1 कमरच र र जय ब म नगम असपत ल, एज क न, क ललम, क रल 691505 EMPLOYEES STATE INSURANCE CORPORATION HOSPITAL, EZHUKONE, KOLLAM, KERALA-691505 E mail: ms-ezhukone.ke@esic.in, esihekn@gmail.com Website: www.esichezhukone.in Ph: 0474 2522454, 2529380, Fax No: 0474-2529294 (ISO 9001:2008 CERTIFIED) No.545/D/21/13/I/CHE/2012 (Admn) Dated 09/05/2014 LIMITED TENDER ENQUIRY To M/S,......... Sir, Sub:- Purchase of Fogger machines - Invitation of tender We are interested in purchasing the equipment Fogger machines as per the specifications attached. You are hereby requested to submit a sealed tender for the same as per the terms and conditions mentioned in the documents attached with this. The tender must reach the office of the undersigned on or before 02/06/2014, 1 PM. The opening of the tender is on the same date at 2.30 PM. Sl No Name of the item required Quantity required EMD in Rs. 01 Fogger machines 3 2500/- Sd/- Medical Superintendent
2 कमरच र र जय ब म नगम असपत ल, एज क न, क ललम, क रल 691505 EMPLOYEES STATE INSURANCE CORPORATION HOSPITAL, EZHUKONE, KOLLAM, KERALA-691505 E mail: ms-ezhukone.ke@esic.in, esihekn@gmail.com Website: www.esichezhukone.in Ph: 0474 2522454, 2529380, Fax No: 0474-2529294 (ISO 9001:2008 CERTIFIED) No.545/D/21/13/I/CHE/2012(Admn) Dated -09/05/2014 LIMITED TENDER ENQUIRY Tender Documents for the procurement of Fogger machines Sealed Tenders are invited for the procurement of the equipment Fogger machines.tender, complete in all respects, must be deposited in the office of the Medical Superintendent, ESIC Hospital Ezhukone, Kollam- 691505 on or before 02/06/2014, 1 PM Tender received late or incomplete will not be accepted. The Tenders will be opened on the same day as noted,at the at the chamber of Medical Superintendent, in the presence of tenderers or their representatives who may wish to remain present on the day. In case the opening day is declared as holiday, tenders shall be opened on the next working day as per the above mentioned time schedule. Tenders are to be submitted in single bid system in which the technical and price specifications of the quoted equipment are to be mentioned together. Each and every page of the Tender document should be separately numbered and duly signed. Tender documents, completed shall be put in an envelope superscribing Name of Equipment, Name of Company, Tender No and Date,last date of submission of Tender (as described on first para above) and should be addressed to the Medical Superintendent, ESIC Hospital, Ezhukone, Kollam, Kerala, Pin-691505. Sl No Name of the equipment EMD in Rs. Last date of submission of tender Date & Time for opening of tender 01 Fogger machines 2500/- 02/06/2014, 1 PM 02/06/2014, 2.30 PM Demand Draft for the prescribed amount of EMD is to be drawn in favour of ESIC fund Account No I payable at SBI, Keralapuram, Kollam and should be attached with the bid. Sd/- Medical Superintendent
3 The contents of the Bid to be submitted. 1. Covering letter indicating the list of enclosures. 2. EMD in accordance with instructions above. 3. Name, detailed specifications, and price of the quoted Equipment 4. Name, detailed specifications, and price of essential accessories if any. 5. Name, detailed specifications, and price of optional accessories if any. 6. Name, detailed specifications, and price of the alternative Equipment if any. 7. Warranty offered --------------- year/ s ( minimum as per specification) 8. Rates of AMC minimum for 5 years after expiry of warranty. 9. List of major institutions in which the equipment is installed during the last 5 years. 10. Rates should preferably be typed in words as well as in figures, free from erasing, cutting & writing. Rates and S. T/ VAT must be quoted separately. The price should over be all inclusive lumpsum price offered for each item including cost of the equipment, freight, insurance, transit insurance, packing, forwarding etc and including charges for the quoted warranty period. 11. The price should be on F. O. R ESIC Hospital Ezhukone, Kollam-691505. No other charges in addition will be payable on any account over and above the lump sum price quoted. The rates quoted in ambiguous terms such as freight on actual basis or Taxes as applicable extra or packing forwarding extra etc will render the bid liable to rejection. The price should be quoted in INR.
TERMS AND CONDITIONS GOVERNING CONTRACT 4 1. Tender must enclose a Draft / Banker` s Cheque of earnest money as specified, which is to be drawn in favour of ESIC fund A/ C No-1 payable at Keralapuram, Kollam 2. EMD Deposited with earlier tender if any or in any other forms as given will not be adjusted / accepted against this tender. Tender without EMD will not be accepted in any case. 3. Tenderer will have to demonstrate the quoted item to the Evaluation Committee within the stipulated time frame as and when asked for or as has been mentioned in the tender. 4. EMD will be released after finalization of tender to unsuccessful bidder/ s. 5. Successful bidder has to deposit 5% of the total cost of equipment as performance security with the Medical Superintendent in the form of Demand Draft/ Banker` s Cheque in favour of ESIC fund A/ C No -1 payable at Keralapuram, Kollam, else 5% of the payment due ( Rounded - up) shall be with- held which shall be released after expiry of warranty period subject to satisfactory performance of the equipment during warranty period. 6. If asked for demo, the date for the same shall be fixed with mutual consent on telephone the same shall be confirmed in writing and by fax. In case not more than two weeks time shall be given to arrange for demo. 7. In case demo of the equipment is required, the same has to be arranged at ESIC hospital, Ezhukone, Kollam 8. Only the item/ s of manufacturers or their authorized distributor / stockist would be considered. 9. Tenderer must provide the telephone and fax number with tender for all correspondence 10. The equipment should be guaranteed / warrantied for a minimum period of one year from the date of satisfactory installation and inspection. 11. Delivery schedule Within 4 weeks after placement of the supply order..
