WEST BENGAL STATE ELECTRICITY TRANSMISSION COMPANY LIMITED (A Govt of West Bengal Enterprise) (Facilities and Logistics Department, Bidyut Bhavan, Kolkata) DETAILED NOTICE INVITING TENDER For [Safety Shoe] [Domestic Competitive Bidding] NIT No : F&L/WBSETCL/Safety Shoe/2013-14/01 Date : 12-04-2013 1. WBSETCL invites sealed single stage two envelope bids from eligible and qualified bidders for fixing rate contract for two years for procurement of following Material,which may be extended for another 1 (one) year on satisfactory performance: Sl.No Description of Equipment / Materials Unit of Measure Quantity 1 Leather made Safety shoe with IS specification- 15298 pair 2000 The Quantity mentioned above may vary +/- 5% during the entire contract period. The Offered Price of the shoes shall be inclusive of all Taxes,Duties and Packing and other charges upto their godown situated at Kolkata city from where such items will be collected by respective units. 2. Detailed Specifications, scope of supply and terms and conditions of supply are given in the bidding documents, which are available at the address given below as per the following schedule : Bidding document No : NIT No : F&L/WBSETCL/Safety Shoe/2013-14/01 Dt: 12.04.2013 Document sale date & time : Between 11.00 am to 03.00 pm on all working days except Saturday from 12-04-2013 to 24-04-2013
Request for : clarifications/queries to be sent Up to 02-05-2013 by 3.00 p.m to the address given in clause 13.0 Pre-bid meeting : 10-05-2013 at 3.00 p.m Venue: Office of GM (HR&A), Facilities & Logistics Cell.10 th floor, D Block, Bidyut Bhavan, Saltlake, Kol-91 Bid receipt date & time : Up to 24-05-2013 by 2.00 p.m Opening of bid : 24-05-2013 at 3.00 p.m Venue : Office of GM(HR&A), Facilities & Logistics.10 th floor,d Block, Bidyut Bhavan, Saltlake, Kol-91 Opening of Price bid : The bidders shortlisted in the technocommercial bid shall be informed of the date of the opening of the price bid and Venue Cost of bidding document Rs2000.00 [Two Thousand Only] A complete set of bidding documents may be purchased by any interested bidder on submission of a written application and payment (non-refundable) of the cost of bidding documents as mentioned above in the form of a Demand Draft/ Pay order/ banker s cheque payable at Kolkata drawn in favour of WEST BENGAL STATE ELECTRICITY TRANSMISSION COMPANY LIMITED from any scheduled commercial bank. 3. Issuance of bidding documents shall not automatically construe that the bidder fulfils the Qualifying Requirements which shall be determined during bid evaluation based on data/documents submitted by the bidder. No request for sending the bid documents by post or by Courier Service shall be entertained. Bid documents are not transferrable. 4. The purpose of the pre-bid meeting will be to clarify the scope of supply, and any issues regarding the bidding documents and the Technical Specifications, if raised at that stage by the bidders. The Purchaser shall not be under any obligation to entertain /respond to suggestions made or to incorporate modifications sought for by the prospective bidders during the pre-bid meeting or thereafter. 5. The bidder must be ready to offer the hundred percent (100%) of the quantity ordered throughout the entire contract period.
6. All quoted rates shall remain valid up to a minimum period of One Hundred Twenty(120) days from the next day of price bid opening date for the purpose of finalisation of the Rate Contract Order and that will remain valid during the entire contract period. 7. All bids must be accompanied by bid security for an amount of Rs. 70000.00 [Seventy Thousand Only] in the form of Demand Draft / Pay order / Banker s Cheque drawn in favour of WEST BENGAL STATE ELECTRICITY TRANSMISSION COMPANY LIMITED from any scheduled commercial bank, payable at Kolkata, or a Bank Guarantee from any scheduled commercial bank (Annex-III) favouring WBSETCL which shall remain valid for a period of one hundred and twenty (120) days from the next day of techno-commercial bid opening date with a further claim period of thirty (30) days. Bids not accompanied with an acceptable bid security or bids accompanied with bid security of inadequate value shall be rejected by the WBSETCL.The successful bidder has to submit a performance guarantee for Rs : 2,68,000/( two lakh sixty eight thousand only) for a period of 3 (three) years with additional claim period of another ninety (90) days from the beginning of contract period as per annex-iv format with in 30 (thirty) days from the date of issue of Award of Contract. Bid security of the unsuccessful bidders will be returned as promptly as possible after the expiration of the validity of bid security or after the issue and acceptance of Purchase Order by the successful bidder, whichever is earlier. 8. Qualifying Requirements for bidders: A.Technical Specification of Electrical Safety Shoe for men/women as per IS: 15298(Part I&II) or EN-344/345 may be illustrated as follows:- Sl.NDescription Specifications to be complied by the supplier 1. Sole details A a) Double density PU Sole conforming to IS Specification-15298,Resistant to Oil, High temp Withstand upto 100 0 c for 1 min. b) Thickness(at Forepart): 12.0 mm ± 5 mm c) Sole Hardness(HRD): 55-60 shores ± 5 shores d) Sole Fixation : Direct Injection Process e) Permissible Electrical Resistance: 15Kv to 20Kv (HV test Certificate to be attached) 2. Upper Part : a) Leather with Hard TP Toe Cap, genuine high quality full grain leather. b) Upper leather Thickness : 1.8 mm- 2.20 ± 0.2 mm c) Upper leather Strength (Tear) : 120 N d) Upper leather Flexibility (Flexural Endurance): Min.100000 to 150000 flexes 3. Lining : a) Vamp (Front Inner Lining):1.0-1.2mm ± 0.2mm thick Non-woven. b) Quarter(Rear Inner Lining): 1.0-1.2mm ± 0.2mm thick Split leather c) Padded Collar: 1.0-1.2mm ± 0.2mm thick Split leather d) Socks (Seat) : Cloth black with 3 mm Eva Padding
