Request for Proposal For Renewal of Annual Technical Support (ATS) for Oracle & BEA Weblogic Licences Ref: LIC/CO/IT-BPR/Oracle/Weblogic/Licences/ATS/2017-18 dated 24/03/2017 Life Insurance Corporation of India Central Office, Information Technology Department, Jeevan Seva Annexe Building, 2 nd floor, S. V. Road, Santacruz (West), Mumbai-400 054. This document is the property of Life Insurance Corporation of India (LIC). It should not be copied, distributed or recorded on any medium, electronic or otherwise, without LIC s written permission. Use of contents given in this document, even by the authorized personnel/agencies for any purpose other than the purpose specified herein, is strictly prohibited as it shall amount to copyright violation and thus shall be punishable under the Indian law. Page 1 of 14
The Life Insurance Corporation of India (hereinafter referred to as LIC ) a statutory corporation established under section 3 of Life Insurance Corporation Act 1956 (XXXI of 1956) and having its Corporate Office at Yogakshema, Jeevan Bima Marg, Mumbai 400021, hereby invites sealed responses (hereinafter referred to as Bids ) in the prescribed format, to this Request for Proposal ( RFP ) for Renewal of Annual Technical Support (ATS) of Oracle and BEA Weblogic Software licenses for a period of one year. Scope of Work: Renewal of Annual Technical Support for one year from 11.04.2017 to 10.04.2018 of following Oracle & BEA Weblogic Software Licenses: Sr. No. Product Number of Licences Type/level of licences Licence Metric Oracle CSI No. 1 Oracle Database Enterprise Edition- 10 Full 15843499 2 RAC 16 Full 15843499 3 Tuning Pack- 6 Full 15843499 4 Partitioning - 14 Full 15843499 5 Diagnostic Pack- 12 Full 15843499 6 Oracle Database Enterprise Edition- 44 Full 20597802 7 RAC 38 Full 20597802 8 Tuning Pack- 48 Full 20597802 9 Partitioning - 40 Full 20597802 10 Diagnostic Pack- 42 Full 20597802 11 BEA Web logic Portal-CPU 4 Full 15960936 12 BEA Weblogic Portal Server 8.1 4 Full 15954095 Eligibility Criteria: Only those Bidders, who fulfill the following criteria, are eligible to respond to the RFP. Bids received from the bidders who do not fulfill any of the following eligibility criteria are liable to be rejected. 1. The bidder should be a legal entity registered in India. 2. The bidder should hold valid Sales Tax & Service Tax Registration Certificates, PAN Card and should be registered with the appropriate authorities for all applicable statutory taxes/duties. 3. The bidder must submit the Manufacturer s authorization letter (i.e. MAF) from OEM (M/s Oracle). 4. Bidder must submit the Integrity Pact along with the Bid. Page 2 of 14
Proposals along with the following documents must be submitted in 2 separate sealed envelopes marked as: 1) RFP Renewal of ATS for Oracle/BEA Weblogic Licenses-Eligibility 2) RFP Renewal of ATS for Oracle/BEA Weblogic Licenses-Indicative Commercial Bid. 1) Contents Envelope 1- RFP Renewal of ATS for Oracle/BEA Weblogic Licenses- Eligibility : a) Letter of Proposal. b) Authorization for signing all the documents related to RFP as per the template. c) Authorization letter from OEM (M/s Oracle) authorizing the vendor to submit the bid for Renewal of ATS for Oracle Licences as mentioned in the RFP. d) Integrity Pact in the prescribed format. e) Documents such as NEFT Mandate Form, Certificate of Incorporation. 2) Contents Envelope 2 - RFP Renewal of ATS for Oracle/BEA Weblogic Licenses- Indicative Commercial Bid : a) Indicative Commercial bid in a separate sealed envelope (as per Annex. 1). Proposals complete in all respects should be put in the tender box kept at the following address latest by 4.00 P.M. on 30 th March, 2017. Executive Director (IT/BPR) Life Insurance Corporation of India Jeevan Seva Annexe, 2 nd floor, South wing, IT/BPR department, Opp. Santacruz Bus Depot, S. V. Road, Santacruz (West), Mumbai 400054 Bid Currencies Prices for all the components shall be quoted in Indian Rupee (INR) only. Arithmetical errors The Arithmetical errors will be rectified on the following basis. If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail and the total price shall be corrected accordingly. If there is a discrepancy between words and figures, the amount in words shall prevail. If the bidder does not accept the correction of errors, its bid will be rejected. Late Bids Bids received after the date and time specified in the Schedule of Events will not be considered and will be rejected. LIC may, at its sole discretion, change the date/time of submission and LIC s decision in this matter will be final. Page 3 of 14
