Corporation Bank (A Premier Public Sector Bank) Printing & Stationery Division 8th Cross, Gandhi Nagar, Near Ladyhill Circle Mangalore 575 003 (Karnataka) Phone: 0824-2453015/ 2454007; FAX: 0824-2456298 e-mail: hops@corpbank.co.in website: www.corpbank.com Ref.: P&S/F.2/OR/197/2017-18 Date: 29.12.2017 EMPANELMENT OF SUPPLIERS FOR SUPPLYING COMPUTER STATIONERY FOR THE PERIOD FROM 01.04.2018 TO 31.03.2020 Application for empanelment and Terms & conditions 1. Corporation Bank invites applications from prospective suppliers for empanelment in bank s panel for the period from 01.04.2018 to 31.03.2020. During the said period, eligible empanelled suppliers shall be supplying computer stationery to the bank as per the terms and conditions to be stipulated by the bank from time to time. 2. Suppliers satisfying the eligibility Criteria are requested to submit their applications duly complete in all respects to Corporation Bank in a sealed envelope superscribed as "Application for Empanelment For Computer Stationery". 1. Empanelment Application along with a self-attested copy of all relevant supportive documents should be submitted in a sealed cover addressed to The Chief Manager, Corporation Bank, Printing & Stationery Division, 8th Cross, Gandhi Nagar, Near Ladyhill Circle, Mangaluru: 575003 so as to reach the bank latest by 31.01.2018-10.30 a.m. Technical & Financial bids will be opened on 05.02.2018 at 10.30 am & 03.00 pm respectively at Corporation Bank, Head Office, Pandeshwar, Mangalore 575001. 2. All pages of empanelment application, terms & conditions, and supportive documents enclosed should be duly signed by the authorized signatory of the applicant firm and seal of the firm should be affixed on every page of the paper/document submitted to the bank. 3. A Demand Draft favouring Corporation Bank, payable at Mangaluru for Rs. 2360/- (Rupees Two Thousand Three Hundred Sixty Only) towards the cost of empanelment application (non-refundableinclusive of GST) should be enclosed to the application failing which it will be rejected. 4. Format of empanelment application and terms & conditions stipulated should not be altered by the applicant. In case, it is found at a later date that any of the clauses in application or terms and conditions were altered by the applicant, empanelment of such applicant supplier will be cancelled forthwith and they will be debarred from applying for empanelment in future. CHIEF MANAGER
APPLICATION FOR EMPANELMENT OF COMPUTER STATIONERY SUPPLIERS-TECHNICAL DETAILS From: To The Chief Manager Corporation Bank Printing & Stationery Division 8 th Cross, Gandhi Nagar, Near Lady Hill Circle, Mangaluru 575 003 Karnataka (State) Dear Sir, I/ We request you to empanel our firm in your approved list of suppliers for which I/ We am/are furnishing the following particulars duly supported by necessary documents as advised in the empanelment notice Ref. dated. # Particulars Office Factory/ Printing Unit 1 Name of the Firm and complete postal address Contact Numbers (Landline/ Mobile), STD, FAX No & Name(s) of contact person(s). E-mail id for communication 2 Registration details (Enclose a self-attested photocopy of proof for the following, whichever is applicable, failing which empanelment application is liable to be rejected.) GST Identification Number (GSTIN) GST Type (Please tick ) Registered Composite SEZ Un-registered Permanent Account No. (PAN) SSI/MSME Registration Certificate, if any. Permission/license to carry on business 3 Nature of Business Date of establishment Constitution of the Firm D D M M Y Y Y Y [a] [b] [c] Mention the constitution such as Proprietorship/ Partnership/ Private Ltd Co./ Public Ltd. Co./ Trust. If the Constitution is Partnership, certified copy of partnership deed, current address of the firm, full name and complete postal addresses of all partners of the firm including contact phone numbers (Land line/ Mobile) should be furnished in the application. If the Constitution is Limited Company, the application should be signed by the person authorized by the Board of Directors holding power of attorney. Copy of the relevant Board Resolution and a certified copy of the power of attorney should be enclosed to the application. Empanelment (Computer stationery) Page 1 Signature & seal of the Supplier
4 Name(s) of Proprietor/ Partners/ Directors, their personal addresses and contact phone numbers. (Use additional sheets wherever required) No. Name Complete postal address Phone Number(s) 5 Name & address of the Associate Firms, if any. 6 Details of Printing Unit Total Area (Sq.ft) No: of Shifts Number of workers Administration Supervisors Printers DEOs Binders Other Staff Total staff Firms applying for empanelment of printing & supplying computer stationery (non-security) to the bank are expected to have the following machinery. Please indicate total number of each of the following machines held by the firm and also other machinery owned by the unit. Sl. Description of machinery No. 1 Rotary Printing Machine 2 Offset Printing machine 2 or more colors 3 Sprocket hole punching machine 4 Horizontal/ Vertical perforation facility 5 Sheet serial numbering facilities 6 Slitting Machine 7 Collating Machine 8 Computer sets DTP Unit 9 Plate making machine Nos. held Sl. No. Description of machinery Nos. held Details of other machinery held, if any (Please specify). Nos. held Empanelment (Computer stationery) Page 2 Signature & seal of the Supplier
