table above. The under spending was mainly on payments for capital assets. In comparison, in the 2014/2015 financial year the department received a final appropriation of R184.7 million. Expenditure incurred was R181.5, which translates to 98.3% of the 2014/2015 final appropriation. Although the Department did not overspent its appropriation, unauthorised expenditure to the amount of R2,237 million has been incurred due to non-adherence to limited virement amounts shifted to defray spending pressures in programme 1 and 3. 42
DEPARTMENTAL FINANCIAL OVERVIEW The department incurred irregular expenditure of R5,293 million in 2014/2015 and R8,556 million in 2015/2016. The irregular expenditure was mainly the result of partial compliance with SCM processes. Fruitless and wasteful expenditure for these periods amounted to R2,020 million. The fruitless and wasteful expenditure was due to staff-related matters as part of the restructuring process that the department underwent. R3,382 million was condoned by National Treasury for irregular expenditure of R2,134 million on supply chain management (SCM) and from the Executive Authority for compensation of employees amounting to R1,248 million. The department is embarking on a major drive to ensure compliance with SCM processes in respect of other transactions. The transactions reported on in connection with irregular, fruitless and wasteful expenditure will be investigated and remedial action will be taken. 43
FINANCIAL ACHIEVEMENTS & CHALLENGES In-Year Management and Quarterly Reports The Audit and Risk Committee monitored and reviewed the quarterly reports prepared and issued by the Accounting Officer of the Department to the National Treasury as part of its oversight responsibilities as required by the PFMA. The Audit and Risk Committee is satisfied with the content of these reports and has observed, however, there still a room for improvement Effective steps were not taken to prevent unauthorised expenditure Effective steps were not taken to prevent irregular expenditure Effective steps were not taken to prevent fruitless and wasteful expenditure 44
PROGRAMME 1 2015/2016 Final Appropriation Actual Expenditure Variance Expenditure as % of final appropriation R'000 R'000 R'000 % Sub programme Ministry 21 373 21 487 (114) 100.5% Departmental Management 14 001 13 998 3 100.0% Corporate Services 25 613 28 041 (2 428) 109.5% Financial Management 10 549 10 002 547 94.8% Office Accommodation 11 374 11 374-100.0% Total for programme 82 910 84 902 (1 992) 102.4% 45
PROGRAMME 2 2015/2016 Final Appropriation Actual Expenditure Variance Expenditure as % of final appropriation R'000 R'000 R'000 % Sub programme Management: SPEPE 2 826 3 278 (452) 116.0% Social and Related Functions 12 217 11 948 269 97.8% Justice and Public Order - - - - Governance and Administration 691 237 454 34.3% Economic Empowerment - - - - Commission for Gender Equality 67 689 67 689-100.0% Total for programme 83 423 83 152 271 99.7% 46
PROGRAMME 3 2015/2016 Final Appropriation Actual Expenditure Variance Expenditure as % of final appropriation R'000 R'000 R'000 % Sub programme Management: RPCKM 2 824 3 160 (336) 111.9% Research Management 3 437 3 503 (66) 101.9% Policy Analysis and Coordination 138-138 - Information and Knowledge Management 760 752 8 98.9% Total for programme 7 159 7 415 (256) 103.6% 47
PROGRAMME 4 2015/2016 Final Appropriation Actual Expenditure Variance Expenditure as % of final appropriation R'000 R'000 R'000 % Sub programme Management: MEO 1 136 1 108 28 97.5% Monitoring and Evaluation 4 638 3 155 1 483 68.0% Stakeholder Coordination 1 980 1 188 792 60.0% Outreach Initiatives 7 856 7 446 410 94.8% Total for programme 15 610 12 897 2 713 82.6% 48
International Trips April 2015 to March 2016 # Description Destination Date Delegation size Accommodation cost Air travel S&T Total 1 7th Congress of National Union of Sahawari Women Tindouf, Algeria 3-5 Apr 2015 3 0.00 31 387.72 5 637.19 37 024.91 2 Global Conference on Women Buenos Aires, Argentina 6-8 May 2015 2 10 443.39 135 067.72 8 667.38 154 178.49 3 SADC Ministers responsible for Harare, Zimbabwe 27-29 May 2015 6 32 688.23 67 775.88 18 742.48 119 206.59 Gender/Women Affairs meeting 4 Nairobi + 30 Women's Conference Nairobi, Kenya 12-14 Aug 2015 2 18 141.53 43 609.44 6 619.91 68 370.88 5 6 7 8 9 10 70th Session of the UN General New York, USA 24-29 Sept 2015 4 207 550.00 361 486.00 43 927.74 612 963.74 Assembly 17th International Summit on Transnational Crime and Homeland and Global Security Forum 1st STC Meeting on Gender Equality and Women's Empowerment Brics: Cooperation on Population Matters Seminar Specialized Technical Committee on GEWE and Pre- Summit & Head of States and Government Summit International Covenant on Civil & Political Right by UNHRC Geneva, Switserland 13-17 Oct 2015 6 126 120.00 445 398.32 37 988.26 609 506.58 Khartoum, Sudan 25-29 Nov 2015 5 96 340.00 98 888.60 28 657.79 223 886.39 Moscow, Russia 9-10 Dec 2015 1 73 200.00 75 889.72 18 913.89 168 003.61 Addis Ababa, Ethiopia 18 21 Jan 2016 29 30 Jan 2016 7 115 711.00 280 315.48 43 648.08 439 674.56 Geneva, Switzerland 7 8 Mr 2016 4 128 819.00 532 063.88 45 578.50 706 461.38 11 60 th Session of the UNCSW New York, USA 9 25 Mar 2016 9 345 170.00 808 133.04 248 331.20 1 401 634.24 Total 564 483.15 1 259 503.40 169 154.64 1 993 141.19 49
