SACRAMENTO EMPLOYMENT AND TRAINING AGENCY INDEPENDENT AUDITORS REPORT, FINANCIAL STATEMENTS AND SINGLE AUDIT REPORT
FINANCIAL STATEMENTS AND SINGLE AUDIT REPORT TABLE OF CONTENTS FINANCIAL SECTION PAGE Independent Auditors' Report... 1 Management s Discussion and Analysis... 3 Basic Financial Statements: Government-wide Financial Statements: Statement of Net Position... 10 Statement of Activities... 11 Fund Financial Statements: Balance Sheet Governmental Fund... 12 Reconciliation of the Governmental Fund Balance to the Statement of Net Position... 13 Statement of Revenues, Expenditures, and Changes in Fund Balance Governmental Fund... 14 Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balance Governmental Fund to the Statement of Activities... 15 Notes to Financial Statements... 16 REQUIRED SUPPLEMENTARY INFORMATION Schedule of Expenditures Budget and Actual General Fund... 34 Note to Required Supplementary Information... 34 Schedule of Funding Progress OPEB... 35 Schedule of SETA s Proportionate Share of the Net Pension Liability... 36 Schedule of SETA s Contributions... 37 i
FINANCIAL STATEMENTS AND SINGLE AUDIT REPORT TABLE OF CONTENTS SUPPLEMENTARY INFORMATION PAGE Schedule of Expenditures of Federal and State Awards... 38 Notes to Schedule of Expenditures of Federal Awards... 41 SUPPLEMENTAL SCHEDULES Combining Statement of Activities... 43 Schedule of Expenditures by State Categories and Reconciliation to GAAP Expense Reporting... 44 Schedule of Reimbursable Equipment Expenditures... 45 Schedule of Reimbursable Expenditures for Renovations and Repairs... 46 Schedule of Reimbursable Administrative Costs... 47 Schedule of Reimbursable Start-Up Expenses... 48 Schedule of Reimbursable Budget Impasse Credit Expenses... 49 Audited Attendance and Fiscal Report, Contract No. CSPP-6384... 50 Audited Attendance and Fiscal Report, Contract No. CCTR-6190... 52 Audited Reserve Account Activity Report... 54 Independent Auditors Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards... 55 Independent Auditors Report on Compliance For Each Major Program and Report on Internal Control Over Compliance Required by The Uniform Guidance... 57 Schedule of Findings and Questioned Costs... 59 ii
FINANCIAL SECTION
INDEPENDENT AUDITORS REPORT Governing Board Sacramento Employment and Training Agency Sacramento, California Report on the Financial Statements We have audited the accompanying financial statements of the governmental activities and the general fund of the Sacramento Employment and Training Agency (SETA) as of and for the year ended June 30, 2017, and the related notes to the financial statements, which collectively comprise SETA s basic financial statements as listed in the table of contents. Management s Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditors Responsibility Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor s judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity s internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. Opinions In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities and the general fund of the SETA as of June 30, 2017, and the respective changes in financial position, thereof, for the year then ended in accordance with accounting principles generally accepted in the United States of America. 1
Other Matters Required Supplementary Information Accounting principles generally accepted in the United States of America require that the management s discussion and analysis, budgetary comparison information, schedule of the proportionate share of the net pension liability, schedule of contributions, and schedule of funding progress, as listed in the table of contents, be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Other Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise SETA s basic financial statements. The supplementary information, as listed in the table of contents, are presented for purposes of additional analysis and are not a required part of the basic financial statements. The schedule of expenditures of federal awards is presented for purposes of additional analysis as required by Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and is also not a required part of the basic financial statements. The supplementary information, as listed in the table of contents and the schedule of expenditures of federal awards is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures in conformity with the California Department of Education Audit Guide issued by the California Department of Education, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the supplementary information, as listed in the table of contents and the schedule of expenditures of federal awards is fairly stated, in all material respects, in relation to the basic financial statements as a whole. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated November 15, 2017, on our consideration of SETA s internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering SETA s internal control over financial reporting and compliance. Sacramento, California November 15, 2017 2
