School District No. 79 (Cowichan Valley)

Amended Annual Budget School District No. 79 (Cowichan Valley) June 30, 2016

June 30, 2016 Table of Contents Bylaw... 1 Amended Annual Budget - Revenue and Expense - Statement 2... 2 Amended Annual Budget - Changes in Net Financial Assets (Debt) - Statement 4... 4 Amended Annual Budget - Schedule of Changes in Accumulated Surplus (Deficit) by Fund - Schedule 1... 5 Amended Annual Budget - Operating Revenue and Expense - Schedule 2... 6 Schedule 2A - Amended Annual Budget - Schedule of Operating Revenue by Source... 7 Schedule 2B - Amended Annual Budget - Schedule of Operating Expense by Source... 8 Schedule 2C - Amended Annual Budget - Operating Expense by Function, Program and Object... 9 Amended Annual Budget - Special Purpose Revenue and Expense - Schedule 3... 11 Schedule 3A - Amended Annual Budget - Changes in Special Purpose Funds... 12 Amended Annual Budget - Capital Revenue and Expense - Schedule 4... 15 *NOTE - Statement 1, Statement 3, Statement 5 and Schedules 4A - 4D are used for Financial Statement reporting only.

AMENDED ANNUAL BUDGET BYLAW A Bylaw of THE BOARD OF EDUCATION OF SCHOOL DISTRICT NO. 79 (COWICHAN VALLEY) (called the ''Board'') to adopt the Amended Annual Budget of the Board for the fiscal year 2015/2016 pursuant to section 113 of the School Act, R.S.B.C., 1996, c. 412 as amended from time to time (called the "Act "). 1. Board has complied with the provisions of the Act respecting the Amended Annual Budget adopted by this bylaw. 2. This bylaw may be cited as School District No. 79 (Cowichan Valley) Amended Annual Budget Bylaw for fiscal year 2015/2016. 3. The attached Statement 2 showing the estimated revenue and expense for the 2015/2016 fiscal year and the total budget bylaw amount of $83,854,595 for the 2015/2016 fiscal year was prepared in accordance with the Act. 4. Statement 2, 4 and Schedules 1 to 4 are adopted as the Amended Annual Budget of the Board for the fiscal year 2015/2016. READ A FIRST TIME THE 2nd DAY OF FEBRUARY, 2016; READ A SECOND TIME THE 2nd DAY OF FEBRUARY, 2016; READ A THIRD TIME, PASSED AND ADOPTED THE 2nd DAY OF FEBRUARY, 2016; (Corporate Seal) Chairperson of the Board Secretary Treasurer I HEREBY CERTIFY this to be a true original of School District No. 79 (Cowichan Valley) Amended Annual Budget Bylaw 2015/2016, adopted by the Board the 2nd DAY OF FEBRUARY, 2016. Secretary Treasurer

Amended Annual Budget - Revenue and Expense Statement 2 2016 Amended 2015 Amended Annual Budget Annual Budget Ministry Operating Grant Funded FTE's School-Age 7,507.375 7,371.750 Adult 73.625 84.000 Total Ministry Operating Grant Funded FTE's 7,581.000 7,455.750 Revenues $ $ Provincial Grants Ministry of Education 67,610,719 65,986,208 Other 97,800 77,800 Tuition 2,551,000 2,234,881 Other Revenue 6,746,392 6,828,074 Rentals and Leases 114,480 114,480 Investment Income 159,254 142,300 Amortization of Deferred Capital Revenue 3,634,426 3,495,972 Total Revenue 80,914,071 78,879,715 Expenses Instruction 65,795,543 63,055,352 District Administration 2,082,084 1,993,080 Operations and Maintenance 13,065,635 12,873,389 Transportation and Housing 2,575,222 2,515,394 Total Expense 83,518,484 80,437,215 Net Revenue (Expense) (2,604,413) (1,557,500) Budgeted Allocation (Retirement) of Surplus (Deficit) 2,234,082 1,286,668 Budgeted Reduction of Unfunded Employee Future Benefits (50,000) (50,000) Budgeted Surplus (Deficit), for the year (420,331) (320,832) Budgeted Surplus (Deficit), for the year comprised of: Operating Fund Surplus (Deficit) Special Purpose Fund Surplus (Deficit) Capital Fund Surplus (Deficit) (420,331) (320,832) Budgeted Surplus (Deficit), for the year (420,331) (320,832) Page 2

