2018-2022 CIP February, 21 2017
Agenda Biennial Budget 2018/2019 Budget Calendar 2018-2022 CIP Process Prioritized List of Projects
Biennial Budgeting Strategic Culture in Olathe
Strategic Culture in Olathe Biennial Council Strategic Planning Retreat Organizational Scorecard 5 Year Department Business Plans 5 Year Capital Improvement Program 5 Year Forecasts Performance Measurement & Analysis Quarterly DirectionFinder Surveys Biennial Budget Process
Biennial Budget Philosophy Focus on long range planning and strategic plans Consistent priorities from year to year Time formerly devoted to processing repetitive base budgets on an annual basis can now be spent on Business Enhancement Opportunities
Biennial Budget Process Year 1 City Manager presents a 2 year budget Budget for first year is formally adopted Second year is conditionally approved Year 2 Second year budget may be revised to adjust revenue estimates and reflect any major changes in programs. Second year budget is formally adopted Reallocation of staff resources from repetitive annual processes to Business Enhancements
2018/2019 Biennial Budget Calendar June 20 CMO Budget Presentation July 11 Budget Workshop #1 July 18 Budget Workshop #2 August 1 Public Budget Hearing August 15 Budget Adoption
2018-2022 CIP Process
Internal Ranking Council Review 5 Year CIP Developed
Scope Projects prioritized based on funding source. Projects in the current CIP and the pending list were prioritized Two processes used: o o GO Bond projects and Park Projects Utility Projects
GO Bond and Parks Projects
Process Internal Technical Committee Executive Team Review Results evaluated with debt administrative guidelines Results presented to Council for input
Criteria Bullet Points Customer Service Safety Economic Development Sustainability Technology
Internal Criteria No Impact Maintain Level Improve Level Definition / Description 0 1 2 Customer Service Considers the impact to citizens, end product received by citizens, and the efficiency of the delivery. Has no impact to citizens or service delivery. Indirectly impacts citizens and improves service delivery. Directly impacts citizens and improves service delivery. Safety Considers impact to public health and safety. Project has no impact on existing public health and/or safety status. Project indirectly improves public health and/or safety. Project directly improves safety or addresses an immediate, documented safety hazard or public health and/or safety need. Sustainability Considers sustainability of asset or impacts maintenance or current condition of an existing facility. Project either increases operation and maintenance costs or does not improve the current condition of the asset. Project improves sustainability and asset condition and maintains current levels of operation and maintenance costs. Project improves sustainability and asset condition and decreases operation and maintenance costs. Economic Development Considers project impact on economic development Project has indirect impact Project has no impact on on promoting economic promoting economic development development Project has direct impact on promoting economic development. Technology Considers efficiencies obtained by implementing new technologies. Has no impact on efficiency of current technologies. Utilizes or upgrades current technologies. Implements new technologies that provide better efficiencies.
Debt Management Administrative Guidelines
Debt Administrative Guidelines Ensure the CIP complies with Councils Debt Administrative Guidelines
Debt Management Administrative Guidelines Percentage of increase in issuance to amortization will be <10%. Proposed 5 year funding plan is 19.78%. If we do not include the revenue and P&I for the libraries the increase is 0.51%. Percentage of principle amortized over ten years will be >80%. Proposed 5 year funding plan amortizes 86% over ten years Debt Service fund balance target is 20% Proposed 5 year funding plan maintains target.
Leveraging Outside Funding
Total Aggregate Debt to Market Value
Debt Per Capita
GO Bond Prioritization List Rank Funded Project List GO Cost 1 Street Preservation Program 5,055,000 2 Indian Creek Library 18,000,000 3 Street Reconstruction Program 15,000,000 4 Streetlight LED Conversion 1,775,000 5 151st and Ridgeview Geometric Improvements 2,455,000 6 151st Street Improvements 22,000,000 7 119th Street Extension Concept Engineering 500,000 8 Traffic Signals 2,960,000 9 City Facilities Expansion 12,500,000 10 ATMS Replacement and Repair 500,000 11 159th Street & Black Bob Road Improvements Project 5,800,000 12 Lone Elm Road, Old 56 Highway to 151st Street 13,675,000 13 Santa Fe, Ridgeview to Mur Len Concept Engineering 500,000 14 City Emergency Operations Center 750,000 15 Ridgeview, 143rd to 151st 7,935,000 16 Downtown Library 17,200,000 17 Police Building Expansion Phase II 15,000,000 18 119th and Black Bob Geometric Improvements 355,000 19 Santa Fe and Black Bob Road Geometric Improvements 680,000 20 Bridge Repair 1,250,000 21 Sidewalk Construction 1,680,000 22 Miscellaneous ADA Sidewalk Repair and Replacement 1,000,000 23 Downtown Modifications 4,000,000 Rank Unfunded Project List GO Cost 24 Fire Station #8 5,480,000 25 119th Street Extension, Woodland to Nelson 27,185,000 26 City Hall Environmental Systems Renovation 2,250,000 27 City Hall Roof 760,000 28 Fire Station #1 Renovations 3,100,000 29 Animal Shelter 3,300,000 30 K 7 & College Blvd Geometric Improvements 3,470,000 31 138th & Black Bob Geometric Improvements 2,795,000 32 US 169, 167th to 183rd Concept Engineering 400,000 33 Fire Station #4 Renovations 3,400,000 34 Police Department Firing Range 5,700,000 35 Fire Station #9 5,584,000 36 135th and Pflumm Geometric Improvements 837,500 37 I 35 & 119th Interchange Improvement Project 70,600,000 38 135th Street, Mur Len to Black Bob 64,455,000 39 159th Street, Pflumm to Quivira 24,260,000 40 Dennis Avenue, Parker to Harrison 19,925,000 41 119th Street, Black Bob to Shannan 22,470,000 42 Woodland Road, K 10 Highway to 119th 48,430,000 43 151st Street, Mahaffie Road to Ridgeview 11,225,000 44 Old 56 Highway, 151st to Robinson 51,365,000 45 Pflumm Road, 143rd to 151st 17,283,000
GO Bond Prioritization List continued Rank Unfunded Project List GO Cost 46 Dennis Avenue, Hedge Lane to Parker 17,658,000 47 Dennis Avenue, Lakeshore Drive to Hedge Lane 20,275,000 48 Lone Elm, 159th to 167th 23,223,000 49 Fire Station #10 5,688,000 50 Lone Elm, 167th to 175th 29,215,000 51 167th Street, Clare to Lone Elm 25,035,000 52 BNSF West Track Grade Separation 302,000,000 53 Harold Street, K 7 Highway to Northgate 46,950,000 54 Harold Street, Ridgeview to Kansas City Road 7,930,000 55 175th Street, Woodland to Pflumm 75,669,000 56 151st Street, Moonlight to Lakeshore 21,800,000 57 Black Bob Road, 159th to 167th 31,090,000 58 Quivira Road, 143rd to 151st 13,310,000 59 119th and Pflumm Geometric Improvements 2,295,000 60 151st Street, Old 56 Highway to Lone Elm 33,940,000 61 159th Street, Mur Len to Black Bob 27,865,000 62 Fire Station #11 5,688,000 63 Pflumm Road, 151st to 159th 