AU Summit June 2015 Catering: R1,024,471 Translators: R109,777 Promotional Items: R159,830 Total: R1,294,076 Women s Month August 2015 Catering: R3,034,944 Promotional Items: R2,177,145 Infrastructure: R2,736,966 Total: R7,949,055 Major Events 2015/2016 16 Days of Activism (Funded from GBS funding, not Departmental Vote) Catering: R1,481,463 Promotional Items: R459,850 Infrastructure: R1,479,560 Total: R3,420,873 50
Use of Consultants 2015/2016 Project Title Total number of consultants that worked on the projects Duration work days Contract value Audit Committee 5 44 458 000 Competency assessments 9 18 58 000 Forensic investigation 4 In process 252 000 Health risk management - Intermittent 30 000 Interpreters and translators 9 3 121 000 Psychological assessment 1 1 7 000 Skills audit 3 40 495 000 Verification of qualifications - Intermittent 2 000 Total number of projects: 8 Total individual consultants: 31 Total duration work days: 115 Total contract value: R1 423 000 51
Notes to the Financial Statements 2015/16 Annual Appropriation Included are funds appropriated in terms of the Appropriation Act (and the Adjustments Appropriation Act) for National Departments (Voted funds): 2015/2016 2014/2015 Final Appropriation Actual Funds Received Funds not requested/not received Final Appropriation Appropriation received R 000 R 000 R 000 R 000 R 000 Administration 82 910 82 910-79 443 79 443 Social, Political and Economic Participation and Empowerment 83 423 83 423-85 546 85 546 Research, Policy Coordination and Knowledge Management 7 159 7 159-8 002 8 002 Monitoring, Evaluation and Outreach 15 610 15 610-11 773 11 773 Total 189 102 189 102-184 764 184 764 All the appropriated funds were requested by the department 52
Goods and services Notes to the Financial Statements 2015/16 2015/2016 2014/2015 R 000 R 000 Administrative fees 394 1 848 Advertising 4 523 5 698 Minor assets 323 296 Bursaries (employees) 45 57 Catering 3 905 1 903 Communication 3 136 2 338 Computer services 1 337 1 509 Consultants: Business and advisory services 1 423 1 611 Legal services 203 1 312 Contractors 1 292 2 156 Agency and support / outsourced services 30 29 Entertainment - 2 Audit cost external 4 127 3 612 Fleet services 546 483 Consumables 1 061 803 Property payments 11 453 9 255 Rental and hiring 2 671 1 357 Travel and subsistence 13 939 11 411 Venues and facilities 1 809 546 Training and development 148 655 Other operating expenditure 1 406 1 146 Total 53 771 48 027 53
Notes to the Financial Statements 2015/16 Transfers and subsidies 2015/2016 2014/2015 R 000 R 000 Provinces and municipalities 12 6 Departmental agencies and accounts 67 689 67 372 Households 469 2 651 Total 68 170 70 029 54
Notes to the Financial Statements 2015/16 Unauthorised expenditure Reconciliation of unauthorised expenditure 2015/2016 2014/2015 R 000 R 000 Opening balance 31 067 31 067 Unauthorised expenditure discovered in current year (as restated) 2 237 - Less: Amounts approved by Parliament/Legislature with funding (3 729) - Less: Amounts approved by Parliament/Legislature without funding (10) - Capital - - Current (10) - Transfers and subsidies - - Less: Amounts transferred to receivables for recovery - - Closing balance 29 565 31 067 The amount of R29,565 million is made up as follows: - R27,328 million relates to overspending of the vote for 2011/12, - R2,237 relates to the overspending of the main divisions, Programme 1 & 3 for 2015/2016 55
Notes to the Financial Statements 2015/16 Commitments 2015/2016 2014/2015 R 000 R 000 Current expenditure 487 1 931 Approved and contracted 487 1 931 Approved but not yet contracted - - Capital expenditure 29 13 Approved and contracted 29 13 Approved but not yet contracted - - Total Commitments 516 1 944 56
Notes to the Financial Statements 2015/16 Irregular expenditure Reconciliation of irregular expenditure 2015/2016 2014/2015 R 000 R 000 Opening balance 47 184 45 463 Add: Irregular expenditure relating to prior year 5 293 - Add: Irregular expenditure relating to current year 8 556 2 941 Less: Prior year amounts condoned (3 382) (1 220) Closing balance 57 651 47 184 Analysis of awaiting condonation per age classification Current year 8 556 2 941 Prior years 49 095 44 243 Total 57 651 47 184 Details of irregular expenditure current year Incident Disciplinary steps taken/criminal proceedings 2015/2016 R 000 Non-compliance with SCM process Under investigation 8 556 Total 8 556 Details of irregular expenditure condoned Incident Condoned by (condoning authority) 2015/2016 R 000 HRM related expenditure Executive authority 1 248 Non-compliance with SCM process National Treasury 2 134 Total 3 382 57
Corrective steps/measure: Finance Effective steps were not taken to prevent unauthorised expenditure: IYM on budgets are done monthly, where spending pressures are identified, reprioritising of funds are made through shifting/virements. The financial statements submitted for auditing were not prepared in accordance with the prescribed financial reporting framework: The preparers of the financial statements will be work shopped thoroughly on the Modified Cash Standard to ensure that the financial statements are prepared in accordance with the prescribed financial reporting framework. Effective steps were not taken to prevent irregular expenditure: The department is embarking on a major drive to ensure compliance with SCM processes in respect of other transactions. The transactions reported on in connection with irregular, fruitless and wasteful expenditure will be investigated and remedial action will be taken. 58
Financial Misconduct No cases of financial misconduct were reported during the 2015/16 financial year. 59
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