APPLICATION FOR TENANCY All occupiers over the age of 18 must complete the following form Before setting up a tenancy, we will take up references It is essential that all the information requested, including POSTCODES, is supplied and the form fully completed and legible Missing information will delay your application. In addition to the application form overleaf, please complete the following: Property address: Tenancy period Requested tenancy start date No. of applicants Total rent Rent for this applicant months / / Passport supplied (compulsory) YES I do not have a passport Proof of current address supplied: Bank statement Utility Bill How long have you been living at your current address? Did you own or rent at this address? Own Rent Is renting this property dependant on a house sale completing? YES NO Why are you moving from your current address? Do you have any children who will be living at the property both full or part time? YES NO If yes to above, please state ages: Do you smoke? YES NO Do you have any pets? YES NO If yes to above, please state what type of pet and what breed of dog: Do you plan on renting for longer than six months? YES NO Do you receive income support/housing benefit to assist you with the monthly rent? YES NO Do you have any CCJ s (active or satisfied) on your credit history YES NO If yes to above, please state the figure and whether you have satisfied the debt: Satisfied Un-satisfied Do you have a debt payment plan? YES NO Do you or anyone else due to be residing in the property have a criminal record? YES NO Have you seen a copy of the Energy Performance Certificate for this property? YES NO Notes (see below **)............ Your email address/s for correspondence: NEXT PROCESS Upon receipt of your completed application form we will discuss your application with the Landlord. If the Landlord is happy to proceed with your application we will request your tenancy administration fee (which includes: negotiations, written referencing and credit check, processing and administration paperwork) your application form will then be processed and your references and (if applicable) guarantor s references will be applied for. This normally takes 7/10 days, however, we endeavour to process your application as soon as possible, it is important you complete all relevant sections of the application form. Failure to do so will delay the process. Upon your application and references being successful we will confirm the proposed tenancy commencement date and draw up the tenancy agreements posting these out to you approximately 10 days before the agreed Tenancy start date. Initial Payment - is usually the first month s rent in advance and a tenancy deposit of a month s rent plus 100. Additional pet deposit is requested on a landlord/property individual basis. PAYMENT of Initial funds - is to be made as cleared funds prior to the tenancy commencement date. Payments can be made via bank transfer, bankers draft or debit card. ** Please note, if your application is dependent on specific requirements being fulfilled at the property (ie: oven clean), then please ensure this is stated in writing on your application form in the above notes section. The property will be handed to you in the condition as seen if there are no written requests stated in the notes section above. If you wish to second view the property you are applying for once the current Tenants have vacated (if applicable) then please contact the office. UNDER FINANCIAL FRAUD REGULATIONS WE DO NOT ACCEPT CASH OR CHEQUE PAYMENTS Continued
When letting a property, we are instructed by and are acting on behalf of the Landlord. We advise that we do not manage all properties being let and some properties are let without our management service. If this property is not managed by Royston & Lund we are instructed by the Landlord to locate a suitable tenant, apply for references and supply a Tenancy Agreement. Upon the agreement being signed by you on a non-managed property, you will deal directly with the Landlord for all matters. Royston & Lund will no longer be acting for the landlord in any instances, unless instructed by them to do so. If you wish only to rent a property that is managed by us, please do not hesitate to contact us. RIGHT TO RENT From 1st February 2016, landlords and letting agents in England are required to check the immigration status of all adult tenants before the start of a new tenancy to determine whether they have the right to live in the UK legally. To comply with this legislation you will need to present an original identification document to the landlord or letting agent and they will retain a copy. Your Full Name: Nationality: I have a permanent right to live in the UK You will need to provide an original document from the list below. Please tick one box indicating which document you have: A passport (current or expired) showing that you are a British citizen or a citizen of the UK and Colonies having the right of abode in the UK A passport or national identity card (current