THE ODISHA STATE COOPERATIVE MILK PRODUCERS FEDERATION LTD., D-2, SAHIDNAGAR, BHUBANESWAR-751007 TENDER DOCUMENT For Office Stationery & Printing Items 2014-15 September,2014 Cost: Rs.525.00 ( including Vat )
T E N D E R D O C U M E N T for Office Stationery & Printing Items Cost of Tender Document-Rs.525.00 (inclusive of all Tax) Sale of Tender Documents Upto 2 P.M Dt. 25.09.14 and Name of the Tenderer: submission of filled in Tender Documents up to 3 P.M on 25.09.14 Address: Opening of Tender at 4 P.M on 25.09.14 At: OMFED CORPORATE OFFICE, D-2, SAHID NAGAR, BHUBANESWAR TELEPHONE NO. FAX NO: THE ODISHA STATE CO-OPERATIVE MILK PRODUCERS FEDERATION LTD D-2, SAHID NAGAR, BHUBANESWAR PHONE: 0674 2546030/ 2546121/2540417 FAX NO: 0674 2540974 E-Mail: omfed @ yahoo.com Website: www.omfed.com
CONTENTS SL.NO. DESCRIPTION PAGE NUMBER I. TENDER NOTICE 01 II. GENERAL TERMS & CONDITIONS 02-06 III. SCHEDULE OF QUANTITIES PART - A SUPPLY OF OFFICE STATIONERY 07-09 PART B SUPPLY OF PRINTING MATERIALS 10-13 IV. DECLARATION 14
TENDER NOTICE FOR OFFICE STATIONERY & PRINTING ITEMS OMFED invites sealed tenders for supply of Office Stationery ( Part A) & Printing items ( Part B ) for which bidders may quote for any one or both the parts. Tender documents can be purchased from the Federation Office between 11 A.M. to 2 P.M from 10.09.14 to 25.09.14 on payment of Rs.525/- by cash. The tender documents can also be downloaded from our website www.omfed.com which shall be submitted along with Rs.525/- towards the cost of tender in shape of DD in favour of OMFED payable at Bhubaneswar. Bids with EMD of Rs.3000/- in shape of DD for Part-A and Rs.5000/- for Part-B respectively in favour of OMFED payable at Bhubaneswar shall be received upto 3 P.M on 25.09.14 & shall be opened on the same day at 4 P.M at OMFED Corporate Office, D/2, Sahid Nagar, Bhubaneswar -7 in presence of interested bidders. Bids without EMD shall not be considered. OMFED reserves the right to accept or reject any or all the tenders or part thereof without assigning any reason. General Manager(HR)
: 2 : I. GENERAL TERMS AND CONDITIONS 1.0 General Information : Supply of Office Stationery & printing Items. 1.1 Name of work : Part - A - Supply of office stationery Part - B - Printing Items 1.2 FOR Delivery : OMFED Corporate Office, D-2, Sahidnagar, Bhubaneswar-751 007. 1.3 Period of supply : Within 03 (Three) months from the date of receipt of Purchase Order. 2.0 Documents to be furnished along with tender papers : 2.1 The Bidder shall furnish the following documents:- a) The original Tender Document purchased/downloaded by the bidder should be filled in wherever required and submitted with seal and signature in every page as a token of admission and acceptance of contents. b) Copy of Registration Certificate if any. c) Copies of latest Income Tax return. d) Copy of TIN No. shall be furnished. e) Details of experience if any on supply of office stationery & printing items to any Govt. Office/PSU along with copies of Purchase Orders. f) Details of EMD/Security Deposit. g) Detail required information or E-Transfer of payment may be furnished for payment of bill/return of EMD etc. 1) Name of the Party & Address 2) Bank s Name & Address 3) Account No. & Type of Account 4) IFSC Code 5)PAN Card No.(Xerox copy to be attached) 6) Service Tax No.(Xerox copy to be attached) 7) Cancel cheque is to be attached for reference 3.0 EARNEST MONEY/SECURITY DEPOSIT : Both Parts-A & Part-B as mentioned in tender notice. The bidder shall submit Rs.3,000/- & Rs.5,000/- respectively for Part A & Part B towards EMD(Refundable) deposit in the form of Bank Draft drawn on any Nationalized Bank favoring OMFED payable at Bhubaneswar. 3.1 Tenders received without EMD shall summarily be rejected.