7 FINANCIAL ASPECTS 7.1 Name and address of the banker, STD code, telephone, and FAX Numbers 7.2 Bank Account Number to which payments to be credited, if any. (Enclose a specimen of the cancelled cheque of this account) ACCOUNT TYPE BANK NAME ACCOUNT NUMBER IFS CODE BRANCH NAME 7.3 Annual Turnover during the FY ENDED 31 ST March (Amount Rs. in Lakh) FY 2014-15 FY 2015-16 FY 2016-17 7.4 Capital invested in the Firm as on: (Amount Rs. in Lakh) 31.03.2015 31.03.2016 31.03.2017 Important: Wherever the firm s books of accounts are to be subjected to audit by Chartered Accountant as per Income tax/ other Acts, then such firms should submit the duly audited financial statements to their empanelment application. All other firms which are not required to be audited by Chartered Accountant as per IT/Other Acts, they should submit their financial statements duly certified by a Chartered Accountant. Applications submitted without complying with this requirement will be rejected. 8 INVESTMENT IN PLANT AND MACHINERY Rs. 9 OTHER INFORMATION Please tick 9.1 Do you have separate covered godown for storing papers? If so, is it covered by insurance against fire and other risks? What is the covered area of the go-down? Yes / No Area: Sq. ft. 9.2 Whether adequate Fire safety equipments are installed and are functioning in the premises of Press & godown as per requirement? Yes / No 9.3 Whether you are agreeable to dispatch stationery items/ printed materials to our HO-Printing & Stationery Division or to the Yes / No destinations to be indicated by the bank from time to time? 9.4 Do you have enough physical security in your premises to safeguard the printed stationery items of the Bank? Yes / No 9.5 You should keep total secrecy of the printed/ manuscript materials of the Bank. Do you agree for this condition? Yes / No 9.6 All our print supply orders shall be covered under contract act and other relevant acts. Are you willing to abide by these acts? Yes / No 9.7 If the bidder fails to effect supply within the scheduled time, the firm is likely to be penalized with a specified amount as fine except in case Yes / No of force majeure. Are you willing to abide by this condition? 9.8 We hereby confirm that: a) Our firm is registered under GST and is liable to pay all kind of taxes. All our quotations would be inclusive of these taxes and all other charges. b) As per tax laws, we are liable to be subjected to TDS for the works related to print / supply. We are willing to abide by these requirements. Empanelment (Computer stationery) Page 3 Signature & seal of the Supplier
9.9 Please provide Names and address of 3 public sector banks/ SBI/ Associates of SBI/ other reputed institutions, where your firm is empanelled/ jobs handled. Enclose a certified photocopy of the major work orders executed during the last 3 financial years ended 31 st March. (Please attach separate sheets if necessary). 1. 2. 3. 10 Details of empanelment application fee of Rs.2360/- Rs.2,360/- remitted by way of Demand Draft 11 Copies of attested documents to be enclosed to the empanelment application. Important: Documents described vide Sl. Nos. 11[a], [b], [c], whichever is applicable, are compulsory and without which empanelment application will not be considered by the bank. DD No. & Date Amount Bank Name a) 3 years balance sheets, Profit and Loss Account statements. Wherever the firm s books of accounts are to be subjected to audit by Chartered Accountant as per Income tax/ other Acts, then such firms should submit the duly audited financial statements to their empanelment application. All other firms which are not required to be audited by Chartered Accountant as per IT/Other Acts, they should submit their financial statements duly certified by a Chartered Accountant. Applications submitted without complying with this requirement will be rejected. Whether complied with? Yes / No b) GSTIN Certificate Self attested Yes / No c) Permanent Account No. (PAN)/ General Index Register (GIR) Number Certificate Self attested Yes / No d) Please furnish the details of activities outsourced by your firm. 12.0 Any dispute arising in this regard shall be subject to jurisdiction of Courts in Mangalore only. Certificate: We have carefully perused the aforesaid terms and conditions and agree to abide by the same in the event of our offer is accepted by Corporation Bank. (Use additional sheets wherever necessary to provide complete information) Empanelment (Computer stationery) Page 4 Signature & seal of the Supplier
