CORRIGENDUM Work: Ref: Providing Project Management Consultancy Services for Construction Works at IIMB Existing Campus and New Campus, Bengaluru 1) Existing Campus Indian Institute of Management Bangalore, Bannerghatta Road, Bengaluru 2) New Campus Indian Institute of Management Bangalore, Survey No.47, Mahanthalingapura Village, Jigani Hobli, Anekal Taluk Tender No.PM/IIMB/PMC/2018-19/02 I. Prequalification of PMC Firms, Page 3 of the Prequalification Document The Technical Bid Document can be downloaded from the respective link: www.iimb.ac.in/opportunities/commercial till 26.06.2018 and submit the tender as per the schedule given in Page 4 of the document. Duly filled in pre-qualification documents with seal and sign on every page, should be addressed to The Project Manager, Indian Institute of Management Bangalore, Bangalore and submitted to the Estate Section, Indian Institute of Management, Bannerghatta Road, Bangalore-560 076 on or before 3.00 PM on 26.06.2018. The Technical Bid Document can be downloaded from the respective link: www.iimb.ac.in/opportunities/commercial till 29.06.2018 and submit the tender as per the schedule given in Page 4 of the document. Duly filled in pre-qualification documents with seal and sign on every page, should be addressed to The Project Manager, Indian Institute of Management Bangalore, Bangalore and submitted to the Estate Section, Indian Institute of Management, Bannerghatta Road, Bangalore-560 076 on or before 3.00 PM on 29.06.2018. 1 P a g e S i g n a t u r e o f C o n s u l t a n t w i t h S e a l
II. Schedule for Prequalification (Technical Bid), Page 4 of the Technical Bid Document SCHEDULE FOR PREQUALIFICATION (TECHNICAL BID) Sl.No Particulars zdate 1 E-publishing the Pre-qualification (Technical Bid) document 12.06.2018 2 a) Last date of submission of Hard Copies of technical bid documents duly signed with seal in all pages. Date: Time: Place: 26.06.2018 15.00 hours Estate Section, IIMB b) Tender Document fees c) EMD Details (i) For project works @ Existing campus (ii) For project works @ New campus: Rs.1000/- + 18%GST Rs.1,00,000/- Rs.50,000/- Online Mode of transfer Bank Details: Bank Name- HDFC Bank Ltd Bank Address: J.P.NAGAR, BRANCH, BANGALORE Branch Code : 0133 IFSC CODE: HDFC0000133 Customer HDFC Bank a/c name: Indian Institute of Management Customer HDFC Bank a/c number: 01331450000019 3 Intimation to prequalified Consultants 27-06-2018 4 Return of EMD to unsuccessful Consultants 28.06.2018 2 P a g e S i g n a t u r e o f C o n s u l t a n t w i t h S e a l
SCHEDULE FOR PREQUALIFICATION (TECHNICAL BID) Sl.No Particulars zdate 1 E-publishing the Pre-qualification (Technical Bid) document 12.06.2018 2 d) Last date of submission of Hard Copies of technical bid documents duly signed with seal in all pages. Date: Time: Place: 29.06.2018 15.00 hours Estate Section, IIMB e) Tender Document fees f) EMD Details (iii) For project works @ Existing campus (iv) For project works @ New campus: Rs.1000/- + 18%GST Rs.1,00,000/- Rs.50,000/- Online Mode of transfer Bank Details: Bank Name- HDFC Bank Ltd Bank Address: J.P.NAGAR, BRANCH, BANGALORE Branch Code : 0133 IFSC CODE: HDFC0000133 Customer HDFC Bank a/c name: Indian Institute of Management Customer HDFC Bank a/c number: 01331450000019 3 Intimation to prequalified Consultants 02-07-2018 4 Return of EMD to unsuccessful Consultants 03-07-2018 3 P a g e S i g n a t u r e o f C o n s u l t a n t w i t h S e a l
III. Clause 10 (c) of Terms and Conditions for Prequalification, Page 6 of the Technical Bid Document Details of the experience and past performance of the Consultant (or of each party to a joint venture) on works of similar nature within the past ten years and details of current works on hand and other contractual commitments. Details of the experience and past performance of the Consultant (or of each party to a joint venture) on works of similar nature within the past five years and details of current works on hand and other contractual commitments. IV. Clause 10 (e) of Terms and Conditions for Prequalification, Page 6 of the Technical Bid Document The PMC firms should have experienced technical personnel specialized in works like major civil, Sanitary, Water Supply, Electrical Works, Lifts, Air Conditioning, Interiors, Accounts, Lighting, Structural, Safety, Quality Control Assurances green aspects, quantity surveying etc. The PMC firms should have experienced technical personnel specialized in works like major civil, Sanitary, Water Supply, Electrical Works, Lifts, Air Conditioning, Interiors, Acoustics, Lighting, Structural, Safety, Quality Control Assurances green aspects, quantity surveying etc. V. Clause 27 of Terms and Conditions for Prequalification, Page 10 of the Technical Bid Document The defect liability period is three months from the date of virtual completion of the projects. 4 P a g e S i g n a t u r e o f C o n s u l t a n t w i t h S e a l
The defect liability period is one year from the date of virtual completion of the projects. VI. Clause I.A) of Scope of Professional Services for Project Management Consultants, Page 25 of the Technical Bid Document Value engineering services: The PRJECT MANAGEMENT CONSULTANT should recommend any possible cost reduction for the project provided that the quality of the project is not compromised. Ensure that necessary license Value engineering services: The PROJECT MANAGEMENT CONSULTANT should recommend any possible cost reduction for the project provided that the quality of the project is not compromised. Ensure that necessary license is checked for the sub-contractors. VII. Clause I.B) of Scope of Professional Services for Project Management Consultants, Page 25 of the Technical Bid Document Assist the client in resolving eventual contractual disputes. Assist the client in resolving eventual contractual disputes (up to Defects Liability Period). VIII. Schedule-A, Structure and Organization of Prequalification Questionnaire, Page 29 of the Technical Bid Document 12. Specify the maximum value of work executed during a) 2015-16 b) 2016-17 c) 2017-18 5 P a g e S i g n a t u r e o f C o n s u l t a n t w i t h S e a l