: 3 : 3.2 No interest shall be paid by OMFED against EMD amount submitted by the bidder. 3.3 The EMD of unsuccessful bidders shall be refunded within 30 days of finalization of tender. 3.4 The EMD of successful bidder shall be refunded within 30 days after 100% supply of stationery/printing items against Purchase Order. 3.5 The EMD shall be forfeited in case the bidder fails to supply/unwilling/reluctant to supply for any reasons what so ever. 4.0 The bidder shall submit the original tender document with seal and signature on each page within the stipulated period as a token of acceptance of terms & conditions. Tender documents in any other form and not completed in all respect shall be summarily rejected. 4.1 Tenders may be either submitted in person or may be sent by post so as to reach within stipulated time as mentioned in tender notice. 4.2 The quoted rate should be valid for 5 months from the date of opening of Tender Documents. 4.3 Tenders be addressed to OMFED at the following address :- General Manager(HR) The Odisha State Co-operative Milk Producers' Federation Ltd. (OMFED), D-2, Sahidnagar, Bhubaneswar-751 007. 5.0 The OMFED may, at its discretion extend the deadline for the submission of bids mentioned above, in such case all rights and obligations of the OMFED and bidders shall be valid as mentioned previously to the new deadline as extended. 5.1 The Federation will not be liable for late in receipt of the tender after the due date/time due to any postal delay if sent by post. 5.2 Any bid received by the OMFED after the deadline for submission of bid prescribed by the OMFED, will be rejected. 6.0 Opening of bids by OMFED 6.1 The OMFED will open the bids, in the presence of bidders or his authorized representative who choose to attend, at the time and date specified in the tender notice, at the Corporate Office of OMFED, Bhubaneswar. The bidders or his authorized representatives who are present shall sign the tender opening document evidencing their attendance.
: 4 : 6.2 The bidders' name, bid prices, written modifications of bid or withdrawals and the presence or absence of the requisite bid security and such other details as the OMFED, at its discretion, may consider appropriate will be announced at the time of opening. 6.3 The OMFED shall prepare, for its own records, the minutes of the bid opening, including the information disclosed to those present. 6.4 The tenderers shall write the rates both in figure and in words for all its items described. In case of any discrepancy, rate in words shall be considered as correct rate. 6.5 Any correction/over writing made by the tenderers in the tender document must be initialed by the tenderers before submission of the tender documents. 6.6 The tender, on submission shall become the property of OMFED and the organization shall be under no obligation to return the same to the bidder. 7.0 Acceptance & finalization of bids: 7.1 The bidders are requested to see the samples for all the items (stationeries & paper for printing). Accordingly the bidders will be quoted their rates in the tender document for finalization of the tender. 8.0 Rate & Verification of Sample: 8.1 The bidder is advised to see the sample and quality of paper/ Stationery items, at OMFED Corporate office,d-2, Sahidnagar, Bhubaneswar at his own cost and responsibility. 8.2 The quoted rate shall include cost of material, labours, transport, taxes & duties, royalties, octroi and other local taxes or levies etc. if any. 9.0 Quantities: 9.1 The quantities mentioned in the schedule are the estimated quantities only which are not to be taken as the actual and exact quantity to be supplied by the bidder. The OMFED may make any variation of the quantity & quality or any part thereof that may in its opinion be necessary for that purpose as mentioned below :- a) Increase or decrease of the quantities as mentioned in the schedule. b) Omit any such item if found necessary after issue of Purchase Order, if required. c) Change the quality or kind of any such items. d) Additional requirement or any item required may be supplied by the bidder. 9.2 No such variation shall be made by the bidder without an order in writing by OMFED.