1. PREAMBLE Terms and conditions for empanelment of suppliers of Computer Stationery for the period from 01.04.2018 to 31.03.2020 1.1 Corporation Bank (hereinafter called the Bank ) having its Head Office at Mangaluru (Karnataka) invites applications from reputed suppliers of Computer Stationery for empanelment for a period of 2 years from 01.04.2018 to 31.03.2020, for printing & supplying of Computer Stationery to the Bank. 2. ELIGIBILITY CRITERIA FOR EMPANELMENT 2.1 Suppliers satisfying the following eligibility criteria shall apply for empanelment with the Bank: 2.1.1 Suppliers should be undertaking the activity for the last 3 years and their annual turnover should be at least Rs.50 Lakh; (For proof of turn-over, Balance sheets for the last 3 financial years ended 31 st March should be enclosed duly audited/ certified by Chartered Accountant as stipulated in the tender document). 2.1.2 Suppliers intending to be empanelled for computer stationery should be suppliers of blank and pre-printed computer stationery and should have the capacity to supply around 10,000 boxes of computer stationery of different sizes on staggered basis. 2.1.3 They should have facilities for Offset printing of two colours and above, sprocket hole punching, horizontal/vertical perforation facility, sheet serial numbering, collating for multipart stationery. Printing unit should have required technical infrastructure/ inhouse facility to develop new designs. They should have capacity to incorporate various special security features that the bank may stipulate from time to time. 2.1.4 Suppliers should undertake to print & supply various computer stationery items at lowest rate (L-1 Rate) to branches/ Offices of the bank in the states allotted to them within the Region for which rates were quoted by them. 2.1.5 Suppliers meeting the above eligibility criteria are requested to submit their application and all other required supportive documents along with the application fee (Non-refundable) for considering their applications for empanelment as per the terms & conditions set out in this tender document. 3 PRODUCT SPECIFICATION [A] Computer Continuous Stationery No. Description of item to be supplied Paper specification A 80 Column Continuous Stationery 70 GSM 1) 10 x 12 x 1 Single 2) 10 x 12 x 2 ONE PLUS ONE - with interleaved good quality carbon paper (with minimum of 19 GSM & carbon coating of 7 GSM) 3) 10 x 12 x 3 ONE PLUS TWO - with interleaved good quality carbon paper (with minimum of 19 GSM & carbon coating of 7 GSM) B 132 Column Continuous Stationery 70 GSM 1) 15 x 12 x 1 Single 2) 15 x 12 x 2 One Plus One (with minimum of 19 GSM & carbon coating of 7 GSM) 3) 15 x 12 x 3 One Plus Two (with minimum of 19 GSM & carbon coating of 7 GSM) Computer continuous Stationery of required size should be manufactured by using 70 GSM A Grade Maplitho Paper of TNPL/ J.K./ Seshasayee/ West Coast Paper Mill. Empanelment (Computer stationery) Page 5 Signature & seal of the Supplier
[B] Letter Heads for Branches/ Offices Letter Heads 80 GSM [Letter heads to be printed Branch/Office - wise] No. Description of item to be supplied Paper specification 1) 9 x 12 x 1 Single Stationery to be used should be of 80 GSM Maplitho paper of A grade Mill of TNPL/ J.K./ Seshasayee/ West Coast Paper Mill. 2) 9 x 12 x 2 One Plus One (with minimum of 19 GSM & carbon coating of 7 GSM) Corporation Bank Logo, and Branch name & address should be printed in bilingual in Navy Blue Colour at the top of letter head. Phone numbers / website/ e-mail address of Branch/ Office should be printed in Navy Blue colour at the bottom of letterhead. In the computer continuous stationery, Bank s Logo should be neatly printed, without smudging, on the left side top corner of the page. On the same line, Name of the Bank in English & Hindi should be printed on the right side top corner of each page in Navy Blue colour. Similarly, branch/ office name, addresses and contact numbers etc., are to be printed in letter heads in Navy Blue colour. With regard to GSM, if the paper used is less than 70 GSM for continuous stationery and 80 GSM for letter head, and/or quality paper from specified Mill is not used, Bank reserves its right to REJECT the entire supply and no payment will be made for the same. No explanation would be entertained/ accepted in the matter. Sprocket punches should be provided clearly so that no chip is left at the punch. Due to chips remaining on punches, there is wastage in computer stationery and printers also get jammed. So, due care is to be taken to provide chip free sprocket punches. If chips are seen on punch holes, penalty will be levied by the Bank. Micro perforation should be provided for both letter heads and continuous stationery. 4 PACKING OF STATIONERY 4.1 Packing of stationery should be made as per the description of quantity given in the following table. Description of Stationery Quantity details 9 x 12 x 1 Boxes of 3000 forms 3 packets of 1000 forms in each box 9 x 12 x 2 Boxes of 1000 forms 1000 forms in each packet 10 x 12 x 1 Boxes of 3000 forms 3 packets of 1000 forms in each box 10 x 12 x 2 Boxes of 1000 forms 1000 forms in each packet 10 x 12 x 3 Boxes of 1000 forms 1000 forms in each packet 15 x 12 x 1 Boxes of 3000 forms 3 packets of 1000 forms in each box 15 x 12 x 2 Boxes of 1000 forms 1000 forms in each packet 15 x 12 x 3 Boxes of 1000 forms 1000 forms in each packet 4.2 Each quantity details mentioned in the above table should be packed in polythene plastic cover to avoid damage by moisture and rain. Thereafter, such packet should be kept in 5 ply corrugated carton box and despatched to respective branch/ Office. 4.3 Each Carton box should be tightly strapped with 12mm good quality strap at 4 places i.e. 2 horizontally and 2 vertically. Empanelment (Computer stationery) Page 6 Signature & seal of the Supplier
