Pre-Qualification for Empanelment of Civil contractors in the state of kerala. 1
Pre-Qualification for Empanelment of Civil & Interior furnishing Contractors in Kerala. Dear Sir / Madam, Sub: Prequalification for Empanelment of Civil-interior Contractors IDBI Bank Ltd. proposes to carryout Civil Works at its bank branches and offices, Renovation / Relocation/Painting of its Quarters/ Branches / Offices etc. in the state of Kerala. The center for the Zone is located in Chennai (address as given below) The Deputy General Manager, IDBI BANK LTD., No. 115, Anna Salai, Post Bag No.805, Saidapet, Chennai-15. Contact Nos. 044-22202205/03/02 The scope of work would involve External Building painting works Interior Civil Works, Painting works, Renovation/refurbishment works in flats etc. Bank would empanel contractors for the kerala. Contractors satisfying the pre-qualification criteria will be empanelled only for Kerala State. Contractors are requested to furnish details regarding their Company, Organization Chart, Date of Incorporation, Experience etc as indicated in the application format given in the web site. The application forms can be down loaded from the IDBI website www.idbibank.com from Notices Tenders. The application formats duly completed in all respects giving the aforesaid information is required to be addressed to the officer as indicated in the table below and should be enclosed in a sealed cover super scribing in the top left hand corner of the cover as "Application for Prequalification for Empanelment of Civil works in Kerala" and dropped in tender box kept for the purpose on or before March 16, 2016 by 10:00 a.m at the Zonal Office as indicated in Page 2. 2
Pre-Qualification for Empanelment of Civil & Interior furnishing Contractors in Kerala. Address for submission of pre-qualification application SL ZONE NAME OF STATES UNDER THE ADDRESS FOR SUBMISSION OF PRE- No. ZONE QUALIFICATION APPLICATION 1. South Kerala Shri Rangaswamy. N Deputy General Manager, IDBI BANK LTD., No. 115, Anna Salai, Post Bag No.805, Saidapet, Chennai-15. Bank reserves the right to reject any or all the applications without assigning any reasons and to restrict the list to any number deemed suitable by it, if too many applications are received satisfying the basic pre qualification criteria. Chennai, S/d 05/03/2016 Dy. General Manager (FIMD) 3
Pre-Qualification for Empanelment of Civil & Interior furnishing contractors in Kerala. Terms and conditions of empanelment Bank would empanel contractors for the state of Kerala. The works are proposed in Kerala are in Branches/offices located in Rural / Semi- urban / urban / Metro centers and quarters located in cochin. Only those contractors who are capable of carrying out works in any part of the states need to submit their application in the Zonal office. Contractors satisfying the pre-qualification criteria will be empanelled only for state of kerala. A. Qualification / Eligibility Criteria Category -(A)- External Re-Painting works in Office Premises( Panampilly Nagar, Cochin) 1. The contractor should have minimum annual turnover of Rs. 40.00 lakhs during the three previous financial years ending March 31, 2015 (Copies of audited statements & Income Tax Returns to be enclosed as proof for the same). 2. The contractor should have executed successfully similar works during last 5 years ending March 31, 2015 which should be either of the following:- (a) Three similar completed works (at least one of them should be in Central Govt./Central Autonomous Bodies/ Central Public Sector Undertaking/ Financial Institutions/Banks) each costing not less than Rs.6 lakhs (b) Two similar completed works costing not less than Rs.7.5 lakhs or (c) One similar completed work costing not less than Rs. 12 lakhs or Similar works means - External painting work in office premises including painting of all external surfaces. The works includes supply of manpower, materials, scaffolding etc. A detailed technical bid will be issued before the submission of price bids All other terms and conditions are the same as listed in the annexure for the above work. 4
Category - (B)- Renovation/Refurbishment works in Bank s Flats/Quarters in Cochin The contractor should have minimum annual turnover of Rs. 15.00 lakhs during the three previous financial years ending March 31, 2015 (Copies of audited statements & Income Tax Returns to be enclosed as proof for the same). 1) The contractor should have executed successfully similar works during last 5 years ending March 31, 2015 which should be either of the following:- (a) Three similar completed works (at least one of them should be in Central Govt./Central Autonomous Bodies/ Central Public Sector Undertaking/ Financial Institutions/Banks) each costing not less than Rs.2.5 lakhs or (b) Two similar completed works costing not less than Rs.3 lakhs Or (c) One similar completed work costing not less than Rs.5 lakhs Similar works means- Civil works, plumbing, carpentry and minor electrical repair works in the residential premises/quarters etc. A detailed technical bid will be issued before the submission of price bids All other terms and conditions are the same as listed in the annexure for the above work
