Meeting Called to order at: 7:03pm Board Members in Attendance: AHYHA Board Meeting Monday, August 24th at 7:00pm Andover Community Center x Mark Chevalier x Jeremy Coe x Bernie Knox John Pedersen x Mike Clough Jessica Dahlvang x Theresa Myos x Tony Peterson x Amanda Goar x Amanda Peterson x Jessica Stringfellow x Bryan Pierson x Steve Gorowsky x Dave Johnson x Fred Moyer Jason Hemp Mark Manney Melissa Sailor Additional Attendees: Eric Vargas. Eric Vargas introduced himself and noted that he was aware of the issue with the jerseys last year. Vargas is willing to work with Fred Moyer on correcting the squirt jerseys. Approve Previous Month s Meeting Minutes: Mark Chevalier asked for a motion to approve the meeting minutes. A MOTION WAS MADE BY Dave Johnson, SECONDED BY Fred Moyer, AND PASSED UNANIMOUSLY. Approve Treasurer s Report: MIke Clough presented the Treasurer s Report. The highlights of the Treasurer s Report are as follows:
Revenue - estimated $0 Expenses - estimated $67,643 $325 Ice Scheduler - software $7,467.84 SKATE - contribution $260.91 Financial Management - quickbooks $16,390 Girls Director - tournaments for all levels $43,199.17 Traveling Director - tournaments (except Squirts) Mark Chevalier asked for a motion to approve the Treasurer s Report. A MOTION WAS MADE BY Amanda Peterson, SECONDED BY Tony Peterson, AND PASSED UNANIMOUSLY. Approve Gambling Report and Gambling Operations: Dave Johnson presented the Gambling Report. Gambling Manager, via manager s report, submitted Expenses for Pre-Approval for September 2015 Pre-Approval: Allowable Expenses are projected to be no more than $88,250.00 and Pre-Approval: Lawful Purpose Expenditures to be no more than $9,100.00. Gross Receipts for the month of July were $575,673.65 with Net Receipts of $95,262.65. Dave Johnson recommended to donate up to $100,000 to the General Fund for Q3. Tony Peterson asked Johnson about the City Contribution portion of the Gambling Expenses. Johnson explained that the city determines the contribution (w/ state guidelines) of the net profit amount. The city of Andover asks for a 10% contribution from AHYHA Gambling; proceeds are donated toward the greater good - homeless shelters, youth groups and such. Dave Johnson asked the board to consider using a data entry person from the Gaming Commission in order to alleviate some time issues. Mark Chevalier informed Johnson to move through the Operations side of the board and bring a plan to the full board in the future. Mark Chevalier asked for a motion to approve the Gambling Report. A MOTION WAS MADE BY Mike Clough, SECONDED BY Fred Moyer, AND PASSED UNANIMOUSLY. Non-Voting Board Member Appointments: Bernie Knox nominated Dan Masloski as SKATE Coordinator.
Chevalier asked for a motion to approve the Non-Voting Board Member Appointment of Dan Masloski as SKATE Coordinator. A MOTION WAS MADE BY Bernie Knox, SECONDED BY Dave Johnson, AND PASSED UNANIMOUSLY. Fall Skills Discount for Non-Voting Board Members: Mark Chevalier asked the board to discuss the option of allowing non-voting board members a free session for one skater. Mike Clough noted that he does not believe the Fall Skills free session for a skater opportunity has ever been in the Compensation Package. Chevalier noted that the opportunity should be in the Compensation Package in order to follow proper procedure in the future. Chevalier asked for a motion to approve the Non-Voting Board Member Discount for One Free Session of Fall Skills Development, a value of $80. A MOTION WAS MADE BY Bernie Knox, SECONDED BY Steve Gorowsky, AND PASSED UNANIMOUSLY. Squirtacular Tournament: Mark Chevalier shared that Hockey Hub contacted him regarding Andover being the Host Affiliate for a tournament. AHYHA would supply a volunteer(s) and offer AHYHA $5,000 for the tournament. Chevalier asked for a motion to approve hosting the Squirtacular Tournament. A MOTION WAS MADE BY Bernie Knox, SECONDED BY Steve Gorowsky, AND PASSED UNANIMOUSLY. Director Updates: Jessica Stringfellow and Amanda Goar noted that registration numbers are as follows: Total registration 280 players, Mites and 8U are at 77 players, Fall Skills 367 total players (compared to 468 in 2014), Jr. Huskies - low numbers. Fred Moyer has been going through jerseys in the warming house, organizing and figuring out jersey black / white