2014 Gallery Rental Information Gallery Max. Capacity Dimensions *Rates (10am-11pm) Additional Hours Rounds 150 50 x 68 $1,000 per event $200/hour Wiedemann 100 80 x 22 $500 per event $200/hour Contemporaries 49 48 x 20 $400 per event $200/hour Library 12 30 x 20 $150 per event $200/hour *Rental fees are subject to change. Steps to securing a date: 1. Confirm availability by calling 634-2787 extension 215. 2. With lease agreement, provide $500 refundable damage deposit. 3. With lease agreement, provide ½ of the total contract cost (non-refundable). 4. Provide the remaining half of total contract costs one week prior the event start date. 5. Provide a copy of insurance for event one week prior to the event. Failure to comply with these steps will result in event cancellation. Gallery & Library Rental Details Available Gallery & Library Equipment 14 6 foot Round Tables seats 10 each (72 inch diameter) 10 Cabaret Bar Tables (30 inch diameter 42 inches high) 4 8-foot Rectangular Tables 8 6-foot Rectangular Tables 1 3-Piece Banquet Table (48 inches wide 115 inches long) 1 Large Banquet Table (48 inches wide 144 inches long) 135 White Samsonite Folding Chairs 1 CD Carousel and Sound System (Gallery only) 1 Free Standing Projector Screen 1 Microphone with Stand 1 Podium 1 Television and DVD Player 1 Steinway Grand Piano (additional $475 rental fee includes tuning) All rentals must work around the exhibits installed in the galleries. The Executive Director and the Gallery Director must approve any exceptions in advance. The Lessee and/or their guests will not touch, handle or move any artwork in the galleries. Rental fees include a professional kitchen for use by the caterer of your choice, a maintenance staff member, and the Rental Coordinator. The Center staff will set up all tables, chairs or equipment unless you are renting equipment from an outside vendor. In the case of renting from an outside vendor, the lessee is in must make arrangements with the vendor for set up. The Center staff will not be available for additional set-up during the course of the event. The Gallery Director and the Rental Coordinator must approve all decorations, lighting, catering or equipment needed for the event. Therefore, the Lessee must meet with the Rental Coordinator three weeks prior to event to discuss decorations and to schedule all deliveries and pickups. All alcoholic beverages MUST be served by a traveling liquor licensed bartender. Proof of certificate is required. The use of kegs is prohibited. Lessee will hire an off-duty officer at their own expense. This is not included in the rental rate. The Lessee will maintain insurance in accordance with the terms of the Rental Agreement. The Lessee must submit a Certificate of Insurance one week prior the event; failure to do so will result in cancellation (see page 5). All of the Lessee s possessions must be removed the day or evening of the event unless scheduled with the Rental Coordinator. The Center will not be responsible for paying any personnel, other than the Center staff. Sale of any items belonging or related to the Lessee is strictly prohibited. No lit candles are allowed anywhere on the property. Also, small particles such as sand, glitter, rice, etc., are not allowed. The Center is a smoke free facility.
Events Using the Stage The Wichita Center for the Arts Rehearsals 484 Events in Front of the Curtain Backstage Dance Studio 2014 Theatre Rental Information Max. Capacity Dimensions *Rates Additional Fees Stage Depth 40 Stage R and L 484 Wing Space 20 $700 per day Proscenium 40 6 x 16 $10/day 484 *Rates are subject to change. Theatre Rental Details The Center s technical staff must be present whenever the lessee is occupying the theatre, during setup or rehearsal for the event, and for the event itself. Light technician fees are $95 per hour per technician. This is not included in the rental rate. Sound technicians are Stage Depth 40 Stage R and L Wing Space 20 Proscenium 40 6 x 16 Proscenium 40 6 x 16 $350 per day Backstage Clean-Up: $30/hour Scene Shop Clean-Up: $30/hour Excess Storage Charges: Backstage Clean-Up: $30/hour Scene Shop Clean-Up: $30/hour Excess Storage Charges: $10/day $500 per day Backstage Clean-Up: $30/hour 20 35 x 24 See Studio 2 Backstage Clean-Up: $30/hour Available Theatre Equipment Seating for 484 Expression 2448 Lighting 8 Wheelchair Accessible Seats 114 Dimmers Lighting Proscenium 40 6 x 16 Movable Black Masking and Black Floor Stage Depth (40 ) VHS and DVD Player Wing Space (20 stage right & left) Movie Screen Dressing Rooms (1 Men & 1 Slide Projector Women) Dance Studio ($20/hour) Podium Microphone (3 Floor and 1 Podium) No wireless or body mics available. Dual Cassette/CD Changer/Mixer Steinway Grand Piano (additional $475 rental fee includes tuning). available if needed and arranged in advance of the event. A fee will be charged at a rate of $95 per hour. All theatre equipment must be set-up and run by the Center Theatre technicians unless special permission is obtained in writing from the Director of Theatre. The Lessee is responsible for the cost and the operation of equipment needed outside of what is provided by the Center. Any equipment or items brought in for the event must be removed at the end of the event unless prior arrangements are made. The Center is not responsible for any recording, video taping or photography of the event. No painting, installation or physical changes can be made without the consent of the Director of Theatre. If changes are made, the cost of restoring the space to its original condition is the responsibility of the Lessee. All schedules for load in, rehearsal and performance must be made through the Rental Coordinator and cleared with the Director of Theatre. All box-office setup is the responsibility of the Lessee. The Center is not responsible for any cash that is used or taken before, during or after the event. No food or beverages are allowed in the theatre without prior approval from The Center. The Lessee must abide by existing fire codes and maximum occupancy restrictions. Theatre Maximum Capacity=484 The Lessee must submit Certificate of Insurance one week prior the event; failure to submit the Certificate of Insurance may result in cancellation (see page 5).