MANAGEMENT S DISCUSSION AND ANALYSIS This section of the Sacramento Employment and Training Agency s (SETA) financial statements presents a discussion and analysis of SETA s financial performance during the fiscal year ended June 30, 2017. Please read it in conjunction with the basic financial statements included in this report. FINANCIAL HIGHLIGHTS As of June 30, 2017, SETA reported a combined fund balance of $2,864,103, a decrease of $201,982 from last year. For the year ended June 30, 2017, SETA reported a net deficit of $28,663,145 due to the accounting of pension liability in accordance to GASB 68, which requires SETA to report net pension liability for the difference between the present value of projected pension benefits for the past services and restricted resources held in trust for the payment of benefits. The GASB rules only redefine pension liability and expense for financial reporting purposes, and do not apply to contribution amounts for pension funding purposes. As of June 30, 2017, SETA s net position decreased by $1,136,088 primarily due to the accounting of pension expense in accordance to GASB 68. OVERVIEW OF THE FINANCIAL STATEMENTS This discussion and analysis serves as an introduction to SETA s basic financial statements. SETA s basic financial statements consist of three components 1) Government-wide financial statements; 2) Fund financial statements and 3) Notes to the basic financial statements. Government-wide Financial Statements provide readers with a broad overview of SETA s finances, in a manner similar to a private sector business. The Statement of Net Position presents information on all of SETA s assets and liabilities, with the differences between the two reported as net position. Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position of SETA is improving or deteriorating. The Statement of Activities presents information showing how net position changed during the most recent fiscal year. Changes in Net Position are reported as soon as the underlying event giving rise to the change occurs regardless of the timing of related cash flows. Thus, some revenues and expenses included in this statement will result in cash flows in future fiscal periods. Both of these government-wide financial statements distinguish functions of SETA that are 100% supported by grants received and contracts for service. The governmental activities of SETA include Head Start/Early Head Start, Workforce Development, Refugee Social Services, Child Care Food Program, State Department of Education Programs, Community Services Block Grant, Targeted Refugee Assistance and CalWORKS Services. SETA does not engage in any business type activities. Government-wide financial statements are on pages 10 and 11 of this report. Fund Financial Statements are groupings of related funding sources that are used to maintain control over resources that have been segregated for specific activities or objectives. SETA uses fund accounting to ensure and demonstrate finance-related legal compliance. SETA maintains one governmental fund, the General Fund. 3
MANAGEMENT S DISCUSSION AND ANALYSIS Governmental funds are used to account for essentially the same functions reported as governmental activities in the government-wide financial statements. However, unlike the government-wide financial statements, governmental funds financial statements focus on near term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Because the focus of governmental funds is narrower than that of the government-wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government-wide financial statements. Both the governmental fund balance sheet and the governmental fund statement of revenue, expenditures, and changes in fund balance provide a reconciliation to facilitate this comparison between governmental fund and governmental activities. The governmental fund financial statements are on pages 12-15 of this report. Notes to the Basic Financial Statements provide additional information that is essential to a full understanding of the data provided in the government-wide and fund financial statements. The notes are on pages 16-33 of this report. 4
MANAGEMENT S DISCUSSION AND ANALYSIS GOVERNMENT-WIDE FINANCIAL ANALYSIS Net position may serve over time as a useful indicator of a government's financial position. For the year ended June 30, 2017, SETA reported a net deficit of $28,663,145 due to the accounting of pension liability in accordance to GASB 68, which requires SETA to report net pension liability for the difference between the present value of projected pension benefits for the past services and restricted resources held in trust for the payment of benefits. Statement of Net Position 2017 2016 Assets: Other Assets $ 8,457,259 $ 10,886,883 Capital Assets 772,022 588,977 Total Assets $ 9,229,281 $ 11,475,860 Deferred Outflows of Resources $ 26,122,230 $ 6,621,097 Liabilities: Other Liabilities $ 5,838,620 $ 7,839,186 Non-Current Liabilities 53,298,763 31,899,317 Total Liabilities $ 59,137,383 $ 39,738,503 Deferred Inflows of Resources $ 4,877,273 $ 5,885,511 Net Position: Invested in Capital Assets $ 772,022 $ 588,977 Unrestricted (29,435,167) (28,116,034) Total Net Deficit $ (28,663,145) $ (27,527,057) Liabilities and Net Deficit $ 35,351,511 $ 18,096,957 5
MANAGEMENT S DISCUSSION AND ANALYSIS Statement of Activities: SETA s grants and contract activities decreased net position by $1,136,088. The table below indicates the changes in net position: Statement of Activities 2017 2016 Program Revenues: Grants and Contracts $ 96,660,246 $ 97,667,510 General Revenues/(Loss): Unrestricted Investment Earnings/(Loss) 31,793 4,479 Total General Revenues/(Loss) 31,793 4,479 Total Revenue $ 96,692,039 $ 97,671,989 Program Expenses: Head Start/Early Head Start $ 70,088,057 $ 66,311,769 Workforce Development 15,251,478 12,660,527 Other Programs 12,488,592 14,661,341 Total Program Expenses $ 97,828,127 $ 93,633,637 Change in Net Position $ (1,136,088) $ 4,038,352 Net Deficit, Beginning of Year (27,527,057) (31,565,409) Total Net Deficit, End of Year $ (28,663,145) $ (27,527,057) SETA receives revenue from federal, state, and local grants and contracts on a cost reimbursement basis therefore expenses are usually equal to revenue. FINANCIAL ANALYSIS OF SETA'S FUNDS As noted earlier, SETA uses fund accounting to ensure and demonstrate compliance with finance related legal requirements. SETA is a joint powers agency of the County of Sacramento (County) and the City of Sacramento (City). The County manages most financial functions for SETA including vendor and employee payments and investment activities. Governmental funds: SETA maintains one major governmental fund, the General Fund. The General Fund is used to account for the operations of SETA. SETA s unrestricted fund balance includes interest income received for unrestricted funds held at the County. Accordingly, interest income is allocable to a particular funding source based on which fund balance earned the income. As of June 30, 2017, SETA reported a total fund balance of $2,864,103, which is a decrease of $201,982 compared to total fund balance of $3,066,085 at June 30, 2016. SETA s fund balance equals the authorized amounts in its custodial checking accounts, any prepaid expenses, amounts to cover the compensated absences balance, and amounts that are unassigned and spendable. Revenue Analysis: Total revenue received for the year ended June 30, 2017, totaled $96,692,039. The table below presents the amounts of revenue and the percent of total by source for FYE 2017 and FYE 2016. 6
MANAGEMENT S DISCUSSION AND ANALYSIS Revenues Classified by Source Governmental Funds FYE 2017 Percent FYE 2016 Percent Increase/ Percent Revenues by Source Amount of Total Amount of Total (Decrease) Change Grant revenue $ 74,920,919 77.48% $ 72,905,369 74.63% $ 2,015,550 2.76% Child care food revenue 1,431,447 1.48% 1,482,109 1.52% (50,662) (3.42)% Intergovernmental 3,317,994 3.43% 6,855,725 7.02% (3,537,731) (51.60)% Investment income (loss) 31,793 0.03% 17,266 0.02% 14,527 84.14% Miscellaneous income 218,629 0.23% 376,299 0.39% (157,670) (41.90)% In-kind contributions 16,771,257 17.35% 16,035,221 16.13% 736,036 4.59% Total revenues $ 96,692,039 100.00% $ 97,671,989 100.00% $ (979,950) (1.00%) The following provides an explanation of revenues by fund that changed significantly over the prior year. Grant revenue increased by $2,015,550 during the fiscal year, primarily due to increased funding in Head Start and Refugee Social Services. Intergovernmental revenue decreased by $3,537,731, primarily due to the decreased funding in the CalWORKS Program. Head Start In-Kind contributions increased by $736,036 during the fiscal year. This increase is due to increased in-kind revenue sources. 7
MANAGEMENT S DISCUSSION AND ANALYSIS Expenditure Analysis: Expenditures for the year ended June 30, 2017, totaled $96,894,021. The table below presents the expenditures summarized by granting source. Expenditures Classified by Grantor Governmental Fund FYE 2017 Percent FYE 2016 Percent Increase/ Percent Expenditures by Grantor Amount of Total Amount of Total (Decrease) Change Head Start/Early Head Start $ 69,728,927 71.97% $ 67,980,531 69.61% $ 1,748,396 2.57% Workforce Development 14,914,689 15.39% 14,648,662 15.00% 266,027 1.82% Refugee Social Services 1,444,898 1.49% 904,258 0.92% 540,640 59.79% Child Care Food Program 1,439,761 1.49% 1,483,256 1.52% (43,495) (2.93)% State Department of Education 3,240,335 3.34% 3,394,434 3.48% (154,099) (4.54)% Community Services Block Grant 1,880,071 1.94% 1,765,536 1.81% 114,535 6.49% Targeted Refugee Assistance 622,200 0.64% 468,215 0.48% 153,985 32.89% CalWORKS 3,167,062 3.27% 6,668,278 6.83% (3,501,216) (52.51)% Other 456,078 0.47% 336,828 0.35% 119,250 35.40% Total expenditures $ 96,894,021 100.0% $ 97,649,998 100.0% $ (755,977) (0.77)% The following provides an explanation of expenses by fund that changed significantly over the prior year. Head Start program costs increased primarily due to increase funding and in-kind contributions. CalWORKS program costs decreased primarily due to decreased funding. Refugee Social Services program costs increased due to increased funding. 8
MANAGEMENT S DISCUSSION AND ANALYSIS The table below presents the expenditures summarized by type. Expenditures Classified by Type Governmental Fund FYE 2017 Percent FYE 2016 Percent Expenditures by Type Amount of Total Amount of Total Salaries $ 23,424,125 24.17% $ 24,272,204 24.86% Fringe Benefits 12,937,707 13.35% 13,018,217 13.33% Space Costs 3,379,526 3.49% 3,838,436 3.93% Services & Supplies 5,247,294 5.42% 5,449,994 5.58% Equipment Expense 222,121 0.23% 319,539 0.33% Subrecipient Costs 34,911,991 36.03% 34,716,387 35.55% In Kind Match 16,771,257 17.31% 16,035,221 16.42% Total Expenses $ 96,894,021 100.0% $ 97,649,998 100.0% As noted above, SETA s largest expenses are subrecipient costs, staff salaries, and fringe benefits. The Head Start In-Kind match has no financial impact on the agency and serves only as a reporting item. GENERAL FUND BUDGETARY HIGHLIGHTS SETA had no change in the original budget and the final budget. CAPITAL ASSET AND DEBT ADMINISTRATION Capital Assets: SETA's investment in capital assets as of June 30, 2017, amounted to $772,022 (net of accumulated depreciation). ECONOMIC FACTORS AND NEXT YEAR'S BUDGET AND RATES SETA s budget for next year will vary based on final allocated funding by the Department of Labor under the Workforce Innovation and Opportunity Act and the Department of Health and Human Services under the Head Start Act. REQUESTS FOR INFORMATION This financial report provides a general overview of SETA's finances for all those with an interest in the agency's finances. Should there be questions regarding this report, or requests for additional financial information, please contact the Sacramento Employment and Training Agency, Fiscal Department, 925 Del Paso Blvd., Suite 100, Sacramento, CA 95815. 9