Amended Annual Budget - Revenue and Expense Statement 2 2016 Amended 2015 Amended Annual Budget Annual Budget Budget Bylaw Amount Operating - Total Expense 74,354,875 71,792,461 Operating - Tangible Capital Assets Purchased 10,000 Operating - Reduction of Unfunded Employee Future Benefits 50,000 50,000 Special Purpose Funds - Total Expense 4,870,741 4,369,840 Special Purpose Funds - Tangible Capital Assets Purchased 226,111 432,010 Capital Fund - Total Expense 4,292,868 4,274,914 Capital Fund - Tangible Capital Assets Purchased from Local Capital 60,000 102,425 Total Budget Bylaw Amount 83,854,595 81,031,650 Approved by the Board Signature of the Chairperson of the Board of Education Date Signed Signature of the Superintendent Date Signed Signature of the Secretary Treasurer Date Signed Page 3

Amended Annual Budget - Changes in Net Financial Assets (Debt) Statement 4 2016 Amended 2015 Amended Annual Budget Annual Budget $ $ Surplus (Deficit) for the year (2,604,413) (1,557,500) Effect of change in Tangible Capital Assets Acquisition of Tangible Capital Assets From Operating and Special Purpose Funds (226,111) (442,010) From Local Capital (60,000) (102,425) From Deferred Capital Revenue (3,461,382) (1,505,510) Total Acquisition of Tangible Capital Assets (3,747,493) (2,049,945) Amortization of Tangible Capital Assets 4,292,868 4,274,914 Total Effect of change in Tangible Capital Assets 545,375 2,224,969 Acquisitions of Prepaid Expenses (225,015) (160,000) Use of Prepaid Expenses 225,015 168,930-8,930 (Increase) Decrease in Net Financial Assets (Debt) (2,059,038) 676,399 Page 4

Amended Annual Budget - Schedule of Changes in Accumulated Surplus (Deficit) by Fund Schedule 1 Operating Special Purpose Capital 2016 Amended Fund Fund Fund Annual Budget $ $ $ $ Accumulated Surplus (Deficit), beginning of year 2,036,346 92,893 45,324,509 47,453,748 Changes for the year Net Revenue (Expense) for the year (2,184,082) 226,111 (646,442) (2,604,413) Interfund Transfers Tangible Capital Assets Purchased (226,111) 226,111 - Net Changes for the year (2,184,082) - (420,331) (2,604,413) Budgeted Accumulated Surplus (Deficit), end of year (147,736) 92,893 44,904,178 44,849,335 Page 5

Amended Annual Budget - Operating Revenue and Expense Schedule 2 2016 Amended 2015 Amended Annual Budget Annual Budget $ $ Revenues Provincial Grants Ministry of Education 64,402,887 63,054,558 Other 77,800 77,800 Tuition 2,551,000 2,234,881 Other Revenue 4,879,626 4,974,074 Rentals and Leases 114,480 114,480 Investment Income 145,000 110,000 Total Revenue 72,170,793 70,565,793 Expenses Instruction 60,924,802 58,685,512 District Administration 2,082,084 1,993,080 Operations and Maintenance 9,057,897 8,882,153 Transportation and Housing 2,290,092 2,231,716 Total Expense 74,354,875 71,792,461 Net Revenue (Expense) (2,184,082) (1,226,668) Budgeted Prior Year Surplus Appropriation 2,234,082 1,286,668 Budgeted Reduction of Unfunded Employee Future Benefits (50,000) (50,000) Net Transfers (to) from other funds Tangible Capital Assets Purchased (10,000) Total Net Transfers - (10,000) Budgeted Surplus (Deficit), for the year - - Page 6

Amended Annual Budget - Schedule of Operating Revenue by Source Schedule 2A 2016 Amended 2015 Amended Annual Budget Annual Budget $ $ Provincial Grants - Ministry of Education Operating Grant, Ministry of Education 68,323,881 67,978,971 AANDC/LEA Recovery (4,399,626) (4,449,074) Strike Savings Recovery (2,224,718) Other Ministry of Education Grants Pay Equity 363,682 363,682 Labour Settlement Funding 1,273,328 Funding for Graduated Adults 88,600 88,600 FSA & Exam Allocation 11,400 13,769 Curriculum Implementation Support 14,950 Competencies Grant 10,000 Total Provincial Grants - Ministry of Education 64,402,887 63,054,558 Provincial Grants - Other 77,800 77,800 Tuition Offshore Tuition Fees 2,551,000 2,234,881 Total Tuition 2,551,000 2,234,881 Other Revenues LEA/Direct Funding from First Nations 4,399,626 4,449,074 Miscellaneous BC Hydro Energy Manager 50,000 50,000 Registration Fees 95,000 95,000 Transportation Fees 335,000 350,000 Asset Sales 30,000 Total Other Revenue 4,879,626 4,974,074 Rentals and Leases 114,480 114,480 Investment Income 145,000 110,000 Total Operating Revenue 72,170,793 70,565,793 Page 7