2014 Studio Rentals Max. Capacity Dimensions *Rates Daytime Rental 50 30 x30 $75/two hours Daytime Rental 50 30 x30 $175/over two hours Evening 50 30 x30 $125/two hours Birthdays Rentals 50 30 x30 $15/per child (7 child min.) *Rates are subject change Studio Rental Details All rentals must work around the classes that are scheduled in the studios. The Executive Director and the Director of Education must approve any exceptions in advance. The Lessee and/or their guests will not touch, handle or move any artwork in the studios. All set-up of the Center s tables, chairs or equipment will be done by the Center staff. They will not be available for additional set-up during the course of the event. All arrangements must be made prior to the event. All decorations, lighting, catering or equipment needed for the event must be approved by the Education Director and the Rental Coordinator. All of the Lessee s possessions must be removed the day and/or evening of the event unless other arrangments are made with the Rental Coordinator. The Center will not be responsible for paying extra personnel, other than Center staff. All event deliveries and pickups must be scheduled with the Rental Coordinator and approved with the Education Director. The Lessee is responsible for leaving all areas including the kitchen in the state in which they were found prior to the event. The Lessee must abide by existing fire codes and maximum occupancy restrictions. Available Studio Equipment 14 6 foot Round Tables seats 10 each (72 inch diameter) 10 Cabaret Bar Tables (30 inch diameter 42 inches high) 6 8-foot Rectangular Tables 8 6-foot Rectangular Tables 135 White Samsonite Folding Chairs 1 Free Standing Screen 1 Slide Projector 1 Television, VCR and DVD Player The Lessee must submit Certificate of Insurance one week prior the event; failure to submit the Certificate of Insurance may result in cancellation (see page 5). The Lessee will be financially responsible for any damage incurred to the facility and its contents as a result of the event for which the facility was rented.
Koch Family Sculpture Garden Max. Capacity Dimensions *Rates (10am-11p.m.) The sculpture garden features granite benches and a pool highlighting two porpoise statutes by Robert Byron Gottschall & decorative gates by Chris Brunner. Sculpture Garden Details 150 Varies $750 The Center s tables, chairs and equipment will not be available for outdoor use. The Lessee is responsible for providing and setting up all tables, chairs or equipment for outdoor events. Your planned set-up must be approved by the Executive Director and the Rental Coordinator. The center staff is not available for additional setup during the course of the event. The Executive Director and the Rental Coordinator must approve all decorations, lighting, catering or equipment needed for the event. The Lessee will not have access to the Center s kitchen, or inside restrooms. There is one unisex restroom located in the education courtyard, please plan accordingly. Lessee is responsible for arranging additional trash containers or portable restrooms from vendors. The Center is not responsible for an in case of rain plan. In case of rain plan must be discussed with Rental Coordinator. All of the Lessee s possessions must be removed the day and/or evening of the event unless other arrangements are made with the rental coordinator. The Center will not be responsible for paying extra personnel. The Rental Coordinator must approve all decorations, lighting, catering or equipment needed for the event. Therefore, the Lessee must meet with the Rental Coordinator three weeks prior to event to discuss decorations and to schedule all deliveries and pickups. All alcoholic beverages MUST be served by a traveling liquor licensed bartender. Proof of certificate is required. The use of kegs is prohibited. For security purposes, lessee will hire an off-duty officer at their own expense. Note: most officers require a four hour minimum. This is not included in the rental rate. The Lessee is responsible for maintaining insurance in accordance with the terms of the Rental Agreement. The Lessee must submit a Certificate of Insurance one week prior the event; failure to submit the certificate will result in cancellation. All of the Lessee s possessions must be removed the day or evening of the event unless scheduled with the Rental Coordinator. The Center will not be responsible for paying any personnel, other than the Center staff. Sale of any items belonging or related to the Lessee is strictly prohibited. No lit candles are allowed anywhere on the property; battery operated may be used. Also, small particles such as sand, glitter, rice, etc., are not allowed. The Center is a smoke free facility.
