APPLICATION FOR PRE-QUALIFICATION OF CONTRACTORS/ APPLICATORS FOR TERRACE WATERPROOFING WORKS IN BANK S RESIDENTIAL FLATS AT GHATKOPAR (E), MUMBAI Last Date of Submission: 3 rd March 2017 1
NOTICE FOR INVITING APPLICATIONS FOR IDBI BANK LTD IMD, CORPORATE CENTER PRE-QUALIFICATION OF CONTRACTORS/ APPLICATORS Introduction: IDBI Bank is a Public Sector Bank having its registered office at IDBI Tower, WTC Complex, Cuffe Parade, Mumbai 400 005. Bank proposes to carry out terrace waterproofing works for its residential flats at Ghatkopar (E), Mumbai. The Bank invites application for pre-qualification from reputed, experienced and Indian Registered contractors/firms/applicators who have been empanelled with Central Govt/ State Govt/ Public Sector Banks/ Central PSUs for pre-qualification of terrace waterproofing works, to be done in Bank s residential flats at Ghatkopar (E), Mumbai. The contractor should meet the minimum qualifying criteria as mentioned in the Pre-qualification document for getting pre-qualified. Copy of the empanelment with Central Govt/ State Govt/ Public Sector Banks/ PSUs should be enclosed along with the Pre-qualification Documents. Application complete in all respects should reach General Manager (IMD), IDBI Bank Ltd, 4 th Floor, C Wing, IDBI Tower, WTC Complex, Cuffe Parade, Mumbai 400 005 on or before 3 rd March 2017 in a sealed cover super scribing Application for Prequalification of Contractors/ Applicators for Terrace Waterproofing works in Bank s residential flats at Ghatkopar (E), Mumbai. No Joint venture or consortium of firms shall be allowed and the contractors should meet the above criteria by themselves. The desired contractors should apply on the prescribed documents as per the PQ document along-with documentary evidence for the following: (1) Audited Balance Sheet for the last three years i.e. 2013-14, 2014-15 and 2015-16 (2) Completion Certificates from Clients / Owners for similar works (3) Plant & Machinery holding (4) Manpower details (5) Details of pending litigation etc., if any (6) EPF Regn. No. along with copy of challan for the month of January 2017 (7) PAN No (8) VAT Regn. No.& Service Tax Regn no along with Valid Clearance Certificate. (9) Bank Solvency Certificate for 40% value of Pre-qualification Limit issued not before November 2016. (10) Certificate of Incorporation in India. Last date of receipt of pre-qualification application is 3 rd March 2017 upto 5.00 pm. The delayed application shall not be considered. Corrigendum/ addendums, if any, to this NIT shall only be posted on IDBI Bank s website. Bank reserves the right to reject any or all the applications without assigning any reasons and to restrict the list to any number deemed suitable by it, if too many applications are received satisfying the basic pre - qualification criteria. Bank also has the right to reject all the applications and go in for readvertisement without assigning any reason. Mumbai s/d 18 th February 2017 General Manager (IMD) 2
Terrace Waterproofing works in Bank s residential flats at Ghatkopar (E), Mumbai Minimum Pre-Qualification Limits The contractors should meet the following minimum qualifying criteria for getting pre-qualified. (Rs in Lakh) Description Terrace waterproofing works-membrane type APP or Bitumen Prequalification limit (Rs.) (Project cost between) Average Annual turnover (Rs.) during last 3 years (ending 31.03.2016) Past Experience in completed similar works during last 7 years (To fulfill either of three options) Single Project (Rs.) Two Project Three Projects (Rs.) (each at least) (Rs.) (each at least) 20.00 10.00 16.00 10.00 8.00 Definition of Similar Works is as under: Nature of work Terrace Waterproofing works (Membrane type APP or Bitumen) Definition of Similar Works Removal of existing waterproofing layer in terrace and providing APP or bitumen type membrane waterproofing treatment with necessary top screed. Additional Criteria: a. One completed similar waterproofing work costing not less than amount equal to Rs 8 lakh with some Central Govt./ State Govt./ Public Sector Banks/ Central PSUs having superior specifications during last 3 years. b. One completed waterproofing work carried out through Membrane (APP or Bitumen) method costing not less than amount equal to Rs 8 lakh apart from other methods of waterproofing out of the above mentioned works. 3
