Physical Plant Five-Year Capital Budget Plan State College Area School District November 2011 Page 1 of 15
Table of Contents Background and 2013 Projects Pages 3-5 Funding Level Pages 6-7 Existing Buildings Page 8 Yearly Spreadsheets (2013-2017) Pages 9-14 Appendix A: Memorial Field Page 15 Page 2 of 15
Physical Plant, Five-Year Capital Budget Plan 2013 update Executive Summary: The base section of this report includes the Five-Year Capital projection for the years 2013 through 2017. Also included as part of this report is an appendix related to Memorial Field. Background: As part of an ongoing planning process, the Physical Plant department presents a projected five-year capital operating budget. This has been used as a budgeting tool for capital expenditures from the operating budget during the current year as well as a planning tool for future budgets. In 2010 the base total was established at $1,826,822.00 for these expenditures. This total is inflated 4.0% for each subsequent year. Assumptions: Due to the large capital projects at Ferguson Township and Mount Nittany Elementary schools, items related to Ferguson Township and the former district property of Boalsburg Elementary were removed from the plan. As the Board begins discussions regarding a potential High School renovation, only items related to the 1989 addition, asbestos, critical roofing and failed paving have been given priority for the 2013 year. Additionally, items related to Panorama Village, Memorial Field, Central Office and College Heights have been deferred for at least one year as the Board considers issues with Memorial Field that may impact each of these facilities. But even as these large capital projects are being debated, much of the building square footage within the district is still over 50 years old; therefore, by necessity, the focus prioritization is towards the projects required to keep the facilities safe and operable. We have identified items, which are reasonable to predict in a 10-year window. The projects in this plan are maintenance type replacements and do not represent holistic building renovations or program enhancements. Additionally, some invasive type renovations, such as the replacement of piping systems, have not been included due to the difficulty of execution as a stand-alone project. Method: A database containing all mechanical equipment, systems and capital assets is maintained and used to build the plan. The items are broken down into broad categories: Architectural (interior building features), Envelope (exterior building features), Environmental, MEP (mechanical, electrical, and plumbing), Site, and ADA (handicapped accessibility). Each item is then tagged with a current replacement value and projected life span, after which 4.0% inflation is added for each year between the current year and the projected replacement year. The items projected for replacement are listed for each of the next 5 years. The current year is prioritized against the available budget. Those items not selected are then deferred to a future year. For years 2 through 5, deferred items from 2013 are shown separately. Page 3 of 15
Current Year Projects (2012): The current, 2012 budget included seven major projects. Based on a good bid climate, successful use of bid alternates, and good project management, the total for the projects executed fell below the established budget (the Natatorium project was deferred for 1 year). While emergency repair money has been allocated for the remainder of the year, and some smaller projects were also completed, it is anticipated that the yearly total will be less than the $1,975,891 requested. Each year, we attempt to do at least 1 major roof project and this year we were able to complete 2 projects. Roof D at Fairmount Avenue (installed in 1988) was replaced, along with part of Roof C at North High School (installed in 1985), each receiving a white membrane roof. In addition to the roof at Fairmount, deteriorating wood in the cornice and select window frames was rehabilitated. The original