PLANNING DEPARTMENT ADMINISTRATION Long-Range Planning Zoning and Land Development Land Use and Design Community Improvement and Transportation Rezoning and Development Regulations Development Review Transit Regulations and Compliance
PLANNING DEPARTMENT SUMMARY MISSION STATEMENT The primary mission of the Planning Department is to manage long-term growth and create a well-designed, high quality community through effective planning, zoning, plan review, and ordinance enforcement activities to preserve and enhance the quality of life for all residents of the Town of Cary. DIVISIONS WITHIN PLANNING Planning Administration Long Range Planning Zoning and Land Development Affordable Housing Community Development Block Grant (CDBG) * Transit * * CDBG and Transit are housed in Planning but presented in separate sections of this document. OTHER DEPARTMENTS CONTRIBUTING TO PLANNING PROGRAMS Legislative Town Manager's Department Finance Fire Technology Services Parks, Recreation, and Cultural Resources Police Public Works and Utilities Transit 53% PLANNING DEPARTMENT FY 20 BUDGET BY DIVISION CDBG 5% Affordable Housing 5% Planning and Zoning 3%
PLANNING DEPARTMENT Additional information about the Planning Department may be obtained by calling Jeff Ulma, Planning Director, at (9) 3-450, through email at jeff.ulma@townofcary.org or by visiting the Town s website at www.townofcary.org. Town Focus Areas Focus Area I: Community Planning Goal: Achieve a well-planned community using innovative and proactive planning approaches and techniques. Focus Area II: Infrastructure Goal: Ensure that infrastructure exists for current and future needs identified in the comprehensive plan. Focus Area III: Financial Condition Town Goals Goal: Achieve a stable and strong financial position by accurately estimating, prudently allocating, and managing financial resources. Focus Area IV: Municipal Services Goal: Achieve a high level of service to the citizens in a prompt, reliable, responsive, and cost-effective manner. Goal: Continuously ensure the right people and systems are in place to provide high quality, responsive community planning customer services every day.,, 16, 1,,, 20,, 22, 23, 24,, 26,, 2,,,, Goal: Develop comprehensive infrastructure plans, execute capital projects, and maintain the built environment in an efficient and effective manner. Goal: Continuously provide high quality financial services ranging from day-to-day management to long-term planning that will preserve the Town s strong financial condition. Planning Goals and Initiatives (numbers reflect which Planning Goal or Initiative supports each Town Focus Area),,,,, 26,,,, Specific / Major Town Initiatives 9, 12, 13, 20, 22,, 26,, 2,,, Goal: Continuously deliver value-added citizen services in a friendly manner that makes our customers appreciative and our citizens proud to call Cary home. 6,,,, 20,, 23, 24,, 2,,,, Cary Community Plan Sustainability Downtown Redevelopment Economic Development Emergency Preparedness Remarkable Community Transportation Funding / Implementation Study Cary Downtown Theater Water Plant Expansion Western Wake Regional Wastewater Management Facility Fire Station #2 Relocation Economic Recovery Existing Debt Management New Debt Management Revenue Forecasts November 2012 Bond Referendum Project PHOENIX C-Tran On-Line Services Planning Department Goals and Initiatives (numbers reflect which Planning Goal and/or Initiative supports each Town Initiative) 1 9 12 15 13 1 16 1 24 16 12 13 15 9 13 2 9 12 2 2
PLANNING GOALS AND INITIATIVES Administration 1. Coordinate all activities regarding growth management, land use planning, zoning administration, code enforcement, transportation planning and plan review. 2. Process staff reports, legal advertising and notification letters related to ordinance amendments, annexations, special uses and development plan applications. 3. Oversee budget and personnel. 4. Handle monthly preparation, printing, Web publishing, presentations and distribution of agendas and supporting materials for the Town Council, Planning and Zoning Board and the Board of Adjustment. 5. Implement a department strategic plan. Long-Range Planning Section 6. Coordinate staff reports, legal advertising and notification letters related to Comprehensive Plan Amendments (CPA).. Assist the Downtown Manager in the coordination of activities related to downtown redevelopment.. Coordinate the development and updates of all elements of the Comprehensive Plan with other divisions and departments. 9. Develop department capital improvement program requests.. Develop official population forecasts based on current development.. Develop employment and development estimates and forecasts; track historical data. 12. Address environmental and historic resources planning issues. 13. Administer the Community Development Block Grant (CDBG) and affordable housing programs.. Manage multi-modal transportation system components (pedestrian, thoroughfares, transit, and bicycle). 15. Administer the Historic Preservation Master Plan. Zoning and Land Development 16. Administer, review and prepare/present staff reports to Town Council and Planning and Zoning (P&Z) Board regarding rezoning and planned development district applications. 1. Manage overall Land Development Ordinance (LDO) amendment process, including review, preparation, and presentation of proposed amendments/staff reports to Town Council and P&Z Board.. Inspect approved site and subdivision plans during and after construction to ensure compliance with applicable regulations and approvals.. Enforce approved development plans and all zoning regulations within the LDO through regular and/or unscheduled inspections, including responses to citizen complaints or inquiries. 20. Prepare notices and/or citations related to violations of the LDO and approved development plans and conduct necessary follow-up to ensure resolution.. Review applications for sign permits, master sign plans, temporary uses and accessory uses. 22. Review requests for zoning verification letters, and research and prepare necessary documentation. 23. Administer Zoning Board of Adjustment cases including applications for variances, appeals and interpretations of decisions. 24. Administer, review and prepare/present staff reports for Town Council consideration of Special Use applications.. Review and process proposed plans for new development and modifications to existing development such as subdivisions, commercial, office and industrial developments and other physical development of properties within the Town limits and its Extraterritorial Jurisdiction (ETJ) to ensure compliance with relative ordinances, policies and standards. 26. Process all citizen-initiated annexations of properties associated with rezonings, development plans, or individual residential lots.. Prepare policies and procedures for land use regulations. 2. Maintain database of all development plans, rezonings and related data, and prepare monthly reports of development activity.