2014 Courtyard & Lawn Rental Max. Capacity Dimensions *Rates (10am-11p.m.) Situated on 15 manicured acres, the Center provides the perfect location for an outdoor event. The Courtyard features a reflecting pool. The Lawn offers a variety of locations for special events. Courtyard Details 300 Varies $600 The Center s tables, chairs and equipment will not be available for outdoor use. The Lessee is responsible for providing and setting up all tables, chairs or equipment for outdoor events. The center staff is not available for additional setup during the course of the event. The Executive Director and the Rental Coordinator must approve all decorations, lighting, catering or equipment needed for the event. The Lessee will not have access to the Center s kitchen, or inside restrooms. There is one unisex restroom located in the courtyard, please plan accordingly. Lessee is responsible for arranging additional trash containers or portable restrooms from vendors. The Center is not responsible for an in case of rain plan. In case of rain plan must be discussed with Rental Coordinator. All of the Lessee s possessions must be removed the day and/or evening of the event unless other arrangements are made with the rental coordinator. The Center will not be responsible for paying for extra personnel, other than Center staff. The Rental Coordinator must approve all decorations, lighting, catering or equipment needed for the event. Therefore, the Lessee must meet with the Rental Coordinator three weeks prior to event to discuss decorations and to schedule all deliveries and pickups. All alcoholic beverages MUST be served by a traveling liquor licensed bartender. Proof of certificate is required. The use of kegs is prohibited. For security purposes, The Center will hire an off-duty officer at the renter s expense. Note: most officers require a four hour minimum. The Lessee is responsible for maintaining insurance in accordance with the terms of the Rental Agreement. The Lessee must submit a Certificate of Insurance one week prior the event; failure to submit the certificate will result in cancellation. All of the Lessee s possessions must be removed the day or evening of the event unless scheduled with the Rental Coordinator. The Center will not be responsible for paying any personnel, other than the Center staff. Sale of any items belonging or related to the Lessee is strictly prohibited. No lit candles are allowed anywhere on the property; battery operated may be used. Also, small particles such as sand, glitter, rice, etc., are not allowed. The Center is a smoke free facility.
2014 Insurance Requirements The Wichita Center for the Arts requires the Lessee to have insurance coverage for the day of the event. The Lessee must submit Certificate of Insurance one week prior the event; failure to submit the Certificate of Insurance may result in cancellation. Lessee, at its expense, shall maintain plate glass and public liability insurance including bodily injury and property damage insuring Lessee and Lessor with minimum coverage as follows: Minimum Requirements for Certificates of Insurance Commercial General Liability Bodily Injury & Property Damage $1,000,000 each occurrence $2,000,000 aggregate-products $1,000,000 personal and advertising injury $2,000,000 general aggregate $ 100,000 damage to rented premises (ea. occurrence $ 5,000 medical expenses (any one person) The Wichita Center for the Arts, Inc., its agents, directors and officers, servants and employees named as Additional Insured. User s insurance is primary with respect to any insurance or selfinsurance program as maintained by The Wichita Center for the Arts, Inc. Steps to Securing A Date: 1. Confirm availability by calling Mason @ 634-2787 (Extension 210). 2. With lease agreement, provide $500 refundable damage deposit. 3. With lease agreement, provide ½ of the total contract cost (non-refundable). 4. Provide the remaining half of total contract costs one week prior the event start date. 5. Provide a copy of insurance for event one week prior to the event. Failure to comply with these steps will result in event cancellation. Notes: