BUDGETARY TO BUDGETARY Budgetary chartstrings contain a fundcat of 105, 120, or 200 Do Funds Roll Forward? Refer to the Closing Rules Spreadsheet: Budget.unt.edu > Resources > Documents YES NO Chartstring Changes Chartstring Remains the Same (D-Line Budget Move Only) Fund stays the Same (FROM and TO chartstrings have the same Fund) Fund Changes (FROM and TO chartstrings have different Funds) 3 Entries 1 Entry 1. Move Budget (BUDGET Journal)
EXAMPLE 1 Fund rolls forward. The Chartstring changes. 143000 200 830029 400 D5031 TAMS - Gen Desig Mgd DesigOp Centr Academic Su Wages 143100 200 830029 400 D5331 TAMS - Deans Desig Mgd DesigOp Centr Academic Su Communication
EXAMPLE 2 Fund rolls forward. Chartstring changes. 133000 200 830001 400 D5101 COI - Gen Desig Mgd Tuition Academic Su Prof Fees 133310 200 880001 100 D5301 Info Science Desig Mgd Instruct FFF Instruction Mater & Suppl
EXAMPLE 3 Fund does not roll forward. Fund remains the same; but chartstring changes. 152000 200 830001 550 D5301 Facilities Desig Mgd Tuition Instit Suppt Mater & Suppl 152013 200 830001 550 D5251 Recycling Desig Mgd Tuition Instit Suppt Travel 1. Move Budget EXAMPLE 4 Fund does not roll forward. Fund remains the same; but chartstring changes. 163800 120 810000 700 18010 D5301 Housing Admin Auxiliary Auxiliary Gen Auxiliary Gen Purp A Mater & Suppl 163800 120 810000 700 D5371 Housing Admin Auxiliary Auxiliary Gen Auxiliary Printing 1. Move Budget
BUDGETARY TO NON BUDGETARY Budgetary chartstrings contain a fund cat of 105, 120, or 200 Non Budgetary chartstrings contain a fund cat of 202 or greater, AND do not contain a project value in the chartstring 2 Entries EXAMPLE 5 160000 200 830029 550 D5301 Stud Aff Gen Desig Mgd DesigOp Centr Instit Supp Materials & Sup 160100 202 885000 500 70003 Div of Stud Af DesigOp Gen Dept Discret Student Serv Transfers from
NON BUDGETARY TO BUDGETARY Budgetary chartstrings contain a fund cat of 105, 120, or 200 Non Budgetary chartstrings contain a fund cat of 202 or greater, AND do not contain a project value in the chartstring 2 Entries 1. Record the Transfer (GL Journal) 2. Move Transfer to the Budget Line (BUDGET Journal) EXAMPLE 6 121200 202 885000 100 70001 Chemistry DesigOp Gen Dept Discr Instruction Transfers 121200 200 830001 100 D5251 Chemistry Desig Mgd Tuition Instruction Travel 1. Record the Transfer (GL Journal) 2. Move Transfer to the Budget Line (BUDGET Journal)
NON BUDGETARY TO NON BUDGETARY Non Budgetary chartstrings contain a fund cat of 202 or greater, AND do not contain a project value in the chartstring 1. Record the Transfer (GL Journal) 1 Entry EXAMPLE 7 121600 202 830035 100 70001 English DesigOp Gen Unrestr Gifts Instruction Transfers To 121600 202 885000 100 70003 English DesigOp Gen Dept Discret Instruction Transfers From 1. Record the Transfer (GL Journal)
NON SPONSORED PROJECT TO NON SPONSORED PROJECT A non-sponsored project is a chartstring that contains a Project value but for which the Fund Category is not equal to 400 or 401. (Non Sponsored projects don't have a speed type.) 3 Entries EXAMPLE 8 Dept Fund Cat Fund Function Project Account 121100 201 840002 220 1600247 70001 Biolog Scienc DesigOp Proj Faculty Up Research Dept Fac NSP Dixon Transfers From 160100 201 840002 220 1600247 A5000 Comp Science DesigOp Proj Faculty Up Research Dept Fac NSP Dixon Operating Exp
NON SPONSORED PROJECT TO BUDGETARY A non-sponsored project is a chartstring that contains a Project value but for which the Fund Category is not equal to 400 or 401. (Non Sponsored projects don't have a speed type.) Budgetary chartstrings contain a fund cat of 105, 120, or 200 3 Entries EXAMPLE 9 Dept Fund Cat Fund Function Project Account 130320 201 840001 100 1600007 70001 Elec Eng DesigOp Proj Faculty Disc Instruction Fac NSP Acevedo Transfer From 130320 200 830029 100 D5251 Elec Eng DesigOp Mgd DesigOp Centr Instruction Travel
BUDGETARY TO NON SPONSORED PROJECT 3 Entries EXAMPLE 10 Dept Fund Cat Fund Function Project Account 299999 105 805038 550 D5350 Gen Univer E&G State Appr HEF Inst Support Repairs & Maint 152000 106 805038 600 1000244 A5000 Facilities Gen E&G Proj State Appr HEF Op & Maint Fac Office Renov Operating Exp
NON SPONSORED PROJECT TO NON BUDGETARY A non-sponsored project is a chartstring that contains a Project value but for which the Fund Category is not equal to 400 or 401. (Non Sponsored projects don't have a speed type.) 2 Entries EXAMPLE 11 Dept Fund Cat Fund Function Project Account 121100 201 850000 220 1600033 70001 Biolog Scien DesigOp Proj F&A Recover Research Fac NSP Padilla Transfer To 121100 202 850000 220 70003 Biolog Scien DesigOp Gen F&A Recover Research Transfer From
NON BUDGETARY TO NON SPONSORED PROJECT 2 Entries 1. Record the Transfer (GL Journal) 2. Move Transfer to the Budget Line (BUDGET Journal) EXAMPLE 12 Dept Fund Cat Fund Function Project Account 121100 202 850000 220 70001 Biolog Scien DesigOp Gen F&A Recover Research Transfer To 121100 201 850000 220 1600033 A5000 Biolog Scien DesigOp Proj F&A Recover Research Fac NSP Padilla Operat Exp 1. Record the Transfer (GL Journal) 2. Move Transfer to the Budget Line (BUDGET Journal)
How to Budget Excess Revenues On Budgetary chartstrings and on Project chartstrings, revenues in excess of the budgeted revenue amount must be "budgeted." EXAMPLE 13 Rec Sports budgets $6,000K on account 40509 but brings in $6,130K. The $130K in excess revenues should be budgeted. 1. Budget Excess Revenues (BUDGET Journal) 1 Entry 160720 200 880004 500 40509 Rec Sports Desig Mgd Rec Facility FFF Student Serv Rec Facil Fee 160720 200 880004 500 D5301 Rec Sports Desig Mgd Rec Facility FFF Student Serv Materials & Supplies