COOCH BEHAR ZILLA PARISHAD COOCH BEHAR-736101 NOTICE INVITING PRE-QUALIFICATION-CUM-TENDER (TWO COVER SYSTEM) [(E-Procurement) (Two Cover System)] Memo No. 1961/WBZP/G/DE-ET/COB/13-14 NIT NO. WBZP/02/DE-ET/COB/2013-14 Dated: 03/09/13 For and on behalf of the Executive Officer, Cooch Behar Zilla Parishad, the District Engineer, Cooch Behar Zilla Parisahad invites sealed tender in percentage of rates for each of the following works by Two Cover System (eprocurement) from resourceful & bonafide contractors as mentioned in ANNEXURE TO NIT NO. WBZP/02/DE- ET/COB/2013-14 The pre-qualification documents are to be uploaded in two separates folders. One of the folders shall contain Technical documents along with scanned copy of challan for cost of bid documents & copy of challan for earnest money. Financial Bids are to be uploaded in another folder. ANNEXURE TO NIT NO. WBZP/02/DE-ET/COB/2013-14 Sl. No Name of the work 1. Installation of 8 Units of Iron Removal Filtration Plants for safe drinking water at different places in Cooch Behar District. Source of Fund UPGRADATION OF PHC Estimate No. 30/13-14 Amount put to Tender (Rs.) 34,26,228=00 Earnest Money (in Rs.) @ 2% of amount put to Tender For outsider: 68,525.00 For CZP enlisted: 6,025.00 Cost of Tender documents Time allotted for completion of the work 1000 180 days Eligibility of participants Outsider & CZP enlisted Class-I. Credential required 60% of same type of single work within last 2 yrs. Intending bidders may download tender documents from e-procurement portal of our website: www.wbprd.nic.in or www.wbprd.gov.in or https://etender.wb.nic.in/ from 03.09.2013, 15.00 hours to 16.09.2013 upto 14.00 hours. The pre-qualification bid documents duly filled in all respect may be submitted online before 14.00 hours (as per server clock) on 16.09.13. Cooch Behar Zilla Parishad does not take any responsibility for the delay caused due to nonavailability of Internet connection, Internet traffic jam etc. for the online bids. Cost of Bid document is as mentioned in ANNEXURE TO NIT NO. WBZP/02/DE-ET/COB/2013-14 for bid. The amount should be deposited in SBI, Cooch Behar Bazar Branch vide A/C No. 32483024434 (IFSC Code SBIN0001753) in the name of Cooch Behar Zilla Parishad Tender Processing Fees A/C through RTGS/NEFT/CBS system only. The serial number of the work should be mentioned clearly in the deposit challan made otherwise it will be rejected. The earnest money (mentioned in ANNEXURE TO NIT NO. WBZP/02/DE-ET/COB/2013-14) must be deposited by all the tenderers (i.e CZP enlisted & also bonafide outside contractors) in SBI, Cooch Behar Bazar Branch vide A/C No. 32483023510 (IFSC Code SBIN0001753) in Cooch Behar Zilla Parishad Earnest Money Deposit A/C through RTGS/NEFT/CBS system only. The serial number of the work should be mentioned clearly on the deposit challan. Payment made otherwise will be rejected. The pre-qualification (Technical Bids) documents alone will be opened on 16.09.13 at 15:00 hours by the District Engineer & the Secretary, Cooch Behar Zilla Parishad in presence of bidders. Name of Technical qualified bidders will be displayed in the portal and this office notice board on 16.09.13 at 16:00 hours, subject to completion of verification and technical evaluation. Page:1/5
The Financial bid documents of the technically qualified bidders will be opened for evaluation and selection of qualified bidders on 18.09.13 for scrutiny at 15:00 hours and the bid documents of nonqualified will remain unopened. No separate intimation will be given for this, unless the above date is changed. In case of change of date, intimation will be given online. No individual intimation will be given. The tender inviting authority reserves the right to reject or cancel any or all pre-qualification documents and financial bid document without assigning any reason what so over. 1% cess under W.B building and other construction works (Regulation of Employment & Conditions of Service) welfare cess Act. 1996 will be deducted from the running and final bills. The Security Deposit money of successful bidders will be released after one year of completion of works for Road Projects & six months for Buildings Projects / Bridge. Time allowed for completion of work is as mentioned in ANNEXURE TO NIT NO. WBZP/02/DE- ET/ COB/2013-14 from the date of issue of work orders. The intending bidders must inspect the alignment of the proposed road and other site condition before quoting their rates. All the related documents are to be produced IN ORIGINAL to this office as and when asked for. Intending Tenderers are requested to download the Tender Document from our website www.wbprd.nic.in or www.wbprd.gov.in or https://etender.wb.nic.in/ within the stipulated time. NO INTENDING TENDERER IS ALLOWED TO APPLY for more than one no. of works, unless the turnover remains at desire level after successive deduction of value awarded work opened as per sequence. For Enlisted Class Contractors of Cooch Behar Zilla Parishad : i) who have no ongoing works in hand under D.E., Cooch Behar Zilla Parishad can participate in two nos. of works. ii) who have one ongoing work in hand under D.E., Cooch Behar Zilla Parishad can participate in one no. of work. iii) who have two ongoing works in hand under D.E., Cooch Behar Zilla Parishad can only participate as outsider. Any concealment of fact will be seriously viewed and all tender papers submitted by the agency will be treated as informal and his/her earnest money will be forfeited. Documents to be enclosed along with the Tender: 1) PAN Card. 2) Professional Tax clearance certificates. 