DIOCESE OF GRAND RAPIDS Grand Rapids, MI Presentatin and Discussin f Apprved Gvernance Mdels August 10, 2011 and Octber 29, 2011 Richard J. Burke, President Cathlic Schl Management, Inc. Madisn, CT
Organizatin Size The chart belw depicts these three stages in relatin t rganizatinal grwth:[1] Organizatin Grwth and Change Time Birth r Family Stage Entrepreneurial Stage Prfessinal Management Stage [1] Leslie W. Rue, Llyd L. Byars, Management Skills and Applicatin. (Richard D. Irwin, Inc., 1995) page 246.
Characteristics f the family stage include: Initiative; Individual visin; Absence f frmal plicies, prcedures, bjectives and structure. Characteristics f the entrepreneurial stage include: Optimism; Lng hurs and hard wrk by few individuals; Grwth, first at increasing and then decreasing rates. Characteristics f the prfessinal management stage include: Increasing need fr frmal structures; Frmalized cmmunicatin channels; Frmalized plicies and prcedures; Separatin f respnsibilities.
Types f Ownership Dicesan Religius cmmunity Parish Separate crpratin
Types f Gvernance Cnsultative Bard Bard f limited jurisdictin Bard with full fiduciary respnsibility NCEA. A Primer n Educatinal Gvernance in the Cathlic Church. Washingtn, DC: NCEA, 1987.
Dicesan Apprved Mdels fr Cathlic Schl Gvernance Parish-Affiliated Elementary Schl with Pastr and Bard f Directrs (Bard f Limited Jurisdictin) Interparchial-Owned Elementary Schl with Pastr/Cannical Administratr and Bard f Directrs (Bard f Limited Jurisdictin) San Juan Dieg Academy with Pastr/Cannical Administratr and Bard f Directrs (Bard f Limited Jurisdictin) Dicesan-Owned Secndary Schl with Pastr/Cannical Administratr and Bard f Directrs (Bard f Limited Jurisdictin) The WINGS Satellite Schls with Pastr/Cannical Administratr and Bard f Directrs (Bard f Limited Jurisdictin) Dicesan Schl Bard
Reserved Pwers Bishp/ CA SS CFO 1. Apprval f the philsphy and missin statement fr the schl. * * * 2. Establishment f the Bard f Directrs as a Bard f Limited Jurisdictin. * * 3. Appintment f Directrs. * * 4. Apprval f the bylaws fr the Bard f Directrs. * 5. Apprval fr all capital imprvements, additins, structural changes. * * 6. Apprval fr all brrwings. * * 7. Apprval and ratificatin f annual perating budgets. * * * 8. Appintment f legal cunsel and apprval t initiate r defend litigatin. * * * 9. Apprval f auditing cunsel. * * * 10. Oversight t ensure n alienatin f Church prperty. * * * 11. Appintment, evaluatin, renewal, r terminatin f the Principal/CEO * * in cnsideratin f the Bard s recmmendatin. Nte: The Bishp f the Dicese f Grand Rapids specifically reserves pwers listed in Items #5, 6, 7, 8, 9, and 10 abve t himself pursuant t existing Dicesan plicy and prcedures. The Superintendent f Schls, Dicesan Finance Officer, and General Cunsel fr the Dicese may be invlved in carrying ut these reserved pwers.
The Bard as a Team A grup f peple with cmplementary skills wh are cmmitted t a cmmn purpse, perfrmance gals and a particular apprach fr which they hld themselves accuntable.
Respnsibilities f Bards 1. Strategic planning. 2. Frmulatin f lcal schl plicies, ther than thse held in reserved pwers, t guide planning and administratin in the areas f: a. Academic affairs; b. Student affairs; c. Faith cmmunity affairs; d. Business affairs; e. Develpment affairs. All plicies must be cnsistent with and nt cntradict Dicesan plicies 3. Evaluatin: a. Of Principal under the directin f the Pastr/CA accrding t the prcess established by the Superintendent f Schls; b. Of effectiveness f lcal schl plicies and plans; c. Of effectiveness f Bard peratins; d. Of missin effectiveness.