STATEMENT OF NET POSITION JUNE 30, 2017 ASSETS: Current Assets: Cash and investments $ 2,806,143 Accounts receivable 5,293,615 Prepaid expenses 201,314 Noncurrent Assets: Restricted cash and investments 156,187 Capital assets, net 772,022 Total assets 9,229,281 DEFERRED OUTFLOWS OF RESOURCES Deferred outflows related to pensions 26,122,230 LIABILITIES Current liabilities: Accounts payable 4,700,850 Accrued liabilities 523,223 Unearned revenue 369,083 Current portion of compensated absences 245,464 Total current liabilities 5,838,620 Non-current liabilities: Compensated absences 1,355,955 Net OPEB obligation 1,598,996 Net pension liability 50,343,812 Total non-current liabilities 53,298,763 Total liabilities 59,137,383 DEFERRED INFLOWS OF RESOURCES Deferred inflows related to pensions 4,877,273 NET POSITION: Net investment in capital assets 772,022 Unrestricted (29,435,167) Total net position (deficit) $ (28,663,145) The notes to the financial statements are an integral part of these statements. 10
STATEMENT OF ACTIVITIES Net Revenue (Expense) Program Revenue and Changes in Net Position Operating Grants and Governmental Functions/Programs Expenses Contracts Activities Governmental Activities: Head Start/Early Head Start $ 70,088,057 $ 69,569,915 $ (518,142) Workforce Development 15,251,478 14,865,872 (385,606) Refugee Social Services 1,453,804 1,441,709 (12,095) Child Care Food Program 1,453,344 1,431,447 (21,897) State Department of Education 3,349,268 3,231,531 (117,737) Community Services Block Grant 1,916,499 1,878,586 (37,913) Targeted Refugee Assistance 622,269 620,020 (2,249) CalWORKS 3,229,966 3,166,226 (63,740) Other 463,442 454,940 (8,502) Total Governmental Activities $ 97,828,127 $ 96,660,246 (1,167,881) General Revenue: Unrestricted Investment Income 31,793 Change in Net Position (1,136,088) Net Position (Deficit), Beginning of Yea (27,527,057) Net Position (Deficit), End of Year $ (28,663,145) The notes to the financial statements are an integral part of these statements. 11
BALANCE SHEET GOVERNMENTAL FUND JUNE 30, 2017 General Fund ASSETS: Cash and investments $ 2,806,143 Accounts receivable 5,293,615 Prepaid expenses 201,314 Restricted cash and investments 156,187 Total assets $ 8,457,259 LIABILITIES AND FUND BALANCE Liabilities: Accounts payable $ 4,700,850 Accrued liabilities 523,223 Unearned revenue 369,083 Total liabilities 5,593,156 Fund balance: Nonspendable 201,314 Assigned 1,601,419 Unassigned 1,061,370 Total fund balance 2,864,103 Total liabilities and fund balance $ 8,457,259 The notes to the financial statements are an integral part of these statements. 12
RECONCILIATION OF GOVERNMENTAL FUND BALANCE SHEET TO THE STATEMENT OF NET POSITION JUNE 30, 2017 Amounts reported for governmental activities in the statement of net position are different because: Total fund balance, governmental fund $ 2,864,103 Capital assets used in governmental activities are not financial resources and, therefore are not reported in the governmental funds. The historical cost of the capital assets is $11,761,242 and the accumulated depreciation is $10,989,220 772,022 Long-term liabilities: In governmental funds, only current liabilities are reported. In the statement of net position, all liabilities, including long-term liabilities, are reported. Long-term liabilities relating to governmental activities consist of: Compensated absences $ 1,601,419 Net OPEB obligation 1,598,996 Net pension liability 50,343,812 Total: (53,544,227) Deferred outflows and inflows of resources relating to pensions: In governmental funds, deferred outflows and inflows of resources relating to pensions are not reported because they are applicable to future periods. In the statement of net position, deferred outflows and inflows of resources relating to pensions are reported. Deferred outflows of resources related to pension $ 26,122,230 Deferred inflows of resources related to pension (4,877,273) Total: 21,244,957 Net position (deficit), governmental activities $ (28,663,145) The notes to the financial statements are an integral part of these statements. 13
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE GOVERNMENTAL FUND General Fund REVENUES: Grant revenue $ 74,920,919 Child care food revenue 1,431,447 Intergovernmental 3,317,994 Investment income 31,793 Miscellaneous income 218,629 In-kind contributions 16,771,257 Total revenues 96,692,039 EXPENDITURES: Current: Head Start/Early Head Start 69,728,927 Workforce Development 14,914,689 Refugee Social Services 1,444,898 Child Care Food Program 1,439,761 State Department of Education 3,240,335 Community Services Block Grant 1,880,071 Targeted Refugee Assistance 622,200 CalWORKS 3,167,062 Other 456,078 Total expenditures 96,894,021 Net change in fund balance (201,982) Fund balance, beginning of year 3,066,085 Fund balance, end of year $ 2,864,103 The notes to the financial statements are an integral part of these statements. 14
RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE OF THE GOVERNMENTAL FUND TO THE STATEMENT OF ACTIVITIES Amounts reported for governmental activities in the statement of activities are different because: Net change in fund balance, governmental fund $ (201,982) Capital outlays are reported as expenditures in governmental funds. However, in the statement of activities, the cost of those assets is allocated over their estimated useful lives as depreciation expense. This is the amount by which capital outlay ($377,101) exceeds depreciation expense ($194,056) in the period. 183,045 The change in compensated absences expenses reported in the statement of activities do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds. 233,776 In governmental funds, OPEB costs are recognized when benefits are paid. In the statement of activities, OPEB costs are recognized on the accrual basis. This amount represents the change in OPEB related amounts. (126,711) In governmental funds, pension costs are recognized when employer contributions are made. However, in the statement of activities, pension expense is measured as the change in the net pension liability and the amortization of deferred outflows and inflows related to pensions. This amount represents the change in pension related amounts. (1,224,216) Change in net position of governmental activities $ (1,136,088) The notes to the financial statements are an integral part of these statements. 15
