Hollis School District Annual Meeting March 17, 2016
School Board Members Tom Enright Tammy Fareed Vice Chair Rob Mann Chair Laurie Miller David Sacks 2
Budget Committee Members Susan Benz Vice Chair Frank Cadwell Selectmen's Representative Tom Gehan Chair Michael Harris Chris Hyde Tom Jambard Secretary David Sacks HSB Representative Frank Whittemore 3
School Administration Andy Corey Superintendent, SAU 41 Candi Fowler Principal, Hollis Upper Elementary School Paula Izbicki Principal, Hollis Primary School Cynthia Matte Asst. Superintendent, SAU 41 Amy Rowe Director of Student Services, SAU 41 Kelly Seeley Business Administrator, SAU 41 4
Conduct of Annual School District Meeting Drew Mason Moderator
Rules Moderator proposes operating rules Must be adopted every year Adopted by majority vote Once adopted, voters may suspend or change rules by 2/3 vote If something not covered comes up, Moderator will make a ruling 6
Overruling Moderator Moderator may be overruled at any time Point of Order or I wish to challenge the Moderator Ruling then put to a vote Robert s Rules are only used as a guide 7
Who May Speak? Registered voters in Hollis Please show your voting card Superintendent Corey To answer questions: Attorney Drescher Members of the school administration Others by majority vote 8
Speaking Must be recognized by Moderator Speak into microphone at the podium Announce your name and address so Clerk can hear it Address Moderator not audience Speak only once until others have spoken No heckling No personal attacks or disruptive behavior 9
Speaking (cont d) Statements or presentations limited to 3 minutes, determined by Moderator Organized presentations only by prior arrangement No negative motions (must vote NO to mean YES) 10
Questions Identify to whom question is addressed Questions should clearly be questions Stay at microphone for an answer 11
Amendments One amendment at a time 10 words or less may be made orally Otherwise in writing Money amendments must be in final dollars Not percent, not fraction, not add/reduce dollars Affect bottom line, not line items unless zeroed 10% Rule 12
Moving the Question If you have heard enough and want to vote If passed, cuts off debate Not debatable, requires 2/3 vote No speeches before moving the question Not in order if insufficient debate, determined by Moderator Come to Moderator and state your intent All currently in line may speak 13
Reconsider Allows meeting to discuss and vote again Requires majority Can be abused 14
Restrict Consideration Requires any later reconsideration of the motion to be at least 7 days later In order at any time Should be made with care Can be a bad idea if New information 10% Rule 15
Rules of Procedure 1 Privileged Motions Adjourn Adjourn to fixed time Recess Fix time to adjourn Question of privilege Restrict reconsideration Parliamentary inquiry 16
Rules of Procedure 2 Subsidiary Motions Lay on the table Move the question Limit or extend debate Postpone to time certain Amend Postpone indefinitely 17
Rules of Procedure 3 Incidental Motions Point of order Appeal of moderator s ruling Division of question Fix method of voting Suspend the rules 18
Main motion Reconsider Take from the table Rules of Procedure 4 Main Motions 19
Non-debatable Motions Adjourn or recess Lay on the table / Take from the table Move the question Reconsider / Restrict reconsideration Limit or extend debate Suspend the rules 20
2/3 Vote Required Limit or extend debate Move the question Suspend the rules Change the rules 21
Secret Ballots & Recounts Request for secret ballot signed in writing by 5 voters present Request for recount of secret ballot by 5 voters Immediately after vote announced Tally within 10% of votes cast Challenge of any voice or card vote by 7 or more voters Immediately after vote announced 22
Secret Ballots Do not tear your ballot Print your name on your voting card Ballot Clerks will stamp your card and give you a ballot Circle your choice, Yes or No Place in ballot box DO NOT TEAR YOUR BALLOT! 23
Warrant Articles taken up in order unless voters decide to change the order Final adjournment in order only after all warrant articles have been acted upon Secret ballot on SAU budget (Article 1) 24
Adopt Rules Without objection from floor, we will adopt these rules for this meeting 25
DO NOT TEAR YOUR BALLOT!
