L IN C O LN PA R ISH D E T E N T IO N C E N T E R G E N E R A L PU R P O SE FIN A N C IA L ST A T E M E N T S F O R T H E Y E A R E N D E D D E C E M B E R 3 1,2000
L IN C O LN PA R ISH D E T E N T IO N C E N T E R G E N E R A L PU R P O SE FIN A N C IA L ST A T E M E N T S F O R T H E Y E A R E N D E D D E C E M B E R 3 1,2000 C O N T E N T S PA G E IN D E P E N D E N T A U D IT O R 'S R E P O R T G E N E R A L PU R P O SE FIN A N C IA L ST A T E M E N T S : C om bined B alance Sheet-A llfund T ypes and A ccount G roups 2 Statem ent of R evenues,e xpenditures and C hanges in Fund B alance - G eneralfund 3 Statem ent of R evenues,e xpenditures and C hanges in Fund B alances -B udget and A ctual- G eneralfund 4 N O T E S T O FIN A N C IA L ST A T E M E N T S 5-11 R eport on C om pliance and on InternalC ontrolover Financial R eporting B ased on an A udit of FinancialStatem ents Perform ed in A ccordance w ith G overnm ent A uditing Standards 12-13
M EM B ER A M ER IC IA N IN ST IT U TE O F C ERTIFIED PU B LIC A C C O U NTA N TS SO CIET Y O F LO U ISIA N A CERTI FIED PU B LIC A C C O U NT AN TS W IL L IA M R.H U L SE Y A PR O FESSIO N A L A C C O U N T IN G C O R PO R ATIO N 2117 FO R SY T H E A V EN U E M O N R O E,LO U ISIA N A M A ILIN G A D D RESS P.O.B O X 2253 M O N R O E,LO U ISIA N A 71207 (318)362-9900 FA X (318)362-9921 IN D E P E N D E N T A U D IT O R 'S R E P O R T B oard of C om m issioners L incoln P arish D etention C enter R uston,l ouisiana I have audited the accom panying general purpose fi nancial statem ents of the L incoln Parish D etention C enter,as of and for the year ended D ecem ber 31,2000,as listed on the contents page. T hese general purpose fi nancial statem ents are the responsibility of the D etention C enter's m anagem ent. M y responsibility is to express m y opinion on these general purpose fi nancial statem ents based on m y audit. Iconducted m y audit in accordance w ith generally accepted auditing standards,and the G overnm ent A uditing Standards,issued by the C om ptroller G eneralof the U nited States.T hose standards require that Iplan and perform the audit to obtain reasonable assurance about w hether the generalpurpose fi nancialstatem ents are free of m aterialm isstatem ent.a n audit includes exam ining,on a test basis, evidence supporting the am ounts and disclosures in the generalpurpose fi nancialstatem ents. A n audit also includes assessing the accounting principles used and signifi cant estim ates m ade by m anagem ent as w ellas evaluating the overallgeneralpurpose fi nancial statem ent presentation. I believe that m y audit provides a reasonable basis for m y opinion. In m y opinion,the generalpurpose fi nancial statem ents referred to in the fi rst paragraph present fairly in allm aterialrespects,the fi nancialposition of the L incoln P arish D etention C enter as of D ecem ber 31,2000,and the results of its operations for the year then ended,in conform ity w ith generally accepted accounting principles. W IL L IA M R.H U L SE Y,C PA C ertifi ed Public A ccountant June 8,200 1
LIN C O LN PA R ISH D E T EN T IO N C EN TER COM BIN ED B/~LANCE SHEET -ALL FUND TYPES AND ACCOUN T GROUPS D EC E M B ER 3 1,2000 G eneral G eneral Fund Fixed A sset A ccount G roup Totals (M em orandum Only) A ssets: C ash $ 124,135 $ 124,135 Investm ents 117,000 117,000 A ccounts receivable 2,34 1 2,341 Intergovem m entalreceivable 136,884 136,884 Due to otherfunds 105 105 G eneralfixed assets 4,116,076 4,116,076 TO TA L A SSET S 380,465 4,116,076 4,496,541 Liabilities and Fund E quity: Liabilities: A ccounts payable $ 24,285 $ 24,285 Sales tax refunds payable 72,667 72,667 D ue to other fund T otalliabilities 96,952 96,952 Fund Equity: Fund B alance: Investm entin generalfixed assets 4~116,076 4,116,076 U nreserved: U ndesignated 283,513 283,513 T otalfund equity 283,513 4,116,076 4,399,589 TO TA L LIA B IL IT IES AN D FUND EQ UITY 380,465 $ 4,116,076 4,496,54 1 The accom panying notes to financialstatem ents are an integral partof these statem ents. 2