39,669,000 64 143rd and Black Bob Geometric Improvements 1,355,000 65 BNSF East Track Quiet Zone 7,515,000 66 119th Street, K 7 Highway to Woodland 51,160,000 67 Police Building Expansion Phase III 15,000,000 68 Cedar Creek Parkway, 103rd to College Boulevard 24,915,000 69 159th Street, Lone Elm to Ridgeview 36,975,000 70 Santa Fe Streetscape, Kansas City Road to I 35 17,360,000 Rank Unfunded Project List GO Cost 71 Old 56 Hwy, Robinson to Lone Elm 17,255,000 72 159th Street, Ridgeview to Mur Len 27,865,000 73 175th Street, I 35 to Hedge Lane 25,075,000 74 Cedar Creek Valley Alignment Concept Engineering 300,000 75 BNSF Southgate Quiet Zone 8,250,000 76 Arapaho at 123rd St Bridge Replacement 1,810,000 77 159th Street, Black Bob to Pflumm 24,198,000 78 Fire Station #12 5,792,000 79 Lackman Road, 167th to 175th 27,305,000 80 Lone Elm Road, 119th to Harold 25,300,000 81 183rd Street, Lone Elm to Pflumm 68,910,000 82 Lackman Road, 175th to 183rd 27,015,000 83 135th and Greenwood Geometric Improvements 1,000,000 84 College Boulevard, Clare to Cedar Niles 11,735,000 85 151st Street, NB I 35 Ramps to Mahaffie Circle 27,050,000 86 Ridgeview, 167th to 175th 26,525,000 87 Harold Street, Northgate to Ridgeview 31,100,000 88 Fire Administration Façade Improvements 1,785,000
Park Sales Tax Prioritization Results Rank Project Name Park Sales Tax 1 Lake Olathe Master Plan 1,255,000 Rank Project Name Special Park Fund Neighborhood 1 Neighborhood Park Excise Tax 2,100,000 2 Mahaffie Heritage Center 600,000 3 Outdoor Pool Renovations 950,000 4 Prairie Center Park Master Plan and Improvements 825,000 5 Cedar Lake Master Plan 2,184,000 6 Lone Elm Park Phase II 2,150,000 7 Olathe Girls Softball Association Park Improvements 450,000 8 Major Park Redevelopment 1,550,000 9 Stagecoach Park Phase III 700,000 10 Black Bob Park Improvements 1,400,000 11 Trails 1,600,000 12 Cedar Creek Streamway Trail 2,979,000 13 Land Acquisition 350,000
Utility Projects
Process Internal Committee Projects ranked based on risk based criteria Results presented to Council for input
Criteria: Likelihood v. Consequence of Failure Likelihood of Failure Consequence of Failure
Likelihood Areas of Focus Area of Focus Resource Adequacy Infrastructure Stability Description Ensures availability consistent with current and future customer needs through long term resource supply and demand analysis, conservation, and public education. Understands the condition of and costs associated with critical infrastructure assets.
Consequence Area of Focus Area of Focus Product Quality Public Confidence Financial Viability Infrastructure Stability Description Full compliance with regulatory and reliability requirements and consistent with customer, public health, and ecological needs. Provides reliable, responsive, and affordable services in line with explicit, customer accepted service levels. Understands the full life cycle cost of the utility and establishes and maintains an effective balance between O&M and debt. Maintains and enhances the condition of all assets over the longterm at the lowest possible life cycle cost and acceptable risk.