vestibule at Houserville Elementary was constructed of a glass and metal panel system. Over the years, the lower metal panels had corroded severely. A project to replace the vestibule walls with a new masonry and glass system was completed. Phased asbestos removal at South High School was resumed, with asbestos containing 2011 Summer Projects (2012 Budget) Fairmount Ave Cornice and woodwork $65,383 Fairmount Ave Roof $148,287 General Emergency Repair $120,000 Houserville Vestibule $51,571 North Roof $250,295 South Plaster $207,083 South Asbestos $99,800 Miscellaneous smaller projects $81,540 Total construction costs $1,023,959 10% soft cost and construction contingency $102,396 Total $1,126,355 North MEP at Pool defered to 2013 $700,000 Anticipate expenses against 2012 budget- $1,826,355 Original Planned budget $1,975,891 plaster being replaced in 14 classrooms. A major MEP project for the Natatorium had been planned for the summer of 2011. The Natatorium was built in 1989 and at over 20 years old, many of the mechanical systems are in need of repair, renovation or replacement. Due to long lead times for the delivery of specialty equipment, we deferred the bidding of this project until fall of 2011, with anticipated construction during the summer of 2012. Over the last several years, the roof and the doors have been replaced at this facility. These phased projects are geared towards positioning the natatorium facility for long-term survivability. Page 4 of 15
Next Year s Budget (2013): As in previous years, the future year s budget is underfunded as compared to the projected need. A full detail of the predicted items, the items recommended for funding, and the deferral schedule is included on page 10. Upon evaluation of all mitigating factors, 8 major projects have been selected to move forward to the design phase. Based on early conceptual budget estimates, all of these projects should fit within the $2,054,926 requested. Continued work on the exterior of the Fairmount Ave. building will be included in this year s plan. Limestone along the upper (Fairmount Ave.) side of the building has been spalling for a number of years and will be repaired. A largely undefined project is included for Mount Nittany Middle School. Moisture infiltration has been experienced in many portions of the building. It is 2012 Summer Projects (2013 Budget) Fairmount Ave Limestone $67,200 General Emergency Repair $130,000 MNMS Water Proofing $280,000 North Roof $336,000 PFMS Pave Upper Parking lot $224,000 South Roof $44,800 South Asbestos and Plaster $300,320 South Pave Bus Loop $112,000 South Tennis Court Resurface $56,000 Miscellaneous smaller projects $56,000 Total construction costs $1,606,320 10% estimating contingency $160,632 10% construction contingency and soft cost $176,695 Total $1,943,647 Planned Budget $2,054,926 North MEP at Pool; funds from 2012 $700,000 anticipated that a large waterproofing of the brick masonry is needed, but further investigation is underway to better define the scope of this project. Approaching 20 years of age, this project should help ensure Mount Nittany Middle School will be viable for 20 more years. (Future projects at this school will likely be included in the coming years). Each year, we also attempt to do at least 1 major roof project. This year we will continue with a phased replacement of Roof C at North High School (installed in 1985); additionally, a small roof over the auditorium stage at South will be replaced. Paving is addressed in 3 other projects. The upper parking lot at Park Forest Middle and the Bus Loop at South High School each are projected for renovation. Also, the tennis courts at South High School are due to be resurfaced. As part of our yearly efforts to proactively remove asbestos, we have planned to continue removing plaster in classrooms at South High School. As mentioned earlier, the implementation of the Natatorium MEP project is planned for the coming summer. Finally, the district continues to survey all buildings for electrical conservation projects. Currently only projects of limited scale are being pursued while the next phase of the District Wide Facility Master Plan evolves. Page 5 of 15