LIN C O LN PA RISH D E T EN T IO N C EN T E R ST A T E M EN T O F RE V EN U E S,EX PEN D IT U R E S A N D ClqA N G ES IN FU N D BA LAN CE -G EN ERA L FUN D FO R T H E Y E A R.EN D E D D E C E M B E R 31,2000 R evenues: Specialsales and use tax $ 1,189,042 Intergovem m ental: L ocalgrant C harges for services R ents and royalties C om m issions U se of m oney and property O ther 100,000 69,395 1,333 25,748 14,032 2,500 T otalrevenues I,402,050 Expenditures: Public safety Personalservices O perating services E lection expense M aterials and supplies Prisoner related charges O ther general C apitaloutlay Intergovernm em al 900,842 166,761 30,333 60,965 282,893 369 19,482 11,810 T otalexpenditures 1,473,455 Excess(deficiency)of revenuesoverexpenditures (71,405) Fund balance,beginning 354,918 Fund balance,ending $ 283,513 T he accom panying notes to financialstatem ents are an integral partof these statem ents. a 3
LIN C O LN PA R ISH D E T EN T IO N C EN T E R R U ST O N,LO U ISIA N A ST A T E M EN T O F RE V EN U E S,EX PEN D IT U R E S A N D C H A N G E S 1N FU N D B A LA N C E - B U D G ET A N D A C TU A L - G EN ERA L FU N D FO R T H E Y E A R EN D ED D EC EM B ER 31,2000 B udget A ctual V ariance Favorable (U nfavorable) R evenues: Specialsales and use tax $ 1,200,000 $ 1,189,042 (10,958) Intergovem m ental: LocalG rant 100,000 100,000 C harges for services 71,100 69,395 (1,705) U se of m oney and property 4 1,000 43,6 13 2,6 13 T otalrevenues 1,4 12,100 1,402,050 (10,050) E xpenditures: Public safety Personalservices 919,050 900,842 (18,208) O perating services 163,700 166,761 3,061 E lection expense 30,000 30,333 333 M aterials and supplies 75,200 60,965 (14,235) Prisoner related charge 294,900 282,893 (12,007) O ther general 500 369 (131) C apitaloutlay 18,000 19,482 1,482 Intergovem m ental 10,500 11,810 1,310 Totalexpenditures 1,511,850 1,473,455 (38,395) Excess(deficiency)of revenuesoverexpenditures $ (99,750) (71,405) $ 28,345 Fund balance,beginning 354,918 Fund balance,ending $ 283,513 T he accom panying notes to financialstatem ents are an integral partof these statem ents. 4 A
T H IS PA G E IS IN T E N T IO N A L L Y L E F T B L A N K
L IN C O LN PA R ISH D E T E N T IO N C E N T E R N O T E S T O FIN A N C IA L ST A T E M E N T S F O R T H E Y E A R E N D E D D E C E M B E R 3 1,2000 N O T E 1 - SU M M A R Y O F SIG N IFIC A N T A C C O U N T IN G P O L IC IE S T he L incoln P arish D etention C enter C om m ission is the governing authority for the L incoln P arish D etention C enter. T he C om m ission,under the provisions of L ouisiana R evised Statute 18:48,is responsible for the care,custody,and controlof the prisoners confi ned to the D etention C enter. FinancialR edortine E nti T his report includes the fund and account group w hich is controlled by the B oard of C om m issioners. T he accom panying fi nancialstatem ents are intended to present the fi nancialposition and results of operations of only the transactions of the C enter. Fund A ccountin T he accounts of the L incoln Parish D etention C enter are organized on the basis of funds,each of w hich is considered a separate accounting entity. T he operations of each fund are accounted for w ith a separate set of self-balancing accounts that com prises its assets,liabilities,fund equity,revenues, and expenditures. R evenues are accounted for in individualfunds based upon the purpose for w hich they are to be spent and the m eans by w hich spending activities are controlled. T he funds presented in the fi nancialstatem ents are described as follow s: G overnm entalfunds G eneralfund T he G eneralfund is the generaloperating fund for the L incoln Parish D etention C enter. It is used to account for allfi nancialsources and uses of the D etention C enter. G eneralfixed A ssets T he fi xed assets used in governm entalfund type operations of the Police Jury are accounted for in the G eneralfixed A ssets A ccount G roup,rather than in the governm entalfunds. Public dom ain or infrastructures are not capitalized. N o depreciation has been provided on generalfi xed assets. A ll fi xed assets are valued at historicalcost or estim ated historicalcost if historicalis not available. 5