: 5 : 9.3 In case of any item where no specification is supplied by OMFED as mentioned in the tender document, such items shall be supplied in accordance with the sample of a reputed company/brand. 9.4 In case of default by the bidder, failure or refusal to supply any item OMFED may purchase the same from local market and hold the bidder responsible for any excess cost involved thereby. Furthermore, OMFED reserves the right to terminate the contract in such cases and recover the penalty for the same from any amount due to the contractor or which may become due in future. 10.0 Issue of Purchase Order: OMFED shall issue the provisional purchase order in duplicate to successful bidder. The duplicate copy of the purchase order shall be returned within 7 days of its issue, duly signed and sealed in each page by the bidder as token of acceptance of the purchase order. The bidder shall start supply of all the items as per Purchase Order within one month of the receipt of the purchase order and shall complete within the periods of 3 (three) month. The items are to be supplied FOR basis. 11.0 Rejection: The bidder should supply the stationery/printing materials as per the sample. In case of any variation and low quality the material supplied shall be rejected. 12.0 Payment: After successful supply of all the items, the Bidder shall submit the bills in triplicate. The payment will be released after verification of materials supplied & C.M.R received from the Units wherever required, through a crossed account payee cheque/or E-Transfer. No interim payment shall be allowed.
: 6 : 13.0 Penalty: In the event of bidder fails to supply/reluctant/refusal to supply the items, OMFED reserves the right to impose penalty @ 5% of the order value and also forfeit the EMD/Security Deposit. 14.0 Disputes: 14.1 The Federation and the bidder shall make every effort to resolve any dispute/disagreement in connection with the bid amicably by direct negotiation. However, the decision of Managing Director, OMFED will be final & binding in case the disagreement or dispute is not resolved by mutual negotiations. 14.2 Legal dispute if any, concerning to this supply shall be subject to such courts as exercising civil jurisdiction over Bhubaneswar. 15.0 Miscellaneous: OMFED reserves the right to cancel any or all the tenders without assigning any reason thereof.