5 Facilities & Infrastructure Mgmt.Dept. Category - (C)- Interior Furnishing works in Branches ( all Over Kerala) The contractor should have minimum annual turnover of Rs.50.00 lakhs during the three previous financial years ending March 31, 2015 (Copies of audited statements & Income Tax Returns to be enclosed as proof for the same). 1) The contractor should have executed successfully similar works during last 5 years ending March 31, 2015 which should be either of the following:- ther of the following:- (b) Three similar completed works (at least one of them should be in Central Govt./Central Autonomous Bodies/ Central Public Sector Undertaking/ Financial Institutions/Banks) each Costing not less than Rs.6 lakhs or (b) Two similar completed works costing not less than Rs. 7.5 lakhs or (c) One similar completed work costing not less than Rs.12 lakhs Similar work means Civil & Interior furnishing works in works in Banks, Interior Fit outs, Soft furnishing works, etc." All other terms and conditions are the same as listed in the annexure for the above work The copy of all the registration certificates must be attached for our verification. 6
A. Scope of Work: Pre-Qualification for Empanelment of Civil & Interior furnishing and contractors in Kerala. 1. External - Repainting works - External painting work in office premises includes painting of all external surfaces. The works includes supply of manpower, materials, scaffolding etc. A detailed technical bid will be issued before the submission of price bids 2. Flat Renovation works Renovation of flats including civil, carpentry, plumbing, minor electrical and other associated works. A detailed technical bid will be issued before the submission of price bids 3. Interior Furnishing works in branches - Construction of Strong room with RCC walls and floor as per RBI guidelines, Pantry, Toilets with related plumbing works, fixtures and finishing works, Internal Partition walls with brick work, flooring, cladding works, joinery works etc. as per Bank s specification. Erection of Wooden / Glazed partitions for cabins & separations, False ceiling works {both Gypsum Board and Mineral Fibre Boards (Modular Grid type)}, Cash Counter, Painting with POP finish etc., procure and supply chairs, sofa from approved vendors, providing soft furnishings such as frost films to glazing, Venetian blinds, curtains, carpets etc. A detailed technical bid will be issued before the submission of price bids. B) The contractor should have a licensed manpower to carry out electrical services.. C) All contractors applying for any of the works listed above should have a valid registration in KVAT, Sales Tax, service tax, VAT any & all the valid registrations required under statutory requirements to works in the state of kerala etc. D) The contractor must have an branch/office in the state of Kerala E) Time of completion A) 45 days from the date of issue of the work order for external Painting works B) 15 days from the date of issue of the work order for Flat Renovation works. C) 30 days from the date of issue of work order for projects not involving Internal Civil works ( ie., Strong Room, Toilets, Record room, Electrical room, ATM etc.) and 45 days for projects including aforesaid civil works. 7
F. Method of award of work Tender would be invited only from the pre-qualified contractors. A Pre-qualified contractor who comes out successful in Tendering process will be awarded the work. Award of additional works would be considered after verifying the successful completion of the works already awarded. G. Submission of Prequalification Documents The application forms can be down loaded from the IDBI website www.idbibank.com from Tenders- Notices. The application formats duly completed in all respects with necessary attachments giving the aforesaid information is required to be addressed to the officer as indicated in the table in Page 2 and should be enclosed in a sealed cover super scribing in the top left hand corner of the cover as "Application for Prequalification for Empanelment of Civil for Kerala" and Subscribing the category for which contractor is applying for... The tender should be dropped in the tender box kept at the Zonal Office for the purpose on or before 16/03/2016 by 10:00 am. H. Instructions to bidders 1. Each page of the application shall be signed by a person having necessary authority to do so. 2. If the space in the Performa is insufficient for furnishing full details, such information may be given in separate sheets. 3. Applicants are required to furnish information against each item of the application. In case certain item is not applicable, please write NA. Application containing incorrect and or inadequate information is liable to be rejected. 4. For any further clarification, the applicant may contact in the numbers given in the table in Page 2 during office hours. Bank reserves the right to reject any or all the applications without assigning any reasons and to restrict the list to any number deemed suitable by it, if too many applications are received satisfying the basic pre qualification criteria. 8