L IN C O LN PA R ISH D E T E N T IO N C E N T E R N OTES TO FIN AN CIA L STA TEM EN TS (Continued) F O R T H E Y E A R E N D E D D E C E M B E R 3 1,2000 N O T E 1 - SU M M A R Y O F SIG N IFIC A N T A C C O U N T IN G P O L IC IE S (C ontinued C ash and Investm ents L ouisiana statutes perm it the C enter to invest in U nited States'bonds,treasury notes,or certifi cates, or other obligations of the U.S. G overnm ent and agencies of the U.S. G overnm ents w hich are federally insured,and certifi cates of deposit of state banks having their principaloffi ces in the state of L ouisiana,or in m utualor trust fund institutions w hich are registered and w hich have underlying investm ents lim ited to securities of the U nited States G overnm ent or its agencies. T he C enter's policy is to include short-term interest bearing deposits and treasury notes w ith a m aturity of three m onths or less as cash. C ash is reported at net book value -the year end bank balance plus any deposits in transit and less any outstanding checks that have not cleared the bank as of that date. B asis of A ccountin B asis of accounting refers to w hen revenues and expenditures are recognized in the accounts and reported in the fi nancialstatem ents. B asis of accounting relates to the tim ing of the m easurem ents m ade,regardless of the m easurem ent focus applied. T he records of the L incoln Parish D etention C enter are m aintained on a m odifi ed accrualbasis of accounting, w hereby revenues are recognized w hen they becom e available and m easurable. "M easurable" m eans the am ount of the transaction can be determ ined and "available" m eans collectible w ithin the current period or soon enough thereafter to be used to pay liabilities of the current period. E xpenditures are recognized w hen they are incurred. The L incoln Parish D etention C enter receives its m onies through sales and use taxes,localgrants, and state reim bursem ent for the detention of state prisoners held in the parish detention center. 6
L IN C O LN PA R ISH D E T E N T IO N C E N T E R N OTES TO FIN AN CIA L STA TEM EN TS (Continued) F O R T H E Y E A R E N D E D D E C E M B E R 3 1,2000 N O T E 1 - SU M M A R Y O F SIG N IFIC A N T A C C O U N T IN G P O L IC IE S (C ontinued B udgetary Practices B udgetary practices of the L incoln Parish D etention C enter include public notice of the proposed budget,public inspection of the proposed budget,and public hearings on the budget. B udgets are prepared on a m odifi ed accrual basis of accounting. T he board is authorized to transfer budget am ounts w ithin a function by object classification;how ever,any revisions that alter the total expenditures of any function m ust be approved by the L incoln Parish D etention C enter C om m ission. B udgeted am ounts show n in the accom panying financialstatem ents include originaladopted budget am ounts and allsubsequent am endm ents. T he C om m ission approves total budget appropriations,is authorized to transfer budget am ounts betw een departm ents w ithin any fund,and alters the totalappropriations of any fund.t herefore,the levelof budgetary responsibility is by totalappropriations;how ever for report purposes,this level has been expanded to a functionalbasis. U nused appropriations