4.4 A label mentioning the Size of paper (such as 9 x 12 x1 or 10 x 12 x3 etc.), quantity packed, name of the supplier, date of supply should be affixed on each box. 5 SUBMISSION OF BIDS (TECHNICAL & FINANCIAL BIDS) 5.1 Suppliers satisfying the eligibility criteria, initially, should submit their bids in two bid system i.e, Technical and financial bids (rates valid for the entire empanelment period). 5.2 Technical Bid to be kept in sealed envelope superscribed as "Technical Bid for Computer stationery" enclosing the required supportive documents. 5.3 Please Note: In the technical bid, bidder should enclose two numbers each A4 size sample of all papers prescribed in the product specification of the tender document. 5.4 In each of the A4 size sample paper so enclosed, full name of the Paper Mill, paper specification and the GSM number should be legibly written. Bidder should affix his/her signature & seal of the firm in each of the sample enclosed. 5.5 TECHNICAL BID WITHOUT THE SAMPLE PAPER(S), PAPER SPECIFICATION, NAME OF THE MILL, GSM OF THE PAPER AND THE SIGNATURE AND SEAL OF THE AUTHORISED SIGNATORY IS LIABLE TO BE REJECTED. Since technical bid without any of these information is liable for rejection, bidders are once again advised to ensure compliance of the above requirement without fail. 5.6 Specimen of the financial bid is furnished in this tender document. Financial bid as per the prescribed format should be duly filled in in all respects and the signature & seal of authorized signatory of the bidder s firm should be affixed before submission to the Bank in another sealed envelope. Financial bid envelope should be superscribed as "Financial Bid for Computer Stationery". Rates quoted in the financial bid initially are valid for 2 years. i.e, from 1 st April 2018 to 31 st March 2020. 5.7 Both technical bid & financial bid envelopes should be put inside a bigger envelope sealed & submitted to Bank. This bigger cover should be superscribed as T & F Bids for Computer Stationery" and should be submitted to The Chief Manager, Corporation Bank, Printing & Stationery Division, 8th Cross, Gandhi Nagar, Near Ladyhill Circle, Mangaluru:575003 latest by 31.01.2018-10.30 a.m. In case the date stipulated as above happens to be a public holiday, offers should be submitted at the above address on or before the same time on the immediate next working day. 5.8 Name & complete postal address of the bidder including phone numbers and tender reference number should be legibly written in the envelopes containing Technical Bid, Financial Bid and also on the bigger cover which contains both these bids. 5.9 In case any supplier intends to send his/her offer by post, the same may be sent by courier/ speed post duly addressing the same to the said office to ensure proper receipt of their offer. It is the responsibility of the bidder to ensure that bids are submitted at the said address within the due date prescribed above. Bank is not responsible, if any offer sent by post/ courier is lost in transit and/or not received by the Bank in proper condition or not received within the stipulated due date and time mentioned above. 5.10 The bids are to be signed by the authorized personnel of the firm or organization only. Full name, designation, necessary resolution/ power of attorney/ letter of authority available should also be enclosed to the technical bid. 5.11 All the pages of the tender document should be stamped (by affixing the seal of the firm) and signed by the authorized signatory as token of having read the entire tender document and understood the instructions, terms and conditions etc.. No changes whatsoever shall be permitted in the tender document and the bidder should submit the tender as per the Bank s prescribed format only. Empanelment (Computer stationery) Page 7 Signature & seal of the Supplier
5.12 Any incomplete or ambiguous terms/ conditions/ quotes will disqualify the offer and the decision of the Bank in this regard will be final. 5.13 Bidders shall inform the Bank in case of transfer of ownership of their company. 5.14 Suppliers, who are already in our panel, may also submit their applications afresh for empanelment for the financial year 2018-2020 i.e., 01.04.2018 to 31.03.2020. 6 PROCESS OF FINALISING RATE CONTRACT 6.1 Bank requires supply of computer stationery items to its branches/ offices at a short notice. In-flow of indents of stationery are expected from branches/ offices situated across the country. Therefore, it is necessary that L-1 rates will be finalized, region-wise, for supplying these items to our branches/ Offices within the least possible time. Accordingly regions are defined covering a number of states/ Union Territories as detailed in the following table: Table: 1 Details of Region-wise grouping of States & Union Territories No: Region Name Names of States/ Union Territories included in the Region 1 Northern Region Delhi, Chandigarh, Punjab, Haryana, Jammu & Kashmir. 2 Eastern /Central Region Uttar Pradesh, Uttarakhand (uttarnchal), Himachal Pradesh, Madhya Pradesh, Chattisgarh, Bihar, Jharkhand, Rajasthan, Odissa, West Bengal, Sikkim, Assam, Meghalaya, Manipur, Mizoram and Nagaland. 3 Western Region Maharashtra, Gujarat, Dadra, Nagar & Haveli, Daman & Diu, and Goa 4 Karnataka Region Karnataka 5 Southern Region Kerala, Tamilnadu, Telangana, Andhra Pradesh and Puducherry 6.2 Bidder firm is eligible to quote rates for a particular Region (Table:1), provided its supplying unit is located and functioning in any of the State(s)/ Union Territory(ies) situated in that Region. Bidders should quote their lowest rate for each Region separately in tender document. Certified copy of permission/ license to carry on business in each Region for which rates are to be quoted should be enclosed to application failing which such quote will be rejected. 