Pre-Qualification For

Pre-Qualification For Various Building Works at K.U. Campus Architects: ANA Design Studio. 321 & 322, 3 rd Floor, U.S. Complex, Plot. 120 Main Mathura Road Opposite Apollo Hospital, New Delhi-110076

BRIEF OF PROJECT University of Kashmir intent to build various buildings at Main and other satellite Campuses of the University. Irrespective of the nature of study or purpose that a person approaches the university for, he will always be welcomed and guided by these buildings. As a result, the essence of the building design concept has been captured, the simple linear layout, well-lit and well ventilated rooms, critical adjacencies, simple and efficient services and the best passive comfort systems that have been planned to be incorporated in all of the buildings. The main entrance is clearly identifiable and highlighted by the use of a glass partition that will become the main social space, entrance plaza as well as the warmest natural space in one of the buildings. Linear corridors on either side lead to the main functions, with all of the services areas located away from the sunlight. Salient features of the buildings are as:- A main entrance, making it a social space as well as an important passive heating device. Location of various parts of the building based on their public function. All office and other spaces are well lit and heated by Cavity wall. All services located adjacent to each other for efficient usage. TOTAL BUILTUP AREA : Total Built up area of these buildings is around= 12000Sqm. Across multiple projects. TURNKEY CONTRACT: The University desires to ensure a high quality and consistent construction as well as very fast track project schedules. Therefore, it has been decided to award Turnkey Contracts for all these projects including Civil Work, PEB Work, Finishing Work, Electrification Work, HVAC Work, Fire Fighting and PHE and Interior Fit out works to a single agency for each building. Page 1

General Conditions:- The contractor shall furnish all details including their experience in the Application Format, (only and if the space provided is not sufficient, particulars shall be furnished in Annexure and such details shall be mentioned in the respective columns of the Application Format. The authorized person of the contractor shall sign in all the pages of the application with seal of the company/ firm. Contractor should submit Application Format along with company profile/ Brochure. costs incurred by the applicant in applying, in providing necessary clarifications or attending discussions or site visits will be reimbursed. The contractor shall furnish documentary proof with respect to the prequalification criteria along with the application form. Incomplete application without proper proofs for establishing their credentials will be liable for rejection and no correspondence will be entertained in this regard. The evaluation shall be mainly based on the eligibility criteria, other factors like timely completion, resources of the applicant including financial, technical and tools and plants, prequalification with other institutions/ works etc., manpower & logistical support of the applicant, their financial capabilities, quality consciousness, etc. will be considered as added qualifications.if found necessary, the contractor shall make arrangements to inspect any of the works, undertaken by them. Applications received after the due date and time shall be rejected. UNIVERSITY OF KASHMIR expects that companies/ Firms should furnish all the required documents to ensure a transparent and genuine evaluation, so it is necessary to fill in the Pre- Qualification documents meticulously and sign & stamp each and every page. Fill in the Pre-Qualification Documents in writing in ink or type. As the pre-qualification process is completed, it would be informed to all the participants about the status of evaluation and afterwards financial bids will be invited from firms / contractors who will qualify. Page 2

ELIGEITY CRITERIA The Firm/contractor should be registered with Government of J & K State PW (R&B) Department, CPWD, Railways etc. The contractor should have successfully completed the works during the last five years ending March 2016. The work means the same as shown on the cover sheet of this document which includes the Main Agencies (General Contractor) will have to nominate P.E.B. Company whose names are appearing in this document. Work with any other company shall not be entertained or permitted. The contractor should have total turnover (in the last five years ending March 2016) (12- Crore) enough to prove the approval / accepting of committee, and the capacity to successfully complete the work. The contractor should have enough capacity in terms of technical personnel, labour force both skilled and unskilled, equipments, plants and machinery, to satisfactorily complete the job in stipulated time. This is a critical criteria for pre qualification. The contractor shall furnish the list of key employees, employed by him with full details of their previous employment. This is a critical criteria for pre qualification. The contractor shall submit copies of the VAT / Service Tax / Excise registration forms along with copy of Paid Tax. The committee reserves the right to verify the particulars furnished by the applicant independently. The committee reserves the right to accept/reject any prospective application. The committee reserves the right to decide on the number of pre qualified contractors to participate in the bid among the number of eligible entrants. Page 3

