EASTERN YORK SCHOOL DISTRICT BOARD MEETING April 19, 2012 6:00 PM Administration Building Staff Development Rm Page AGENDA I. GENERAL BUSINESS A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF PREVIOUS BOARD MINUTES E. TREASURER S REPORT 2 II. STUDENT REPRESENTATIVES= REPORT III. EDUCATIONAL PRESENTATION IV. INFORMATIONAL (if necessary) V. HEARING OF PATRONS - Agenda Items Only VI. SECRETARY=S REPORT 5 VII. SUPERINTENDENT=S REPORT 6 VIII. PRESIDENT=S REPORT 8 IX. COMMITTEE REPORTS (as needed) X. FINAL BOARD COMMENTS/QUESTIONS XI. FINAL PATRON COMMENTS/QUESTIONS (time permitting) XII. ADJOURNMENT XIII. EXECUTIVE SESSION (if necessary) THE MISSION OF EASTERN YORK SCHOOL DISTRICT IS TO EDUCATE, PREPARE, AND MOTIVATE EACH STUDENT TO DREAM, TO THINK, TO LEARN, AND TO ACHIEVE THROUGHOUT LIFE. DISTRICT PRIORITIES Student Engagement Curriculum Instruction Assessment Intervention Technology Staff Development HOW TO BRING ITEMS OF CONCERN TO THE BOARD: HEARING OF PATRONS There are two opportunities for the public to provide comments to the Board. The first opportunity will be on agenda items only, while the second will be for other topics. The Board requests that no complaints of a personal nature be initiated at a public meeting. Please note that the Board will be listening and taking notes, but please do not expect a response. If further action is needed from the Administration, direction will be given to follow up with the community member. Should a Board Member offer a response, that individual is speaking only for him or herself and the response should not be considered to be that Page1
of the Board. TREASURER'S STATEMENT March 31, 2012 Balance 2/29/12 8,602,634.65 Receipts 3/1/12-3/31/12 Current Real Estate Tax 0.00 Interim Real Estate Tax 3,520.26 Earned Income Tax 238,825.95 Delinquent Real Estate Tax 86,860.80 Per Capita & Occupation Tax 619.20 Real Estate Transfer Tax 6,369.02 Local Services Tax 3,571.77 Title I Funds 21,855.80 Title II Funds 6,585.47 State Subsidies & Grants 814,407.28 CCF & CRF Transfers 0.00 Tuition 0.00 Café Wage & Benefit Reimbursement 0.00 Cafeteria NSLP Subsidy 55,604.68 Misc. Revenue 46,381.71 Interest (Metro Bank) 854.23 Total Receipts 1,285,456.17 Disbursements: Checks Cleared (2,633,902.83) PSERS (Employee Contribution) (100,760.42) PSERS (Employer Contribution) (361,746.52) PA State Tax Remittance (46,075.23) 941 Tax Remittance (367,762.44) PASCDU Remittance (1,118.86) Earned Income Tax Remittance (0.00) Local Services Tax Remittance (0.00) PA Unemployment Comp. Remittance (0.00) Bond Principal & Interest Payment (436,323.76) Medical Insurance Payment (245,339.44) Total Disbursements (4,193,029.50) Metro Bank Checking Balance 3/31/12 5,695,061.32 Fund Balance @ 6/30/11, $2,858,652 (7.6 % of 2011/12 Budget) Page2
MISCELLANEOUS ACCOUNT BALANCES March 31, 2012 Capital Reserve Fund Balance 2/29/12 963,712.00 Interest March 122.77 Transfer to General Fund (0.00) Capital Reserve Fund Balance 3/31/12 963,834.77 Gen Fund INVEST Acct Balance 2/29/12 (Fund Balance) 2,873,275.18 Interest - March 115.23 Gen Fund INVEST Acct Balance 3/31/12 2,873,390.41 Gen Fund PSDLAF Acct Balance 2/29/12 (Designated FB & Investment) 2,328,997.43 Interest - March 5,997.91 Gen Fund PSDLAF Acct Balance 3/31/12 2,334,995.34 Invested in time deposit. Interest will be paid @ maturity. Fund 34 - CCF (Future) INVEST Acct balance 2/29/12 1,968,011.44 Interest - March 78.92 Fund 34 - CCF (Future) Acct Balance 3/31/12 1,968,090.36 Due to General Fund 0.00 Fund 34 - CCF (Future) Available Balance 3/31/12 1,968,090.36 Fund 36 - CCF High School (GOB 2007) Balance 2/29/12 27,061.66 Interest - March 3.45 Transfer to General Fund (0.00) Page3 Fund 36 - CCF High School Acct Balance 3/31/12 27,065.11