6.3 Supply of computer stationery including letter heads should be taken up on total cost basis and supply order will be placed with short-listed suppliers - after floating quotations for the same among empanelled suppliers, Region wise. 6.4 Rates to be quoted in financial bid should be in Indian rupees inclusive of all costs, taxes, insurance, packing, booking of consignment, freight etc., and F.O.R (Free On Rail) for local branches/ offices situated in city agglomeration/ City Corporation/ Town area where printing press of the bidder is situated. Freight for supply for outstation branches/offices will be paid on TO-PAY basis by the branch/office concerned. 6.5 Technical bids of all bidders would be opened by the Bank. Financial bids of only those Bidders whose technical bids are qualified as per norms prescribed by the Bank alone would be considered for opening of financial bids. 6.6 Bank is required to supply various computer stationery items to our branches/ offices at a short notice. Inflow of indents of stationery is expected from branches/offices situated across the country. Therefore, it is necessary that more than one empanelled supplier is necessary to supply these items to our branches/offices within the least possible time. 6.7 With a view to ensure that computer Stationery items are supplied within the shortest possible time and dispatched to branches/offices, efforts would be made to negotiate with L- 2, L-3, suppliers etc., and to seek their consent to supply the items at L-1 rate. Thereafter, the quantity to be supplied would be split and shared among suppliers by placing orders as per the sole discretion of the bank from time to time. Empanelment (Computer stationery) Page 8 Signature & seal of the Supplier
6.8 For enabling this, the Bank would be inviting lowest quotes for each of the items listed in Financial Bid. On opening Financial Bid of all successful technical bidders, L-1 rate for each of the item would be arrived at. All bidders, other than L-1 bidders would be requested to offer their consent to supply all these items at L-1 rate (standardized rate). 6.9 Suppliers who offer their consent to supply these items at Standardized L-1 rates, in writing alone will be qualified for empanelment. Supplying of computer stationery items at L-1 rate is referred to as rate contract and the supplier execute the said rate contract document with the Bank. 6.10 In case more than one bidder becomes L-1, then the work will be assigned to suppliers purely at the sole discretion of the bank depending on various factors like supplier s nearness to branch/office of the bank that has indented the items (geographical vicinity), prompt service by supplier, complaint free service etc as per the decision of the bank. 6.11 In financial bid, rate should be mentioned for all items provided in the tender document. 7 OTHER TERMS & CONDITIONS 7.1 Bank will provide only specimen of each security item but not the non-security paper or any art work. They should be arranged by the suppliers themselves; 7.2 Rates are inclusive of all taxes and F.O.R. for local branches / offices situated in city agglomeration/ city corporation/ town area where your printing press is situated. Freight for supply for outstation branches/ offices will be paid on `TO-PAY basis by the branches / offices concerned. 7.3 Orders will be placed by us on demand from branches/offices.items are to be supplied by you directly to branches. Normally supply of items would be confined to in and around geographical area of the supplier. However in exceptional cases and based on exigencies, supply may have to be made to our branches/offices located all over India. Ordered items to be delivered within 7 days of placing order and transportation & delivery of items should be effected through reputed transport operator / reputed courier/s. 7.4 No extension of time from the due date stipulated in individual orders shall be granted. Nonadhering to supply schedule will attract penalty that may be charged by Bank from time to time, at its discretion, apart from initiating necessary action that may be considered necessary by bank. But in exceptional circumstances, Bank may condone the delay at its sole discretion. 7.5 Orders will not be placed to a supplier in case of continuous default in complying with time norms. 7.6 In case of any complaint, adverse remark against any empanelled printer/ supplier, the printer/supplier shall be removed from the panel apart from initiating necessary action that may be considered necessary by the bank. Bank reserves its right to add any eligible supplier to the panel at any time during the currency of the two years period. 7.7 A copy of the transport bill/ Lorry receipt/ way bill should be enclosed the Bill submitted to the Bank for seeking payment. As bank would be making payment of transportation charges of goods sent by supplier, bank would make every endeavor to reduce this transportation cost. For this purpose, bank will have the right to place orders with any of the empanelled suppliers (L-1 quote) across the country based on its requirement. 7.8 Bank reserves its right to modify/ alter/ cancel in full or in part the description/ quality & other terms & conditions of any order. Bank reserves its right to inspect the Printing Press/ Go-down of the supplier in case of need and verify the invoice, raw materials at the press premises without any prior notice to ensure that quality security paper of requisite GSM is used and to study the process flow. Empanelment (Computer stationery) Page 9 Signature & seal of the Supplier