for allof the above annually budgeted funds lapse at the end of the year. T he budget am ounts show n in the fi nancialstatem ents are the fi nalauthorized am ounts as revised during the year. C om pensated A bsences T he follow ing annualand sick leave policies are in effect: E m ployees accrue from fi ve to fi fteen days of annualsick leave each year depending on years of service w ith the D etention C enter. A nnualleave or sick leave can accum ulate up to sixty days. U pon separation,allunused sick leave lapses. A provision for the com pensated absences has been determ ined to be im m aterialby the D etention C enter,therefore,no provision has been included in these generalpurpose fi nancialstatem ents. 7
L IN C O LN P A R ISH D E T E N T IO N C E N T E R N O TES TO FIN AN CIA L STA TEM EN TS (Continued) F O R T H E Y E A R E N D E D D E C E M B E R 3 1,2000 N O T E 1 - SU M M A R Y O F SIG N IFIC A N T A C C O U N T IN G P O L IC IE S (C ontinued M em orandum O nly -T otalc olum ns T he totalcolum ns on the com bined statem ents are captioned "M em orandum O nly"to indicate that they are presented only to facilitate fi nancialanalysis. D ata in these colum ns do not present financial position or results of operations in conform ity w ith generally accepted accounting principles. N either is such data com parable to a consolidation.interfund elim inations have notbeen m ade in the aggregation of this data. N O T E 2 -IN T E R G O V E R N M E N T A L R E C E IV A B L E T he intergovernm entalreceivable at D ecem ber 31,2000,consisted of the follow ing: Sales and use tax 136,884 D epartm ent of the T reasury T otal B ased on prior experience,the uncollectible receivables are considered im m aterial,thus no provision has been m ade for such loss in these fi nancialstatem ents. N O T E 3 -D E P O SIT S W IT H FIN A N C IA L IN ST IT U T IO N S Atyearend,the carrying am ount(book am ount)of the D etention Center'sdepositsw as$124,135 w hile the bank balance w as $191,372. The bank balance is categorized as follow s: A m ount insured by FD IC $ 100,000 A m ount collateralized w ith securities held by the pledging fi nancial institution's agent in the D etention C enter's nam e 9 1.372 T otalbank balance 8
L IN C O LN PA R ISH D E T E N T IO N C E N T E R N O TES TO FIN AN CIA L STA TEM EN TS (Continued) F O R T H E Y E A R E N D E D D E C E M B E R 3 1,2000 N O T E 4 - IN V E ST M E N T S Investing is perform ed in accordance w ith investm ent policies com plying w ith state statutes and the D etention C enter's charter. T he investm ents of the D etention C enter are categorized to give an indication of the level of risk assum ed by the D etention C enter at D ecem ber 3 1, 2000. T he categories are described as follow s: C ategory 1 - Insured or registered,w ith securities held by the entity or its agents in the entity's n a m e. C ategory 2 - U ninsured and unregistered, w ith securities held by the counter-party's trust departm ent or agent in the entity's nam e. C ategory 3 - U ninsured and unregistered,w ith securities held by the counter-party,in its trust departm ent in the entity's nam e. Investm ents categorized by levelof risk,are: T ypes of C ategory C arrying Fair Investm ents 1 2 3 A m ount V alue M ortgage backed securities $ - U.S.G overnm ent securities 117,000 117,000 117,000 TotalInvestm ents $ 117,000 $ $ 117,000 $ 117,000 N O T E 5 - C H A N G E S IN G E N E R A L FIX E D A S SE T S A sum m ary of the changes in the G eneralfixed A sset A ccount G roup is as follow s: B alance 12/31/99 A dditions D eletions B alance 12/31/00 Land $ 46,200 B uildings 3,842,223 Furniture and equipm ent 137,639 M achinery and equipm ent 82,754 - ~ - m m m m 19,482 12,22 1 $ 46,200 3,842,223 137,639 90,0 15 T otal $ 4,108,816 $ 19,482 $ 12,221 $ 4,116,077 9