General Terms and Conditions 1. Cost Details & Validity: The quoted Rate / Cost should be inclusive of all levies / taxes like Service tax, Sales Tax, CST / VAT (excluding Octroi). LIC of India would reimburse Octroi cost, if any, to the vendor on actuals on production of original Octroi receipts in LIC s name. The proposal submitted against this RFP should remain valid till at least three months from the last date of submission of proposal. 2. Payment Terms: 100% payment after submitting the proof of renewal of Oracle ATS with Oracle India Pvt. Limited for the desired period. All the payments will be made by LIC, Central Office, Mumbai, electronically through RTGS/NEFT by crediting the same in vendor s bank a/c as per details furnished in the Bank Mandate Form. TDS shall be deducted as per applicable rates/rules. LIC would reimburse Octroi, if any, to the vendor on actuals on production of original Octroi receipts in LIC s name. 3. LIC reserves the right to accept or reject any quotation in full or part, and to suspend this process and reject all quotations or part thereof, at any time prior to the award of contract, without thereby incurring any liability to the affected vendors on the grounds of the purchaser s inaction. 4. Bid Submission: Vendors should submit the bids strictly in accordance with the information given in the Schedule of Events under RFP. 5. Pre Contract Integrity Pact This RFP is an offer made on the condition that the bidder will sign the Integrity Pact with LIC. Only those vendors/bidders who have entered into Pre Contract Integrity Pact with LIC would be eligible to participate in the bidding. The Pre Contract Integrity Pact can be down loaded from our website: http://www.licindia.in/getattachment/bottom-links/download- Forms/LIC_Integrity_pact.pdf.aspx 6. Life Insurance Corporation of India reserves the right to consider/ reject any or all applications without assigning any reason thereof. 7. Life Insurance Corporation of India reserves the right to negotiate further with L1 bidder as determined after online reverse auction. 8. Responsive bid: Bid conforming to the following essential requirements shall be considered as responsive: i. Bid shall be submitted at the prescribed address on or before the stipulated date and time. ii. Bid shall contain the following documents (as mentioned in Page 2) : 1) Letter of Proposal 2) Authorization letter for signing all the documents related to RFP. 3) Authorization letter from OEM as per the format i.e. Annexure 2 (Manufacturers Authorization Form) authorizing the bidder to submit the bid for Renewal of ATS of Oracle & Weblogic licences. 4) Pre- Contract Integrity Pact. Page 4 of 14
5) Indicative Commercial bid in the prescribed format i.e. Annexure 1, in a separate non-window sealed envelope. 9. Opening of Bids: Bids received before the closing date and time specified in the Schedule of Events will be opened in the presence of bidders representatives (maximum two representatives per bidder) who choose to attend the opening of the bids on the specified date, time and venue as given in the Schedule of Events. 10. Bids not accompanied with the documents mentioned in the Clause 8(ii) above will be considered as NON-RESPONSIVE. No further communication will be done in this regard with the bidder whose Bid is considered as NON-RESPONSIVE. 