Amended Annual Budget - Schedule of Operating Expense by Source Schedule 2B 2016 Amended 2015 Amended Annual Budget Annual Budget $ $ Salaries Teachers 31,106,031 29,256,159 Principals and Vice Principals 4,097,972 3,934,951 Educational Assistants 5,258,180 5,063,466 Support Staff 7,933,004 7,926,543 Other Professionals 1,729,732 1,596,059 Substitutes 3,365,642 3,421,732 Total Salaries 53,490,561 51,198,910 Employee Benefits 13,249,700 12,744,332 Total Salaries and Benefits 66,740,261 63,943,242 Services and Supplies Services 2,460,933 2,305,591 Student Transportation 88,600 119,666 Professional Development and Travel 479,676 453,975 Rentals and Leases 96,100 129,100 Dues and Fees 86,160 83,160 Insurance 244,134 244,134 Supplies 2,778,881 3,068,945 Utilities 1,380,130 1,444,648 Total Services and Supplies 7,614,614 7,849,219 Total Operating Expense 74,354,875 71,792,461 Page 8

Amended Annual Budget - Operating Expense by Function, Program and Object Schedule 2C Principals and Educational Support Other Teachers Vice Principals Assistants Staff Professionals Substitutes Total Salaries Salaries Salaries Salaries Salaries Salaries Salaries $ $ $ $ $ $ $ 1 Instruction 1.02 Regular Instruction 25,033,731 659,382 32,129 300,910 60,523 2,047,712 28,134,387 1.03 Career Programs 50,429 90,010-211,106-14,338 365,883 1.07 Library Services 648,442 170,029-159,407-43,166 1,021,044 1.08 Counselling 795,086 - - 339,347-28,743 1,163,176 1.10 Special Education 3,200,647 186,326 4,504,715 103,055 118,737 635,932 8,749,412 1.30 English Language Learning 320,653 - - - - - 320,653 1.31 Aboriginal Education 357,854 98,959 721,336 42,779-52,325 1,273,253 1.41 School Administration - 2,640,835-1,070,943-112,975 3,824,753 1.60 Summer School - - - - - - - 1.61 Continuing Education 347,123 49,480-49,186-18,772 464,561 1.62 Off Shore Students 352,066 202,951-92,083 53,971 19,317 720,388 1.64 Other - - - - - - - Total Function 1 31,106,031 4,097,972 5,258,180 2,368,816 233,231 2,973,280 46,037,510 4 District Administration 4.11 Educational Administration - - - 50,948 369,265 7,629 427,842 4.40 School District Governance - - - - 73,000-73,000 4.41 Business Administration - - - 403,366 537,108 29,394 969,868 Total Function 4 - - - 454,314 979,373 37,023 1,470,710 5 Operations and Maintenance 5.41 Operations and Maintenance Administration - - - 88,439 436,690 47,503 572,632 5.50 Maintenance Operations - - - 3,516,763-209,072 3,725,835 5.52 Maintenance of Grounds - - - 293,247 - - 293,247 5.56 Utilities - - - - - - - Total Function 5 - - - 3,898,449 436,690 256,575 4,591,714 7 Transportation and Housing 7.41 Transportation and Housing Administration - - - 115,212 80,438 5,414 201,064 7.70 Student Transportation - - - 1,096,213-93,350 1,189,563 7.73 Housing - - - - - - - Total Function 7 - - - 1,211,425 80,438 98,764 1,390,627 9 Debt Services Total Function 9 - - - - - - - Total Functions 1-9 31,106,031 4,097,972 5,258,180 7,933,004 1,729,732 3,365,642 53,490,561 Page 9