Respnsibilities f Bards (Cntinued) 4. Oversight f financial peratins. 5. Oversight f and participatin in institutinal advancement/develpment prgrams designed t attract human and financial resurces. 6. Missin effectiveness. Standing cmmittees cnsist f: Executive; Missin Effectiveness; Cmmittee n Directrs; Plicy and Planning; Finance; Buildings and Grunds; Develpment; Marketing; Cmmunicatin.
Bard Membership Nine (9) t seventeen (17) members (Directrs) appinted by the Pastr with categrical membership as fllws: I. Parents (n mre than 40% f membership). II. Alumni/parents f alums. III. Leaders within the civic, business, and prfessinal cmmunities. IV. Parishiners. Nte: 90% f Directrs shall be practicing Cathlics in gd standing with the Church.
Bard Wrk Largely Cnducted Thrugh Cmmittees Executive Cmmittee n Directrs Plicy / Planning Finance Buildings and Grunds Develpment / Institutinal Advancement Missin Effectiveness Nte: N cmmittee shuld be frmed that allws the Bard t mve int areas f administratin such as curriculum r persnnel.
Bard Wrk Largely Cnducted Thrugh Cmmittees Cmmittee Charges In writing Reviewed and apprved annually Resurce persn assigned Clear expectatins fr cmmittee reprts
Rtate Bard Building Cycle Identify CELEBRATE Recruit Engage
Administrative Respnsibilities Bard relatins Persnnel issues Academic affairs Student affairs Faith cmmunity affairs Business affairs Develpment affairs Admissins issues Legal issues Cmmunity relatins Dicesan relatins Parish relatins
Final Cnsideratins Never ask Bard members t vte n an issue when it is first presented There is value in taking time t reflect smetimes put ff items until the next meeting Be sure that cmmittee charges are clear
Executive Cmmittee Make-up: Chairpersn Vice Chairpersn Secretary Principal (Administrative fficer) Respnsibilities: Meeting Schedule Agenda Packet Minutes Cmmittee charges Bard leadership
Plicy and Planning Cmmittee Make-up: Chaired by Bard member Bard members Parents Teachers Alums Partner schl teachers/administratrs Others Respnsibilities: Strategic plan develpment Strategic plan mnitring Oversight f subsidiary plans Guidance n plicies
Make-up: Finance Cmmittee Chaired by Bard member Individuals with experience and credentials in finance (CPAs, CLUs, accuntants, IT, bankers) Respnsibilities: Lng-range financial plan Annual budget Budget mnitring Financial analysis Financial reprting
Make-up: Develpment/Institutinal Advancement Cmmittee Chaired by Bard member Includes alums, parents f alums, current parents Others Respnsibilities: Fundraising crdinatin Annual giving Planned giving Cmprehensive develpment plan Enrllment management plan Annual giving plan Oversight f marketing* Oversight f cmmunicatin* (*May be separate subcmmittees)
Missin Effectiveness Cmmittee Make-up: Chaired by Bard member Parents Teachers Staff Respnsibilities: Review and input n fundatinal dcuments Philsphy Missin Visin Prfile f the Graduate at Graduatin Guidance n Cathlic identity f schl
Buildings and Grunds Cmmittee Make-up: Chaired by Bard member Individuals with interest r experience in engineering, cnstructin, landscape, etc. Respnsibilities: Cmprehensive facilities master plan Space utilizatin Maintenance Capital imprvements Safety and security
Make-up: Cmmittee n Directrs All Bard members Respnsibilities: Identifying, cultivating, and recruiting prspective Bard members Annual Bard self-evaluatin Cultivating individuals fr cmmittees Maintaining Bard recrds n Bard make-up, attendance, cmmittee assignments