SELECTION PROCESS Committee shall evaluate the pre - qualification applications based on the eligibility criteria set forth and shall short list from the qualified applications. All Applications, which meet the above requirements, will be evaluated under the following criteria by scoring method on the basis of details furnished by them. S.. DESCRIPTION MAX. SCORE (POINTS) i. Principal Technical Personnel & their Qualifications & Experience 5 ii. List of other Technical Staff, their Qualification & Experience 15 iii. List of Machinery & Equipment owned 15 iv. List of Works of completed during last five years 20 v. List of works in Hands. 20 vi. Banker's Certificate showing credit worthiness of the firm 4 vii Satisfactory report from the organizations where earlier works are carried out. 8 viii. Affidavit for n- Black-listed Firm 4 ix. Income Tax Return of last three years 5 x Registration with other organizations/ Department 4 Page 4

APPLICATION To The Executive Engineer Construction Division, Universityof Kashmir, Hazratbal,Srinagar, Kashmir Subject: Pre-qualification of Construction companies/firms for construction of various buildings at Main and other satellite Campuses of the University. Dear Sir, Kindly find herewith the documents as required for the pre-qualification process for the subject work. 1. We accept that if our technical proposal is accepted than may be called by the UNIVERSITY OF KASHMIR for financial proposal/ issuance of tender documents. 2. We undertake that you are not bound to accept the lowest or any proposal you may receive. 3. If our proposal are accepted than we are bound for services as required in the scope of work. 4. Unless and until formal agreement is prepared and executed this document together with your written acceptance thereof shall constitute a binding contract between us. 5. UNIVERSITY OF KASHMIR reserves the right to reject any application. If any information furnished by the agencies, companies proves to be false at later stage, the contract, if awarded, is liable for cancellation. Dated.. this days of 2016 Name : Entity: Page 5

PRE - QUALIFICATION FORMAT FOR CONTRACTORS (TURNKEY BUILDING) Signature: Seal: Page 6

Supporting Documents to be annexed with the prequalification form. (Applications found deficient in any respect are liable to be rejected without further correspondence) 1 Name of the Contractor (Individual/Firm/Company) 2 Nationality 3 Address : (i) Registered Office : (ii) Head Office : (iii) Production - Works : 4 Contact Details : (i) Telephone Number (ii) Fax Number (iii) Mobile Number (iv) Website URL (If any) (v) Email Id 5 PAN Number (Entity / Company) 6 Is the Individual / Sole Proprietor / any Partner / Director of company : (Tick mark in relevant column) (i) Dismissed Government/Corporate Servant: Yes (ii) Removed from approved list of contractors: Yes (iii) Demoted to a lower class of contractors: Yes (iv) Having business banned/suspended by any Government/corporate in the past: Yes (v) Convicted by Court of Law: Yes (vi) Retired Engineer/official from Engineering Department of Government of India/official of Corporate within last one Yes year: (vii) Director or Partner of any other company/firm enlisted with CPWD/any other department/corporate: Yes (viii) Member of parliament or any State Legislative assembly: Yes Page 7

If answer to any of the above is 'Yes' Furnish details on a separate sheet: 8 (i) (ii) (iii) Name of person holding power of attorney (if any): Nationality: Liabilities (if any): 9 Name of the Banker with full address: te: For financial soundness, a bankers certificate of Rs. 15 Crore is required in building works. 10 11 Place of Business: Full Time Technical Staff in the Applicant's employment (Refer Table below and fill up the columns below respect of requisite trade and experience only): Minimum Requirement is as follows: i) ii) One Graduate Engineer(Civil) with 10 years experience+ Minimum two graduate Engineers (Civil) with 7 years experiences. One graduate Engineers(Mechanical) with 10 years experience + one graduate Engineers(Mechanical) with 7 years experience. iii) One GraduateEngineers(Electrical) with 10 years experience+ one diploma holder engineer with 7 years experience. One diploma holder engineer with 7 years experience of carrying out high end enterior fit out. S.. Qualification Name Experien ce in Years Date of Appointme nt Page 8