4. Toe & Heel details : a) Toe Cap: Hard top / Hard fiber with wide free toe movement b) Heel Material: P.U. Same as Sole c) Heel Thickness: 35mm ± 5mm 5. Insole details : Antistatic / Electric Shock Proof / non-woven / PU. 6. Other Feature details : a) Thread: Nylon or Polyester 20 No./40 No./60 No. b) Colour: Black (both for men & women) c) Height(Bottom of head to top of Ankle) : As per IS 15298(Cl.5.4.1) say for size No 8 of Ankle Boot it should be 70mm d) Finishing : Liquid Spray & Elegant Looking e) Packing : One shoe Box & further 12 boxes in corrugated carton f) Embossing: Embossing is to be made at the bottom of the shoe with Company s Name i.e. WBSETCL g) Thread/Eyelets/Laces : Nylon/Non-metallic/Nylon cotton round. 7. Test : a) Electrical Resistance Proof & High Voltage Test Minimum 15 Kv & Maxm. Upto 20Kv required from BIS approved Laboratory. b) Impact Test: IS 15298(Part I&II) or EN-344/345 from BIS approved Laboratory. c) Hydrolysis Test: To be conducted on PU Sole as per IS/EN Specifications with outgrowth not greater than 6mm before 150000 flex cycles d) Test on Upper: i) Water Vapour Permeability- Minim. Requirement is 0.8mg/cm 2 h ii) Water Vapour Co-efficient- Minim. Requirement is 20mg/cm 2 iii) Water Penetration & Absorption Test- No water penetration till 60 min iv) Water Absorption after 60 min. Requirement 30% (max) e) Heat Resistant: PU Sole offers Protection against the high temp. surfaces with ability to withstand temperature upto 100 0 c for 1 min. 8. Foot Size : 4 12 as required for men & women. Guarantee Certificate of minimum 12 months from the date of delivery should be provided. B. Financial Average Annual Turnover (turnover from business activities only) during the last three (3) financial years for which the audited accounts are available shall not be less than Rs 20,13,000.00. The bidder shall furnish, as part of his techno-commercial bid, documents establishing the bidder's qualifications to execute the Order to the satisfaction of the Purchaser. All documents required to be self attested with company s seal for establishing bidder's financial and technical qualification must be submitted as part of techno-commercial bid. In particular, the following documents need to be submitted by the bidder: a. Documentary evidence regarding Registration Certificate/Trade Licence issued concerned authority. b. If the bidder is an authorized dealer/supplier/ sole selling agent/indian subsidiary of a foreign manufacturer, or the original manufacturer supplies the Equipment / Materials through a dealer, supplier, sole selling agent in India or Indian subsidiary,
an authorisation letter from such original manufacturer needs to be furnished by the bidder. c. List of purchase order references for similar supplies in the past two (2) years with copies of un-priced/priced purchase orders and execution status of each order supported by duly acknowledged delivery challans or excise duty gate passes or, client s certificate. d. Confirmation regarding availability of in-house inspection/ testing facilities or access through BIS approved agencies for performing inspection/ testing. e. Audited Annual Accounts of the company for the last three (3) years (in case of companies) or IT Return duly acknowledged by the tax department for the last three (3) years (in case of bidders other than companies) f. Copies of TAN Card, Excise registration certificate, valid Sales Tax / VAT registration certificate. 9. Notwithstanding anything stated herein, WBSETCL reserves the right to inquire and review the bidder's capability and capacity to supply the Equipment / Materials. 10. WBSETCL reserves the right to accept or reject any bid partly or fully or cancel the bidding process without assigning any reasons thereof and in such case no bidder shall have any claim arising out of such action. 11. Delivery: Delivery to be made by the Agency/bidder at their godown,situated at Kolkata City. Collection of ordered quantity to be done by the ordering unit from time to time. Ordered quantity must be ready for delivery within 60(sixty) days from the date of receipt of order. 12. Payment: Payment will be made by the ordering unit subsequently on submission of bill and receipted challan in triplicate along with test report for the supplied lot. 13. Address for seeking any clarifications on the bid documents: G.M(HR&A),WEST BENGAL STATE ELECTRICITY TRANSMISSION COMPANY LIMITED,(Facilities and Logistics Cell), 10 th Floor, D Block. Telephone No.: (033)2359-1908 ; Fax No.: (033)2359-1908, E-mail : fl_wbsetcl@rediffmail.com, fl.wbsetcl@gmail.com.