3) Income Tax Clearance certificate. 4) VAT registration certificate & upto date returns. 5) Payment certificate of the work, which the tenderer intended to furnish as support of proof of experience for bonafide outside contractor. 6) Work order of the works, against which the payment certificate is being submitted for Bonafide Outside Contractor. 7) Certificate from the employer (not below the rank of Executive Engineer), under whom has been executed / under execution for Bonafide Outsider. 8) All the relevant documents in support of proof of having construction machineries, tools & plants laboratory equipments etc, in possession of the Tender as per requirement. 9) Details of technical personnel under the incumbency of the Tender as per requirement. 10) Declaration, stating the fact of having well-established laboratory at site as per requirement. 11) In case of partnership firm /Registered Company, the intending Tenderers are requested to submit the copy of DEED of partnership / relevant document in support of proof of so. 12) The intending tenderer in the same name and style should have achieved annual turnover of the year for 100% of proposed contract of bonafide outside Contractor. Page:2/5
Opening of Tender: 1) The Tenders, so received upto 14:00 hours on 16.09.13 only, Technical Bid will be opened on 16.09.13 at 15:00 hours by the authority of Cooch Behar Zilla Parishad in presence of the available Tenderers or their authorized representatives. 2) All participating Tenderers are requested to remain present at the time of opening of Technical Bid. No objections in this regard will be entertained raised by any participant who will not be present during opening of tenders. Terms & Conditions: 1. All the intending Tenderers are requested to visit the sites of works prior to the submission of tender at their own effort and interest. 2. This Notice Inviting Tender will be treated as part of the Tender Document. 3. A Bid for which quoted percentage rate, is lower than 15% of the provided price schedule rate, the bid will be considered as unbalanced bid. Moreover no bid will be accepted for which quoted percentage rate is more than 1% of the provided price schedule rate. Additional performance secure for unbalanced bid has to be deposited at the time of executing formal agreement @ 2 % of the tendered amount. 4. In case of any day meant for this tender (only Bid Opening) appears to be an unscheduled holiday, the next working day will be treated as scheduled / prescribed day for the same purpose. 5. No materials, tools & plants etc. will be issued by Cooch Behar Zilla Parishad. 6. Bid Validity 180 days. 7. No preconditioned tender will be accepted. 8. All the rates of works are inclusive of all taxes, cess, levy, royalties trans portation, loading-unloading, stacking etc. including all other incidental charges therein. 9. The successful Tenderer, herein after called the Contractor, will have to execute an agreement on a Non-Judicial Stamp as per rules and will purchase two additional copies of Tender Document as per rules from this office, duly signed and submit to this office which will be treated as part of the Agreement. 10. Both, the contractor and the employed have agreed that it is not feasible to precisely estimate the amount of losses due to delay in completion of works and the losses to the public and the economy, therefore, both the parties have agreed that the Contractor shall pay liquidated damage to the employer and not by way of penalty, at the rate per week or part thereof stated in the contract Data for the period that the Completion date is later than the intended Completion date. Liquidated damages at the same rates shall be withheld if the Contractor fails to achieve the milestones prescribed in the Contract Data. However, in case the Contractor achieves the next milestone the amount of the liquidated damages already withheld shall be restored to the Contractor by adjustment in the next payment certificate. The employer and the contractor have agreed that is a reasonable agreed amount of liquidated damages and the total amount of liquidated damages shall not exceed 10% of the contract price. The employer may deduct liquidated damages from payments due to the contractors. Payment liquidated damages have been paid, the Engineer shall correct any over payment of liquidated damages by the Contractor by adjusting the next payment certificate. 11. The Contractors are required to set well equipped laboratory for exercising effective quality control, periodical tests on material and works shall have to be conducted relevant codes. Suitable Laboratory Assistants are to be posted in the Laboratories for the same. The results quality tests and observations should be required for getting any payments. No claims regarding payment will not be entertained without quality control test including certificate of Engineers as and when applicable. Page:3/5
