2017 2018 Budget Development
Budget Reductions Since 2010 School Year Reductions Enrollment 2010-2011 $2,018,287 1986 2011-2012 $1,468,541 1990 2012-2013 $603,876 1932 2013-2014 $584,748 1850 2014-2015 $1,003,668 1813 2015-2016 $530,376 1797 2016-2017 $114,758 1784 2017-2018 $0.00 1767 Total $6,324,254 Full Time Equivalents (F.T.Es) (7 % reduction in staffing) -31.6-219 (-11%)
Enrollment: 2500 2367 2000 1986 1767 1689 1500 1000 K-5 6-8 9-12 Total 500 0 2003 2005 2007 2009 2011 2013 2015 2017 2019
Major Budget Increases In the Proposed 2017-2018 Budget Plan (Expenditures For Which There is Minimal or No District Control) Item NYS Retirement System (TRS and ERS) Health Insurance (Projected 12/2016) Dollar Amount Percent Increase Increase -$373,627-13.77% $48,630 0.9% Negotiated Salaries $577,312 3.03% Total Increase $252,315 1.01%
2017 2018 Budget Plan Major Budget Changes In the Proposed 2017-2018 Budget Plan (Revenue For Which There is Minimal or No District Control) Item Change in Dollar Amount Percent Difference NYS State Aid $571,723 3.01% Tax Levy (estimated maximum allowable tax cap) Fund Balance(compared use to current year) Reserves(compared use to current year) $188,559 1.09% $0.00 0.0% -$266,339-24.11% Total Increase $493,943 1.32%
Allowable Levy Growth Factor = the lessor of 2% or the inflationary change using the CPI-U 1.26% (Actual as of 2/1/17). Therefore, the base is 1.26% before exemptions. There is a formula to determine each District s Cap. 2016-2017 Tax Levy $17,370,360 Tax Base Growth Factor: X 1.0047 2016-2017 PILOTS + $244,038 7 PILOTS 2015-2016 Capital Expense within Local Budget Adjusted Current Year Levy $17,354,027 - $342,012 Per OSC Office of Real Property Tax Services Allowable Levy Growth Factor: X 1.26% CPI or 2% Max EST. 2017-2018 PILOTS - $246,725 Eligible carry over from prior year $0.00 Projected 7 properties Tax Levy before Adjustments/ Exemptions $17,325,962 -$44,398/ -0.2256%
Tax Levy Cap Under the law, a District can utilize specific exemptions toward the Tax Levy Cap. Depew can not utilize ERS/TRS Pension or Judgments, but qualifies for the Capital Expense exemption. Levy Limit BEFORE Exemptions $17,325,962 -$44,398 / -.02556% 2017-2018 Pension (ERS) > 2% + $0.00 ACTUAL 2017-2018 Pension (TRS) > 2% + $0.00 ACTUAL 2017-2018 Capital Expense within Local Budget + $232,957 ACTUAL 2017-2018 Torts/Judgments > 5% + $0.00 ACTUAL Total Levy Cap Exclusions + $232,957 ACTUAL 2017-2018 Total Tax Levy with Exemptions $17,558,919 ACTUAL 2017-2018 Allowable Tax Impact Increase $188,559 ACTUAL 2017-2018 Allowable Tax Levy Increase 1.09% Maximum Levy after exemptions
Climate to go above the cap proves to be a high risk with very few districts being successful in going over the tax levy cap. Depew s Combined Wealth Ratio (CWR) is.670, which is the 7 th lowest out of 23 Erie County School Districts. Depew s three year average for Free and Reduced Lunch Percentage for Kindergarten through 6 th grade is 46.9%, which is ranked 4 th highest in Erie County. Could jeopardized future Tax Freeze Credits.