7.9 This Rate Contract will be valid till 31.03.2020, which may be extended up to 30.06.2020 in case of need on the same terms & conditions at the discretion of the Bank. Normally supply of the in items is confined to in-and-around geographical area of the supplier. However in exceptional & emergency cases, supply may have to be made to our branches/offices located across India. 7.10 The supplier should furnish name of their contact person with telephone/ cell phone Numbers to the bank to facilitate effective liaison & follow-up. They should also update the contact information whenever there is a change. 7.11 Supplier/s who is/are interested in supply of Non-security items/others should apply afresh separately for empanelment in that category for the financial years 2018-20. 8 DELIVERY SCHEDULE, LIQUIDATED DAMAGES 8.1 The delivery schedule prescribed for supply of computer continuous stationery and letter heads are as follows: Item particulars Due date for supply Computer continuous stationery To be despatched within 15 days from the date of receipt of supply order (email). Letter heads of Branch/ Office To be despatched within 15 days from the date of approval of final proof by the branch/ office. 8.2 No extension of time for supply of stationery shall normally be granted. Non-adhering to the supply schedule will attract penalty that may be charged by Bank from time to time, at its discretion, apart from initiating necessary action that may be considered necessary by bank. 8.3 In case quality of the finished product/ paper used/ design/ specification etc., is/are not as per tender specifications/terms, Bank shall be at liberty to cancel the entire order for the stationery, and no payment shall be made by bank for that supply. Further, bank reserves its right to de-list the Supplier from empanelled list and also denying them any future empanelment in the Bank. 8.4 Under exceptional circumstances, if the Bank, at its sole discretion, decides to accept the delayed supply of any lot of ordered item, liquidated damages at the rate of 26% per annum on the bill amount submitted by the Supplier for the delayed period will be calculated and the said penalty amount will be deducted from the bill amount payable at the time of making payment of such bills. 8.5 The decision of the Bank in regard to cancellation of the print order and levy of liquidated damages shall be final and binding on the supplier. 9 WARRANTY 9.1 Stationery supplied under this empanelment contract shall be under Supplier s comprehensive all inclusive warranty for a period of one year from the date of satisfactory supply. 9.2 During the warranty period the Supplier shall at his/her own cost replace any defective stationery, free of cost to the Bank. Any defect such as fading of printed matter, fading of colours, defective arrangement of paper, any other defects etc., should be replaced by the Supplier at his/her own cost. 9.3 Any effect or shortfall in the quantity of stationery supplied will be intimated to the Supplier by the Bank and the Supplier shall rectify the defect or make good the shortfall within 15 days of such reporting. If the defects could not be rectified within the said period of 15 days the Supplier should replace the same free of cost. Transportation and other costs in this regard, if any, shall be borne by the Supplier. Empanelment (Computer stationery) Page 10 Signature & seal of the Supplier
9.4 Failure to attend to complaints within 15 days will attract penalty of Rs.500 for each day s delay which the supplier agrees to pay under this empanelment. Penalty shall also be recovered from the Supplier s bills, if any, pending for payment by the bank. 10 PAYMENT 10.1 Bank will not pay any advance for supply of stationery items. The bills and invoices shall be prepared by the Supplier and submitted to the Bank. Along with the Bill, atleast A4 size of sample stationery (2 numbers) supplied to the branch/ office and a copy of the transport bill/ Lorry receipt/ way bill should be enclosed for our record without which payments shall not be made by the bank. On scrutiny of bills & samples and after receipt of finished product from Supplier, payment will be effected for the supply so made. Bills for the items supplied should be submitted at this office within 90 days from the date of delivery and Bills received thereafter shall be treated as `NO CLAIM. 