NOTES TO FINANCIAL STATEMENTS NOTE 1 - SIGNIFICANT ACCOUNTING POLICIES The Reporting Entity The Sacramento Employment and Training Agency (SETA) was organized in 1978 and operates under a joint powers agreement between the City and County of Sacramento. SETA administers human service programs with financial assistance provided by the Federal and State governments and private sources. Basis of Presentation Government-wide financial statements The statement of net position and the statement of activities display information about SETA as a whole. These statements include the financial activities of the primary government. The government-wide statements are prepared using the economic resources measurement focus. This is the same approach used in the preparation of the proprietary fund financial statements but differs from the manner in which governmental fund financial statements are prepared. Governmental fund financial statements, therefore, include a reconciliation with brief explanations to better identify the relationship between the government-wide statements and the statements for governmental funds. The government-wide statement of activities presents a comparison between direct expenses and program revenues for each function or program of SETA s governmental activities. Direct expenses are those that are specifically associated with a service, program, or department and are therefore clearly identifiable to a particular function. Program revenues include grants and contributions that are restricted to meeting the operations of a particular program. Revenues which are not classified as program revenues are presented as general revenues of SETA. The comparison of direct expenses with program revenues identifies the extent to which each governmental function is self-financing or draws from the general revenue of SETA which is unrestricted investment earnings. Fund financial statements Fund financial statements report more detailed information about SETA. The focus of governmental fund financial statements is on major funds rather than reporting funds by type. The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental fund types are accounted for using the current financial resources measurement focus. The financial statements for governmental funds include a Balance Sheet, which generally includes only current assets and current liabilities, and a Statement of Revenues, Expenditures, and Changes in Fund Balances, which reports on the sources (i.e., revenues and other financing sources) and uses (i.e., expenditures and other financing uses) of current financial resources. SETA maintains one major governmental fund, the General Fund. The General Fund is used to account for the operations of SETA. Generally, the proceeds of specific revenue sources are restricted to expenditures for specific purposes. 16
NOTES TO FINANCIAL STATEMENTS NOTE 1 - SIGNIFICANT ACCOUNTING POLICIES (Continued) Basis of Accounting Basis of accounting refers to when transactions are recorded in the financial records and reported in the financial statements. Government-wide financial statements are prepared using the accrual basis of accounting. Governmental fund financial statements use the modified accrual basis of accounting. Under the modified accrual basis of accounting, revenues are recognized in the accounting period in which they become both measurable and available to finance expenditures of the current fiscal period. Measurable means the amount of the transaction can be determined and available means collectible within the current period or soon enough thereafter to pay liabilities of the current period. For SETA, available means collectible within the current period or within 120 days after year end, depending on revenue source. Expenditures are recognized in the accounting period in which the liability is incurred (when goods are received or services rendered). Many of SETA s programs are funded by cost-reimbursement grants from Federal and State agencies. For those grants, revenue is recognized as earned when the related expenditures are incurred. When both restricted and unrestricted resources are available for use, it is SETA s policy to use restricted resources first, then unrestricted resources as they are needed. When all types of fund balance resources are available it is SETA s policy to first use the most restrictive form of fund balance, then use the less restrictive resources. Budgetary Information SETA s annual expenditure budget is approved by SETA s Governing Board and adopted for SETA through the City and County of Sacramento s executive and legislative process. SETA is not authorized to exceed total budgeted expenditures. Any amendments that increase total budgeted expenditures must be approved by the Governing Board, as well as the City and County of Sacramento. There was no amendment to the original budget presented in the Schedule of Revenues, Expenditures and Changes in Fund Balance Budget and Actual General Fund during the year ended June 30, 2017. Cost Allocation Plan All costs are distributed to programs in accordance with a Cost Allocation Plan. SETA reviews, updates and certifies its cost allocation plan annually, which is on file in the main office. SETA allocates its costs based on the relative benefit received by the programs or activities. 17