Warrant Overview
Hollis School District Warrant Art Summary Amount 1 HEA Teacher Contract $98,734 2 HESSA Support Staff Contract $58,129 3 Full-Day Kindergarten $152,900 4 Energy Study $100,000 5 SAU Budget $428,886 6 SAU Building Maintenance Fund $8,000 28
Hollis School District Warrant Art Summary Amount 7 School Buildings Maintenance Fund $55,000 8 Contingency Fund $95,000 9 Access to Catastrophic Aid N/A 10 FY17 Schools Operating Budget $10,487,463 11 Any Other Legal Business N/A 29
10% Rule & Projected Tax Rates
A 10% Rule Refers to the maximum allowable increase in Voter approved appropriations relative to Budget Committee s recommendation Total Appropriations Recommended by Budget Committee (Operating Budget + Individual Articles) $11,484,112 B Exclude Mandatory SAU41 Budget Assessment - $428,886 C Amount Recommended Less Exclusions (Lines A B) $11,055,226 D 10% of Amount Recommended Less Exclusions (Line C) $1,105,523 E Add Back Excluded Amount $428,886 F Maximum Allowable Appropriations Voted at Meeting (Lines A + D + E = F) $12,589,635 31
Projected Tax Rates
Hollis School District Tax Rate Assumes all Articles are approved without modification Tax Year 2015 (HSD FY16) Projected Tax Year 2016 (HSD FY17) Change Appropriations $10,945,555 $11,484,112 + 4.9% Revenue $867,876 $827,200-4.7% State Aid Grant $932,187 $945,982 + 1.5% Retained State Tax $1,389,432 $1,379,439-0.7% = Total Tax Effort $7,756,060 $8,331,491 + 7.4% HSD Tax Rate $6.48 $6.93 + 6.9% + HSD State Tax Rate $1.18 $1.17-0.8% Total HSD Rate $7.66 $8.10 + 5.7% Assumes 0.5% increase in tax base 33
Hollis Total Tax Rate Assumes all Articles at all Annual Meetings are approved as written 2015 Projected 2016 Change Town $6.15 $6.17 + 0.3% HSD Local Tax $6.48 $6.93 + 6.9 HSD State Tax $1.18 $1.17-0.8% COOP Local Tax $6.64 $6.82 + 2.7% COOP State Tax $1.29 $1.20-7% County Tax $1.28 $1.33 + 3.9% Hollis Tax Rate $23.02 $23.62 + 2.6% Controllable at the Town / School District Level 34
Warrant Articles
Article 1 HEA Teacher Contract To see if the school district will vote to approve the cost items included in the one-year collective bargaining agreement reached between the Hollis School Board and the Hollis Education Association for the 2016-17 school year, which calls for the following increase in professional staff salaries and fringe benefits at the current staffing levels: 2016-17 Total $98,734 $98,734 and further to raise and appropriate the sum of $98,734 for the current fiscal year, such sum representing the additional costs attributable to the increase in salaries and benefits required by the new agreement over those that would be paid at current staffing levels. Recommended by School Board 4-0-0 Recommended by Budget Committee 6-0-0 Estimated Gross Tax Impact, Unreduced by Revenues $0.08 / $1,000 $32.85/ $400,000 36
Article 1 HEA Teacher Contract One Year Agreement Wage/Benefit Changes: Considerations A 1% increase for all those on the top step and off-step (Group I and II) No increase to the step table but all those that are eligible will move a step on the table No Changes to Current Contract Language No Changes to Health/Dental Insurance 37
Article 2 HESSA Support Staff Contract To see if the school district will vote to approve the cost items included in the two-year collective bargaining agreement reached between the Hollis School Board and the Hollis Education Support Staff Association for the 2016-17 and 2017-18 school years, which calls for the following increases in support staff salaries and benefits at the current staffing levels 2016-17 2017-18 Total $58,129 $47,838 $105,967 and further to raise and appropriate the sum of $58,129 for the current fiscal year, such sum representing the additional costs attributable to the increase in salaries and benefits required by the new agreement over those that would be paid at current staffing levels. Recommended by School Board 4-0-0 Recommended by Budget Committee 6-0-0 Estimated Gross Tax Impact, Unreduced by Revenues $0.05/ $1,000 $19.34/ $400,000 38
Article 2 HESSA Support Staff Contract Wages Steps plus 1% for employees on the table 2% for employees off-step Paraeducator State Certification Wage Adjustment ($0.15/hr inc.) Health Insurance Removal of all Excise Tax eligible health plan options Results in District and Employee savings New Longevity Program Accrued Sick Leave Payout-Planned Exit Cost Breakdown Year 1 Year 2 Wages/Benefits $39,190 $36,630 Health/Dental Insurance $4,721 $1,920 Longevity Program $10,500 $5,500 Paraeducator Wage Adjustment $3,718 $3,788 39