10.2 While submitting Bills for payment at this Division, acknowledgement from the branch under their branch seal and signature duly certifying that the supplied items have been received by them should also be submitted. Without production of such acknowledgement, payment of Bill will not be made. 10.3 Printed & supplied items which are not according to Bank's specifications in all respects shall be summarily rejected & accordingly no payment shall be made by the Bank. 11 INSPECTION 11.1 Bank reserves the right to modify/ alter/ cancel in full or in part the description/ quality & other terms & conditions of any order. The Bank reserves the right to inspect the Printing Press/ go-down of the Supplier in case of need and verify the invoice, raw materials at the press premises without any prior notice to ensure that quality paper of requisite GSM is used and to study the process flow. The Supplier agrees to permit the Bank officials or any other persons engaged for this purpose to have free access to their unit/ go-downs etc., for inspection/ visit etc., and the Supplier shall have no objection for the same and shall cooperate and provide necessary details/ information required by the Bank for such inspection. 12 TERMINATION 12.1 Bank at its option without prejudice to its rights under the contract is entitled to terminate the contract at any time by giving 30 days notice in writing to the bidder in the following circumstances: 12.1.1 In case the bidder does not comply with any or all of his/her obligations/ undertakings under this contract; 12.1.2 If the design, specifications of stationery supplied by the bidder do not conform to the approved technical specifications and other requirements specified in the tender contract and agreed to by the bidder; 12.1.3 If the bidder refrains from implementing any of the instructions received from the Bank within the stipulation of this contract; 12.1.4 In case of any breach of the terms and conditions of the tender contract by the bidder; 12.2 In the event of such termination, the EMD of the Supplier, wherever collected, will be forfeited and the Bank shall have the right to terminate the contract and deny any future empanelment. Empanelment (Computer stationery) Page 11 Signature & seal of the Supplier
13 The Supplier indemnifies to protect and save the Bank against all claims, loses, costs, damages, expenses action suits and other proceedings resulting from infringement of any patent, trademarks, copyrights etc., or such other statutory infringements in respect of the finished product supplied to the Bank in terms of the tender contract. 14 The contract shall be interpreted in accordance with the Laws of India. Any dispute arising out of this contract will be under the jurisdiction of Courts of law in Mangalore. 15 Force Majeure 15.1 The parties shall not be liable for default or non-performance of the obligations under the contract, if such default or non-performance of the obligations under this contract is caused by any reason or circumstances or occurrences beyond the control of the parties, i.e. Force Majeure. For the purpose of this clause, Force Majeure shall mean an event beyond the control of the parties, due to or as a result of or caused by acts of God, wars, insurrections, riots, earth quake and fire, events not foreseeable but does not include any fault or negligence or carelessness on the part of the parties, resulting in such a situation. 15.2 In the event of any such intervening Force Majeure, each party shall notify the other party in writing of such circumstances and the cause thereof immediately within five calendar days. Unless otherwise directed by the other party, the party pleading Force Majeure shall continue to perform/render/discharge other obligations as far as they can reasonably be attended/ fulfilled and shall seek all reasonable alternative means for performance affected by the Event of Force Majeure. 15.3 In such a case, time for performance shall be extended by a period not less than the duration of such delay. If duration of delay continues beyond 3 months, the parties shall hold consultations with each other in an endeavor to find a solution to the problem. 16 Supplier shall comply with all the statutory obligations of the Government of India/ State Governments and local authorities applicable and the Bank shall not be liable for any action under the statutes applicable due to non-compliance of statutory obligations by the Supplier. 17 In case of any complaint, adverse remark against any empanelled Supplier/ supplier, the Supplier/supplier shall be deleted from the panel apart from initiating necessary action that may be considered necessary by the bank. 18 This empanelment will be valid till 31.03.2020, which may be extended up to 30.06.2020 in case of need on the same terms & conditions at the discretion of the Bank. Bank reserves its right to add any printer/supplier to the panel at any time during the currency of the two years period, provided the applicant satisfies the requirements. 19 Supplier should furnish name of their contact person with telephone/ cell phone Numbers to the bank to facilitate effective liaison & follow-up. They should also update the contact information whenever there is a change. 20 In case of any complaint, adverse remark against any empanelled printer/supplier, the printer/ supplier shall be deleted from the panel apart from initiating necessary action that may be considered necessary by the bank. 21 Waste sheets/unused sheets of Computer Stationery with Bank's name & logo printed shall not be disposed of or sold in the Market as it is. Instead the same should be duly shred and then disposed of by the empanelled supplier. Any violation of this tender term shall be treated as Violation of Principal Terms of Contract and the Bank is entitled to claim damages from the empanelled supplier. 22 Opening of Bids 22.1 Technical bids will be opened on 12.02.2018 at 11.30 a.m. at Corporation Bank, Head Office, Mangaladevi Temple Road, Pandeshwar, Mangalore 575 001 in the presence of the tenderers or their representatives. 22.2 Financial bids will be opened on 12.02.2018 at 03.00 p.m. Empanelment (Computer stationery) Page 12 Signature & seal of the Supplier
