2018 2019 Budget Development
Budget Reductions Since 2010 School Year Reductions Enrollment 2010-2011 $2,018,287 1986 2011-2012 $1,468,541 1990 2012-2013 $603,876 1932 2013-2014 $584,748 1850 2014-2015 $1,003,668 1813 2015-2016 $530,376 1797 2016-2017 $114,758 1784 2017-2018 $0.00 1767 2018-2019 $436,402 1799 Total: $6,760,656 Full Time Equivalents (F.T.Es): (7 % reduction in staffing) -31.6-191 (-10%)
Enrollment: 2500 2367 2000 1986 1799 1689 1500 1000 K-5 6-8 9-12 Total 500 0 2003 2005 2007 2009 2011 2013 2015 2017 2019
State Aid: Update and phase-in the Foundation Aid formula. FAILED Tax Cap: Amend the formula to support multi-year planning (Allowing for more exemptions). FAILED Mandate Relief: Maximizing Resources to benefit students ( Change your rules or fund your rules ). FAILED Reserves: Give schools tools like those available to municipalities (Creating a TRS Reserve). FAILED
Major Budget Increases In the Proposed 2018-2019 Budget Plan (Expenditures For Which There is Minimal or No District Control) Expense Dollar Amount Increase Percent Increase Teachers Retirement System (TRS) $248,508 16.14% Employees Retirement System (ERS) Health Insurance (Projected 11/2017) $21,215 2.66% $41,165 0.75% Negotiated Salaries $950,682 4.85% Total Increase $1,261,570 4.60%
Rank Program Amount Faculty/Staff Notes Proposed Use of Reserves Prioritized Order 1 Special Education $8,500 0.0 FTE Field Trips and Additional Supplies 2 Cayuga Heights Elementary 3 High School $15,884 0.0 FTE 4 Athletics $59,290 1.0 FTE 5 Technology $190,900 0,0 FTE $46,522 0.5 FTE Classroom Furniture, Art Kiln and Additional Café Monitor Classroom Furniture, Professional Development and Supplies and Increase Hours in Supervision Basketball Net System for High School Gymnasium, Athletic Trainer Golf Cart and JV Lacrosse Replacement and Upgrades of Servers, Switches and Chromebooks $9,000 6 Districtwide $13,200 0,0 FTE Addition of 6 Outside Building Cameras and Wiring 7 Transportation $52,896 0.0 FTE Replacement of Fuel Pumps $52,896 8 Buildings and Grounds $49,500 0.0 FTE Increase to Contractual Services, Visitor Management System, Bypass Valve Replacement and Professional Development 9 Buildings and Grounds $30,000 0.0 FTE High School Pool Filter and Cover Repairs $30,000 10 Buildings and Grounds $12,000 0.0 FTE Equipment attachments for Maintenance of Turf Fields $12,000 TOTAL: $478,692 $103,896
2018 2019 Budget Plan Major Budget Changes In the Proposed 2018-2019 Budget Plan (Revenue For Which There is Minimal or No District Control) Item Change in Dollar Amount Percent Difference NYS State Aid $563,846 2.88% Tax Levy (estimated maximum allowable tax cap) Fund Balance(compared use to current year) Reserves(compared use to current year) $327,991 1.87% $200,000 8.70% -$251,444-30.00% Total Increase $840,393 2.09%
Allowable Levy Growth Factor = the lessor of 2% or the inflationary change using the CPI-U 2.14% (Actual as of 2/1/18). Therefore, the base is 2% before exemptions. There is a formula to determine each District s Cap. 2017-2018 Tax Levy $17,558,919 Tax Base Growth Factor: X1.0048 Tax Base Growth Amount: +$84,283 2017-2018 PILOTS +251,805 8 PILOTS 2017-2018 Capital Expense within Local Budget Adjusted Current Year Levy $17,662,050 -$232,957 Per OSC Office of Real Property Tax Services Allowable Levy Growth Factor: X2.00% CPI or 2% Max Allowable Levy Growth Amount: +$353,241 EST. 2018-2019 PILOTS -$257,586 Projected 8 properties Eligible carry over from prior year $0.00 Tax Levy before Adjustments/ Exemptions $17,757,705 $198,786 / 1.1321%
Tax Levy Cap Formula Levy Limit BEFORE Exemptions $17,757,705 $198,786 / 1.1321% Under the law, a District can utilize specific exemptions toward the Tax Levy Cap. Depew can not utilize ERS/TRS Pension, Capital Expense or Judgments. 2018-2019 Pension (ERS) > 2% + $0.00 ACTUAL 2018-2019 Pension (TRS) > 2% + $0.00 ACTUAL 2018-2019 Capital Expense within Local Budget + $129,205 ACTUAL 2018-2019 Torts/Judgments > 5% + $0.00 ACTUAL Total Levy Cap Exclusions $129,205 ACTUAL 2018-2019 Total Tax Levy with Exemptions $17,886,910 ACTUAL 2018-2019 Allowable Tax Impact Increase $327,991 ACTUAL 2018-2019 Allowable Tax Levy Increase 1.87% Maximum Levy after exemptions
Climate to go above the cap proves to be a high risk with very few districts being successful in going over the tax levy cap. Depew s Combined Wealth Ration (CWR) is.646, which is the 7 th lowest out of 23 Erie County School Districts. Depew s Free and Reduced Lunch Percentage for Kindergarten through 6 th grade is 51.36%, which is ranked 4 th highest in Erie County.