Water & Sewer Prioritization List Rank Project Name Total Cost Funding Sources 1 Lakeview Ave Sanitary Sewer Improvements (NEW) 3,316,300 Revenue Bond and Water & Sewer Fund 2 Lift Station Replacements 3,759,000 Revenue Bonds 3 Sunset Dr. Waterline Replacement (NEW) 3,131,284 Revenue Bond and Water & Sewer Fund 4 Water Treatment Plant 2: Lime Feed Building Modifications 6,934,200 Revenue Bonds, Water and Sewer Fund 5 Water Treatment Plant 2: Alternative Disinfection 5,784,160 Revenue Bonds, Water and Sewer Fund 6 Neighborhood Sanitary Sewer Improvements 2,375,000 Revenue Bonds, Water and Sewer Fund 7 Waterline Rehabilitation 3,250,000 Revenue Bonds, Water and Sewer Fund 8 103rd St Force main Relocation (NEW) 7,302,625 Revenue Bond and Water & Sewer Fund 9 Sanitary Sewer Rehabilitation (I&I) 5,000,000 Revenue Bonds, Water and Sewer Fund 10 Remote Facilities Improvements 4,600,000 Water & Sewer Fund 11 Black Bob Waterline Upsizing 3,192,400 Revenue Bonds, Water and Sewer Fund 12 Benefit District 10 yr. GO Bond, Revenue Bonds, Temp Lone Elm Booster Pump Station and 12" Main 13,699,731 Notes 13 Fire Hydrant Replacement Project 2,249,000 Revenue Bond and Water & Sewer Fund 14 Water Treatment Plant 2: Chemical Feed Modifications 3,811,000 Revenue Bonds, Water and Sewer Fund 15 Sanitary Sewer Manhole Lining Rehabilitation Project 1,296,000 Revenue Bond 16 Elevated Storage Tank, 151st & Mur Len 10,475,860 Revenue Bonds, Water and Sewer Fund
Water & Sewer Prioritization List continued Rank Project Name Total Cost Funding Sources 17 Water Treatment Plant 2: Basin Modifications 5,133,850 Revenue Bonds, Water and Sewer Fund 18 Collector Well 5 13,272,783 Revenue Bonds 19 Raw Water Transmission Main, CW5 to WTP2 28,761,332 Revenue Bonds 20 Water Treatment Plant 2: Electric/Backup Power 5,228,400 Revenue Bonds, Water and Sewer Fund 21 119th Street Water Transmission Main Improvements 6,450,171 Revenue Bonds, Water and Sewer Fund 22 Water Treatment Plant 2: Membrane Module Additions 3,980,500 Water & Sewer Fund 23 Water Treatment Plant 2: Basin Expansion 15,721,700 Revenue Bonds, Water and Sewer Fund 24 Standpipe Recoating's 3,054,600 Water & Sewer Fund 25 West Cedar Creek Sewer Interceptor 54,697,370 Revenue Bonds 26 Water Treatment Plant 2: Membrane Module Replacement 4,518,000 Revenue Bonds 27 Water Treatment Plant 1: Demolition 5,432,600 28 Cedar Creek WWTP: Expansion Phase II 80,450,000 Revenue Bonds 29 5 MG Water Storage Tank, Pump Station and 24" Main 56,093,000 Revenue Bonds 30 West Olathe Water Transmission Main Improvements 47,010,000 Revenue Bonds 31 Raw Waterline CW5 to CW6 4,902,000 Revenue Bonds 32 Collector Well 6 16,130,000 Revenue Bonds
Stormwater Prioritization Results Rank Project Name Total Cost Funding Source 1 Stormwater Improvements Project 2,000,000 Stormwater Fund 2 Mill Creek ( E Prairie to E Cedar) PH 1 Stormwater Impr. 6,135,000 Stormwater Fund; SMAC 3 Brougham Drive Detention Basin 5,200,000 Stormwater Fund; SMAC 4 Mill Creek ( E Prairie to E Cedar) PH 2 Stormwater Impr. 5,000,000 Stormwater Fund; SMAC 5 Little Cedar Creek (Park to Elm) PH 2 Stormwater Impr. 3,585,000 Stormwater Fund; SMAC 6 Indian Creek Lindenwood (Jamestown to Arrowhead) Stormwater Impr. 3,670,000 Stormwater Fund; SMAC 7 Upper Cedar Creek (169 Hwy to Mahaffie St) Stormwater Impr. 2,535,000 Stormwater Fund; SMAC 8 Stevenson St (Grace Terr to Oak St) 2,645,000 Stormwater Fund; SMAC 9 Lindenwood (Spruce to Santa Fe) 2,695,000 Stormwater Fund; SMAC 10 Lake and Dam Restoration 3,500,000 Stormwater Fund; SMAC
Solid Waste Prioritization Results Rank Project Name Total Cost Funding Source 1 Compost Site 865,000 Solid Waste Fund 2 Transfer Station Expansion 9,847,564 Solid Waste Fund 3 Robinson Covered Parking 579,582 Solid Waste Fund
Questions