11. Evaluation Criteria Bids of those bidders satisfying the eligibility requirements and accepting the terms and conditions of this document shall be short-listed for further process. Only fixed price financial bids indicating total price for all the deliverables specified in this bid document will be considered. The bid price shall include all taxes and levies and shall be in Indian Rupees and mentioned separately. L1 quote would mean the lowest price mentioned in the Commercial bid i.e. lowest Grand Total Cost (excluding Octroi ) as per Annexure 1, discovered through Online Reverse Auction. L1 Bidder would mean the Bidder with L1 quote. Any conditional bid would be rejected. The decision of Life Insurance Corporation of India will be final in this regard. REVERSE AUCTION: LIC will hold Reverse Auction in the event 2 or more bidders are eligible. a) Price Variation Factor When the number of eligible bidders are more than 3 and if a bidder quotes higher prices i.e. prices which are higher by more than 40% as compared to the average of the quoted prices (of all eligible bidders) in the indicative commercial bid (Grand Total Cost excluding Octroi as mentioned in Annexure 1), such bidder shall not be called for reverse auction process. b) Bidders shall arrange the Digital Certificates (at no cost to LIC) from a Certifying Agency notified by Comptroller of Certifying Authority (CCA) as per Information Technology Act, 2000 as amended from time to time. c) LIC will determine the Start Price and other parameters for the Reverse Auction i) On its own and / or ii) Evaluating the price band information available in the indicative commercial bids of the eligible bidders and / or iii) Based on the lowest quote received in the indicative commercial bids. Page 5 of 14
d) Business Rules for the Reverse Auction will be communicated to the eligible bidders. e) When there are no bids in the Reverse Auction, LIC may decide Re-Auction while further amending the start price. LIC may decide a re-auction by taking fresh Indicative prices from all qualified vendors in sealed cover only, to amend the start price for Re-auction. 12. Procedure for Finalizing L1 Vendor The Bidder, who has submitted the L1 quote [lowest Commercial bid i.e. lowest Grand Total Cost (excluding Octroi) mentioned in Annexure 1] during the online reverse auction shall be selected as the L1 Bidder and shall be called for further process leading to the award of the Contract. 13. In case the successful bidder (XYZ) fails to fulfill any of the obligations under the RFP within the timelines defined, LIC reserves the right to cancel his selection and declare the bidder with rank 2 (ABC) as successful bidder provided this bidder agrees to match the commercial bid of XYZ. 14. In case of any deviation in general terms and conditions, bids would be liable for rejection. Page 6 of 14
Schedule of Events under RFP Sr. No. Event/Activity Details 1. Date of Release of RFP 24 th March, 2017 2. Address for Receipt / submission of Bids 3. Method of Bid Submission 4. Last date & time of submission of bid 5. Eligibility Bid Opening Date, Time and Venue 6. Indicative Commercial Bid opening Date, Time and Venue 7. Online Reverse Auction and Business Rules The Executive Director(IT/BPR), LIC OF INDIA, CENTRAL OFFICE-IT DEPT, 2nd floor, Jeevan Seva Annex, S.V. Road, Santacruz (W) Mumbai 400 054. Proposals along with the accompanying documents must be submitted in 2 separate sealed envelopes marked as 1) RFP Renewal of ATS for Oracle/BEA Weblogic Licenses-Eligibility. 2) RFP Renewal of ATS for Oracle/BEA Weblogic Licenses-Indicative Commercial Bid. Proposals completed in all respects should be put in the tender box kept at the above address latest by 4.00 P.M. on 30 th March, 2017. 30 th March, 2017, 4.00 P.M. Date: 30 th March, 2017, 4.30 P.M. Venue: - LIC OF INDIA, Central Office, IT/BPR Department, 2 nd floor, Jeevan Seva Annex, S.V. Road, Santacruz (W), Mumbai 400 054. Will be intimated to Eligible Bidders through display on our website and through email. Will be intimated to Eligible Bidders through display on our website and through email. 8. Contact Email-id Email ID: co_ittenders@licindia.com 9. Contact Person Mr. Nirmalraj K.S., Deputy Secretary (IT/BPR) The dates are subject to change. Notice in writing of any changes will be displayed on our website wherever feasible. Executive Director (IT/BPR) Page 7 of 14