22.3 In case the date stipulated as above happens to be a public holiday, offers will be opened at the same time on the immediate next working day. 22.4 All the tenderers are advised in their own interest to be present on that date at the specified time. The Bank reserves the right to reject any or all the tenders without assigning any reason thereof. Canvassing in any form will disqualify the tenderer. 23 All updates/ modification/ addition/ deletion of tender/empanelment terms and other related information, if any, will be uploaded in the bank s website only from time to time for information/ guidance and compliance of bidders. I / We agree to the above terms and conditions governing the empanelment and/or awarding of work contract under this empanelment during the FY 2018-20. I/We undertake to comply with the additional terms and conditions that may be stipulated by the work in the individual work orders to be executed by us from time to time. Note: All pages of this document should be signed by the authorized signatory of the Supplier Firm and the seal of the firm should be affixed on each page. ----------- Empanelment (Computer stationery) Page 13 Signature & seal of the Supplier
1 Name of the Firm & complete postal address and contact phone Numbers (Land line and Mobile Numbers). FINANCIAL BID (Financial Bid to be submitted in a sealed envelope) 2 Name & address of the Proprietor / Partners/ Directors/ Members with Land line and Mobile Phone Numbers Details of our lowest quote for the following computer stationery items are as under. [A] Computer Continuous Stationery PAPER SPECIFICATION: Computer continuous Stationery of required size should be manufactured by using 70 GSM A Grade Maplitho Paper of TNPL/ J.K./ Seshasayee/ West Coast Paper Mill. No. Description of item to be supplied Lowest Rate quoted per 1000 sheets- [Rate inclusive of all costs, taxes, packing, and booking of consignment] AMOUNT IN Rs. A 80 Column Continuous Stationery 70 GSM 1) 10 x 12 x 1 Single Rs. 2) 10 x 12 x 2 ONE PLUS ONE - with interleaved good quality carbon paper (with minimum of 19 GSM & carbon coating of 7 Rs. GSM) 3) 10 x 12 x 3 ONE PLUS TWO - with interleaved good quality carbon paper (with minimum of 19 GSM & carbon coating of 7 GSM) Rs. B 132 Column Continuous Stationery 70 GSM 1) 15 x 12 x 1 Single Rs. 2) 15 x 12 x 2 One Plus One (with minimum of 19 GSM & carbon coating of 7 GSM) Rs. 3) 15 x 12 x 3 One Plus Two (with minimum of 19 GSM & carbon coating of 7 GSM) Rs. Empanelment (Computer stationery) Page 14 Signature & seal of the Supplier
[B] Letter Heads for Branches/ Offices Paper specification: Stationery to be used should be of 80 GSM Maplitho paper of A grade Mill of TNPL/ J.K./ Seshasayee/ West Coast Paper Mill. Corporation Bank Logo, and Branch name & address should be printed in bilingual in Navy Blue Colour at the top of letter head. Phone numbers / website/ e-mail address of Branch/ Office should be printed in Navy Blue colour at the bottom of letterhead. Letter Heads 80 GSM [Letter heads to be printed Branch/Office - wise] No. Description of item to be supplied Lowest Rate quoted per 1000 sheets- [Rate inclusive of all costs, taxes, packing, and booking of consignment] AMOUNT IN Rs. 1) 9 x 12 x 1 Single Rs. 2) 9 x 12 x 2 One Plus One (with minimum of 19 GSM & carbon coating of 7 GSM) Rs. Other conditions to be fulfilled: Note: Tender notice issued for empanelment containing various instructions/ guidelines forms part of this contract/ tender. In the computer continuous stationery, Bank s Logo should be neatly printed, without smudging, on the left side top corner of the page. On the same line, Name of the Bank in English & Hindi should be printed on the right side top corner of each page in Navy Blue colour. Similarly, branch/ office name, addresses and contact numbers etc., are to be printed in letter heads in Navy Blue colour. If the paper used is less than 70 GSM for continuous stationery and 80 GSM for letter head, Bank reserves the right to REJECT the entire supply and no payment will be made for the same. No explanation would be entertained/accepted in the matter. Sprocket punches to be provided clearly so that no chip is left at the punch. Due to chips remaining on the punches there is wastage in the computer stationery and the printers also get jammed. So, due care is to be taken to provide chip free sprocket punches. If chips are seen on the punch holes, penalty will be levied by the Bank. Micro perforation should also be provided for both letter heads and continuous stationery. Rate should be quoted in Rupees Only. Paise should be rounded off to the nearest Rupee # Letter heads should be printed branch-wise. Financial Bid should be placed in a sealed envelope superscripted "Financial Bid" and the Advertisement reference and Applicant Name and address to be clearly written on the face of the envelope. Place: Date: Empanelment (Computer stationery) Page 15 Signature & seal of the Supplier