Amended Annual Budget - Operating Expense by Function, Program and Object Schedule 2C 1 Instruction 1.02 Regular Instruction 1.03 Career Programs 1.07 Library Services 1.08 Counselling 1.10 Special Education 1.30 English Language Learning 1.31 Aboriginal Education 1.41 School Administration 1.60 Summer School 1.61 Continuing Education 1.62 Off Shore Students 1.64 Other Total Function 1 4 District Administration 4.11 Educational Administration 4.40 School District Governance 4.41 Business Administration Total Function 4 5 Operations and Maintenance 5.41 Operations and Maintenance Administration 5.50 Maintenance Operations 5.52 Maintenance of Grounds 5.56 Utilities Total Function 5 7 Transportation and Housing 7.41 Transportation and Housing Administration 7.70 Student Transportation 7.73 Housing Total Function 7 9 Debt Services Total Function 9 Total Functions 1-9 Total Employee Total Salaries Services and 2016 Amended 2015 Amended Salaries Benefits and Benefits Supplies Annual Budget Annual Budget $ $ $ $ $ $ 28,134,387 7,300,634 35,435,021 1,595,155 37,030,176 35,896,923 365,883 83,151 449,034 448,284 897,318 965,627 1,021,044 262,239 1,283,283 74,000 1,357,283 1,016,211 1,163,176 260,430 1,423,606 5,500 1,429,106 1,422,102 8,749,412 2,149,300 10,898,712 209,367 11,108,079 10,439,429 320,653 82,114 402,767 4,500 407,267 367,448 1,273,253 290,840 1,564,093 157,938 1,722,031 1,608,920 3,824,753 851,044 4,675,797 101,253 4,777,050 4,682,343 - - - - - - 464,561 120,775 585,336 54,900 640,236 601,606 720,388 183,384 903,772 638,284 1,542,056 1,670,703 - - - 14,200 14,200 14,200 46,037,510 11,583,911 57,621,421 3,303,381 60,924,802 58,685,512 427,842 90,012 517,854 24,000 541,854 473,721 73,000 2,401 75,401 85,050 160,451 221,575 969,868 194,061 1,163,929 215,850 1,379,779 1,297,784 1,470,710 286,474 1,757,184 324,900 2,082,084 1,993,080 572,632 110,327 682,959 214,787 897,746 878,300 3,725,835 857,198 4,583,033 1,395,601 5,978,634 5,976,532 293,247 73,640 366,887 122,000 488,887 514,173 - - - 1,692,630 1,692,630 1,513,148 4,591,714 1,041,165 5,632,879 3,425,018 9,057,897 8,882,153 201,064 43,564 244,628 23,250 267,878 292,722 1,189,563 294,586 1,484,149 538,065 2,022,214 1,938,994 - - - - - 1,390,627 338,150 1,728,777 561,315 2,290,092 2,231,716 - - - - - - 53,490,561 13,249,700 66,740,261 7,614,614 74,354,875 71,792,461 Page 10

Amended Annual Budget - Special Purpose Revenue and Expense Schedule 3 2016 Amended 2015 Amended Annual Budget Annual Budget $ $ Revenues Provincial Grants Ministry of Education 3,207,832 2,931,650 Other 20,000 Other Revenue 1,866,766 1,854,000 Investment Income 2,254 16,200 Total Revenue 5,096,852 4,801,850 Expenses Instruction 4,870,741 4,369,840 Total Expense 4,870,741 4,369,840 Net Revenue (Expense) 226,111 432,010 Net Transfers (to) from other funds Tangible Capital Assets Purchased (226,111) (432,010) Total Net Transfers (226,111) (432,010) Budgeted Surplus (Deficit), for the year - - Page 11

Amended Annual Budget - Changes in Special Purpose Funds Schedule 3A Annual Learning Special Scholarships School Ready, Facility Improvement Education and Generated Strong Set, Grant Fund Equipment Bursaries Funds Start Learn OLEP CommunityLINK $ $ $ $ $ $ $ $ $ Deferred Revenue, beginning of year 919,540-24,260 15,169 1,285,842 145,527 55,171 132,237 151,912 Add: Restricted Grants Provincial Grants - Ministry of Education 416,763 1,433,057 14,577 192,000 34,300 155,331 626,040 Other 1,700,000 Investment Income 9,100 3,500 425,863 1,433,057 14,577 3,500 1,700,000 192,000 34,300 155,331 626,040 Less: Allocated to Revenue 416,817 1,433,057 15,000 4,200 1,800,000 230,000 54,000 287,568 749,444 Deferred Revenue, end of year 928,586-23,837 14,469 1,185,842 107,527 35,471-28,508 Revenues Provincial Grants - Ministry of Education 416,763 1,433,057 15,000 230,000 54,000 287,568 749,444 Provincial Grants - Other Other Revenue 2,000 1,800,000 Investment Income 54 2,200 416,817 1,433,057 15,000 4,200 1,800,000 230,000 54,000 287,568 749,444 Expenses Salaries Teachers 898,240 85,016 27,684 Educational Assistants 229,489 Support Staff 4,000 339,084 Substitutes 40,000 75,000 8,000-1,127,729 - - - 4,000 40,000 160,016 374,768 Employee Benefits 305,328 1,000 6,000 24,000 103,336 Services and Supplies 210,706 15,000 4,200 1,800,000 225,000 8,000 103,552 271,340 210,706 1,433,057 15,000 4,200 1,800,000 230,000 54,000 287,568 749,444 Net Revenue (Expense) before Interfund Transfers 206,111 - - - - - - - - Interfund Transfers Tangible Capital Assets Purchased (206,111) (206,111) - - - - - - - - Net Revenue (Expense) - - - - - - - - - Page 12