Use of Reserves 2009/2010 2010/2011 2011/2012 2012/2013 2013/2014 2014/2015 2015-2016 2016-17 2017-18 Employee Benefit Accrued Liability Reserve $3,855,949.68 $3,872,389.50 $3,884,866.16 $3,892,741.52 $3,347,511.52 $3,139,639.80 $3,141,680.57 $2,659,618.19 $2,411,184.45 ERS Reserve $0.00 $1,200,000.00 $2,541,550.69 $2,577,903.27 $2,220,942.75 $2,003,188.65 $1,979,490.72 $1,480,452.39 $956,733.86 Tax Certiorari Reserve $113,103.88 $101,507.27 $101,815.08 $102,019.05 $95,013.64 $178,074.86 $152,301.61 $86,468.77 $86,524.98 Unemployment Reserve $0.00 $400,000.00 $400,516.90 $386,285.89 $386,786.73 $387,028.05 $387,279.62 $387,531.35 $387,783.25 Workers' Comp Reserve $302,008.38 $303,295.99 $304,273.17 $174,847.34 $24,633.53 $24,648.89 $24,664,.91 $24,680.94 $696.99 Capital Reserve $3,470,423.33 $3,485,219.45 $2,495,058.21 $199,136.91 $199,286.96 $1,180,993.30 $1,620,270.95 $0.00 $0.00 Capital Reserve for Vehicles $903,496.59 $1,210,551.88 $1,663,290.12 $1,443,657.36 $1,286,380.21 $1,283,704.86 $1,415,537.10 $1,149,729.94 $727,378.43 Repair Reserve $151,004.19 $151,647.99 $152,136.57 $152,444.95 $152,642.58 $152,737.79 $152,837.07 $97,936.42 $58,000.06 Grand Total of All Reserves at Year End $8,795,986.05 $10,724,612.08 $11,543,506.90 $8,929,036.29 $7,713,197.93 $8,350,016.20 $8,874,062.54 $5,886,418.00 $4,628,302.02
Rank Program Amount Faculty/Staff Notes Prioritized Order 1 Varsity Lacrosse Team $15,115 0.0 Including equipment, uniforms, and coaches 2 Technology $82,664 0.0 District wide equipment needs, replacement of Wi-Fi access points, technician training, and supply 10 existing buses with Wi-Fi 3 Athletic Trainer - UOSI $13,000 0.0 To secure a full time Athletic Trainer through University Orthopedic Services, Inc. 4 Districtwide classroom equipment replacement plan $106,264 0.0 5 TOSA positions $21,576 4.0 Grade 5 furniture, MS Café, and HS, Pole Vault system, and replacement of wrestling mats Recommended to support sustained professional development throughout the District and reduce the reliance on outside sources 6 BOCES/Staff Development $49,000 0.0 Staff development needs that Title 2 funding will no longer be supporting 7 8 9 Replacement of our Bus Routing System Building and Grounds Contracted Services Buildings and Grounds Part-time cleaning position $363,844 $8,900 0.0 Upgrade our current routing system to Transversa software $46,900 0.0 Increases in various services $20,425 0.5 Supports our districtwide cleaning efforts and meets facility standards
Draft Budget Draft Revenues Budget Shortfall $42,840,728 $42,840,728 $0.00
1. Protect Programming for Students 2. Protect Reasonable Class Size and at the same time adhere to Contractual Limits 3. Maximize District Resources and Efficiencies 4. Review and Evaluate Needs versus Wants 5. Review and Evaluate Budgeting and Spending 3 Year Trends
1. Identify the amount of state aid ($571,723). 2. Then reduce the amount of new budget requests, in a reverse prioritized order ($25,000 for copier). 3. Then, if needed, implement further budget reductions within the current budget in a prioritized order (None Needed). 4. Or, reduce a combination of both lists.