NOTES TO FINANCIAL STATEMENTS NOTE 1 - SIGNIFICANT ACCOUNTING POLICIES (Continued) Capital Assets Capital assets are those purchased or acquired with an original cost of $5,000 or more, or computer or website software with costs more than $100,000 and other intangible assets with costs more than $25,000, and are reported at historical cost or estimated historical cost. Contributed assets are reported at acquisition value as of the date received. Additions, improvements, and other capital outlays that significantly extend the useful life of an asset are capitalized. Other costs incurred for repairs and maintenance are expensed as incurred. Depreciation on all assets is provided on a straight-line basis over the following estimated useful lives: Asset Class Deferred Outflows/Deferred Inflows of Resources Years Buildings 30 Machinery and Equipment 5 Computer Software 3-10 In addition to assets, the statement of net position reports separate sections for deferred outflows of resources and deferred inflows of resources. Deferred outflows of resources represent a consumption of resources that applies to a future period(s) and will not be recognized as an outflow of resources (expense) until then. Conversely, deferred inflows of resources represent an acquisition of resource that applies to a future period(s) and will not be recognized as an inflow of resources (revenue) until that time. Contributions made to SETA s pension plan after the measurement date but before the fiscal year end are recorded as a deferred outflow of resources and will reduce the net pension liability in the next fiscal year. Additional factors involved in the calculation of SETA s pension expense and net pension liability include the differences between expected and actual experience, changes in assumptions, differences between projected and actual investment earnings, changes in proportion, and differences between SETA s contributions and proportionate share of contributions. These factors are recorded as deferred outflows and inflows of resources and amortized over various periods. See Note 7 for further details related to these pension deferred outflows and inflows. Compensated Absences Accumulated unpaid employee vacation benefits are recognized as liabilities of SETA on the governmentwide financial statements. SETA employees are granted vacation in varying amounts, depending upon the employee s length of service. These hours are accrued for all employees on the basis of bi-weekly payrolls. Upon separation, employees are paid for accumulated vacation days. All vacation pay is accrued when incurred in the government-wide financial statements as compensated absences. 18
NOTES TO FINANCIAL STATEMENTS NOTE 1 - SIGNIFICANT ACCOUNTING POLICIES (Continued) Pensions For purposes of measuring the net pension liability, pension expense, and deferred outflows/inflows of resources related to pensions, information about the fiduciary net position of SETA s portion of Sacramento County Employees Retirement System (SCERS) and additions to/deductions from SCERS fiduciary net position have been determined on the same basis as they are reported by SCERS. For this purpose, benefit payments (including refunds of employee contributions) are recognized when due and payable in accordance with the benefit terms. Investments are reported at fair value. Use of Estimates Management uses estimates and assumptions in preparing financial statements in accordance with accounting principles generally accepted in the United States of America. Those estimates and assumptions affect the reported amount of assets and liabilities, the disclosure of contingent assets and liabilities, and the reported revenues and expenses. Actual results could vary from the estimates that were assumed in preparing the financial statements. Net Position and Fund Balance The government-wide financial statements utilize a net position presentation. Net position is categorized as follows: Net Investment in Capital Assets - This category groups all capital assets into one component of net position. Accumulated depreciation and the outstanding balances of debt, if any, that are attributable to the acquisition, construction, or improvement of these assets, reduce the balance in this category. Unrestricted Net Position - This category represents net position of the Agency not restricted for any project or other purpose. The governmental fund statements utilize a fund balance presentation. Fund balances are categorized as nonspendable, restricted, assigned, and unassigned. Nonspendable This category presents amounts that cannot be spent because they are either (a) not in spendable form or (b) legally or contractually required to be maintained intact. The not in spendable form criterion includes items that are not expected to be converted to cash, for example, inventories and prepaid amounts. At June 30, 2017, SETA has $201,314 for prepaid expenditures that are considered nonspendable. Assigned Fund Balance - This category presents those portions of the fund balance that are intended to be used by the government for specific purposes but do not meet the criteria to be classified as restricted. SETA management has the authority to assign portions of fund balance. At June 30, 2017, SETA has $1,601,419 assigned to cover the compensated absences balance. Unassigned Fund Balance This category presents those portions of the fund balance that do not fall into nonspendable or assigned and are spendable. 19