or expired) showing that you are a national of the EEA or Switzerland A valid Biometric Residence Permit issued by the Home Office indicating that you are allowed to stay indefinitely in the UK A Registration Certificate or document (current or expired) certifying permanent residence issued by the Home Office, to a national of an EU country, EEA country or Switzerland A certificate of registration or naturalisation as a British citizen A passport (current or expired) endorsed to show that you are exempt from immigration control, are allowed to stay indefinitely in the UK, have the right of abode in the UK, or have no time limit on your stay in the UK A valid immigration status document issued by the Home Office with an endorsement indicating that you are permitted to stay indefinitely in the UK or have no time limit on your stay in the UK A Permanent Residence Card, indefinite leave to remain, indefinite leave to enter or no time limit card issued by the Home Office, to a non-eea national, the family member of a national of a EU country, EEA country or Switzerland. I am allowed to live in the UK for a limited time You will need to provide an original document from the list below. Please tick one box indicating which document you have: A current passport endorsed to show that you are allowed to stay in the UK for a time limited period. A current Biometric Residence Permit issued by the Home Office, which indicates that you can currently stay in the UK for a time limited period. A valid Immigration Status Document issued by the Home Office with a valid endorsement indicating that you may stay in the UK for a time limited period. A Residence Card or a Derivative Residence Card issued by the Home Office to a non-eea national who is either a family member of a national of an EU country, EEA country or Switzerland or has a derived right of residence in the UK under EU law for a time limited period. I do not have any of the above documents Document Expiry Date: (This is the date that your right to stay in the UK expires) Do you have an ongoing immigration application or appeal to the Home Office? Yes No If yes, please provide your Home Office reference number: I do not have any of the above documents (please contact Royston and Lund for more information) Continued
CONSENT TO USE PERSONAL INFORMATION FOR RESIDENCY CHECKS In order to proceed with your application, we re required to obtain from you sensitive information, including but not limited to: passport, visa, driving license, utility bills, bank statements and live photographs Information obtained will be for the purpose of conducting residency checks in accordance with the Immigration Act 2014. Information provided to us will be sent to our selected third party for verification. No data will be sent outside of the EEA and any transmission of information will be done so through secure means at all times. For details on the third party used for this verification please contact us. Yes I consent to the collection, verification and retention of my sensitive information in accordance with the immigration Act 2014 and the General Data Protection Regulations. Signature; Date: TENANCY FEES Tenancy administration fee for single person / 2 applicants: standard fee of 275.00 ( 229.17 plus VAT) per property is required upon submitting your application form. Should there be more than two prospective tenants applying for the property, an additional 60.00 per applicant will be charged ( 50.00 plus VAT). If a Guarantor is required, an additional 60.00 will be charged ( 50.00 plus VAT). Company administration fee: standard fee of 300.00 ( 250.00 plus VAT) per property is required upon submitting your application form. Overseas administration fee: Should any applicant have resided outside of the UK within the last six years you will be subject to our overseas referencing rate. Overseas referencing fee is 300.00 ( 250.00 plus VAT) per property. During Tenancy Fee s Should you request a change to the Tenants listed on the Tenancy Agreement i.e. change of sharer or adding a new Tenant (subject to Landlord approval) then an administration fee of 120.00 will be charged ( 100.00 plus VAT). Should you require a Landlord s reference after or during your tenancy an administration fee of 18.00 ( 15.00 plus VAT) is applicable. THESE FEE S ARE NON-REFUNDABLE SHOULD YOU NOT DISCLOSE CORRECT INFORMATION OR YOU DECIDE NOT TO PROCEED. Payments can be made via bank transfer, bankers draft or debit card. We do not accept Credit Card payments. *** We will require a larger amount of money (usually equivalent to one month s rent) where a property is to be held for five weeks or more or the agreed tenancy is subject to a sale completing with an Exchange date confirmed *** GENERAL DATA PROTECTION REGULATION I confirm that the details I have provided are correct and true. I authorise Royston & Lund Estate Agents and their third party suppliers (i.e. referencing companies) to make enquiries relating to my application and personal information and on any