Annexure 1: Indicative Commercial Bid Ref: LIC/CO/IT-BPR/Oracle/Weblogic/Licences/ATS/2017-18 dated 24/03/2017 RFP Renewal of ATS for Oracle Database and BEA Weblogic Licenses (Amount in Rupees) Sl. No 1 Item Description Oracle Database EE 2 RAC 3 Tuning Pack 4 Partitioning 5 6 Diagnostic Pack Oracle Database EE 7 RAC 8 Tuning Pack 9 Partitioning 10 11 12 Diagnostic Pack BEA Weblogic Portal BEA Weblogic Portal Server 8.1 Grand Total License Metrics Qty. CSI No. Software Update Product Support Total (Update + Support) Service Tax VAT or CST Total Cost incl. ST & CST/VAT A B C D E F=C+D+E 44 20597802 38 20597802 48 20597802 40 20597802 42 20597802 10 15843499 16 15843499 6 15843499 14 15843499 12 15843499 4 15960936 4 15954095 Note: Bidders are requested to note the following: 1. Grand total cost should be inclusive of all taxes (excluding Octroi charges). 2. LIC would reimburse Octroi / entry tax, if any, to the vendor on actuals on production of original Octroi receipts in LIC s name. 3. All the payments will be made by LIC, Central Office Mumbai electronically through RTGS / NEFT by crediting the same in vendor s bank a/c as per details furnished in the Bank Mandate Form as per the format i.e. Annexure 3. Page 8 of 14
4. TDS will be deducted as per rules applicable. 5. Change in Tax structure at the time of actual invoicing : While any increase in the rates of applicable taxes or impact of new taxes subsequent to the submission of the quotation/rates shall be borne by LIC, any subsequent decrease in the rates of applicable taxes or impact of new taxes shall be passed on to LIC in its favour. Date: Signature of Authorised Signatory Place: Name of the Authorised Signatory Designation Name of the Organisation Seal Page 9 of 14
Annexure 2 Manufacturer s Authorization Form (MAF) Date: To Executive Director (IT/BPR) Life Insurance Corporation of India, Central Office, Mumbai. RFP Ref: LIC/CO/IT-BPR/Oracle/Weblogic/Licences/ATS/2017-18 dated 24/03/2017 Dear Sir/ Madam, This is to confirm M/s. is an Oracle Authorized Support Renewal Partner for Premier Support for Software in India. Hence they are authorized to conduct Premier Support for Software Renewal business in India and renew the Software Contracts with the Customers. We hereby authorize M/s. to participate in the subject mentioned RFP Ref.: LIC/CO/IT-BPR/Oracle/Weblogic/Licences/ATS/2017-18 dated 24/03/2017 for Renewal of Annual Technical Support (ATS) for Oracle License with Life Insurance Corporation of India. We, as OEM, commit ourselves to provide support and upgrades/ updates to Life Insurance Corporation of India for our products during the AMC period, subject to the Premier Support for Oracle Software is back lined with Oracle, if the subject mentioned Tender is awarded to M/s.. Kindly consider this letter as an Authorization for the Participation in the subject mentioned RFP Ref. No.: LIC/CO/IT-BPR/Oracle/Weblogic/Licences/ATS/2017-18 dated 24/03/2017 for Renewal of Annual Technical Support (ATS) for Oracle License with Life Insurance Corporation of India. Yours faithfully, For Oracle India Private Limited Page 10 of 14
Annexure 3 NEFT Mandate Form RFP Ref: LIC/CO/IT-BPR/Oracle/Weblogic/Licences/ATS/2017-18 dated 24/03/2017 PAYMENT DETAILS FOR ACCOUNT TRANSFER / RTGS BENEFICIARY DETAILS:- Name of the Firm: 1 IFSC No. 2 Beneficiary Account No. 3 Beneficiary Name 4 Beneficiary Bank Name 5 Branch/ Location 6 Contact Person 7 PAN Card No. Authorized Signatory Encl. Copy of cancelled cheque and PAN card Page 11 of 14