NOTES TO FINANCIAL STATEMENTS NOTE 1 - SIGNIFICANT ACCOUNTING POLICIES (Continued) Effect of New Governmental Accounting Standards Board (GASB) Pronouncements GASB Statement No. 74 In June 2015, GASB issued Statement No. 74, Financial Reporting for Postemployment Benefit Plans Other Than Pension Plans. Statement No. 74 replaces Statements No. 43, Financial Reporting for Postemployment Benefit Plans Other Than Pension Plans, as amended, and No. 57, OPEB Measurements by Agent Employers and Agent Multiple-Employer Plans. It also includes requirements for defined contribution OPEB plans that replace the requirements for those OPEB plans in Statement No. 25, Financial Reporting for Defined Benefit Pension Plans and Note Disclosures for Defined Contribution Plans, as amended, Statement No. 43, and Statement No. 50, Pension Disclosures. The provisions in Statement 74 are effective for fiscal years beginning after June 15, 2016. SETA has determined that the requirements of this Statement effective in the current year do not have a material impact on the financial statements. GASB Statement No. 77 In August 2015, GASB issued Statement No. 77, Tax Abatement Disclosures. The objective of this statement is to provide financial statement users with essential information about the nature and magnitude of the reduction in tax revenues through tax abatement programs. This Statement is effective for reporting periods beginning after December 15, 2015. SETA has determined that the requirements of this Statement effective in the current year do not have a material impact on the financial statements. GASB Statement No. 78 In December 2015, GASB issued Statement No. 78, Pensions Provided through Certain Multiple-Employer Defined Benefit Pension Plans. The objective of this Statement is to address a practice issue regarding the scope and applicability of Statement No. 68, Accounting and Financial Reporting for Pensions. This Statement is effective for reporting periods beginning after December 15, 2015. SETA has determined that the requirements of this statement effective in the current year do not have a material impact on the financial statements. GASB Statement No. 80 In January 2016, GASB issued Statement No. 80, Blending Requirements for Certain Component Units an amendment of GASB Statement No. 14. The objective of this Statement is to improve financial reporting by clarifying the financial statement presentation requirements for certain component units. This Statement is effective for reporting periods beginning after June 15, 2016. SETA has determined that the requirements of this Statement effective in the current year do not have a material impact on the financial statements. Future Governmental Accounting Standards Board (GASB) Pronouncements GASB Statement No. 75 In June 2015, GASB issued Statement No. 75, Accounting and Financial Reporting for Postemployment Benefits Other Than Pensions. Statement 75 establishes new accounting and financial reporting requirements for governments whose employees are provided with OPEB, as well as for certain nonemployer governments that have a legal obligation to provide financial support for OPEB provided to the employees of other entities. The provisions in Statement 75 are effective for fiscal years beginning after June 15, 2017. SETA has not determined its effect on the financial statements. GASB Statement No. 81 In March 2016, GASB issued Statement No. 81, Irrevocable Split-Interest Agreements. The objective of this Statement is to improve accounting and financial reporting for irrevocable split-interest agreements by providing recognition and measurement guidance for situations in which a government is a beneficiary of the agreement. This Statement is effective for reporting periods beginning after December 15, 2016. SETA has not determined the effect of this Statement. 20
NOTES TO FINANCIAL STATEMENTS NOTE 1 - SIGNIFICANT ACCOUNTING POLICIES (Continued) Future Governmental Accounting Standards Board (GASB) Pronouncements (continued) GASB Statement No. 83 In November 2016, GASB issued Statement No. 83, Certain Asset Retirement Obligations. The objective of this Statement is to provide financial statement users with information about asset retirement obligations that were not addressed in GASB Standards by establishing uniform accounting and financial reporting requirements for these obligations. This Statement is effective for reporting periods beginning after June 15, 2018. SETA has not determined the effect of this Statement. GASB Statement No. 84 In January 2017, GASB issued Statement No. 84, Fiduciary Activities. The objective of this Statement is to improve guidance regarding the identification of fiduciary activities for accounting and financial reporting purposes and how those activities should be reported. This Statement is effective for reporting periods beginning after December 15, 2018. SETA has not determined the effect of this Statement. GASB Statement No. 85 In March 2017, GASB issued Statement No. 85 Omnibus 2017. The objective of this Statement is to improve consistency in accounting and financial reporting by addressing practice issues that have been identified during implementation and application of certain GASB Statements. This Statement is effective for reporting periods beginning after June 15, 2017. SETA has not determined the effect of this Statement. GASB Statement No. 86 In May 2017, GASB issued Statement No. 86, Certain Debt Extinguishment Issues. The objective of this Statement is to improve consistency in accounting and financial reporting for insubstance defeasance of debt by providing guidance for transactions in which cash and other monetary assets acquired with only existing resources resources other than the proceeds of refunding debt are placed in an irrevocable trust for the sole purpose of extinguishing debt. This Statement also improves accounting and financial reporting for prepaid insurance on debt that is extinguished and notes to financial statements for debt that is defeased in substance. This Statement is effective for reporting periods beginning after June 15, 2017. SETA has not determined the effect of this Statement. GASB Statement No. 87 In June 2017, GASB issued Statement No. 87, Leases. The objective of this Statement is to better meet the information needs of financial statement users by improving accounting and financial reporting for leases; enhancing the comparability of financial statements between governments; and also enhancing the relevance, reliability (representational faithfulness), and consistency of information about the leasing activities of governments. This Statement is effective for reporting periods beginning after December 15, 2019. SETA has not determined the effect of this Statement. 21