subsequent or previous tenancy or lease. I authorise Royston & Lund to search the files of licensed credit reference agencies and to check my details with fraud prevention agencies, I have been informed that the relevant licensed credit agencies undertake these checks on behalf of Royston & Lund Estate Agents. I authorise Royston & Lund Estate Agents to use and process my details and information as set out below. Details of any search Royston & Lund Estate Agents carries out with licensed credit reference and fraud prevention agencies will be added to their records and will be shared with other organisations that make searches and used by them and Royston & Lund Estate Agents to: 1) Check my identity 2) Help make decisions about prospective tenancies 3) Trace debtors, recover debts, prevent fraud and to manage any tenancy agreement I understand that Royston & Lund Estate Agents will also add to my record with licensed credit reference and fraud prevention agencies information relating to any default or failure by me to keep to the terms of any subsequent tenancy agreement. The information I provide and which Royston & Lund Estate Agents obtains from external organisations will be stored on computer or in any other way and will be used by them together with any other information it holds about me for general business purposes and as otherwise permitted by law and GDPRs. Royston & Lund Estate Agents WILL give my information to the landlord or to an organisation that provides a service to it relating to my application or tenancy, on the basis it is kept confidential; and debt collection agencies, legal advisors or other organisations who may assist it following any default or failure by me to keep to the terms of my lease. As per the contractual tenancy agreement I agree for my contact details to be used for general correspondence between myself, Royston & Lund and any third party contractors in relation to the property/tenancy. The personal information of both the Landlord and the Tenant will be retained by the Agent in accordance with the terms of the Agent s privacy policy ( the Policy ) which can be viewed on the Agent s website. I am entitled, upon written request for a copy of the details and information that Royston & Lund Estate Agents hold about me. I may obtain details of the credit reference and fraud prevention agencies from whom Royston & Lund Estate Agents obtains information from and to whom it passes my information onto. Signature; Date:
FOR LETTING AGENT TO COMPLETE (please continue overleaf) SERVICE REQUIRED: CREDIT CHECK ONLY FULL REFERENCES LANDLORD REFERENCE EMPLOYMENT REFERENCE Letting Agents notes:
Full Reference Application Form Please return this form to Royston and Lund. Asterisks (*) indicate a field is mandatory. Agency Details Letting Agent Name * Royston and Lund Letting Agent ID * 7647 Property Details Total Monthly Rent * Abode * Building/House Number * Building/House Name * Address Line 1 * Address Line 2 * Town * County * Postcode * Tenancy Details Start Date of Tenancy (dd/mm/yyyy) * Length of Tenancy (months) * Share of Rent * Applicant's Contact Details Title (e.g. Mr, Mrs, etc.) * First Name * Middle Name * Last Name * Date of Birth (dd/mm/yyyy) * Telephone Number * Mobile Number * Email Address * Previous Full Name (if your name has changed in the last 6 years)
Applicant's Details Marital Status * Do you smoke? * Do you have pets? * Any recent arrears or adverse credit? * If you have had any recent arrears or adverse credit within the last 10 years, please provide details on the 'Additional Information' page. What is your expected residency status? Family Single Couple Sharer Applicant's Employment Details Job Title * Select which one most closely describes your role: Manager, director, business owner Self employed, freelance Professional Graduate trainee Administrator or assistant role Skilled tradesperson Sales assistant or customer service Employment Sector * Select which most closely describes your employer's business sector: Tech and ICT Creative industries Financial and banking Public sector health Pharmaceuticals and biotech Construction Professional (legal, accounting, architect, etc) Education (employed) Student Retail Leisure Transport Media PR, broadcast, advertising including digital advertising Applicant's Work Address Details Abode * Building/House Number * Building/House Name * Address Line 1 * Address Line 2 * Town * County * Postcode *