12. Specify the maximum value of work executed during (professional fees only) a) 2015-16 b) 2016-17 c) 2017-18 IX. Schedule-D, Experience: All Projects in Progress, Page 35 of the Technical Bid Document Column No.5, Value of the Contract (Rs. In lakhs} and Column No.6, Value completed (Rs. In lakhs). Column nos. 5 Value of the Contract (Rs. In lakhs} (Professional Fees only) and 6 Value completed (Rs. In lakhs) (Professional Fees only). X. Sl.No.e of Evaluation Criteria for Prequalification of PMC Consultants, Page 39 of the Technical Bid Document e. Financial Capability i) Average annual financial turnover (gross) 25 Points e. Financial Capability i) Average annual financial turnover (gross) 15 Points 6 P a g e S i g n a t u r e o f C o n s u l t a n t w i t h S e a l
XI. Sl. No.m of Evaluation Criteria for Prequalification of PMC Consultants, Page 40 of the Technical Bid Document The weightage for the combined evaluation will be as stated below. Technical Bidding - 60% Financial Bidding - 40% Selection of Vendors The selection of the vendors as L1 is made on the basis of the points scored by the vendors in the Technical Bidding and the rates quoted by them in the Financial Bidding. As an example, the following procedure can be followed. In a particular case of selection of vendor, it was decided to have minimum qualifying marks for technical qualification as 60% weightage of the Technical Bids and 40% weightage of the Financial Bid. In response to the tender, three proposals A, B and C were received. The Technical Evaluation Committee awarded them 75, 80 and 90 points respectively. The minimum qualifying points were 70 and all the three proposals were, therefore, found technically suitable and were invited for financial bidding. The financial bids were opened and Price Evaluation Committee examined the financial bids and evaluated the quoted price as under: Proposal A B C Evaluated Cost Rs.120 Rs.100 Rs.110 Using the formula LEC/EC, where LEC stands Lowest Evaluated Cost and EC stands for Evaluated Cost, the committee gave them the following points for financial proposals. A: 100/120 = 83 points B: 100/100 = 100 points C: 100/110 = 91 points In the combined evaluation, thereafter, the evaluation committee calculated the combined technical and financial score as under: Proposal A: 75 x 0.60 + 83 x 0.40 = 78.20 points Proposal B: 80 x 0.60 + 100 x 0.40 = 88.00 points Proposal C: 90 x 0.60 + 91 x 0.40 = 90.40 points 7 P a g e S i g n a t u r e o f C o n s u l t a n t w i t h S e a l
The three proposals in the combined technical and financial evaluation were ranked as under: Proposal A: 78.40 points : H3 Proposal B: 88.00 points : H2 Proposal C: 90.40 points : H1 The Proposal C at the evaluated cost of Rs.100/- was, therefore, declared as Winner and recommended for negotiations / approval, to the competent authority. j. The weightage for the combined evaluation will be as stated below. Technical Bidding - 70% Financial Bidding - 30% Selection of Vendors The selection of the vendors as L1 is made on the basis of the points scored by the vendors in the Technical Bidding and the rates quoted by them in the Financial Bidding. As an example, the following procedure can be followed. In a particular case of selection of vendor, it was decided to have minimum qualifying marks for technical qualification as 70% weightage of the Technical Bids and 30% weightage of the Financial Bid. In response to the tender, three proposals A, B and C were received. The Technical Evaluation Committee awarded them 75, 80 and 90 points respectively. The minimum qualifying points were 70 and all the three proposals were, therefore, found technically suitable and were invited for financial bidding. The financial bids were opened and Price Evaluation Committee examined the financial bids and evaluated the quoted price as under: Proposal A B C Evaluated Cost Rs.120 Rs.100 Rs.110 Using the formula LEC/EC, where LEC stands Lowest Evaluated Cost and EC stands for Evaluated Cost, the committee gave them the following points for financial proposals. 8 P a g e S i g n a t u r e o f C o n s u l t a n t w i t h S e a l
A: 100/120 = 83 points B: 100/100 = 100 points C: 100/110 = 91 points In the combined evaluation, thereafter, the evaluation committee calculated the combined technical and financial score as under: Proposal A: 75 x 0.70 + 83 x 0.30 Proposal B: 80 x 0.70 + 100 x 0.30 Proposal C: 90 x 0.70 + 91 x 0.30 = 77.40 points = 86.00 points = 90.00 points The three proposals in the combined technical and financial evaluation were ranked as under: Proposal A: 77.40 points : H3 Proposal B: 86.00 points : H2 Proposal C: 90.00 points : H1 The Proposal C at the evaluated cost of Rs.110/- was, therefore, declared as Winner and recommended for negotiations / approval, to the competent authority. XII. Clause 15. Services during the Defects Liabilities / Maintenance Period, Page 48 of the Technical Bid Document b) Inspection of works prior to the expiry of the contractors TWO years defects liability/maintenance period, preparation of a final deficiency list if required. Supervision of remedial works and recommendation to IIMB as to the date of the final inspection of works. b) Inspection of works prior to the expiry of the contractors ONE year defects liability/maintenance period, preparation of a final deficiency list if required. Supervision of remedial works and recommendation to IIMB as to the date of the final inspection of works. 9 P a g e S i g n a t u r e o f C o n s u l t a n t w i t h S e a l