EASTERN YORK SCHOOL DISTRICT TREASURER S STATEMENT ACTIVITIES, ATHLETIC, & FOOD SERVICE FUNDS FOR THE QUARTER 1/1/12 THRU 3/31/12 ACTIVITIES FUND Beginning Bank Balance, 1/1/12 $ 89,579.95 Plus: Receipts - Current Period 43,514.63 Voided Check 76.85 Less: Disbursements-Current Period (38,953.04) Disbursements-Prior Period (2,424.36) Returned NSF Checks (450.00) NSF Fees (120.00) Book Value, 3/31/12 91,224.03 Outstanding Checks 5,580.97 Ending Bank Balance, 3/31/12 $ 96,805.00 ATHLETIC FUND Beginning Bank Balance, 1/1/12 $ 41,241.26 Plus: Receipts 16,404.60 Voided Checks 85.00 Less: Disbursements-Current Period (19,521.00) Disbursements-Prior Period (519.50) NSF Fee (15.00) Book Value, 3/31/12 37,675.36 Outstanding Checks 290.50 Ending Bank Balance, 3/31/12 $ 37,965.86 FOOD SERVICE FUND Beginning Bank Balance, 1/1/12 $112,384.42 Plus: Receipts-Current Period 259,228.81 Receipts-Prior Period 72.90 Voided Checks 5.50 Less: Disbursements-Current Period (245,856.80) Disbursement -Prior Period (18.35) Bank Charge for Supplies (247.64) Returned NSF Checks (146.35) Book Value, 3/31/12 125,422.49 Deposit In Transit (5,154.73) Bank Error 2.00 Outstanding Checks 29.95 Ending Bank Balance, 3/31/12 $120,299.71 BALANCES HELD FOR STUDENT GROUPS IN GENERAL FUND Beginning Account Balance, 1/1/12 $ 32,875.48 Plus: Receipts 7,052.88 Less: Disbursement (7,188.70) Page4
Outstanding Encumbrance (0.00) Ending Account Balance, 3/31/12 $ 32,739.66 SECRETARY S REPORT April 19, 2012 1. The Administration recommends the Board approve payment of the 2011-12 General Fund expenditures as follows: March 16, 2012 - Paid - $ 134,445.92 March 23, 2012 - Paid - 347,210.15 March 30, 2012 - Paid - 128,195.25 March 31, 2012 - Paid - 1,541,696.92 April 5, 2012 - Paid - 157,224.86 April 13, 2012 - Paid - 368,266.97 Total - $ 2,677,040.07 Please see Enclosures B1-1, B1-2, B1-3, B1-4, B1-5 and B1-6 for further details. 2. The Administration recommends the Board approve the following Real Estate refunds for the 2011-12 year that have been processed for the month. Please see Enclosures B2 for further details. Real Estate Refunds $1,327.86 3. The Administration recommends the Board approve the following Activities Fund, Athletic Fund and Food Service Fund expenditures for the quarter January 1, 2012 through March 31, 2012. Activities Fund - Paid - $ 38,953.04 Athletic Fund - Paid - $ 19,521.00 Food Service Fund - Paid - $ 245,856.80 Please see Enclosures B3-1, B3-1a, B3-2, and B3-3 for further details. Student Groups expenditures (Enclosure B3-4) have been previously approved with General Fund reports. 4. The Administration recommends the Board approve the following regular bus driver and substitute bus driver for the 2011-12 school year. All paperwork has been received from Krapf Bus Company. Regular Bus Driver Connie Druck (Effective 3/26/12) Substitute Bus Driver Maureen Reeser 5. The Administration recommends the Board accept a donation of $2,445 from the Canadochly PTO to purchase three Mimio Teaching Interactive Systems to be used at Canadochly Page5
Elementary School. 6. The Administration recommends the Board accept a donation of a portable toilet for the practice field at Cool Creek and Mt. Pisgah Roads from Knaper s Stop and Go for the spring sports season. 7. The Administration recommends the Board accept a donation of three-ring notebook binders to be distributed to students from Wilton Armetale per the count and value as follows: 625 1 Binders @ $625 353 2 Binders @ $353 8. The Administration recommends the Board accept a donation of 239 copies of the book, Fish Face, valued at $1,195, from the Performing Arts for Children. The books to be distributed to all District second grade students and teachers of grades kindergarten through second grade. 9. The Administration recommends the Board authorize the Administration to solicit bids for asbestos abatement, as recommended during the District s annual asbestos monitoring program, at Canadochly Elementary and Kreutz Creek Elementary Schools. 10. The Administration recommends the Board authorize the Administration to solicit bids to repair the sidewalk at the Eastern York Middle School. 