Applicant's Current Address Details Abode * Building/House Number * Building/House Name * Address Line 1 * Address Line 2 * Town * County * Postcode * What is your current residency position? If 'Tenant', please complete the section titled 'Landlord / Agency Details' below. Tenant Owner Live with Parents Family / Friends Staff Accommodation Applicant's Previous Address Details (if available) If you have occupied any previous addresses other than your current address in the last 10 years, please enter the most recent one below. Please provide any further addresses, going back up to 6 years, on the Additional Information page. Abode * Building/House Number * Building/House Name * Address Line 1 * Address Line 2 * Town * County * Postcode * Move In Date (Estimate) * Move Out Date (Estimate) * Landlord / Agency Details For Your Current Address Please note that we cannot accept landlord references from relatives or friends. All contact details must be your landlord or letting agents' business, not personal, details. Name of Landlord / Letting Agent * This is a Letting Agency This is a Private Landlord Title (e.g. Mr, Mrs, etc.) Contact First Name * Contact Last Name * Contact Telephone Number * Contact Email Address *
Source of Income Please note that we cannot accept references from relatives or friends. All contact details for income referees must use their business, not personal, details. Employed (PAYE) Self-Employed (Self-Assessment) Self-Employed (Accountant) Investments / Savings Benefits (please state w hich type) Employer / Accountant Name * Annual Income Amount * Position / Role Time With Employer Title (e.g. Mr, Mrs, etc.) Contact First Name * Contact Last Name * Primary Contact Number * Secondary Contact Number Contact Email * Comments / Further Information (if you have further income sources, please specify these on the next sheet) Nature of employment Permanently employed? * Yes No Contract employed? * Yes No Contract end date * Identification National Insurance Number * Identification Type (e.g. passport, driving licence, etc) Identification Number * Bank Account Number * Bank Account Sort Code *
Authorisation I confirm that the information provided in this application form is true, accurate and complete. I understand that the information that I have submitted will be used in order to assess my suitability to be granted a tenancy agreement, or to be named on the tenancy agreement as a Guarantor, or to verify my identity to prevent and detect crime and money laundering, and acknowledge that the information that I have provided will be shared with third parties for this purpose. I understand and agree that current or former employers, landlords and letting agents may be asked to provide additional information about me or to verify information that I have provided, calls for which are recorded for training and monitoring purposes. I further acknowledge that the information that I have provided will be submitted to credit reference agencies in order that a credit check can be conducted. I understand that Rent4sure Ltd is not entitled to disclose a copy of my credit report to me but that I may obtain a copy of the report by applying to the relevant credit reference agency directly. I understand that I may be refused a tenancy, or may be found unsuitable to act as a Guarantor, as a result of the searches and references obtained by Rent4sure Ltd. I acknowledge that the referencing services provided are provided to the letting agent or landlord (as the case may be), and agree that I shall not seek to hold Rent4sure Ltd liable for such refusal nor shall I seek to bring any claim against Rent4sure Ltd for any loss or damage suffered by me as a result of such refusal. By ticking this box I give consent to Rent4sure Ltd contacting me by e-mail and/or telephone regarding other goods and services that may be of interest to me, such as broadband, utilities, telecommunications and insurance products. Rent4sure Ltd may also on occasion share your personal data with third parties, such as the providers of these products, if you tick the box. If you change your mind in the future you can withdraw your consent at any time by contacting us (using the details in our Privacy Policy) or by using the unsubscribe option in e-mails. For more details on how we use your personal information, including details about the third parties with whom we may share your personal data, please see our Privacy Policy here: www.rent4sure.co.uk/legal#privacy. Rent4sure Ltd is a controller under data protection law. For further details about how we collect and process your personal data, together with information about your privacy rights, please see our Privacy Policy here: www.rent4sure.co.uk/legal#privacy. Applicant's Name * Applicant's Signature * Date (dd/mm/yyyy) * Additional Information (Optional) If you need to provide any previous addresses, names, credit history or other sources of income please describe them below.
Supplementary Orders (for use by Royston and Lund only) Rent Protection Legal Expenses Insurance RP 6 Months 1 Month Excess RP 6 Months Nil Excess RP 12 Months 1 Month Excess RP 12 Months Nil Excess LEI 6 Months LEI 12 Months Know Your Customer Know Your Customer Checks find proofs of identity, proofs of residency, and identify potential alerts for your applicants in line with your Anti-Money Laundering regulations. Right to Rent Check Right To Rent Checks help ensure you are verifying your tenant's right to reside in the UK, in line with your obligations under the Immigration Act 2014. Add Know Your Customer Add Right to Rent Check 2018 Rent4sure Ltd.