12 Does the applicant have sufficient T&P, Machinery, Equipment and workshop as per minimum requirement mentioned below [Attach details on separate sheet] : Yes Minimum Requirement is as follows (also mention capacity and specs); 1. Hydraulic Lifting Crane with 15 m boom 2. Welding rectifiers 6 : 3. MIG/MAG welding machines 2 : 4. Band saw1 : 5. Hole percing press1 : 6. Rod bending press1 : 7. Threading Machines1 : 8. Lifters8 s: 9. Air Compressor2 s: 10. And other equipments/machinery compulsory for execution of the work. Page 9

13 Whether already enlisted with any Govt. Department /Corporate : Yes If YES, furnish details as follows: S.. Name of Department/Corporate Enlistment Authority & Address Class & Category Enlistment. Date of validity Tenderi ng limit Page 10

14. General Experience:- 14.1. The bidder shall meet the following minimum Criteria:- S.. Name of Work as per NIT Advertised Amount in Lacs. Financial Turnover required Similar Nature of works as Prime contractor Remarks The contractor should have total The Contractor should have to submit turnover (in the last five years ending March 2016) (12-Crore) certificate/s from the appropriate enough to prove the approval / authority of having successfully completed accepting of committee, and the single similar work not less than 75% of the capacity to successfully complete advertised cost or two similar works of the work. aggregate value not less than 50% of the advertised cost or three similar works not (Financial turnover in all cases of Civil Engineering works Executed for last 05 financial years should be certified by Charted Accountant) less than 33% of the advertised cost executed during the last 3-years. A relevant completion certificate clearly indicating date of start and date of completion of the work/s along with allotment letters to this effect from the allotting authority shall have to be submitted to the tender opening authority by registered post/courier /by hand before due date of submission of tender/as per time schedule specified. 15.00 Details of works completed, in progress and secured during the last 5 years (to be filled in the Pro forma as given below. This list should include all works whose gross amount of works done is more than the required magnitude for the class in which registration is required. 15.01 Minimum Requirement is as follows: Three works of Rs._3_Crore each. Or Two bldg. works of Rs._5 Crore each. Or One bldg. works of Rs._7 Crore each. Page 11

S.. Name of work & Agreement. Date of start Date of completion Reasons for delay& compensation levied, if any Tendered Amount Gross Amount of the complet ed work Net amou nt receive d Name, designation & complete address of the authority for whom the work was done Stipulated Actual 16. Certificates from clients in original or attested copy as per pro forma given below for all eligible works: (i) Name of work with brief particulars (ii) Agreement and date. (iii) (iv) (v) (vi) Agreement amount Date of commencement of work Stipulated date of completion Actual date of completion Page 12

(vii) (viii) (ix) Details of compensation levied for delay (indicate amount) if any Gross amount of the work completed and paid Name and address of the authority under whom works executed (x) Whether the contractor employed qualified Engineer/Overseer during execution of work? (xi) a) b) (xii) a) b) Quality of work (indicate grading) Amt. of work paid on reduced rates, if any. Did the contractor go for arbitration? If yes, total amount of claim c) Total awarded amount Page 13

D E C L A R A T I O N 1. All the information furnished by me/us here above is correct to the best of my knowledge and belief. 2. I/we have no objection if enquiries are made about the work listed by me / us in the accompanying sheets / annexure. 3. I / We agree that the decision of committee in selection will be final and binding to me / us. 4. I / We have read the instructions appended to the proforma and I / we understand that if any false information is detected at a later date the committee is at liberty to act in a manner it feels deemed fit. Place : SIGNATURE OF THE APPLICANT NAME & DESIGNATION Date : SEAL OF ORGANISATION Page 14

Checklist (To be filled by Applicants) 1 Have you signed in all the sheets? 2 Whether copy I.T or other tax is enclosed? 3 Whether enclosed proof for year of establishment? 4 Whether proof for average annual financial turnover enclosed? 5 Whether documentary proof for having undertaken the qualifying works is enclosed? 6 Whether enclosed proof for valid PF registration certificate &ESI? 7 Whether documentary proof for having completed the works of similar nature is enclosed? 8 Whether List of Technical staff enclosed? 9 Whether List of Tools and Machinery enclosed? 10 If yes, Number of certificates enclosed Page 15