Amended Annual Budget - Changes in Special Purpose Funds Deferred Revenue, beginning of year Service Lake Cowichan Delivery BC Early Student School Building Wendy's Cultural Compassionate Learning Transformation Hydro Learning Inspiration Envelope House Trust Leaders Supports $ $ $ $ $ $ $ $ $ 46,817 127,268 13,324 24,441 217,579 29,562 56 42,000 22,000 Schedule 3A Add: Restricted Grants Provincial Grants - Ministry of Education Other Investment Income 4,000 10,810-4,000 - - - - 10,810 - - Less: Allocated to Revenue Deferred Revenue, end of year Revenues Provincial Grants - Ministry of Education Provincial Grants - Other Other Revenue Investment Income Expenses Salaries Teachers Educational Assistants Support Staff Substitutes Employee Benefits Services and Supplies Net Revenue (Expense) before Interfund Transfers Interfund Transfers Tangible Capital Assets Purchased Net Revenue (Expense) - 1,000 1,400 9,000 20,000 500 10,866 42,000 22,000 46,817 130,268 11,924 15,441 197,579 29,062 - - - 20,000 1,000 1,400 9,000 500 10,866 42,000-1,000 1,400 9,000 20,000 500 10,866 42,000 22,000 - - - - - - - - 17,600 4,400 1,000 1,400 9,000 500 10,866 42,000-1,000 1,400 9,000-500 10,866 42,000 22,000 - - - - 20,000 - - - - (20,000) - - - - (20,000) - - - - - - - - - - - - - 22,000 17,600 Page 13

Amended Annual Budget - Changes in Special Purpose Funds Schedule 3A Deferred Revenue, beginning of year TOTAL $ 3,252,705 Add: Restricted Grants Provincial Grants - Ministry of Education Other Investment Income 2,872,068 1,714,810 12,600 4,599,478 Less: Allocated to Revenue Deferred Revenue, end of year Revenues Provincial Grants - Ministry of Education Provincial Grants - Other Other Revenue Investment Income Expenses Salaries Teachers Educational Assistants Support Staff Substitutes Employee Benefits Services and Supplies Net Revenue (Expense) before Interfund Transfers Interfund Transfers Tangible Capital Assets Purchased Net Revenue (Expense) 5,096,852 2,755,331 3,207,832 20,000 1,866,766 2,254 5,096,852 1,010,940 229,489 360,684 123,000 1,724,113 444,064 2,702,564 4,870,741 226,111 (226,111) (226,111) - Page 14

Amended Annual Budget - Capital Revenue and Expense Schedule 4 2016 Amended Annual Budget Invested in Tangible Local Fund 2015 Amended Capital Assets Capital Balance Annual Budget $ $ $ $ Revenues Provincial Grants Investment Income 12,000 12,000 16,100 Amortization of Deferred Capital Revenue 3,634,426 3,634,426 3,495,972 Total Revenue 3,634,426 12,000 3,646,426 3,512,072 Expenses Amortization of Tangible Capital Assets Operations and Maintenance 4,007,738 4,007,738 3,991,236 Transportation and Housing 285,130 285,130 283,678 Total Expense 4,292,868-4,292,868 4,274,914 Net Revenue (Expense) (658,442) 12,000 (646,442) (762,842) Net Transfers (to) from other funds Tangible Capital Assets Purchased 226,111 226,111 442,010 Total Net Transfers 226,111-226,111 442,010 Other Adjustments to Fund Balances Tangible Capital Assets Purchased from Local Capital 60,000 (60,000) - Total Other Adjustments to Fund Balances 60,000 (60,000) - Budgeted Surplus (Deficit), for the year (372,331) (48,000) (420,331) (320,832) Page 15