. Administration of, including interpretation on an application, Land Development Ordinance, Site Design Guidelines, Community Appearance Manual and all other zoning and site design requirements in reviewing rezoning and development plan applications, responding to customer inquiries and enforcement activities.. Respond to citizen and development-related inquiries regarding specific rezoning, development plan and other zoning-related permit applications, including understanding and mitigating issues/concerns within parameters established by regulations.. Conduct research and attend professional training opportunities to keep informed of emerging trends and techniques in the development industry.. Maintain consistent and accurate communication with other departments, developers and citizens involved in the development review and compliance processes. (Please note that the Transit program is included in a separate section of this document, but is part of the Planning Department.) FY 2013 ACCOMPLISHMENTS Bid, awarded contract and began installation of the downtown wayfinding signage program. Completed the project for Shared Access, Sharrow bike lanes along Kildaire Farm Road, and portions of Maynard Road and Lake Pine Drive. Completed and adopted LDO amendments pertaining to site design standards (Round 22A) and backyard chickens (Round 22B). Completed and adopted Round 23 LDO amendments pertaining to: life care and nursing home density standards; home occupations; signs; stormwater rules; conditional rezonings and other minor changes, corrections and clarifications. Completed and adopted Round 24 LDO amendments regarding traffic impact assessments. Prepared Round LDO amendments for public hearing, including amendments pertaining to: mixed use district rezoning process; landscaping and buffers, specifically with regard to parking lot design standards, champion trees, fences and walls, setbacks from buffers, strings of lights and reference to thoroughfares and collectors; use-specific regulations; subdivision requirements; environmental regulations; suspended signs and various administrative and procedural changes. Conducted a survey with individuals that participated in the development review process. Completed various improvements to development plan review process focused on enhancing efficiency and data management. KEY PERFORMANCE OBJECTIVES Increase the community participation rate (defined as the percentage of affected citizens who participate) at plan public meetings. Ensure that 0% of development plan reviews are delivered according to published schedule. Ensure that 0% of the initial development plans receive site visits. Ensure that the GIS database is maintained at a minimum 95% accuracy level. Increase the efficiency of employees to access data and information needed to meet department objectives. Establish specifications for the submittal of digital maps related to rezonings, planned developments and site plans.
KEY PERFORMANCE MEASURES Performance Measure FY 2012 Estimated FY 2013 Projected FY 20 % of plans reviewed on schedule 9% 99% 99% % of accuracy of GIS databases 9% 9% 9% % of development plans receiving a site visit 9% 9% 99% KEY WORKLOAD INDICATORS Workload Indicator FY 2012 Estimated FY 2013 Projected FY 20 Complaints investigated 4 9 362 Zoning violation cases 1 Zoning citations Zoning compliance permits - 4 6 Board of Adjustment variances and administrative 5 12 appeals Board of Adjustment pre-application conferences 13 Director modifications (including pre-application 20 2 conferences) Accessory Use permits issued 2 245 22 Temporary Use permits issued 16 1 Permanent Sign permits issued 31 4 452 Temporary Sign permits issued 1 202 226 Zoning Verification Letters issued 99 0 123 Acres annexed 5 151 15 Annexation Petitions processed Rezonings (including PDDs) submitted 16 24 Rezoning pre-application conferences 35 3 40 Development Plan reviews 1 362 30 Development Plan pre-application conferences 0 9 5 Final subdivision plats reviewed 120 6 120 Number of residents who participated in a 350 00 1200 comprehensive planning effort or project Number of miles of striped/sharrow bicycle lanes 20 GIS tables maintained 51 54 54 Number of data audits 12 12 GIS analysis projects completed 0 5
ACTIVITY HISTORY Fund Number: -5505 Activity FY 20 FY 20 FY 2012 Estimated FY 2013 Budget FY 20 Personnel Services $2,049,965 $2,051,5 $2,3,2 $2,3, $2,4,345 Operations & Maintenance $1,39 $5,391 $24,2 $1,343,31 $26,6 Capital Outlay $,2 $0 $0 $0 $,20 Total $2,3,650 $2,,266 $2,4,533 $3,662,6 $2,64,933 Authorized FTEs 24 24 26 SIGNIFICANT BUDGET AND SERVICE LEVEL CHANGES BEYOND CURRENT LEVELS Minimum Housing Coordinator position moved to Affordable Housing effective FY 20.