BANK OF BARODA BOB Towers, 4 th Floor,(P&E Deptt.) Gujarat Zone Opp. NCC Headquarters, Law Garden, Ellis Bridge Ahmedabad-380006 TENDER NOTICE TENDERS ARE INVITED TO AWARD COURIER SERVICE RATE CONTRACT TO COURIER AGENCIES FOR CARRYING DAK / PARCELS (TIME SENSITIVE DOCUMENTS) FOR INTERCITY, INTRACITY CONSIGNMENTS AMONG ALL BRANCHES/OFFICES IN GUJARAT STATE AND OTHER PLACES ON ALL INDIA BASIS FOR GUJARAT ZONE, AHMEDABAD. The criteria are as follows: a) Average annual financial turnover during the last 3 financial years, ending 31 st March 2010 should be at least ` 20.00 lakhs per year. Income Tax Clearance Certificate (ITCC), Income Tax Returns, Annual report of last 3 years should be furnished in support. b) 5 years experience in handling dak of a large public / private sector undertaking preferably a bank having sufficient branches / offices across the country. c) Should produce evidence of satisfactory performance (in the form of at least two certificates from reputed organizations). d) Must have aggregate work orders pertaining to courier services only for a minimum of ` 15.00 lacs per year during the last three years. e) Should furnish a list of delivery cum pick up centers with addresses and phone numbers to cater needs of almost all our branches. f) Should be able to deliver dak and parcels to any addressee branches / offices / places within a period of 24/48 hours with submission of proof of Delivery (POD) to the sender / office within 7 days. g) Applicant must be registered with Central Board of Excise and Customs under Service Tax Act and should have PAN number. h) Should have its main office/sub office in Ahmedabad.
Terms & Conditions: i) Agencies that fulfill the above requirements are eligible to apply in two bid system-part I-Technical Bid and Part II-financial Bid. The bidders shall submit part 1 and part 2 of the bids separately in sealed envelopes duly super-scribing Technical bid on one envelope and Financial Bid on another envelope. Both the envelopes shall be submitted by the tenderer in another envelope, superscribed Tender for appointment of courier agency. ii) iii) iv) Application Forms are available at the above address during the working hours of the Bank. It may also be downloaded from our website www.bankofbaroda.com/tenders.asp Earnest Money Amount through DD/Bankers Cheque for ` 50000/- in favour of Bank of Baroda payable at Ahmedabad to be submitted with technical bid. The said EMD will be returned within period of -30- days from the date of opening of the received tenders and within -10- days to the technically disqualified agencies. However, in case of the lowest/successful bidder backing out from the terms and conditions mentioned in his tender or refuses to honor his tender, the earnest money deposit will be forfeited. The successful applicant will be required to deposit Security money of ` 5.00 lacs at the time of entering into agreement with the Bank. v) Successful applicant has to execute the agreement form duly stamped accepting all the terms and conditions mentioned therein. vi) Applicant must sign every page of this bid (including annexure) and also sign all the documents furnished in this bid. NB:- The relative documentary proof in respect of the above must accompany the tender. Schedule of Tender: 1. Date of Tender Notice 29.04.2011 2. Last date of submission of tender forms 13.05.2011 (upto 3:00 p.m.) (Technical and Financial Bid in separate sealed covers) 3. Time and Date of opening of Technical Bid 13.05.2011/4:00 p.m. 4. Place of opening tender BOB Towers, Law Garden, Ahmedabad 5. Time and Date of opening of Financial Bid will be informed to the technically qualified bidders later on
Tender Process: In the first stage of evaluation, only Technical Bid (Part 1 of the bids) will be opened and evaluated by the Bank. The Bidders satisfying the technical requirement as determined by the Bank and accepting terms and conditions of these documents shall be short listed. Under second stage of evaluation, the Financial Bid (Part-2) of only those bidders who have been short listed in the first stage, will be opened. Bids duly sealed as indicated above should be sent separately through registered post or delivered by hand at 4 th floor, Premises & Equipment Department as mentioned below address so as to reach by 13.05.2011 before 3:00 p.m. at the following address: Dy. General Manager Bank of Baroda Gujarat Zone, Premises & Equipment Dept. 4 th Floor, BOB Towers Opp. NCC Headquarters Law Garden, Ellis Bridge Ahmedabad-380006 Phone: (079) 26473098, 26473171 Submission of tender in any other format will not be entertained & will be summarily rejected. The Bank reserves its right to accept or reject application of any of the bidder for appointment of courier agency without assigning any reasons whatsoever. Place: Ahmedabad Date : Dy. General Manager Gujarat Zone
PART-I FORMAT FOR TECHNICAL BID-I Mandatory Information required for Pre-qualification of the Technical Bidder 1) Full name of the Courier Agency/Firm : 2) Constitution with details of Partners, : Directors etc. 3) Address of Main/ Sub-office at Ahmedabad : 4) Telephone Fax, e-mail etc. : 5) Name(s) address and telephone Number(s) : of Proprietor/Managing Director/Managing Partner. 6) Name(s), address and telephone number of : contact Person(s) 7) Year of Establishment : 8) Income Tax PAN / TAN No : (attach attested copy) 9) Service Tax Registration Number : 10) Registration details of the agency, firm, etc. : 11) Self authenticated Income Tax Clearance/ : Certificate/ copies of Income Tax Returns filed during last -3- years(2007-08, 2008-09, 2009-10). 12) Details of work of minimum ` 15.00 lacs : per year for the past -3- years, documentary proof to be attached. 13) Willing to give a security deposit of ` 5.00 : lacs and enter into an agreement as per the draft to be decided by the bank. 14) Year-wise total turnover for the last 3 years :
15) Details of EMD of ` 50000/- : (i.e Name of the Bank, DD/BC No., Date) 16) Main clients at present (Name, Address and : Telephone No.) 17) Whether services of applicant have been : suspended / withdrawn by any Bank / Financial Institution ever before, if yes, the reasons for suspension / withdrawal, date of suspension / withdrawal and the present status to be mentioned. Certification: I certify that all the details furnished above are true and correct to the best of my knowledge and belief. I understand that in case of furnishing of any false information or suppression of any material information, the bid shall be liable for rejection besides initiation of penal proceedings by the Bank, if it deems fit. Signature of Courier Agency / Authorized Person Place : Ahmedabad Date : Note: Compliance to all the points mentioned in technical bid shall stand for evaluation of Technical Bid of the Applicant. No rates to be quoted in this bid. If the rates are mentioned by the applicant, then the applicant shall be debarred from tendering process.