Budget Maintenance Area 2011 Redeployment Plan (Elementary Math Remediation, At-Risk School Counselor 7-12, Elementary Keyboarding, Literacy Support and Elementary School Counselor 4.5 F.T.E.s) Elementary Class Sizes on Average 20 to 24 All Current District-Wide Music Programming Elementary Enrichment All Clubs and Activities, including All Current Athletic Programming Teachers on Special Assignment (T.O.S.A.): Coaches After School Bus Runs Department and Grade Level Chairpersons BOCES and Grant Funded Professional Development Intramural Programming
2017-2018 Budget Proposed Budget $42,840,728 Budget to Budget Percent Change 0.83% Budget to Budget Dollar Change $353,899 Tax Levy $17,558,919 Tax Levy Increase $188,559 Tax Levy Percent Increase 1.09%
Expenditures Area 2016-2017 Actual 2017-2018 Proposed Difference Administration & General Support $4,238,884 $4,276,296 $37,412 Instructional $21,488,230 $22,350,259 $862,029 Transportation $2,124,422 $2,189,371 $64,949 Benefits $10,552,689 $9,966,047 -$586,642 Debt Service $4,082,604 $4,058,755 -$23,849 Total General Fund Budget $42,486,829 $42,840,728 $353,899 Vehicle Reserve Purchases $266,554 $422,825 $156,271 Total General Fund Budget with Vehicles $42,753,383 $43,263,553 $510,170
Debt Service & Obligations 10% Benefits 23% Budget Expenditures Instructional Program 52% Instructional Program Administration and General Support Transportation Transportation 5% Administration and General Support 10% Benefits Debt Service & Obligations
Revenues Area 2016-2017 Actual 2017-2018 Proposed Difference State Aid $18,995,337 $19,567,060 $571,723 Sales Tax & Other Charges $2,372,541 $2,223,539 -$149,002 Appropriated Fund Balance $2,300,000 $2,300,000 $0 Use of Reserves $1,104,679 $838,340 -$266,339 Miscellaneous Revenue $343,912 $352,870 $8,958 Tax Levy $17,370,360 $17,558,919 $188,559 Total General Fund Budget $42,486,829 $42,840,728 $353,899
Miscellaneous Revenue 1% Appropriated Fund Balance 5% Use of Reserves 2% Property Tax 41% Budget Revenue Sales Tax and Other Charges 5% State Aid 46% State Aid Property Tax Use of Reserves Appropriated Fund Balance Miscellaneous Revenue Sales Tax and Other Charges
Three Part Budget Area 2016-2017 2017-2018 Percentage Administration $3,925,428 $3,817,138-2.76% Program $31,467,779 $32,001,614 1.70% Capital $7,093,622 $7,021,976-1.01% Total Budget $42,486,829 $42,840,728 0.83% Budget Dollar Change $353,899
Estimated Tax Rate Considering N Estimated Tax Rate Considering No Change to Assessments Town 2015-2016 Tax Rate 2016-2017 Tax Rate 2016-2017 Dollar Change 2017-2018 Estimated Tax Rate * 2017-2018 Dollar Change Percent Change Full Value $21.57 $21.33 -$0.24 $21.27 -$0.06-0.26% Cheektowaga $21.57 $21.33 -$0.24 $21.27 -$0.06-0.26% Lancaster $22.01 $22.45 $0.44 $23.12 $0.67 2.99%
Tax Levy Tax Rate Tax Bill Expenditures Expenditures
Variables Impacting the Projection of the Tax Levy, Tax Rate and Tax Bill Not Under District Control Revenues Tax Levy Tax Rate Tax Bill Revenues
Variables Impacting the Projection of the Tax Levy, Tax Rate and Tax Bill Not Under District Control Tax Levy Tax Rate Tax Bill Total Assessments Total Assessments No Impact No Impact
Estimated Changes in 2017 2018 Property Tax Bills (Before STAR Rebate) Town Home Assessed Value Estimated Change in Property Tax Bills Cheektowaga $60,000 -$3.60 Lancaster $60,000 $40.20 Cheektowaga $100,000 -$6.00 Lancaster $100,000 $67.00
Budget History 8 6 4 2 0-2 -4 2001 2003 2005 2007 2009 2011 2013 2015 2017 Average Tax Levy Increase since 2001 has been 2.13% with an average budget increase of 2.45% Percent Budget Increase Percent Tax Levy Increase Linear (Percent Budget Increase) Linear (Percent Tax Levy Increase)
The District also receives State Aid for bus purchases in the subsequent years. This aid continues to support the bus replacement program. On May 19, 2009 voters approved the establishment of a Vehicle Purchase Reserve Fund and again on December 13, 2016 the voters re-established this fund. Excess funds have been placed in this reserve for future purchases of school buses and equipment. This reserve fund allows the District to make bus or equipment purchases that do not affect the amount of the current budget proposal or the tax levy.