NOTES TO FINANCIAL STATEMENTS NOTE 2 - CASH AND INVESTMENTS Cash and investments as of June 30, 2017 are classified in the accompanying financial statements as follows: Cash in County Treasury Cash and investments in Sacramento County Treasury $ 2,810,830 Cash on hand 151,500 Total cash and investments $ 2,962,330 The County of Sacramento Treasury (the Treasury) acts as a bank for most of SETA s cash transactions. Cash receipts are deposited and warrants drawn against the balance of SETA s cash on deposit. Under Board resolution, excess cash balances are invested in the County of Sacramento s external investment pool. Interest income is prorated to SETA based on the average cash balance maintained in the pool. Interest earned on grant funds is remitted to the grantors or used for program purposes. The County of Sacramento Treasurer s investment pool is subject to regulatory oversight by the Treasury Oversight Committee, as required by California Government Code Section 27134. The value of the pool shares which may be withdrawn is valued at fair value. The Treasury is authorized to deposit cash and invest excess funds by California Government Code Section 53648 et seq. The funds maintained by the Treasury are either secured by federal depository insurance or are collateralized. The Treasury is restricted by Government Code Section 53635, pursuant to Section 53601, to invest in time deposits; U.S. government securities; state registered warrants, notes, or bonds; the State Treasurer s investment pool; bankers acceptances; commercial paper; negotiable certificates of deposit; and repurchase or reverse repurchase agreements. The investment policy and a number of reports regarding investment positions and performance of the external investment pool are available at the County of Sacramento webpage. Restricted Cash and Investments Restricted cash and investments is the amount of reserves held by the Program in accordance with an agreement with the State. Investments Authorized by SETA s Investment Policy By Board resolution, SETA has adopted the investment policy of the County of Sacramento external investment pool. The table below identifies the investment types authorized for SETA by the California Government Code Section 53601. This table also identifies certain provisions of the California Government Code that address interest rate risk, credit risk, and concentration of credit risk. 22
NOTES TO FINANCIAL STATEMENTS NOTE 2 - CASH AND INVESTMENTS (Continued) Maximum Maximum Maximum Percentage of Investment in Authorized Investment Type Maturity Portfolio One Issuer U.S. Treasury Notes and Agency Obligations 5 years 100% None Washington Supranational Obligations 5 years 30% 10% Municipal Notes 5 years 80% 10% Registered State Warrants 5 years 80% 10% Bankers Acceptances 180 days 40% 10% Commercial Paper 270 days 40% 10% Negotiable Certificates of Deposit 180 days 30% 10% CRA Bank Deposits/Certificates of Deposit 1 year 30% 10% Repurchase Agreements 1 year 30% 10% Reverse Repurchase Agreements 92 days 20% 10% Medium-Term Corporate Notes 180 days 30% 10% Collateralized Mortgage Obligations 180 days 20% 10% Money Market Mutual Funds N/A 20% 10% Local Agency Investment Funds (LAIF) N/A State Limit N/A Interest Rate Risk Interest rate risk is the risk that changes in market interest rates will adversely affect the fair value of an investment. Generally, the fair values of investments with longer maturities have a greater sensitivity to changes in market interest rates. As of June 30, 2017, the weighted average maturity of the investments contained in the Treasury investment pool is approximately 277 days. Credit Risk Generally, credit risk is the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment. This is measured by the assignment of a rating by a nationally recognized statistical rating organization. The Treasury investment pool does not have a rating provided by a nationally recognized statistical rating organization. Fair Value Measurements SETA categorizes its fair value measurements within the fair value hierarchy established by generally accepted accounting principles. The hierarchy is based on the valuation inputs used to measure the fair value of the asset. Level 1 inputs are quoted prices in active markets for identical assets, Level 2 inputs are significant other observable inputs and Level 3 inputs are significant unobservable inputs. As of June 30, 2017, the Commission s funds were invested in the County of Sacramento Investment Pool. In instances where inputs used to measure fair value fall into different levels in the above fair value hierarchy, fair value measurements in their entirety are categorized based on the lowest level input that is significant to the valuation. SETA s assessment of the significance of particular inputs to these fair value measurements requires judgement and consideration factors specific to each asset or liability. Deposits and withdrawals are made on the basis of $1 and not fair value, accordingly, SETA s proportionate share of investments in the County of Sacramento Investment Pool at June 30, 2017 of $2,810,830 is an uncategorized input, not defined as a level 1, level 2 or level 3 input. 23