3000 NW 83 rd Street Gainesville, Fl 32606 THIS IS NOT AN ORDER! Contact Name: Tyffany Wishart Tyffany.wishart@sfcollege.edu Phone: 352-395-5217 RETURN FAX NUMBER: 352-381-3720 Department: Purchasing Submit quote by the following date/time: June 21, 2018 @ 3:00pm F.O.B. Destination unless specified below If you are not submitting a quotation, please check the box and fax the form back to us. Santa Fe College is seeking quotes for office cleaning services at the GTEC, 2153 SE Hawthorne Rd, No 1, Gainesville, Florida 32641 in accordance to specifications herein. Scope of Work: Cleaning services, to include all supplies necessary to clean the GTEC locations. A detailed cleaning schedule and requirements are listed on page 2. NOTE: vendor shall provide all supplies such as can liners, soap, paper towels, toilet paper, and cleaning products which shall be included in the monthly cost below. NOTE room 114 is available for storing supplies/equipment. Site Visit: A site visit walk-through will be held on Thursday, June 14, 2018 at 3:00pm at the GTEC location. This provides an opportunity for interested parties to view the location where services are needed and ask any questions that may arise. The Contractor shall maintain control of his/her employees and subcontractors. Any employee/subcontractor whose work performance or conduct is objectionable shall be immediately removed from the premises when requested. Contractor will assure that any employee of the Contractor or Subcontractor coming upon the premises, for any reason whatsoever, is not a registered sex offender or sexual predator. The Contractor will not allow any persons to work on College premises if their background indicates that they would pose a threat to other persons or property. The Contractor shall be held fully responsible for the actions of its employees/subcontractors. Monthly Price: (7/1/18 6/30/19) Monthly price: (7/1/19 6/30/20) Monthly price: (7/1/20 6/30/21) PRICE INFORMATION AND THE INFORMATION BELOW TO BE FILLED OUT BY VENDOR VENDOR NAME: ADDRESS: PHONE #: FAX #: FEDERAL ID NUMBER OR SOCIAL SECURITY NUMBER NAME, PRINT OR TYPED: SIGNATURE: E-mail: TITLE: DATE:
Cleaning services needed at GTEC. Sunday Friday: Clean 3 sets of bathrooms (2 downstairs, 1 upstairs): clean (disinfect) stainless steel, mirrors, sinks, toilets, urinals, counters, fill paper towel holders, replace/fill soap dispensers, toilet paper, empty trash, sweep and mop. Monday - Friday Vacuum 3 main rugs East main entrance way, Northside entrance way, Southside entrance way Clean 2 Glass doors (inside and outside) Eastside entrance way Northside entrance way Mon. Wed. Fri. 2 Conference rooms (rm107 & 109) Vacuum, wipe tables, straighten chairs, empty trash, wipe window sills Administrative Suite (rm 101 and adjoining office). Cleaning only as available due to access. Vacuum, wipe tables, straighten chairs, empty trash, wipe window sills Stairways (East and West) Sweep, mop, wipe handrails. Clean the treads on the EAST stairway. 3 kitchenettes Wipe counters and tables, fill paper towel holders, soap dispenser, check refrigerator (wipe out as needed), sweep and mop, empty trash, wipe out microwave Hallways and entranceways Sweep, mop, empty trash, vacuum rugs. Recycling 96 gallon toter containers (with wheels) to be set outside the back door for pick up 2 times per week. Water fountains: wipe down Carpet hallway areas: vacuum Every 6 months Dust all baseboards and vents Rm 135 & Rm 138 should be cleaned on an as needed basis
General Conditions: THIS IS NOT AN ORDER! 1. Term of Contract: It is anticipated that the initial term of the contract resulting from this Quote shall be for a1-year period, effective July1, 2018 through June 30, 2019. At its sole discretion, the College may renew the contract for 2 additional one-year periods. Renewals shall be contingent, at a minimum, on satisfactory performance of the contract by the Contractor as determined by the College, and subject to the availability of funds. If the College desires to renew the contract, a written notice to the Contractor will be provided no later than thirty (30) days prior to the contract expiration date. Each renewal year term shall be considered separate and shall require the exercise of the renewal option for each year the College chooses to renew the Contract. 2. Payment/Invoices: The College payments to Contractor(s) are to be Net 30 or greater. A College purchase order, furnished to the successful Contractor shall result in a binding contract without action by either party. The Contractor shall provide detailed invoices on a monthly basis to include purchase order number, billing time period (dates) and price 3. Public Entity Crime Information: As per Florida Statutes, Section 287.133(2)(a), A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide goods and services to a public entity, may not submit a bid on a contract with a public entity for construction or repair of a public building or public work, may not work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 4. Termination: The Contract resulting from this quote may be terminated by either party upon no less than thirty (30) calendar days notice, without cause, unless a lesser time is mutually agreed upon by both parties. Notice shall be delivered by certified mail (return receipt requested), by other method of delivery whereby an original signature is obtained, or in-person with proof of delivery. 5. Availability of Funds: The obligations of the College under this award are subject to the availability of funds lawfully appropriated annually for its purposes by the Legislature of the State of Florida. 6. Disputes: In case of any doubt or difference of opinions as to the items/services to be furnished hereunder, the decision of the SF Purchasing Director shall be final and binding on both parties. However, should an administrative hearing occur, the party requesting the hearing shall be held accountable for any and all cost relating thereto. 7. Assignment: The Contractor shall not assign its responsibilities or interest under any contract resulting from this quote to another party without prior written approval of the College s Purchasing Director. Any Purchase Order issued pursuant to this quote and the monies which may become due hereunder are not assignable except with the prior written approval of the Director of Purchasing. 