Current Funding Level: The yearly funding level for this budget has been established by accelerating an arbitrarily established base at a rate of 4% each year. The current and future budgets are shown below: Projected Yearly Funding Level vs. Planned Needs *assuming 2010 as base year and 4% increase each year of funding 2010 2013 2014 2015 2016 2017 Funding: $1,826,822 $2,054,926 $2,137,123 $2,222,608 $2,311,513 $2,403,973 Needs: $6,546,640 $4,128,717 $7,120,648 $2,478,562 $1,432,771 Items deferred $4,940,320 New total with items deferred from 2013 $6,337,581 $7,309,032 $3,564,962 $2,886,083 Page 6 of 15
Ideal Funding Level: A more accurate method to determine the proper funding level would be to calculate the total capital asset value, estimate the longevity, and fund for perpetual maintenance of the physical plant. Two sample calculations are offered to demonstrate how this value may be determined. The column labeled Low assumes the best case for all assumptions and the column labeled High assumes the worst. These calculations suggest that the funding level for the capital needs of State College Area School District is far too low. Of course, this calculation does not factor into account funds spent for holistic renovations or replacement of buildings (projects typically funded from bond issues). While these dollars offset the calculated need that is demonstrated below, an aggravating circumstance is the amount of square footage in the district that is past due for renovation. This is discussed further on page 8. Projection of Long-term, Capital Funding Needs Low High Square footage 1,372,259 1,372,259 Cost per ft2 $100 $200 Building Subtotal $137,225,900 $274,451,800 Add site features $3,000,000 $5,000,000 Total value $140,225,900 $279,451,800 Life expectancy (yrs) 30 20 Yearly Investment $4,674,197 $13,972,590 (The District has a total building square footage of 1,372,259. A low estimate of replacement cost for major systems would be $100 per ft2, with a high estimate of $200 per ft2. This yields a total asset value of $137 to $274 million in today s dollars. This figure does not include site assets such as paved surfaces and playing fields. These were added and the total value is listed. The life expectancy of these systems would vary from 20 to 30 years. By dividing this number into the total value, a yearly investment is generated.) Page 7 of 15
Existing Buildings: Despite the recently completed projects, the District is still maintaining many older buildings. Being that most of the buildings have been constructed in phases; the chart below depicts ft2 vs. year of construction, rather than individual buildings. (!!$!!!" 01203)456786.9):;)<=)>#?") '#!$!!!" '!!$!!!" &#!$!!!" &!!$!!!" %#!$!!!" )*+,-+./"0&" %!!$!!!" #!$!!!"!"!"#$%&'() '($(') (($*') *($+') +($,'),($&() &*$!"#-#./) While of interest, the above chart does not interpret the data. The chart below categorizes the ft2 as either past due for renovation, maintainable with targeted repairs, or new. The ft2 is broken out to show the High School portion. <=><?(@-7A,7#6*(B9(CD(D"&/( *!!$!!!" )!!$!!!" (!!$!!!" '!!$!!!" &!!$!!!" +,-."/0.112" 322"14.56" %!!$!!!" #!!$!!!"!"!"#$%&'$#()&*+(,-"(.)/"(01234( 5&/6"+",(/")&7/*(.0123893334( :";(.9333(+$()/"*"#+4( Page 8 of 15
The attached spreadsheets represent the overall needs for the budget years 2013 through 2017. The budget year 2013 has been prioritized to identify projects most in need of funding and a deferral strategy for the unfunded projects. No prioritization has been attempted for the years 2014 through 2017. Page 9 of 15