partners. Moyer said that he has enough jersey sets for Bantams, PeeWees, U14, U12 and U10. Chevalier asked Moyer to consider some options for obtaining enough Squirt jerseys. Moyer also noted that AHYHA needs to consider renting a small locked space for practice equipment at the SuperRink. Jeremy Coe noted that AHYHA has volunteers for all Elementary School Open Houses. Coe will speak with Jessica Dahlvang about the Jr. Huskies Program (ordering and preparing). Coe also noted that he is looking into other away tournaments, besides Grantsburg. Bryan Pierson said tryout dates and times are set, evaluators are set and ready and information will be on the website soon. Discussion regarding U14 Girls numbers and evaluations. There
will be 15 days of tryouts, and everyone will be done with tryouts by the Monday after MEA break. Tony Peterson said the Ice Scheduling computer and software are set with Tim Koltes. Koltes has hours for ACC and SuperRink loaded into the system; Koltes will populate the system with teams as soon as he can. Peterson will be at attending a Parks Commission meeting tomorrow night, where different plans will be revealed for the YMCA / ACC plan. Rates for this year $198 per hour for ice at the ACC. Steve Gorowsky noted that the Initial Declarations include the following teams: Bantam AA, A, B1 and B2 PeeWee AA, A, B1, B2 (2) and C Squirt A, B1 (2) B2 (2) and C U14 A U12 A and B U10 A and B Mites A, B (3), C (4), D (4) U8 Amanda Peterson noted that the golf tournament at The Refuge went well, raising $11,500 total. Mark Chevalier asked the board to plan ahead and have clear and concise communication. Chevalier noted that the year has been very successful - coach development, facilities operations, golf tournament fundraiser / sponsorships. Meeting Adjourned: 8:42 pm Mark Chevalier asked for a motion to adjourn the meeting. A MOTION WAS MADE BY Mike Clough, SECONDED BY Dave Johnson, AND PASSED UNANIMOUSLY.
AHYHA CHARITABLE GAMBLING MONTHLY MANAGER'S REPORT PG 1 For the Month of: Sep-15 AHYHA Monthly Board Meeting on : 24-Aug-15 Pre-Approval: Allowable Expenses Payee or item to be paid Explain each purpose for Expense Amount: each expenditure briefly Estimated Pappy's Rent $ 1,750.00 Willy McCoys Rent $ 1,750.00 MN Gaming/IRS/St MN Payroll, PR taxes & Fees $ 20,000.00 Pulltabs Plus Pulltabs $ 2,500.00 Triple Crown Gaming Pulltabs $ 1,000.00 3 Diamond Pulltabs $ 6,500.00 Drawer reimbursement- Cash Bags Pappy's $ 3,000.00 Drawer reimbursement-route Cash Bags 65 $ 3,000.00 MN Dept of Revenue Board Fees & Taxes $35,000.00 Fedor's Meats Meat Raffle Prizes $ 4,500.00 ECM Newspapers/Expres Advertising/Both sites $ 1,500.00 Dave Johnson Office Supplies- Up To $ 200.00 Nancy Kadlec Office Supplies- Up to $ 200.00 CG Made Easy Tax Return Software Program $ 100.00 Oak Roads Grill and Bar Rent $1,750.00 Route 65 Rent $ 1,750.00 Qbitez Rent $1,750.00 QBE Work Comp Insurance $2,000.00 Approval or Actual Yes No Total Allowable Expenses: $ 88,250.00 Pre-Approval: Lawful Purpose Expenditures Payee or item to be paid Explain each purpose for MN CGB Expense Amount: each expenditure briefly Code Estimated City of Andover Monthly Taxes $ 1,000.00 City of Andover City Fund Contribution $ 3,000.00 AHYHA Meat Raffle -005 Pappy's $ 900.00 City of East Bethel Monthly Taxes $ 1,500.00 City of Oak Grove City Fund Contribution $2,000.00 City of Oak Grove Monthly Taxes $700.00 $ - Approval or Actual Yes No
Total Lawful Purpose Expenditures: $ 9,100.000 $ - AHYHA CHARITABLE GAMBLING MONTHLY MANAGER'S REPORT PG 2 Presented at AHYHA Monthly Board Meeting on : 24-Aug- 15 Actual Gambling Operations For the Month of: Jul-15 Gross Receipts 575,673.65 Less: Prizes Paid (480,411.00) Net Receipts $ 95,262.65 Physical Inventory Jul-15 $4,696.24 Actual Checks Written: Total Allowable & Lawful Purpose Expenses $49,097.06 Total Allowable & Lawful Purpose Expense Approved for this month on 2-17- 13 on 6/22/15 (105,000.000) $ (55,902.94) A hard copy of Form LG1004 Monthly Gambling Report presented & signed by Gambling Manager, along with all tax forms filed on a monthly basis and all related reports are on file with the Meeting Minutes of the above Meeting date and can be reviewed by any AHYHA member upon written request to the Board Secretary. Submitted by: Date:
Recording Secretary: Dave Johnson, Gambling Mgr