Years Bus Purchase Total Aid Interest Received 2010-2011 $197,014 $205,920 $8,906 2012-2013 $372,190 $386,420 $14,230 2013-2014 $431,528 $448,000 $16,472 2014-2015 $303,264 $315,910 $12,646 2015-2016 $269,004 $280,230 $11,226 2016-2017 $266,554 $276,736 $10,182 (Estimated) 2017-2018 $360,825 $374,609 $13,784 (Estimated) TOTAL $2,200,379 $2,287,825 $87,446
In order to address issues outlined in the Building Conditions Survey, in a responsible and sustained manner over a period of time, the District continues to utilize the benefit of its $100,000 Capital Outlay Projects, which began with the 2016-2017 budget year. A $100,000 Capital Outlay Project is an opportunity to institute Capital improvement projects that cost no more than $100,000 and is preferably covered under one trade (i.e. Architectural, Mechanical, Electrical, Plumbing or Civil). A district must show this expenditure in its annual budget plan and will then receive aid in the following aid year. A district may receive aid for a maximum of one such project in an aid year. As the district completes these projects on an annual basis, the aid begins to cover 80% of each project.
Year Cost Aid Total Cost 1 $100,000 $0.00 $100,000 2 $100,000 $80,000 $20,000 3 $100,000 $80,000 $20,000 4 $100,000 $80,000 $20,000 5 $100,000 $80,000 $20,000 6 $100,000 $80,000 $20,000 7 $100,000 $80,000 $20,000 8 $100,000 $80,000 $20,000 9 $100,000 $80,000 $20,000 10 $100,000 $80,000 $20,000 Total $1,000,000 $720,000 $280,000
Capital Outlay work being anticipated within the 2017-2018 Budget Plan will include, but not necessarily be limited to upgrades to bathroom finishes and plumbing fixtures at the High School to comply with Federal and State regulations.
In addition to the $100,000 Capital Outlay project, the 2017-2018 Budget Plan calls for access to $40,000 from the District s Restricted Repair Reserve Fund, in order to address the burying of the electrical service along the service road near the Cayuga Heights Elementary Building. This will prep this area to expand parking around the drop off and pick up loop and future parking for the new Athletic Field Complex. The District s Restricted Repair Reserve Fund was established by the Board of Education on March 17, 2009. The purpose of the Reserve Fund is to pay for repairs to capital improvements and/or equipment of a type not recurring annually or at shorter intervals. The remaining amount in the Repair Reserve Fund would total $57,936.41.
Proposed Budget Budget to Budget Percent Change $42,840,728 0.83% Vehicle Purchase from Reserve Fund 66-Passenger School Buses with Wi-Fi $422,825 3 Sell the real property known as Dawson Field for no less than its fair market value. Budget to Budget Dollar Change $353,899 Pickup Truck 1 Tax Levy $17,558,919 Snow Blower Tractor 1 Tax Levy Increase $188,559 Surplused Vehicles with over 346,223 miles 4 Tax Levy Percent Increase 1.09% Allowance of Surplused Vehicles $6,500
Contingency Budget Current Proposed Budget Tax Levy 1.09% (Excluding Vehicles) $42,840,728 $42,652,169 0.83% 0.39% $353,899 $165,340 Contingency Cap Budget Tax Levy 0.00% Total Reduction: -$188,559 Non-Union Salary Increases: -$19,057 Equipment (except State Aided Hardware): -$135,246 Additional reductions from budget requests: -$34,256 Under a Contingency Budget there would be no community use of our facilities without full reimbursement of expenses.
There are two Board of Education seats up for election, each for three-year terms: 1a. Donna Kapinos 2a. Amy Doody
Annual School Budget Vote Day Is: Tuesday, May 16, 2017 Noon till 9:00pm At Cayuga Heights Elementary Library
You must be a citizen of the United States. You must be 18 years of age. You must be a resident of the school district for a period of 30 days immediately prior to the vote. Please bring proof of residency to be eligible to vote.