Proposed Budget Revenues Budget Shortfall $43,676,417 $43,676,417 $0.00
1. Protect Programming for Students 2. Protect Reasonable Class Size and at the same time adhere to Contractual Limits 3. Maximize District Resources and Efficiencies 4. Review and Evaluate Needs versus Wants 5. Review and Evaluate Budgeting and Spending 3 Year Trends
1. Identify the amount of proposed and final state aid. 2. Then reduce the amount of new budget requests, in a reverse prioritized order. 3. Then, if needed, implement further budget reductions within the current budget in a prioritized order. 4. Or, reduce a combination of both lists. 5. If, we receive more State Aid after the State finalizes their budget, we will replace any reductions in a prioritized order and/or use less fund balance.
Rank Program Cut Amount Faculty/Staff Notes 1 2 Districtwide Benefit Reductions Buildings and Grounds -$281,444 0.0 FTE 3 Technology -$9,400 0.0 FTE 4 High School -$1,643 0.0 FTE 5 Cayuga Heights Elementary 6 Special Education -$216,621 0.0 FTE TOTAL: $536,402 Aligning Budgeted Amounts and Verified 18/19 Costs in the areas of Health Insurance; TRS; Workers Comp. and Breakage in Retirement -$18,500 0.0 FTE Decrease to Contractual Services Actual expense will be lower than the original quote Reduce Partial Equipment Reduction and Partial Professional Development -$8,794 0.0 FTE Reduce Grade 3 Classroom Furniture Aligning budgeted amounts with actual use in the areas of out of District Placements and BOCES
Employee Benefit Accrued Liability Reserve 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 $3,139,639.80 $3,141,680.57 $2,659,864.50 $2,442,134.57 $2,308,742.84 ERS Reserve $2,003,188.65 $1,979,490.72 $2,405,377.19 $1,888,796.19 $1,622,033.78 Tax Certiorari Reserve $178,074.86 $152,301.61 $86,459.19 $86,632.11 $86,805.38 Unemployment Reserve $387,028.05 $387,279.62 $387,557.72 $388,332.84 $389,109.50 Workers' Comp Reserve $24,648.89 $24,664.91 $124,682.63 $100,884.00 $25,935.77 Capital Improvement Reserve 2016 Capital Reserve for Vehicles & Equipment 2016 $1,180,993.30 $1,620,270.95 $800,044.24 $651,644.33 $1,647.61 $1,283,704.86 $1,415,537.10 $1,749,659.10 $1,329,680.15 $965,810.92 Repair Reserve $152,737.79 $152,837.07 $197,922.34 $158,238.19 $128,494.66 Grand Total All Reserves at Year End $8,350,016.20 $8,874,062.54 $8,411,566.92 $7,046,342.38 $5,528,580.47
$10,000,000.00 $9,000,000.00 $8,000,000.00 $7,000,000.00 $6,000,000.00 $5,000,000.00 $4,000,000.00 $3,000,000.00 $8,350,016.20 $5,528,580.47 EBLAR ERS Tax Cert Unemploy Workers' Comp Capital Vehicle Repair $2,000,000.00 Total $1,000,000.00 $0.00 2014 2015 2016 2017 2018
Budget Maintenance Area 2011 Redeployment Plan (Elementary Math Remediation, At-Risk School Counselor 7-12, Elementary Keyboarding, Literacy Support and Elementary School Counselor 4.5 F.T.E.s) Elementary Class Sizes on Average 20 to 24 All Current District-Wide Music Programming Elementary Enrichment All Clubs and Activities, including All Current Athletic Programming Teachers on Special Assignment (T.O.S.A.): Coaches After School Bus Runs Department and Grade Level Chairpersons BOCES and Grant Funded Professional Development Intramural Programming
2018-2019 Budget Proposed Budget $43,676,417 Budget to Budget Percent Change 1.95% Budget to Budget Dollar Change $835,689 Tax Levy $17,886,910 Tax Levy Increase $327,991 Tax Levy Percent Increase 1.87%