Physical Plant, 5-Year Capital Budget Plan November, 2011 Year 2013 Projected Budget- $2,054,926 Fund Defer to Year Bus G Lighting $2,240 2014 CO Entry canopies $4,480 2017 Roof B-1986 $134,400 2017 Windows $89,600 2017 Corl St Doors $13,440 2014 FA Window and door painting $22,400 Limestone $67,200 Electric upgrade $22,400 2016 HVAC ATC $224,000 2017 Lighting/energy $224,000 2017 Phased HVAC ventilators $19,824 2014 General Emergency Repair $130,000 West Grandstand $1,680,000 2014 Misc. paving repair $28,000 portable bleachers $33,600 2014 Houser. Domestic hot water $3,360 2015 Boiler, pumps, misc HVAC $98,784 2015 sink holes $11,200 2015 Lemont Phased HVAC ventilators $12,432 2017 MNM water proofing Brick and joints $280,000 control work $56,000 2014 North roof C-1985 $336,000 roof H-1988 $280,000 2014 roof M-1986 $56,000 2014 ACBM plaster $78,400 2015 HVAC ATC $9,520 2014 HVAC Science prep room $5,600 Lighting/energy $112,000 2016 Natatorium $700,000 (from last yr) PV Roof A-1988 $89,600 2017 Windows $161,280 2017 ACBM tank $2,800 2017 Misc. phased mechanical $40,320 2017 Parking lot $84,000 2017 PFM School drive Resurface $840,000 2016 Upper Parking lot Resurface $224,000 RP hot water tank $11,200 2014 water softener $7,840 2014 South roof K-? $44,800 ACBM Plaster $300,320 3-way valve $39,200 2014 Lighting/energy $112,000 2016 Bus Loop $112,000 Parking lot $386,400 2017 Tennis Resurface $56,000 Sub-Totals- $1,606,320 $4,940,320 Add 10% estimating contingency $1,766,952 Add 10% construction contingency and soft costs $1,943,647 Page 10 of 15
Physical Plant, 5-Year Capital Budget Plan November, 2011 Year 2014 Projected Budget- $2,137,123 Estimate CS Environmental Asbestos and Plaster $91,176 MEP Phased HVAC $63,568 FA Architectural Auditorium ceiling $46,400 Envelope Roof C-1991 $116,000 Envelope Doors $58,000 MEP Phased HVAC $20,532 General Emergency Repair $140,000 Memorial Field Artificial turf $870,000 Paving Misc. paving repair $29,000 HV MEP Emergency generator $8,700 Site playground equipment $3,480 MEP HVAC Unit Ventilators $8,352 LE Architectural Stage Curtain $4,640 Envelope Roof B-1992 $232,000 Site lot $87,000 Site playground equipment $3,480 MEP Phased HVAC $12,876 North Envelope Phased Windows $13,455 Envelope Roofs $1,479,000 MEP Emergency generator $87,000 MEP Phased HVAC $389,818 PV Architectural Vestibule $52,200 PFMS MEP dust collector $23,200 RP Environmental UST $87,000 Environmental ACBM plaster $69,600 South MEP hot water tank 2nd tank $16,240 Environmental ACBM Plaster $116,000 Total $4,128,717 Items deferred from 2013 budget year: BG MEP Lighting $2,240 CS Envelope Doors $13,440 FA Phased HVAC ventilators $19,824 General Memorial Field West Grandstand $1,680,000 Site portable bleachers $33,600 MNMS MEP control work $56,000 North Envelope roof H-1988 $280,000 Envelope roof M-1986 $56,000 MEP HVAC ATC $9,520 RP MEP hot water tank $11,200 MEP water softener $7,840 South MEP 3-way valve $39,200 $2,208,864 Total of planned and deferred items $6,337,581 Page 11 of 15
Physical Plant, 5-Year Capital Budget Plan November, 2011 Year 2015 Projected Budget- $2,222,608 Estimate BG Envelope Roofs $180,000 Site Paved lot and fence $120,000 CO MEP HVAC Unit Ventilator $11,520 CS Environmental Asbestos $3,480 FA Envelope Roof A-1993 $102,000 Envelope Fascia $18,000 Envelope Windows $384,000 MEP Phased HVAC $21,240 General Emergency Repair $150,000 Memorial Field East Grandstand/press box $2,400,000 Memorial Field Fencing and walls $900,000 Emergency Repair $160,000 Paving Misc. paving repair $30,000 HV Environmental ACBM fittings $7,560 MEP HVAC Unit Ventilator $8,640 LE Environmental ACBM fittings $2,760 MEP Phased HVAC $26,640 MNMS MEP dust collector $24,000 Architectural carpeting $36,000 North Envelope Windows Classrooms $115,500 Envelope roof A-1990 $420,000 Phased HVAC $356,028 PFMS Site Athletics Add field $480,000 MEP hot water tank $12,000 RP Architectural tunnel $3,840 Envelope Roof A-1993 $270,000 Environmental Asbestos $31,440 South Envelope roof L-1990 $720,000 Site Track Resurface $126,000 Total $7,739,476 Items deferred from 2013 budget year: HV MEP Boiler, pumps, misc HVAC $98,784 Site sink holes $11,200 North Environmental ACBM plaster $78,400 $188,384 Total of planned and deferred items $7,927,860 Page 12 of 15