Authorization for signing of all documents related to RFP [Either (a) or (b) on bidder s letterhead] (a) To be signed by the bidder company s Board / Director / Managing Director To, The Executive Director (IT/BPR), Life Insurance Corporation of India, Central Office, Information Technology - BPR Department, 2nd Floor, South Wing, "Jeevan Seva Annexe", Santacruz (W), S.V.Road, Mumbai 400054. Date: Sir, Re: Authorization to sign on behalf of the Company for LIC RFP for renewal of ATS of Oracle and BEA Weblogic Licenses [Ref: LIC/CO/IT-BPR/Oracle/Weblogic/Licences/ATS/2017-18 dated 24/03/2017 I / We, (name & designation), by the powers vested in me/ us, hereby authorize Mr./ Mrs./ Ms. to sign the documents to be submitted for participation in the above referred RFP, and its subsequent modifications/clarifications, as Authorized Signatory on behalf of our company. The specimen signature of Mr. / Mrs./ Ms. is as below. (Specimen Signatures of the Authorized Signatory) Dated at this day of 20. Yours faithfully, Signature(s): Name(s): Designation: Name & Address of the company: Seal of the Company Contd.. Page 12 of 14
(b) To be signed by the bidder s Company Secretary To, The Executive Director (IT/BPR), Life Insurance Corporation of India, Central Office, Information Technology - BPR Department, 2nd Floor, South Wing, "Jeevan Seva Annexe", Santacruz (W), S.V.Road, Mumbai 400054. Date: Sir, Re: Authorization to sign on behalf of the Company for LIC RFP for renewal of ATS of Oracle and BEA Weblogic Licenses [Ref: LIC/CO/IT-BPR/Oracle/Weblogic/Licences/ATS/2017-18 dated 24/03/2017 Mr./ Mrs./ Ms. has been authorized by our Company Board/ Director/ Managing Director to sign the documents to be submitted for participation in the above referred RFP, and its subsequent modifications/clarifications, as Authorized Signatory on behalf of our company. The copy of our board resolution is enclosed herewith. The specimen signature of Mr. / Mrs./ Ms. is as below. (Specimen Signatures of the Authorized Signatory) Dated at this day of 20. Yours faithfully, Signature(s): Name(s): Designation: Name & Address of the company: Enclosures: Page 13 of 14
This letter should be on the letterhead of the Vendor duly signed by the authorized signatory and submitted with the Eligibility Bid To, Date The Executive Director, Life Insurance Corporation of India, Central Office, Information Technology Department, Jeevan Seva Annexe Building, 2nd Floor, South Wing, Santacruz (W), S. V. Road, Mumbai - 400054 Dear Sir, 1. Having examined the Request for Proposal including all its Annexures, we, the undersigned offer to procure and supply the items mentioned in the Request for Proposal in conformity with the said RFP Documents and in accordance with the schedule of Prices indicated in the Commercial Bid and made part of this Tender. 2. If our Bid is accepted, we undertake to comply with the delivery schedule as mentioned in the Tender Documents / Purchase Order awarded as a result of the RFP. 3. We agree to abide by this Tender Offer for a period of 3 months from date of submission of our proposal and our offer shall remain binding on us and may be accepted by LIC at any time before expiry of the offer period. 4. This Bid, together with your written acceptance thereof and your notification of award, shall constitute a binding Contract between us. 5. We undertake that in competing for and if the award is made to us, in executing the subject Contract, we will strictly observe the laws against fraud and corruption in force in India namely Prevention of Corruption Act 1988. 6. We agree that LIC is not bound to accept the lowest bid or any Bid that LIC may receive and LIC may reject any bid, or accept or entrust the entire work to any Vendor without assigning any reasons or giving any explanation whatsoever. 7. We certify that we have provided all the information requested by LIC in the format requested for. We also understand that LIC has the exclusive right to reject this offer in case LIC is of the opinion that the required information is not provided or is provided in a different format. Dated at this day of 20 Authorised Signatory Name: Phone No. Fax E_mail Page 14 of 14