Expenditures Area 2017-2018 Actual 2018-2019 Proposed Difference Administration & General Support $4,276,296 $4,391,841 $115,545 Instructional $22,350,259 $23,002,335 $652,076 Transportation $2,189,371 $2,250,171 $60,800 Benefits $9,966,047 $10,089,353 $123,306 Debt Service $4,058,755 $3,942,717 -$116,038 Total General Fund Budget $42,840,728 $43,676,417 $835,689 Vehicle Reserve Purchases $422,825 $291,901 -$130,924 Total General Fund Budget with Vehicles $43,263,553 $43,968,318 $704,765
Debt Service & Obligations 9% Benefits 23% Budget Expenditures Instructional Program 53% Instructional Program Administration and General Support Transportation Transportation 5% Administration and General Support 10% Benefits Debt Service & Obligations
Area Revenues 2017-2018 Actual 2018-2019 Proposed Difference State Aid $19,567,060 $20,130,906 $563,846 Sales Tax & Other Charges $2,223,539 $2,250,546 $27,007 Appropriated Fund Balance $2,300,000 $2,500,000 $200,000 Use of Reserves $838,340 $586,896 -$251,444 Miscellaneous Revenue $352,870 $321,159 -$31,711 Tax Levy $17,558,919 $17,886,910 $327,991 Total General Fund Budget $42,840,728 $43,676,417 $835,689
Miscellaneous Revenue 1% Appropriated Fund Balance 6% Use of Reserves 1% Property Tax 41% Budget Revenue Sales Tax and Other Charges 5% State Aid 46% State Aid Property Tax Use of Reserves Appropriated Fund Balance Miscellaneous Revenue Sales Tax and Other Charges
Three Part Budget Area 2017-2018 2018-2019 Percentage Administration $3,817,137 $3,886,411 1.81% Program $32,001,614 $32,755,341 2.36% Capital $7,021,977 $7,034,665 0.18% Total Budget $42,840,728 $43,676,417 1.95% Budget Dollar Change $835,689
Estimated Tax Rate Considering N Estimated Tax Rate Considering No Change to Assessments Town 2016-2017 Tax Rate 2017-2018 Tax Rate 2017-2018 Dollar Change 2018-2019 Estimated Tax Rate * 2018-2019 Dollar Change Percent Change Full Value (100%) $21.33 $21.23 -$0.10 $20.29 -$0.94-4.43% Cheektowaga (93%) $21.33 $21.23 -$0.10 $21.82 $0.59 2.78% Lancaster (88%) $22.45 $23.08 $0.63 $23.06 -$0.02-0.09%
Tax Levy Tax Rate Tax Bill Expenditures Expenditures
Variables Impacting the Projection of the Tax Levy, Tax Rate and Tax Bill Not Under District Control Revenues Tax Levy Tax Rate Tax Bill Revenues
Variables Impacting the Projection of the Tax Levy, Tax Rate and Tax Bill Not Under District Control Tax Levy Tax Rate Tax Bill Total Assessments Total Assessments No Impact No Impact
Estimated Changes in 2018 2019 Property Tax Bills Town Home Assessed Value Estimated Change in Property Tax Bills Cheektowaga $60,000 $133.86 Lancaster $60,000 $67.18 Cheektowaga $100,000 $223.09 Lancaster $100,000 $111.97
Budget History 8 6 4 2 0-2 -4 2001 2003 2005 2007 2009 2011 2013 2015 2017 2019 Average Tax Levy Increase since 2001 has been 2.12% with an average budget increase of 2.42% Percent Budget Increase Percent Tax Levy Increase Linear (Percent Budget Increase) Linear (Percent Tax Levy Increase)
On May 19, 2009 voters approved the establishment of a Vehicle Purchase Reserve Fund and again on December 13, 2016 the voters re-established this fund. Excess funds have been placed in this reserve for future purchases of school buses and equipment. This reserve fund allows the District to make bus or equipment purchases that do not affect the amount of the current budget proposal or the tax levy. The District also receives State Aid for bus purchases in the subsequent years. This aid continues to support the bus replacement program.