: 7 : PART-A SUPPLY OF OFFICE STATIONERY FOR THE YEAR 2014-2015 Sl.No. Item Description Unit Specification Quantity Quoted Price (per unit) 1 ARCH FILE (BIG) NOS. 1000 2 ARCH FILE (SMALL) NOS. -do- 400 3 ALPIN PKT Bell 100 4 ALPIN HOLDER NOS. 50 5 ATTENDANCE REGISTER NOS. 20 NO.4 6 BOARD KIN NOS. 50 7 CARBON PENCIL PKT Kores 120 8 CELLO TAPE(Small) NOS. 80 9 CELLO TAPE(BIG) NOS. 30 10 CLIP BOARD NOS. 10 11 CLOTH ENVELOP (SMALL) NOS. A4 size 10x14 1200 (as per sample) 12 CLOTH ENVELOP (Legal size) NOS. 16x12 1000 13 COVER FILE(CLOTH COATED) 14 CD MARKER PEN WRITER (10 PCS. PER PKT) NOS. 200 PKT. 2 Pkt 15 CUSHION NOS. 50 16 DUPLICATING PAPER(EMAMI) PKT. 480 per pkt (64 GSM) 17 DUPLICATING BOOK NOS. 50 50 18 DAK RECEIPT REGISTER-20 NO. 19 DAK DESPATCH REGISTER- 20 NO. NO. 10 NOS. 10 20 ERASER (NATRAJ) NOS. Natraj 150
: 8 : Sl.No. Item Description Unit Specification Quantity Quoted Price (per unit) 21 EXERCISE NOTE BOOK NOS. 100-8 No. 22 FLY LEAF NOS. 500 23 GLASS MARK PENCIAL(COLOUR) NO. APSARA 250 24 JEMS CLILP PKT. Bell(30mm) 100 25 PENCIL (NATRAJ) NOS. Natraj 500 26 PENCIL CUTTER NOS. Natraj 150 27 PAPER CUTTER NOS. Natraj 40 28 PAPER CLIP NOS. 150 29 PAPER WEIGHT NOS. 50 30 PEON BOOK NOS. 5 31 PAPER FLAG SET 100 32 REFIL BLUE (SMALL) PKT Link(Lezer) 150 33 REFIL RED(SMALL) PKT Link(Lezer) 100 34 REFIL BLUE (BIG) PKT Cello Griper 400 35 RUBBER BAND KG. 120 36 ROLLING PAPER Dista Emami 50 37 REGISTER NO.4 NO. (64 Pgs) 38 REGISTER NO.6 NO. (96 Pgs) 39 REGISTER NO.8 NO. (128 Pgs) 40 REGISTER NO.10 NO. (160 Pgs) 200 200 200 400
: 9 : Sl.No. Item Description Unit Specification Quantity Quoted Price (per unit) 41 REGISTER NO.12 NO. 400 (192 Pgs) 42 REGISTER NO.14 NO. 100 (224 Pgs) 43 REGISTER NO.16 NO. 300 (256 Pgs) 44 REGISTER NO.20 NO. 50 (320 Pgs) 45 STAPLER (BIG) NOS. Kangaro-30 20 46 STAPLER PIN (SMALL) PKT Kores 1000 47 STAMP PAD NOS. Kores 70 (110x70)mm 48 STAMP PAD INK-60ml NOS. Grapes/Kores 50 49 SCALE (PLASTIC) NOS. Natraj 130 50 SEIZER NOS. 6 51 STOCK REGISTER NO.10 NO. 30 (160 Pgs) 52 STOCK REGISTER NO.20 NO. 40 (320 Pgs) 53 TAG(Small)-per bondle 50 BNDL. 100 54 TAG(BIG LESS) per bondle 50 BNDL. 25 55 VEHICLE LOG BOOK NO. 8 NO. 15 56 TORCH LIGHT 3 CELL NOS. Eveready 10 (Leakproof) 57 WATER SPONGE NOS. 20 58 WASTE PAPER BASKET NOS. 80 59 XEROX PAPER A-4 75 GSM PKT. JK Copier/Bilt (500 Pgs) 60 XEROX PAPER A-3 75 GSM PKT JK Copier/Bilt (500 Pgs) 500 15
: 10 : PART-B SUPPLY OF PRINTING MATERIALS FOR THE YEAR 2014-2015 Sl.No. Item Description Specification () 1 ATTENDANCE SHEET - A3 size Quantity 300 sheet 2 ANALYSIS REPORT LAB. -CFP 30 Pad Quoted Price (per unit) 3 BANK DEPOSIT SLIP(YELLOW)FOR PRODUCT(3 PART) 4 BANK DEPOSIT SLIP BIG (3 PART) 5 BANK DEPOSIT SLIP PUSH SALE (RED)(3 PART) 1 X 30 1 X 30 as per sample 1 X 30 as per sample 5000 Book 70000 Book 5000 Book 6 BANK RECEIPT VOUCHER 1 X 100 40 Pad 7 BIN CARD() (BHUBANESWAR & SAMBALPUR DAIRY) Single card as per sample 1000 Nos. 8 BOOTH SUPERVISION REPORT 1X100 300 Pad 9 CHEQUE ISSUE REGISTER WITH FOLIO NUMBERING 10 CHEQUE / DD RECEIPT REGISTER WITH FOLIO NUMBERING 11 CRATE MOVEMENT REGISTER(MILK MKTG) WITH FOLIO NUMBERING No.20 (160 Folio) No.20 (160 Folio) 20 No. (160 Folio) 12 CMR PAD 1 X 100 13 CMR PAD(CFP) 1+4x50 15 Nos. 5 Nos. 20 Nos. 90 Pad 70 Pad 14 C.L.CARD 500 Nos. 15 CASH SALE STATEMENT 1 X 100 150 Pad 16 CREDIT BILL PAD WITH NUMBERING 1+3X50 20 Book