Article 3 Full-Day Kindergarten To see if the school district will vote to raise and appropriate the sum of $152,900 for the purpose of establishing a full-day Kindergarten program at the Hollis Primary School beginning with the 2016-17 school year. Recommended by School Board 4-0-0 Recommended by Budget Committee 6-0-0 Estimated Gross Tax Impact, Unreduced by Revenues $0.13 / $1,000 $50.87 / $400,000 40
Article 3 Full-Day Kindergarten Purpose: Current Half days allow for curriculum delivery only Proposed A whole-child approach that provides a balance of curriculum with social & emotional growth Support: Offered by 75% of NH school districts NHDOE is committed to making available to all students Cost: Staffing - $141,371 Teaching Staff - $106,915 Paraeducators - $34,456 IT/Teaching Materials - $11,529 Total Cost - $152,900 41
Article 4 Energy Study To see if the School District will vote to raise and appropriate the sum of ($100,000) for the purpose of conducting a study of the Hollis Upper Elementary School and the Hollis Primary School to include but not be limited to project planning, engineering/architectural and other professional services, and estimation of capital cost to: 1. Replace existing oil-fired boiler systems with a modern wood-fueled central heating system 2. Install a solar electric system, and 3. Undertake various other energy efficiency improvements to cost effectively reduce the overall operating costs of these schools The purpose of said study shall be to prepare a comprehensive and thoroughly researched construction bond proposal for consideration by the voters at the March, 2017 School District Annual Meeting. Further, to authorize the School Board to enter into such contracts as may be necessary and appropriate to fulfill the purposes of this article, with the cost of said contracts not to exceed ($100,000); and, to authorize the School Board to accept and expend on behalf of the District any federal, state or private funds that may become available for the study described herein. Recommended by School Board 4-0-0 Recommended by Budget Committee 6-0-0 Estimated Gross Tax Impact, Unreduced by Revenues $0.08 / $1,000 $33.27 / $400,000 42
Article 4 Energy Study Project Areas of Focus Energy Upgrades Biomass Hot Water District Energy, Shell Upgrades, Air Sealing, Distribution Piping, Solar Thermal, Solar Electric, Ventilation Permitting Requirements Wetlands, Site, Building, Air, Fire Possible Grants & Financing Sources PUC-Grants & Rebates, CDFA, USDA, MLP, PPA, other Federal, Foundations, Individuals. Other Possible Related Project Opportunities Town water piping, electric metering, Ventilation improvements Warrant Article Development 43
Article 5 SAU41 Operating Budget Shall the District vote to raise and appropriate the sum of $428,886 as the Hollis School District s portion of the SAU budget of $1,447,377 for the forthcoming fiscal year? This year s adjusted budget of $1,436,089 with $425,541 assigned to the school budget of this school district will be adopted if the article does not receive a majority vote of all the school district voters voting in this school administrative unit. Recommended by School Board 4-0-0 Recommended by Budget Committee 5-1-0 Estimated Gross Tax Impact, Unreduced by Revenues $0.36 / $1,000 $142.68 / $400,000 44
Article 6 Expendable Trust Fund SAU Building Maintenance To see if the school district will vote to raise and appropriate up to the sum of $8,000 to be added to the previously established MAINTENANCE FUND FOR ADMINISTRATIVE AND ASSOCIATED STRUCTURES at 4 Lund Lane in Hollis, Map 56, Lot 2, from rental proceeds and unexpended maintenance funds to be received from SAU 41 available for transfer on July 1 of this year. Recommended by School Board 4-0-0 Recommended by Budget Committee 6-0-0 Estimated Gross Tax Impact, Unreduced by Revenues $0.01 / $1,000 $2.66 / $400,000 45
Article 6 Considerations Expendable Trust Fund SAU Offices (4 Lund Lane) Background: HSD owns and maintains the SAU offices of 4 Lund Lane HSD charges SAU41 rent for this space Purpose of the Article: Expendable Trust is a Savings Account used to carry forward SAU41 rental income on 4 Lund Lane for major maintenance Funding: From SAU41 rental income Oversight: Major Expenditures proposed by the Administration School Board evaluates and presents plan to BudCom for input School Board makes final approval of expenditures 46