Years Bus Purchase Total Aid Interest Received 2012-2013 $372,190 $386,420 $14,230 2013-2014 $431,528 $448,000 $16,472 2014-2015 $303,264 $315,910 $12,646 2015-2016 $269,001 $280,230 $11,229 2016-2017 $281,719 $293,446 $11,727 2017-2018 $360,825 $375,258 $14,433 (Estimated) 2018-2019 $291,901 $303,577 $11,676 (Estimated) TOTAL $2,310,428 $2,402,841 $92,413
Vehicle Purchase from Reserve Fund $291,901 30-Passenger School Bus with 3 Wheelchair Stations and Wi-Fi 1 30-Passenger Buses with Wi-Fi 4 Surplused Vehicles with over 478,943 miles 5
In order to address issues outlined in the Building Conditions Survey, in a responsible and sustained manner over a period of time, the District continues to utilize the benefit of its $100,000 Capital Outlay Projects, which began with the 2016-2017 budget year. A $100,000 Capital Outlay Project is an opportunity to institute Capital improvement projects that cost no more than $100,000 and is preferably covered under one trade (i.e. Architectural, Mechanical, Electrical, Plumbing or Civil). A district must show this expenditure in its annual budget plan and will then receive aid in the following aid year. A district may receive aid for a maximum of one such project in an aid year. As the district completes these projects on an annual basis, the aid begins to cover 80% of each project.
Year Cost Aid Total Cost 1 $100,000 $0.00 $100,000 2 $100,000 $80,000 $20,000 3 $100,000 $80,000 $20,000 4 $100,000 $80,000 $20,000 5 $100,000 $80,000 $20,000 6 $100,000 $80,000 $20,000 7 $100,000 $80,000 $20,000 8 $100,000 $80,000 $20,000 9 $100,000 $80,000 $20,000 10 $100,000 $80,000 $20,000 Total $1,000,000 $720,000 $280,000
Capital Outlay work being anticipated within the 2018-2019 Budget Plan will include, but not necessarily be limited to modest upgrades and improvements to the Cayuga Heights Elementary building, such work being anticipated includes: the installation of safety and security window film, the removal and replacement of existing interior and exterior doors, the installation of swipe card systems, door access entry systems and lock replacements.
Proposed Budget $43,676,417 Vehicle Purchase from Reserve Fund $291,901 Budget to Budget Percent Change Budget to Budget Dollar Change 1.95% $835,689 Tax Levy $17,886,910 Tax Levy Increase $327,991 30-Passenger School Bus with 3 Wheelchair Stations and Wi-Fi 30-Passenger Buses with Wi-Fi Surplused Vehicles with over 478,943 miles 1 4 5 Tax Levy Percent Increase 1.87%
Contingency Budget Current Proposed Budget Tax Levy 1.87% (Excluding Vehicles) $43,676,417 $43,348,426 1.95% 1.19% $835,689 $507,698 Contingency Cap Budget Tax Levy 0.00% Total Reduction: -$327,991 Non-Union Salary Increases: -$19,234 Equipment (except State Aided Hardware): -$198,257 Additional reductions from budget requests (Capital Outlay): -$110,500 Under a Contingency Budget there would be no community use of our facilities without full reimbursement of expenses.
There are two Board of Education seats up for election, each for three-year terms: 1a. Dave Sheff 2a. Justin Young
Annual School Budget Vote Day Is: Tuesday, May 15, 2018 Noon till 9:00pm At Cayuga Heights Elementary Library
You must be a citizen of the United States. You must be 18 years of age. You must be a resident of the school district for a period of 30 days immediately prior to the vote. Please bring proof of residency to be eligible to vote.