School of Open Learning (Campus of Open Learning) University of Delhi 5, Cavalry Lane Delhi-110007 LIMITED TENDER DOCUMENT (Technical Bid + Financial Bid) SUPPLY OF OFFICE STATIONERY(ENVELOPE) Tender No. SOL/Gen. Sec /2012/ Dated: D. D. No. dated Name of Bank Tender Submission Date & Time: 24/4/2012 at 3.00p.m Technical/Financial Bid opening: 25/4/2012 at 11.30 a.m
SCHOOL OF OPEN LEARNING (CAMPUS OF OPEN LEARNING) UNIVERITY OF DELHI, DELHI-110007 NOTICE INVITING LIMITED TENDER The Executive Director, SOL, invites properly sealed (sealed with PVC sealing tape/ sealing wax) limited tender on behalf of SOL, for Office Stationery(Envelope) from eligible Manufacturers/Authorized Distributors/Dealers having experience of supply item in SOL/DU (colleges/departments)/central Govt. Depts. /Central Govt. PSUs/Consumer Society approved by Central Govt. Sr. No Item EMD ( ) Submission of Limited Tender Opening of Technical Bid & Financial bid 1. Envelope size 16 x12, Laminated Yellow Andhra Paper with Flap 2, 100 GSM duly printed Eligibility Conditions: - 5000 24/4/201 /2012 at 3.00 p.m 25/4/201 /2012 at 11.30 a.m 1. Original Cross Demand Draft must be enclosed on account of EMD as shown above. 2. Copy of registered partnership deed in case the firm is in partnership and Memorandum of articles in case the firm is Private Limited / Public Limited Company. 3.The tenderer has to declare that he has not been debarred from participation in tender anywhere in SOL, DU (colleges, departments). 4. PAN Card, TIN No. & Bank Account no: The terms and conditions of tender are mentioned in tender document in detail. The tender, which is not accompanied by the requisite EMD, shall be summarily rejected. Tender will not be accepted after expiry of due date and time. The Executive Director reserves the right to reject any or all tenders without assigning any reason whatsoever. Any tender in which any of the prescribed conditions is not fulfilled or is incomplete in any respect, is liable to be rejected. Assistant Registrar (General)
GENERAL TERMS & CONDITIONS OF THE LIMITED TENDER: 1. Sealed quotations are invited from Manufacturers/Authorized Distributors/Dealers of Office Stationery (Envelope), that should be submitted in two bid system. 2. The vendor should have executed orders for supply of stationery items/office stationery during the last three years to SOL/DU (colleges/departments)/central Govt. Depts. /Central Govt. PSUs /Consumer Society approved by Central Govt. 3. Security Deposit of 5000/- is required to be made along with the tender document in the form of bank draft in favour of The Executive Director, School of Open Learning, University of Delhi, payable at Delhi. The Security Deposit of parties, whose rates are not approved, will be returned after 45 days upon finalization of the tenders. However, the Security Deposit of the parties, whose rates are accepted, will be returned only after the submission of the Performance Security. No interest will be paid on the amount of the Security Deposit money. Tenders without security deposit will not be considered. 4. The supplier shall furnish Performance Security to the purchaser for an amount equal to 10% of the value of purchase order within 7 days from the date of issue of Purchase Order by the Purchaser. The performance Security should be in form of Bank Draft drawn in favour of The Executive Director, SOL or in form of Bank Guarantee of the equivalent amount as security towards the fulfillment of supply order. No claim would be entertained against the SOL in respect of interest on the deposit. The proceeds of the performance security shall be payable to the Purchaser as compensation for any loss resulting from the supplier s failure to complete its obligations under the contract. The performance security will be discharged by the Purchaser after completion of the supplier s performance obligations including any warranty obligations under the contract, after completion of 18 months from the date of agreement. 5. The technical bid and the financial bid should be sealed by the tenderer in separate covers duly super scribed and both these sealed covers are to be put in a bigger cover, which should also be sealed and super scribed. The financial bid of only those vendors would be opened who qualify the technical bid on the basis of the specifications and samples. The samples quoted for, should be sent along with the tender duly stamped and assigned indicating the brand/make, name of the tendered which is enclosed with the Technical bid. Technical bid without sample will not be considered. 6. Cost of the item (As per Performa) should include all taxes and statutory levies with a proper break up for the same. 7. Payment will be made to the vendor after completion of the delivery of stationery etc. items at the scheduled destination/ Store of the Office and also as per the approved quality/specifications/samples or testing by the constituted committee. No advance payment will be made. All the payments will be subject to deduction of all taxes and statutory levies as per imposed by Centre / State. 8. The delivery of material shall be made at the scheduled destination of the Office free of all delivery charges.
9. The Office is not bound to purchase the item from the tenderer for which it has quoted rates. The rates will be accepted on the basis of competitive rates and quality of material. 10. In the event of any default, failure (including the failure to supply within the prescribed delivery period) or neglect by the supplier in complying with the order to the complete satisfaction of the Office. The Executive Director shall be entitled to deduct from the Performance Security, the loss/damage which the Office may suffer or be put to by reason of or due to any act or other default of the supplier failing to make the supply in the aforesaid manner his Performance Security with the Office shall be forfeited. 11. After completing the procedure of tender, the Office will place order for quantities as per the requirement. The successful vendor shall comply with the order within the time period for delivery. Maximum one month will be allowed for the delivery of material from the date of order. Therefore, period of delivery of material beyond 30days is not acceptable. The quantities may be increased or decreased at the time of placing order. 12. The right to acceptance of the quotation will rest with the Office, which reserves the right to reject any or all the quotations without assigning any reason thereof. In case of dispute, the decision of the Executive Director shall be binding. 13. Conditional tenders shall not be considered. Any tender containing additional/alternation in the above terms and conditions and the specifications of items/material will also not be considered. 14. The rates of the items shall remain valid for a period of one year from the date of placement of order and there will be no change in the price structure during the currency of the contract except, if the statutory levies are otherwise made applicable by the Govt. through notification/regulations. 15. Completed tender along with all the documents must reach the Assistant Registrar (General Section), Room No. 206, School of Open Learning, University of Delhi, Delhi 110 007 on 24 th April, 2012 by 3.00 p.m and will be opened on 25/4/2012 at 11.30 a. m in the Seminar Room, in the presence of the vendors. Assistant Registrar (General Section)
(PART A): TECHNICAL BID DOCUMENT Office Stationery (Envelope): S. No. NAME OF THE ARTICALS QUANTITY REQUIRED 1. Envelope size 16 x12, Laminated Yellow Andhra Paper with Flap 2, 100 GSM, duly printed 1,00,000 nos
PART B: FINANCIAL BID DOCUMENT Office Stationery (Envelope): S. No. NAME OF THE ARTICALS 1. Envelope size 16 x12, Laminated Yellow Andhra Paper with Flap 2, 100 GSM, duly printed QUANTITY REQUIRED 1,00,000 nos Rate and Tax