L IN C O L N PA R ISH D E T E N T IO N C E N T E R N O TES TO FIN AN CIA L STA TEM EN TS (Continued) F O R T H E Y E A R E N D E D D E C E M B E R 31,2000 N O T E 6 - P E N SIO N P L A N ParochialE m N ovee's R etirem ent System of L ouisiana T he ParochialE m ployees'r etirem ent System,a Public E m ployee R etirem ent System,is a cost sharing m ultiple-em ployer plan that is governed by the L ouisiana R evised Statutes, T itle II, Sections 190 1 through 20 15,specifi cally,and other generallaw s of the State of L ouisiana. U nder the P arochialr etirem ent System,a m em ber is eligible for norm alretirem ent if he has at least 30 years of creditable service regardless of age,or 25 years of creditable service and is at least 55 years old,or 10 years of creditable service and is at least 60 years old. T he m onthly retirem ent benefi t is equalto three percent of the m em ber's coverage m onthly com pensation for any 36 m onths of consecutive service in w hich com pensation w as the highest,m ultiplied by years of creditable service,not to exceed 100% of m em ber's finalcom pensation.r etirem ent benefits are payable m onthly for the life of the retiree,and upon the retiree's death,under certain conditions,are payable to the retiree's surviving spouse and m inor children.the L incoln Parish D etention C enter's totalpayrollfor the year ended D ecem ber 31,2000,w as $681,130,of w hich 100% w as the covered payroll for em ployees in the Parochial R etirem ent System. T he D etention C enter has 32 em ployees covered under this retirem ent system. N O T E 7 - L IT IG A T IO N A ccording to the Parish D istrict A ttorney, the D etention C enter had no pending or threatened litigation as of D ecem ber 31,2000. N O T E 8 - C O M PE N SA T IO N F O R T H E C O M M ISSIO N T he m em bers of the C om m ission for the D etention C enter receive no com pensation. N O T E 9 -FE D E R A L L Y A SSIST E D PR O G R A M S T he D etention C enter has no federally financialassisted program s,therefore,no schedule of federally assisted program activity has been presented in accordance w ith the O ffi ce of M anagem ent and B udget C ircular A -133,"A udits of State and L ocalg overnm ents". 10
L IN C O LN PA R ISH D E T E N T IO N C E N T E R N OTES TO FIN AN CIA L STA TEM EN TS (Com inued) F O R T H E Y E A R E N D E D D E C E M B E R 3 1,2000 N O T E 10 -D E FE R R E D C O M PE N SA T IO N PL A N E m ployees of the L incoln Parish D etention C enter m ay participate in a deferred com pensation plan adopted underthe provisionsof InternalRevenue Code Section 457 (D eferred Com pensation Plans w ith Respectto Service forstate and LocalGovernm em s). T he deferred com pensation plan is available to all em ployees of the C enter. U nder the plan, em ployees m ay elect to defer a portion of their salaries and avoid paying taxes on the deferred portion untilthe w ithdraw aldate. T he deferred com pensation am ount is not available for w ithdraw al by em ployees untilterm ination,retirem ent,death,or unforeseeable em ergency. The deferred com pensation plan isadm inistered by PEB SCO (Public Em ployee BenefitService Corporation). U nderthe term s of an IRC Section 457 deferred com pensation plan,alldeferred com pensation and incom e attributable to the investm ent of the deferred com pensation am ounts held by the fi nancialinstitution,untilpaid or m ade available to the em ployees or beneficiaries,are the property of the Center,subjectonly to the claim sof the Center'sgeneralcreditors.In addition,the participants in the plan have rights equalto those of the generalcreditors of the C enter,and each participant's rights are equal to his or her share of the fair m arket value of the plan assets. T he C enter believes thatitis unlikely thatplan assets w illbe needed to satisfy claim s of generalcreditors that m ay arise. A s part of its fi duciary role,the C enter has an obligation of due care in selecting the third-party adm inistrator. In the opinion of the C enter's legalcounsel,the C em er has acted in a prudent m anner and is not liable for losses that m ay arise from the adm inistration of the plan. N O T E 11 - ST E W A R D SH IP.C O M PL IA N C E.A N D A C C O U N T A B IL IT Y B udget/a ctualu nfavorable V ariances W hen com paring budget to actualam ounts for the year ended D ecem ber 31,2000,the G eneralfund had no unfavorable variances greater than 5%. 11
