Prepared by Budget Committee For Diocesan Council October, 2011 11/2/2011 Budget Committee 1
Mike Collier Holy Cross, Carlsbad colliermh@gmail.com 760-753-0556 (h) Gwynn Freund St. Mary s-in-the-valley, Ramona gmfreund@gmail.com 858-451-8760 (h) 858-254-6374 (c) 760-789-0890 (w) Patricia Neal Jensen St. Margaret s, Palm Desert deogloria3@gmail.com 805-208-4527 (h,c) 805-371-9222 (LA Office) Fred Thayer St. Bartholomew s, Poway fthayer@stbartschurch.org 858-487-2159 (w) 858-521-0731 (h) 858-254-5875 (c) George Tynan St. Mary -in-the-valley, Ramona gtynan@ucsd.edu 760-789-9689 (h) 619-840-6678 (c) Julie Young Episcopal Diocese of San Diego jyoung@edsd.org 619-481-5453 Bill Zettinger St. Bartholomew s, Poway wzettinger@cox.net wzettinger@stbartschurch.org 760-445-6791 (c) 858-487-2159 (w) 760-735-8902 (h) Steve Turnbull St. David s, San Diego stephenturnbull@att.net 619-276-7786 (h) 619-787-7786 (c) 858-715-7727 (w) 11/2/2011 Budget Committee 2
Process Defined To ensure an organized and disciplined approach Pastoral Needs To Support the Diocese/People of God Personal accountability By Line Item for 2012 Budget with Definitions 11/2/2011 Budget Committee 3
Charter for Committee Purpose The council Budget Committee is responsible for coordinating the budget process of the Diocese in accordance with Canon 2.09 of the EDSD. The DC shall submit to each annual convention a budget for all the work and ministry of the Diocese Qualification of Members A. Committee members and committee chairperson are appointed by the Bishop with approval of the Council B. Members may be selected from the Council or others who can be of assistance because of their general financial or mission and ministry experience. C. Committee members are appointed annually for terms of one year D. The committee shall include at least 5 members. At least 2 members should be members of Council and at least one member should be on the Corporation Board 11/2/2011 Budget Committee 4
Authority and Responsibility In carrying out its responsibilities the Budget Committee will coordinate the budgeting process including the following: A. Identify budget assumptions and inputs required B. Identify and communicate with individuals and committees responsible for providing key input C. Set time lines and critical deadlines D. Attend Council and Corporation Meetings during the budget process to communicate progress and seek input E. Present completed budget to Convention for approval 11/2/2011 Budget Committee 5
Start Start Up Tasks Analysis of Current Budget Evaluate Change Requirements DRAFT Budget with Baseline (Mult. Revision) A Form Committee Charter Approval Process Defined Plan Send Mission Aided Parishes Share Requests Variances Projection of I/E Diocesan Office Mission Aided Parishes Ministries of Church Revisions A Line Item Definitions and Shepherds Risk Analysis Review with Corp, Diocesan Office, Council Final Budget For Convention Approval End Rationale for each line item and who is responsible Determines Risk Range on Cash, Income and Expenses 11/2/2011 Budget Committee 6
Budget is a cash budget that includes balance sheet changes Mission Share pledge estimates based on change in NDI x 10% Donations include Bishops appeal, Completion of Congregational renewal and a new initiative Temporarily restricted funds are monies that have ben received in prior years for specific purposes that have not been fully spent Program and Ministry income includes donations and fees for specific programs and ministries, including Campus Ministry, Safeguarding God s people, Convention, Happenings, Dignity and Diversity, Strategic Plan implementation Apportionment to The Episcopal Church - 10% increase Bishops Office Personnel costs increase due to increase in insurance rates- no salary increases Other capital includes IT upgrades in Bishops office plus shared equity expenses for Bishops home. Property operations includes $45k to maintain ECC. Assumes move to ECC will not take place in 2012. Property improvements will be separate line item Assumes Coachella Valley Property sold in 2011 11/2/2011 Budget Committee 7
Task Due Date Lead Status Solicit Mission and Aided Parish Fund Requests 7/15 Young/Holding Complete Solicit Outreach Funds Request 8/20 Young/Holding Complete Mission Aided Parish Requests Due 9/1 Young/Holding Complete Mission Strategy Committee Meets to Review Requests 9/13 Turnbull Complete 1 st Budget Committee Mtg - Define Process 9/15 Freund/Committee Complete Outreach Requests Due from Ministries; Outreach Ministry Subcommittee develops recommended funding 11/2/2011 10/1 to 10/5 Milsap/Goodlake/ Reichle Mission Strategies Committee Meets to develop recommended 10/11 Turnbull funding 2 nd Budget Committee Meeting Determine preliminary funding for 10/13 Freund/Committee Projects, Churches, Ministry 2012 Mission Share Request Mailed to all congregations 10/14 Young Brief DC on Budget Process and Status 10/15 Zettinger/Tynan/Jensen Seek input from Corp on investment income and use of temporarily 10/18 Young/Committee restricted assets if needed Refine all recommended expenses other than outreach/mission & 11/1 Diocesan Staff Parish Investment Mission Share Pledges Due/Review 11/15 Young 3 rd Budget Committee Meeting to review Final Draft Budget based on actual Mission Share Pledges. Perform Risk Analysis 11/17 Freund/Committee 8
Task Suspense Date Lead Update on status to Diocesan Council 11/19 Zettinger/Tynan/Jen sen Update Corporation on Final Draft Budget 4 th Budget Committee Meeting Approved final Budget 11/25 Young Status 12/15 Freund/Committee Possible 12/8 Final Budget to Council for Approval 12/18 Zettinger/Tynan/Jens en Prepare Final Package for Brief at 1/15 Young/Zettinger Convention Present Budget at 38 th Convention 2/11 Young/Committee Workshop Budget Approved by 38 th Convention 2/12 Young/Committee 11/2/2011 Budget Committee 9
What we re requesting.. Approval of the by Council of Process Approval of Committee Charter (Was approved for 2011 Budget Process - No Changes in 2011 Any other recommendations the council might have 11/2/2011 Budget Committee 10