Facilities & Infrastructure Mgmt. Dept. Pre-Qualification for Empanelment of Civil & Interior furnishing Contractors in Kerala. A. BASIC INFORMATION ABOUT THE FIRM Annexure Application form for Empanelment of contractors Sl. No. Description Contractor s Information 1. Name and Address of the firm Telephone / Fax no. Name of Contact person Mobile No: of Contact person E.Mail Id 2. Preference to work under the category of A) External Painting works B) Flat Renovation Works C) Interior Furnishing in Branches 3. Type of organisation(proprietorships/ partnership/ltd. Co. etc.) copy of relevant document to be enclosed 4. Date of Incorporation/commencement of Business 5. Experience as a prime contractor 6. Details of Banks/ Financial Institutions/ Central. Govt./central autonomous bodies/ central public sector undertaking for which is your firm is empanelled 7. PAN No. 8. Sales tax Registration No: 9. VAT / Works contract Tax No: 10. Service Tax Registration No. 11. Name of your Bankers with full address 12. Details of the Account Maintained. 9
Pre-Qualification for Empanelment of Civil & Interior furnishing Contractors in Kerala. B. FINANCIAL POSITION & MICELLANEOUS INFORMATION 1 Annual Turnover 2011-2012 2012-2013 2013-2014 2014-2015 (In Lakhs) (In Lakhs) (In Lakhs) (In Lakhs) 2 Net Profit Statements for past 3 financial years (Enclosed) Financi 3 Copy of Audited al YES / NO Copy of Income Tax returns for 4 the past 3 financial years (Enclosed) YES / NO 5 Credit Facilities from the Bank a. Cash Credit b. Overdraft Limit c. Guarantee d. Others 6 Copy of Facility Sanction Letter / Letters from the Bank (Enclosed) YES / NO 7 Have you ever been disqualified / levied penalties in any work contract in the past YES / NO 8 If YES give details 9 Details of Civil Suits / Litigations aroused during execution of the contracts in the last 5 years ( If any give details) 10 Name & contact Nos. of the two persons / organizations, preferably Banks / Govt. Organization for whom you have carried out works, who may be directly contracted by the Bank to gather information as about the ability competence and capacity of your firm. 10
Pre-Qualification for Empanelment of Civil & Interior furnishing Contractors in Kerala. ANNEXURE - II Major Civil Works executed (Copies of the completion certificate to be attached) A. List of important works executed by the Agency during last Five years as indicated in Term empanelment. (Separate Sheet can also be enclosed if required) Sl. No. Name of the employer/owner & location. Also indicate whether Govt. or semi Govt. or private body with full postal Address Nature of the work involved in the contact/ residential, commercial premises, Banks,hotels etc. Name of the architect/pmc and their contact No. work order Date & contract amount Date of completion stipulated date of completion Actual date of completion If the work was delayed beyond the stipulated date of completion, give reason for the delay Whether the work was left incomplete or contract was terminated from either side? give details. Any other relevant Information 11
Pre-Qualification for Empanelment of Civil & Interior furnishing contractors in Kerala. B. List of important works in hand / in progress as indicated in Terms and conditions of empanelment Sl. No. Name of the employer owner & location Nature of the contract, residential, commercial premises, Banks, Hotels etc. Name of the of architect/pmc and their contact nos. Work order date & Contract amount Stipulated date of completion If the work was delayed beyond the stipulated date of completion, give the reason for delay Presen t stage of work Any Other relevant Information 12
Pre-Qualification for Empanelment of Civil & Interior furnishing contractors in Kerala. C. List of Technical personnel in your establishment giving details about their technical qualification Sl. No. Name Age Qualification Project Experience Nature of works handled Name of the project Handled Date from which employed in your organization Indicate special experience in advance management techniques like CPM/PERT and the projects in which such techniques were handled 13
Pre-Qualification for Empanelment of Civil & Interior furnishing contractors in Kerala. From Date: To The Dy. General Manager, Facilities & Infrastructure Mgmt. Dept,,,,, Dear Sir/Madam, Application for empanelment of Civil Contractors for Kerala State We do hereby declare that the information furnished by us in the duly completed application form and Annexure thereto are correct to the best of our knowledge and belief. Yours faithfully, Signature: Name: Designation: 14
. Pre-Qualification for Empanelment of Civil & Interior furnishing contractors in Kerala. CHECKLIST OF DOCUMENTS TO BE SUBMITTED 1. Duly Filled and signed Application form. 2. Copy of Partnership Deed / Registration certificate with Registrar of Companies (If applicable) 3. Copy of Pan Card 4. Copy of Sales Tax registration 5. Copy of VAT / Work Contract Tax Registration 6. Copy of Service Tax Registration 7. Copies of Audited Financial Statements for the Past 3 financial years. 8. Copies of Income Tax returns submitted for the past 3 financial years. 9. Copies of Credit Facilities Sanction Letters from Bank. 10. Copies of Work Orders & Completion certificates in support of the details given in Annexure I ( Supporting documents for Pre-qualification) 11. Sample photographs of Projects Completed by your firm (Min.3 Nos) 12. Any other supporting documents. ****** 15