8. Governing Law and Venue: Any Contract resulting from this quote is executed and entered into in the State of Florida, and shall be construed, performed and enforced in all respects in accordance with the laws, rules and regulations of the State of Florida. Any action hereon or in connection herewith shall be brought in Alachua County, Florida. 9. Liability (Hold Harmless Agreement): The successful Contractor agrees, by accepting the award of this quote, to the following: During the term of this quote the Contractor shall indemnify, hold free and harmless, assume legal liability for and defend the District Board of Trustees of Santa Fe College, Gainesville, Florida and the College, its agents, servants and employees from any and all costs and expenses, including but not limited to, attorney's fees, reasonable investigative and discovery costs, court costs and all other sums which the Board, its agents, servants and employees may pay or become obligated to pay on account of any, all and every claim or demand or assertion or liability, or any claim or action founded thereon, arising or alleged to have arisen out of the products, goods or services furnished by the Contractor, the presence or activity of the Contractor, his agents, servants or employees, or any of his equipment when such persons or equipment are on premises owned or controlled by the Board for the purpose of performing services, delivering goods or products, installing equipment, or otherwise transacting business, whether such claim or claims, action or actions be for damages, injury to person or property, including the Board's property, or death of any person, made by any person, group organization, whether employed by the Contractor or the Board, or otherwise, or for breach of warranty by Contractor either express or implied. 10. Additional/Deletions: The College reserves the right to add or delete services and/or buildings as needed. The Contractor will be contacted to obtain a price on any new services that are needed to be added. 11. References: Bidders shall provide a minimum of three (3) references, including company name, address, contract liaison, and phone number for entities that the Bidder has similar services to for a period of at least one year within the last two years, and the start/term dates when those services were provided.
12. License: The awarded vendor must be licensed to conduct business in the State of Florida and shall provide a copy of appropriate insurance coverage to protect the college from any/all liability & property damage hazards which may result in the performance of these services (if required). 13. Insurance: The Contractor agrees to provide adequate insurance coverage on a comprehensive basis and to hold such insurance at all times during the existence of any Contract resulting from this quote. Insurance requirement are included below. The Contractor shall furnish the College written verification of such insurance coverage prior to any work commencing.
REFERENCES List experience record showing 3 references: REFERENCE #1 COMPANY NAME ADDRESS CONTRACT LIAISON/e-mail PHONE NUMBER REFERENCE #2 COMPANY NAME ADDRESS CONTRACT LIAISON/e-mail PHONE NUMBER REFERENCE #3 COMPANY NAME ADDRESS CONTRACT LIAISON/e-mail PHONE NUMBER Number of years in this type of business? List any currently held College, Public School, or other Florida Public Institution contracts: Do you maintain service personnel within the Gainesville/Starke Area? Yes No Have any contracts or agreements for services held by your firm ever been cancelled or terminated before the end of the term by either party? Yes No (If yes, attach a separate sheet and state the location and circumstances.)
INSURANCE REQUIRED Comprehensive General Liability required in the contract shall include contractual liability, personal injury liability, property damage and products liability. The definition of products hazard shall be amended by endorsement to delete the requirement for the injury and damage to occurrence away from premises. TYPE OF INSURANCE MINIMUM (S) General Liability General Aggregate $1,000,000 Products Liability $1,000,000 Personal Injury Liability $1,000,000 Each Occurrence $1,000,000 Automobile Liability (Includes owned, non-owned and hired autos) Combined single limit $1,000,000 Worker s Compensation Statutory Limits The Comprehensive General Liability Policy shall be endorsed to indicate that the persons insured provision be amended to include the following: a. Santa Fe College b. Members of the District Board of Trustees c. Employees and volunteer workers while acting within the scope of their duties as such. These policies shall contain a covenant requiring thirty (30) days written notice to Santa Fe College Insurance and Risk Management office before cancellation, reduction or other modification of coverage. In the event that the Contractor fails to maintain and keep in force the insurance and Worker s Compensation is herein provided, the College shall have the right to cancel and terminate the contract forthwith and without notice. The Contractor shall advise each insuring agency to automatically renew all policies and coverage in force at the start of and resulting from this contract until notified coverage requirements are revised. Insurance certificates indicating the required minimum coverage and signed by Florida Resident Agent shall be furnished by the Contract prior to contract award and forwarded to the Director of Purchasing, Santa Fe College. The Contractor shall indemnify, keep and hold harmless and defend the District Board of Trustees of Santa Fe College and its employees and agents against any and all liability, claims and cost of whatsoever kind and nature for injury to or death of any person or persons and for loss or damage to any property (College or otherwise) occurring in connection with or in any way incident to or arising out of the occupancy, use service, operations, or performance of work in connection with this contract, resulting in whole or part from the negligent or intentional acts of omissions of Contractor, or employee(s), agent(s) or representative of Contractor. The Contractor shall bear the full responsibility for all risk, loss, or equipment damage, including that owned or leased by the College and for money or product loss resulting from vandalism or theft, caused by contractor or its employee(s).