: 11 : Sl.No. Item Description Specification () Quantity Quoted Price (per unit) 17 CASH VOUCHER 1 X 100 100 Pad 18 CREAM MILK RECEIPT VOUCHER WITH NUMBERING 1+2 X 100 400 Pad 19 CASH BOOK NO.10 WITH FOLIO NUMBERIG 20 CASH BOOK NO.20 WITH FOLIO NUMBERIG 21 DAILY H.P STORE STOCK POSITION A4 SIZE 220(Folio) 450(Folio) 1x100 20 Nos. 20 Nos. 30 Pad 22 DISTANCE TALLY SHEET 1X100 400 Pad 23 DELIVERY CHALLAN WITH PAGE NUMBERING 1+5X50 270 Book 24 FORWARDING FORM 1 X 100 25 pad 25 FEED PACKING SLIP (CRS RKVY) 26 FEED PACKING SLIP(PREMIUM) 27 GATE PASS BOOK WITH PAGE NUMBERING 4x4.5 400000 Nos.Slip 4x4.5 800000 Nos. Slip 1 +2 X50 80 Book 28 GHEE STICKER 5000 Nos. 29 INDENT SLIP 1x100 10 Pad 30 INTER OFFICE NOTE 1x100 40 Pad 31 IINDENTER DATA SHEET 1x100 30 Pad 32 LOADING SHEET DESP.MILK 1 X 100 200 Pad
: 12 : Sl.No. Item Description Specification () Quantity Quoted Price (per unit) 33 MONEY RECEIPT (CASH) WITH NUMBERING 1 + 1 X 100 100 Book 34 MILK RECEPTION REGISTER WITH PAGE NUMBERING No.20-( 320 Pgs) 20 Nos. 35 NON-CASH RECEIPT 1+2X100 30 Book 36 PRODUCTION SLIP WITH DUPLICATE & NUMBERING -CFP 37 PURCHASE INDENT WITH NUMBERING 1+1x100 30 Pad 1+1x50 50 Pad 38 POLYPACK SHIFT REPROT Sheet as per sample 500 Sheet 39 POLY PACK WEIGHEMNT REGISTER(WITH PAGE NUMBERING) 40 QUALITY MONITORING REPORT N0.16 (256 Pgs) 1x100 30 Nos. 15 Pad 41 SAMPLE SLIP(CFP) 4x4.5 2000 nos.slip 42 SHIFT REPORT (QUALITY CONTROL) 43 SHIFT INFO. (MILK PROCS.) BD-II 44 SHIFT INFO. (MILK PROCS.) BD-I 1X100 1X100 1X100 30 Pad 20 Pad 20 Pad 45 SHIFT REPORT 1 X 100 24 Pad 46 STORE REQUISITION SLIP 1 X 100 200 Pad 47 TALLY SHEET PAD ( MILK PRODUCT) 48 VAT FORMAT (300 PAGE) WITH PAGE NUMBERING 1 X 100 100 Pad 1 X 100 1 Pad
: 13 : Sl.No. Item Description Specification () 49 CCR FORMAT (ATTENDANT) 1X100 () 50 CCR FORMAT (DRIVER) 1X100 () 51 CCR FORMAT (STENO TYPIST) 1X100 () 52 CCR FORMAT (OPERATOR) 1X100 () 53 CCR FORMAT (ASSISTANT) 1X100 () 54 CCR FORMAT (JR.MANAGER TO TOP MANAGER) 1X100 () Quantity 50 Pad 5 Pad 10 Pad 20 Pad 20 Pad 500 SHEET Quoted Price (per unit)
: 14 : III. D E C L A R A T I O N I/We declare that I/We have gone through the above mentioned conditions of the contract and agree to accept the same for submission of the tender/execution of the supply. I am/we also agreeable to abide by these conditions until the finalization of tender/completion of the supply in all respect. Date: Address for correspondence: With Tel.No/Mobile No.
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