W IL L IA M R.H U L SE Y A PR O FE SSIO N A L A C C O U NT IN G C O R PO R ATIO N M EM B ER A M ER IC IA N IN ST ITU TE O F C ERTIFIED PU B LIC A C C O U NTA N TS SO CIET Y O F LO U ISIA N A CERTI FIED PU B LIC A C C O U NT AN TS 2117 FO R SY T H E A V EN U E M O N R O E,LO U ISIA N A M A ILIN G A D D RESS P.O.B O X 2253 M O N R O E,LO U ISIA N A 71207 (318)362-9900 FAX (318)362-9921 R E P O R T O N C O M P L IA N C E A N D O N IN T E R N A L C O N T R O L O V E R FIN A N C IA L R E P O R T IN G B A SE D O N A N A U D IT O F FIN A N C IA L ST A T E M E N T S P E R F O R M E D IN A C C O R D A N C E W IT H G O V E R N M E N T A U D IT IN G ST A N D A R D S B oard of C om m issioners L incoln P arish D etention C enter R uston,l ouisiana I have audited the fi nancial statem ents of L incoln Parish D etention C enter as of and for the year ended D ecem ber 31,2000,and have issued m y report thereon dated June 8,2001.Iconducted m y audit in accordance w ith generally accepted auditing standards and the standards applicable to fi nancialaudits contained in G overnm ent A uditing Standards,issued by the C om ptroller G eneralof the U nited States. C om pliance A s part of obtaining reasonable assurance about w hether L incoln Parish D etention C enter's financial statem ents are free of m aterial m isstatem ent, I perform ed tests of its com pliance w ith certain provisions of law s,regulations,contracts and grants,noncom pliance w ith w hich could have a direct and m aterialeffect on the determ ination of fi nancial statem ent am ounts. H ow ever,providing an opinion on com pliance w ith those provisionsw asnotan objective of m y auditand,accordingly,ido not express such an opinion. T he results of m y tests disclosed no instances of noncom pliance that are required to be reported under G overnm ent A uditing Standards. InternalC ontrolo ver F inancialr edortin In planning and perform ing m y audit,iconsidered L incoln Parish D etention C enter's intern alcontrol over fi nancialreporting in order to determ ine m y auditing procedures for the purpose of expressing m y opinion on the fi nancial statem ents and not to provide assurance on the internalcontrolover fi nancial reporting. M y consideration of the internal control over fi nancialreporting w ould not necessarily disclose allm atters in the internalcontrolover fi nancialreporting that m ight be m aterial w eaknesses. A m aterialw eakness is a condition in w hich the design or operation of one or m ore of the internalcontrolcom ponents does not reduce to a relatively low levelthe risk that m isstatem ents in am ounts that w ould be m aterialin relation to the fi nancialstatem ents being audited m ay occur and not be detected w ithin a tim ely period by em ployees in the norm al course of perform ing their assigned functions. Inoted no m atters involving the internalcontrolover fi nancialreporting and its operation that Iconsider to be m aterialw eaknesses. 12
T his report is intended for the inform ation of m anagem ent,the B oard of C om m issioners,the L incoln Parish Police Jury,and the L ouisiana L egislative A uditor. T his restriction is not intended to lim it the distribution of this report,w hich is a m atter of public record. W IL L IA M R.H U L SE Y C ertifi ed Public A ccountant June 8,200 1 13