Physical Plant, 5-Year Capital Budget Plan November, 2011 Year 2016 Projected Budget- $2,311,513 Estimate CO Envelope Roof A-sl-1986 $74,400 MEP Boiler and pumps $69,440 Site Lot $68,200 Site Steps $6,200 CH Envelope Windows $74,400 MEP HVAC Boiler $68,200 CS Envelope Windows $168,640 EP MEP Security $6,200 FA MEP Phased HVAC $21,948 General Paving Misc. paving repair $31,000 GW MEP Security $6,200 HV Site paved lot $68,200 LE MEP Domestic hot water $3,720 MEP water softener $8,680 North Envelope roof G-1991 $105,400 Site Tennis Resurface $37,200 Environmental ACBM vibration $992 Envelope Windows Classrooms $119,350 MEP Phased HVAC $42,520 PV Environmental Asbestos $81,220 MEP Electric $24,800 MEP Lighting/energy $37,200 PFMS Envelope Fascia $310,000 Envelope Windows $119,040 Site Tennis Courts Resurface $93,000 RP Envelope Windows $257,920 MEP Phased HVAC $143,840 Site lot $62,000 South Envelope roof A-1991 $37,200 MEP HVAC controls $328,600 Environmental Asbestos $2,852 Total $2,478,562 Items deferred from 2013 budget year: FA MEP Electric upgrade $22,400 North MEP Lighting/energy $112,000 PFMS Site School drive Resurface $840,000 South MEP Lighting/energy $112,000 $1,086,400 Total of planned and deferred items: $3,564,962 Page 13 of 15
Physical Plant, 5-Year Capital Budget Plan November, 2011 Year 2017 Projected Budget- $2,403,973 Estimate BG Environmental Oil tanks $12,800 CH Envelope roof A-s-1987 $121,600 Environmental ACBM air-cell sheet $3,840 CS MEP HVAC Roof top unit $51,200 FA Environmental Asbestos $48,640 General Emergency Repair $170,000 Paving Misc. paving repair $32,000 HV Envelope Windows $230,400 MEP Electric $25,600 North Envelope Windows Classrooms $123,200 MEP HVAC Unit ventilator $29,491 MEP HVAC pumps $14,400 PFMS MEP Security $6,400 Envelope Doors $51,200 South Envelope roof C-1992 $512,000 Total $1,481,411 Items deferred from 2013 budget year: CO Envelope Entry canopies $4,480 Envelope Roof B-1986 $134,400 Envelope Windows $89,600 FA MEP HVAC ATC $224,000 MEP Lighting/energy $224,000 LE Phased HVAC ventilators $12,432 PV Envelope Roof A-1988 $89,600 Envelope Windows $161,280 Environmental ACBM tank $2,800 Misc. phased mechanical $40,320 Site Parkinglot $84,000 South Site Parking lot $386,400 $1,453,312 Total of planned and deferred items: $2,934,723 Page 14 of 15
Appendix A - Memorial Field A list of potential repair projects as listed in the 5-Year Capital Plan is detailed below. These include replacement or repair of existing facilities, but do not include the addition of significant locker rooms, restrooms, or storm water mitigation. These are presented as an alternative to financing a comprehensive renovation project. The budget numbers listed are taken from preliminary estimates completed by Palumbo, Skibinski, Crawford as part of their Memorial Field schematic design work. The West Grandstand number (2a) includes repair of the retaining wall and replacement of the entire bleacher assembly. An additional line (2b) shows the cost to add a small restroom facility to the west side of the stadium (currently spectators in these stands must leave the stadium and use restrooms in the Church). A final line (2c) shows the cost to add storm water management. In the body of this report, it is recommended that the West Grandstand portion be deferred until 2014. If the Board would like to consider either a repair or renovation project for the 2013 budget year (summer of 2012), action would needed in the winter of 2011-12 to execute a project for the summer. A potential strategy for the Board could be to begin implementing small portions of the Memorial Field renovation to keep the stadium viable in the short term, while funding is procured for longterm renovations. Options for 2012 or 2013: 1) Minimal repairs (not recommended) $275,000 2a) Repair wall and replace bleachers $1,981,492 2b) Add small restroom facility on West Side $126,950 2c) Add storm water management $1,250,000 Total of 2 a, b, and c $3,358,442 Subsequent Years: Artificial turf $870,000 2014 East Grandstand/press box $3,698,337 2015 Fencing walls and circulation $900,000 2015 Page 15 of 15