11. The Administration recommends the Board authorize the Administration to solicit bids to repair the parking lot at the Administration Offices located at the Wrightsville Elementary Building. 12. The Administration recommends the Board approve a consulting agreement with Uptime NetManagement, Inc. to provide a Zenworks Configuration Management System Review in preparation for the District s upgrade to the next version of software at a cost of $1,275 to be paid from the 2011-12 Technology General Operating Budget. 13. In accordance with Board Policy 708, the Administration recommends the Board approve a request from Eastern York Performing Arts Booster Club to use various musical equipment during the production of their summer musical. SUPERINTENDENT=S REPORT PERSONNEL 1. Resignations The Administration recommends acceptance of the following: a. Lauren Womack High & Middle School, Full Time Nurse effective on or about March 26, 2012. b. Morgan Sprenkle JH Cheerleading Advisor effective on or about March 9, 2012. Page6
2. Leaves The Administration recommends approval of the following: a. Mary K. Corter - Wrightsville Elementary School, Full Time 1 st Grade Teacher use of intermittent FMLA for the remainder of the 2011/2012 school year. 3. The Administration recommends approval of the following day to day Certified Substitute Teachers for the 2011/2012, school year at a rate of $95 per day: Donatelli, Robert 4. The Administration recommends approval of the following day to day Guest Substitute Teachers for the 2011/2012, school year at a rate of $95 per day: Beegle, Diane Nelson, Hillary Sprenkle, Jodi Grimmie, Heather Pinkerton, Christine Vidra, Matthew Lohrmann, Elizabeth Smith, Elaine Zellers, Michael Murray, Edward 5. The Administration recommends approval of the following Co-Curricular Appointments Effective July 1, 2011 through June 30, 2012, pending receipt of signed Coaches Code of Conduct: Position Employee Level Yrs Exp Head Varsity Lacrosse Coach Boys Christopher Ely (pending completion of paperwork) Salary 2 1 $ 3,956 6.. The Administration recommends approval of the following Volunteer Coaches for the remainder of the 2011/2012 Fiscal Year (pending receipt of signed Coaches Code of Conduct): Basketball, Girls Cheryl Land Field Hockey Joni Oswald Football Kirby Brubaker Soccer, Boys Keenan Schaeffer EDUCATION 1. The Administration recommends acceptance of the changes for the 2012-2013 Eastern York School District Elementary Handbook. Page7
NOTE: Enclosed with Board Members packets. 2. The Administration recommends acceptance of the changes for the 2012-2013 Eastern York Middle School Handbook. NOTE: Enclosed with Board Members packets. 3. The Administration recommends acceptance of the changes for the 2012-2013 Eastern York High School Handbook. NOTE: Enclosed with Board Members packets. MISCELLANEOUS 1. The Administration recommends homebound instruction for a 5 th grade student from April 11, 2012 to on or about June 7, 2012. 2. The Administration recommends Board approval of the 2012-2013 Nine (9) month (Full and Part Time 215 day and less than 215 day) Employee Holiday Calendar. NOTE: Enclosed with Board Members packets. INFORMATIONAL 1. The Administrator attending the Board Meeting this evening is Ms. Polly Lamison, Supervisor of Special Education. PRESIDENT=S REPORT Mark Keller Eastern York School District will not discriminate on the basis of sex, race, color, religion, national origin, or handicap or because a person is a disabled veteran of the Vietnam Era, in its admissions, educational programs, activities, or employment policies. Publication of this policy is in accordance with state and federal laws including the Americans with Disabilities Act, Title IX of the Education Amendments Act of 1972 and Section 504 of the Rehabilitation Act of 1973. Inquiries should be directed to the ADA and Title IX coordinator, Dr. Rita Becker, at Eastern York School District Administrative Office, PO Box 150, Wrightsville, Pennsylvania 17368-0150 (717) 252-1555. Page8