ANNEXURE I OF TECHNICAL BID-II Following Documents are required with the Technical Bid: 1 Name of the Courier Agency/Firm 2 Type of Firm 3 Whether ISO Certified? If Yes, mention details. 4 No. of field staff 5 No. of administrative staff Whether on the approved panel of any 6 Govt. Dept/PSU/Bank (enclose respective proof). 7 Whether any of the family member working with Bank of Baroda? Tender documents duly stamped and 8 signed by the tenderer on all the pages, in token of having accepted all the terms and conditions of the tender. 9 Self authenticated details of constitution of the Firm, Company etc. Experience certificate(s) with name, address, telephone number(s) of clients 10 and certificate from their present client(s) stating the bidders satisfactory performance. Self authenticated Documentary evidence 11 certifying annual turn-over of at least ` 20.00 lacs in each of the last three 12 13 financial years. Self authenticated copies of the Balance Sheet and Profit and Loss Account for each of the last thee financial years duly certified by a Chartered Accountant. Self authenticated copies of registration with CBEC (TIN number) and PAN Number. a. Balance Sheet 2007-08, 2008-09, 2009-10 b. P& L Account a. Registration copy of TIN No. b. Registration copy of PAN No. Affidavit that the firm/company is not currently blacklisted/suspended by any organization / institution for any reason. In case of company, the affidavit must be 14 signed by authorized person as per resolution of the company and certified copy of resolution should also be enclosed. Note: If any of the above documents are not enclosed with Technical Bid, application will be rejected prima facie.
PART-II FORMAT FOR FINANCIAL BID 1) Name of the Courier Agency : 2) Address of the Registered Office : 3) Proprietor/Partners/Directors Name and Address : 4) Proposed rate for letters / parcel : Within City Rate in ` Intercity Within Gujarat State (`) Upto 100 gms Upto 100 gms 101 to 250 gms 101 to 250 gms 251 to 500 gms 251 to 500 gms Mumbai (`) Anywhere in India(`) 501gms to 1 kg 501gms to 1 kg Above 1 kg, rates will be on prorata basis for every additional kg or part thereof e.g. for 1kg and 100 gms. Seal Signature of the Bidder Place: Date :
ANNEXURE I OF FINANCIAL BID Other terms and conditions of Financial Bid: 1. The rates quoted must be only in the format given in the tender. 2. The rates must be net rates. However, if service tax is payable, the same may be specified. 3. No conditional discount will be considered. 4. The successful bidder will have to give a security deposit of ` 5.00 lacs in the form to be decided by the appropriate authority. 5. Letter / parcel shall have to be delivered as per under mentioned time schedule to the address except under circumstances beyond control like curfew in the area, act of public enemies, war, strike, other legal impairment in delivery of dak. a Within Same City 24 hours b Within same state 24 hours c Outside state 48 hours. 6. Penalty as below shall be payable i) In case of delay of one day 50% of the charges paid / payable ii) Delay of more than one day 100% of the charges paid / payable iii) Delay of more than two days 150% of the charges paid / payable. 7. To ensure absolute security, safety and confidentiality about the nature of the document/dak sent. 8. To deliver Proof of Delivery (POD) of every envelope / parcel sent to the sending office with the bill. 9. The courier shall indemnify the Bank against any losses, damages, charges and expenses as Bank may be put to or incurred due to delay, non performance, malperformance, non-delivery, shortage or damages to any of the packets or documents whatsoever. 10. The Bank shall not claim from the courier for loss, damage or delay caused by the acts of peril of air, weather conditions, mechanical delays, acts of public enemies, war, strikes, commotions and acts or commissions of public authorities with actual or apparent authorities. 11. All disputes shall be subject to Ahmedabad jurisdiction. 12. The above services will be restricted to our Bank of Baroda Branches/offices in Gujarat State only. 13. Appointment of Courier Agency shall be for two years from entering into agreement subject to extension at bank s discretion & annual review. No increase whatsoever will be considered within the contract period. In the event of any breach of contract, the security deposit will be forfeited. 14. Bank reserves its right to empanel more than one courier agency in case of nonavailability of a single courier agency having network in Gujarat /rest of the country. We undertake to abide by all the terms and conditions. Signature of Courier Agency / Authorized Person