5 12. Firm should undertake to enter into Annual Maintenance Contract ( AMC/ CAMC) for equipment as well as for accessories attached for minimum period of five years after completion of accordingly quote the rates of AMC for five years. warranty period and 13. The rates quoted should be both for Comprehensive AMC ( CAMC) as well as Non Comprehensive AMC for 5 years. Firm should undertake to keep the equipment in running order and the fault will be attended within 24 hours of lodging the complaint. 14. Payment of equipment will be made within three or four weeks after the successful installation and satisfactory inspection of the equipment. 15. For the equipment where reagents, consumables, etc. are required, the price bid must include :- a ) Rate list indicating the prices and packing prevalent on date of tendering, b) consumables. List indicating cost and life of 16. Photocopy of latest income tax clearance / PAN number should be enclosed with the completed tender. 17. Tenderer if not a manufacturer, has to submit manufacturer` s authorization certificate. 18. Number of installations, installations in local area, feed back from them, proximity, service warranty offered, rates of AMC/ CAMC, modern technology, shall also be a criteria in making the decision. 19. Higher and model / additional feature may get preference. 20. The Medical Superintendent has the right to accept or reject any or all the tenders without assigning any reason( s) thereof. 21. The tenderer is required to submit an undertaking as per the Proforma, enclosed on a non judicial stamp paper of Rs. 100/- 22. The application form attached with this is to be duly filled and submitted along with the technical bid of each equipments. 23. The tender shall be liable to be cancelled on non compliance of any of the clauses above. Sd/- MEDICAL SUPERINTENDENT
ESIC HOSPITAL, EZHUKONE, KOLLAM 6 No. 545/ D/21/13/ I/ CHE/2012( ADMN ) Date 1) Name and registered address of the : Company/ Establishment APPLICATION FORM 2) Contact Telephone No./ Mobile No. : / e- mail ID 3 ) Name and designation of the : authorized person / owner 4) Registration No. Under the Shops : and Establishment Act 5) Sales Tax Registration No. / KST No./ : Service Tax No. CST No. 6 ) E. M. D. Details: DD No. Amount : 7) Proof Of Turn Over : 8) Wholesaler/ Retailer : 9 PAN/ TAN/ GIR No. : 10 Any other Information/ Experience / : Empanellment Signature & Seal of Applicant/ Establishment
UNDERTAKING:- ( To be submitted in non- judicial stamp paper of Rs.100/-) 7 1. I,------------------------------- ( Name of the Authorized Signatory) the undersigned hereby declare and affirm that I have gone through the terms and conditions governing the Tender and under take to comply with all terms and conditions. 2. That the rates quoted by me are valid and binding up on me for the entire period of contract. 3. The rates quoted are not higher than quoted for any other Govt. Institutions. 4. That the earnest money of Rs------------/- deposited by me Vide Banker Cheque/ Demand Draft No----------------------- dated----------------------- drawn on ------------------( name of the Bank) is attached herewith. 5. That I / we authorize Medical Superintendent to forfeit the earnest money deposited by me/ us if any delay or failure to supply the article within the stipulated time and the items of desired/ quoted. 6. That I will be in the position to provide Annual Maintenance Contract/ Comprehensive Maintenance Contract ( AMC/ CMC), spare parts, accessories attached and its consumables for five years from the date of satisfactory installation of the equipment. 7. That there is No Vigilance/ CBI case or court case pending against the firm, supply of item quoted. debarring my firm to 8. period. That I hereby undertake to supply the items as per directions given in supply order within stipulated 9. That I undertake to maintain the equipment to the satisfaction of user during the period of warranty & AMC/ CAMC period. 10. I have been informed that the Medical Superintendent has the the tenders without assigning any reasons thereof. right to accept or reject any or all Signature and Address of the Tenderer
TECHNICAL SPECIFICATIONS OF FOGGER MACHINES 8. 1. Power Supply : 220 V AC, 50 or 60 hz 2. Aerosols : may be of submicron size ( non wetting ) 3. Spread & reach : min 50 ft. distance & 25 ft. height 4. Space treatment : min 15000 cu. ft. 5. Treatment area :.400 ml disinfectant solution for min 100 sq. ft. area. 6. Nozzle Assembly : may be non clogging design needle non reactive Engg. Plastics. 7. Precision metering system : min 50 ml / minute. Stainless Steel 8. Solution Tank & Lid : Engg. Plastics Tank set with min. 5 Ltr capacity with Graduated markings, Tank Gasket Silicon Grade 9. Silicon Tubing : may comply with FDA. 10. Machine parts ( Handle, Mounting ring, Strainer, Liquid line connectors, Hardware etc. ) : must be Stainless steel 11. Intake Air Filter : may be designed for dust & 12. Machine weight : must be portable. fog seperation