Article 6 Considerations Expendable Trust Fund SAU Offices (4 Lund Lane) FY17 Projected Opening Balance $37,593 No Projects Planned Fiscal Year Total Costs - Approved / Proposed Funding $8,000 Projected FY Ending Balance $45,593 47
Article 7 Expendable Trust Fund School Maintenance (HPS/HUES) To see if the school district will vote to raise and appropriate up to the sum of $55,000 to be added to the previously established SCHOOL BUILDINGS MAINTENANCE FUND from the Hollis School District s June 30, 2016 unanticipated revenues (unassigned fund balance), available for transfer on July 1, 2016. Recommended by School Board 4-0-0 Recommended by Budget Committee 6-0-0 Estimated Gross Tax Impact, Unreduced by Revenues $0.05 / $1,000 $18.30 / $400,000 48
Article 7 Considerations Expendable Trust Fund School Maintenance (HPS/HUES) Purpose: Savings account to carry forward funds for major building maintenance Funding: Unreserved Fund Balance Surplus Oversight: Major Expenditures proposed by the Administration School Board evaluates and presents plan to Budget Committee for input School Board makes final approval of expenditures 49
Article 7 Considerations Expendable Trust Fund School Maintenance (HPS/HUES) School FY17 Opening Balance $186,384 Playground Mulch HPS ($30,000) HVAC Pump HPS ($15,000) Security Window Film HUES ($9,000) Security Window Film HPS ($8,000) Door Alert System HPS ($4,500) Kitchen Door Swipe HPS ($2,200) Fiscal Year Total Costs ($68,700) Approved / Proposed Funding $55,000 Projected Ending Balance $172,634 50
Article 8 Contingency Fund To see if the school district will vote to establish a contingency fund for unanticipated expenses that may arise and further to raise and appropriate a sum of $95,000 to go into the fund. This sum to come from the unassigned fund balance available on July 1, 2016 with no amount to be raised by taxation. Any appropriation left in the fund at the end of the year will lapse to the general fund. Recommended by School Board 4-0-0 Recommended by Budget Committee 6-0-0 Estimated Gross Tax Impact, Unreduced by Revenues $0.08 / $1,000 $31.60 / $400,000 51
Article 9 Catastrophic Aid To see if the school district voters will authorize the Hollis School District to access future year state and federal catastrophic funds in the event that special education costs exceed budget limitations. Recommended by School Board 4-0-0 Recommended by Budget Committee 6-0-0 Estimated Gross Tax Impact, Unreduced by Revenues None 52
Article 10 FY17 Operating Budget To see if the school district will vote to raise and appropriate a sum of $10,487,463 for the support of schools, for the payment of salaries for the school district officials and agents and for the payment of statutory obligations of the district. This appropriation does not include appropriations voted in other warrant articles. Recommended by School Board 4-0-0 Recommended by Budget Committee 6-0-0 Estimated Gross Tax Impact, Unreduced by Revenues $8.72 / $1,000 $3,489 / $400,000 53
Article 10 Considerations Operating Budget Guidance Description Total Variance from Guidance Guidance Budget $10,554,369 - Proposed Budget $10,487,463 ($66,906) 54
Article 10 Considerations Operating Budget Staff Changes Reduction of 1 teacher 3 rd Grade Addition of.5 pre-school teacher Addition of.5 pre-school para 55
Article 10 Considerations Operating Budget Major Increases Description Benefits (Retirement Benefits) Benefits (Health Insurance) Transportation (HPS & HUES) Special Education (Salary) Benefits (Teacher Retirement) FY16 Proposed % Change $ Change $68,287 + 355% $53,271 $787,009 + 6% $46,218 $290,741 + 14% $36,733 $136,225 + 35% $34,967 $712,950 + 4% $27,784 56
Article 10 Considerations Operating Budget Major Decreases Description Regular Education HPS (Salaries, Classroom Teachers) FY16 Proposed % Change $ Change $1,567,971-2% ($30,518) Curriculum Coordination $4,200-87% ($27,300) Regular Education HUES (Salaries, Classroom Teachers) $1,406,009-2% ($23,198) Professional Development $142,900-13% ($20,900) Special Education (Salaries, Resource Room) $9,500-73.4% ($16,833) 57
Article 11 To transact any other business that may legally come before said meeting. 58