12. Necessary deduction towards VAT, Income Tax Welfare Cess etc. will be made as per Govt. norms and security deposit @ 8% of the value of work will be deducted from each progressive Bill. The earnest money will form part of the Security Deposit. 13. The performance security will be repaid to the agency as per rules. 14. Each Bonafide outside tenderer irrespective of the fact whether he/she is Degree or diploma holder must have in his/her employment at least one Degree holder & one Diploma holder in Civil engineering and to be posted at site, and the document in this effect to be submitted along with tender, unless he dedicates himself at work site and an affidavit must be furnished in this respect as and when applicable. 15. The successful contractor shall have to submit 3 (three) copies of application in the prescribed form for license (Form No. VI) duly filled and signed by the contractor along with the tender. The license fee in terms of Rule-26(2) and the Security Deposit of Labour in terms of Rule-24 of west Bengal Contract & Labour (Regulation & Abolition) Act 1972 should be separately deposited to the Local Treasury under the Head of Account 843 Civil Deposit-Deposit under various central and State Acts deposit under the contract Labour (Regulation and Abolition) Act, 1970. 16. Any bill (running account/ final) payment of proposed executed work may be made to Agency as per availability of fund. 17. The registered cooperative should submit the registration certificate, current renewal certificate of their cooperative from competent authority with Technical bid. 18. Escalation claimed by the Agency will not be entertained by Authority. 19. The authority reserves the right to accept or reject any or any time in the BOQ (Bill of Quantity) Quantity or Rate, the Tender inviting authority reserves the rights to correct the same as per approved original estimate. N.B: This Notice will be seen on Website: www.wbprd.nic.in or www.wbprd.gov.in or https://etender.wb.nic.in Sd- [Dilip Kumar Roy] Assistant Chief Engineer(A-I) & District Engineer Cooch Behar Zilla Parishad Cooch Behar Page:4/5
LIST OF IMPROTANT DATES OF BIDS 1. Name of Work: As mentioned in ANNEXURE TO NIT NO. WBZP/02/DE-ET/COB/2013-14 2. Date of Publication of Tender: Date:03 Month:09 Year:2013 Time 15:00 hours 3. Period and time for download of Bidding From:- Date:03 Month:09 Year:2013 Time 15:00 hours Documents: To:- Date:16 Month:09 Year:2013 Time 14:00 hours 4. Date of Pre-Bid Meeting: Date:04 Month:09 Year:2013 Time 12:00 hours 5. Date & time of Submission of Bids: From:- Date:04 Month:09 Year:2013 Time 15:00 hours To:- Date:16 Month:09 Year:2013 Time 14:00 hours 6. Date & time of Opening: As follows: a) Technical Bids: Date:16 Month:09 Year:2013 Time 15:00 hours b) Date of Publication of Technically Date:16 Month:09 Year:2013 Time 16:00 hours Qualified Bidders: c) Date & Time of Opening Financial Bids: Date:18 Month:09 Year:2013 Time 15:00 hours 7. Place of opening of Bids: Cooch Behar Zilla Parishad Office 8. Bid Validity: 180 days 9. Officer inviting Bids: District Engineer, Cooch Behar Zilla Parishad, Kalika Das Road, P.O. & Dist. Cooch Behar-736101, West Bengal. Memo No. 1961(25)/WBZP/G/DE-ET/COB/13-14 Dated: 03/09/13 Copy of Detailed Tender Notice forwarded for favour of information with request to kindly display in his notice Board for giving wide publicity to the :- 1-2) Sabhadhipati/ Sahakari Sabhadhipati, Cooch Behar Zilla Parishad. 3) District Magistrate, Cooch Behar & Executive Officer, Cooch Behar Zilla Parishad. 4) Karmadhyaksha, Purta Kaya-O-Paribahan Sthayee Samiti, Cooch Behar Zilla Parishad. 5) Adhyaksha, District Council, Cooch Behar Zilla Parishad. 6) Sri, Member, Tender Committee, Coch Behar Zilla Parishad. 7) Sri/Smt. Member, Cooch Behar Zilla Parishad, 8) Joint Secretary to the Govt. of West Bengal, Deptt. of Self Help Group & Self Employment, Writers Buildings, Kolkata-700001. 9) Project Director, District Rural Development Cell, Cooch Behar Zilla Parishad, Cooch Behar. 10-12) Secretary/District Engineer/Executive Engineer (RD), Cooch Behar Zilla Parishad. 13-14) Executive Engineer, PWD/PWD Highway Division/PWD Torsa Bridge Constn./ I & W.D., Cooch Behar. 15-18) Secretary, Cooch Behar Contractor Association/Cooch Behar Zilla Parishad Contractor Association/ Registered Un-employed Engineers Co-operative Society/Registered Un-employed Labour Co-operative Society Association, Cooch Behar. 19) Sri Sajal Ch. Paul/ Sri D. Mahapatra, AE, Cooch Behar Zilla Parishad is requested to verify the application. 20) D.I.O, NIC, Cooch Behar with request to uploading the NOTICE in the Website of the District. 21) D.I. A., CZP for uploading in the Website of P&RD and that of the District. 22) Cashier, Cooch Behar Zilla Parishad is request to preserve the earnest money & tender documents. 23) Sri Shyamal Bhowmik, UDA, Engg. Section, Cooch Behar Zilla Parishad is requested to give attention specifically on publishing the NIT in widely circulated daily as mentioned below, take necessary action in this regard. 24) Office File. 25) Office Notice Board. Sd- [Dilip Kumar Roy] Assistant Chief Engineer(A-I) & District Engineer Cooch Behar Zilla Parishad Cooch Behar Page:5/5