Instructions to bidders 1. Each page of the application shall be signed by a person having necessary authority to do so. 2. If the space in the Performa is insufficient for furnishing full details, such information may be given in separate sheets. 3. The bidder should have their office based in Mumbaiwith sufficient no.of technically qualified staff. 4. Applicants are required to furnish information against each item of the application. In case certain item is not applicable, please write NA. Application containing incorrect and or inadequate information is liable to be rejected. 5. Any information furnished by the applicant is found to be incorrect at a later stage; the contractor is liable to be debarred from tendering / taking up any future work in the Bank. The Bank reserves the right to verify the particulars furnished by the applicant independently. 6. The tender document will be issued to those Bidders who meet the pre-qualification criteria. No eligibility will be changed at any circumstances. Pre-qualification letters/ intimation will be sent to only those successful applicants who meet the qualifying criteria. 7. No Correspondence will be entertained with un-qualified bidders. 8. The bidder must not have been blacklisted by any of the public sector Banks/Private Banks/Cooperative Banks/ Any Govt./ Semi Govt. Dept in last 5 years nor shall their name be figured in the IBA caution list. An undertaking on the company/firm s letter head has to be given by the bidder. 9. IDBI Bank Ltd reserve the right to modify the eligibility criteria, to decide on cut-off date of implementation, to accept or reject any application, to annul the Pre-Qualification process, to reject all applications or accept new applications at any time, without assigning any reason or incurring any liability to the applicants. 10. For the purpose of pre-qualification, applicants will be evaluated on the basis of minimum stipulated financial and past-experience criteria. 11. References, information and certificates from the respective clients certifying suitability, technical know- how or capability of the applicant should be signed by an officer not below the rank of an Executive Engineer or equivalent. 12. The applicant may furnish any additional information which he thinks is necessary to establish his capabilities to successfully complete the works. The applicants are however, advised not to furnish superfluous information. No information shall be accepted after submission of pre-qualification documents unless it is called for by IDBI Bank Ltd. 4
13. The past experience in similar nature of work should be supported by certificates issued by an Officer not below the rank of Executive Engineer or equivalent. Work experience/ Completion certificate shall be supported with copies of Work Order and Full Payment & TDS certificate issued by the owner for the work executed. 14. The gross annual turnover should be certified by the Chartered Accountant. Year in which no turnover is shown would also be considered for working out the average. 15. Prospective applicants may request for clarifications on the pre-qualification document, if any on or before 1 st March 2017. No request for clarification will be considered after that date. 16. For any further clarification, the applicant may contact in the numbers during office hours AGM (IMD) 022 6655 2712 or AM (IMD) 022 6655 3169. Date: 18 th February 2017 Place: Mumbai 5
Application form for Empanelment of Contractors/ Applicators ANNEXURE A BASIC INFORMATION ABOUT THE COMPANY/ FIRM S No Details To be Furnished by the Bidder 1 Name and complete address of applicant 1a 1b 1c 1d 1e 1f 2 Telephone / Fax no. Name of Contact person Mobile No: of Contact person Working e-mail ID Name of Directors/ Partners with their addresses, telephone number, email Designation of individual authorized to act for the organization Legal Status of the applicant (attach copies of original documents defining the legal status) The applicant is 3 4 5 a. An Individual b. A proprietary firm c. A firm in Partnership d. A limited company (Private or Public) or Corporation Date of incorporation / commencement of business Particulars of Registration with various Government bodies/ organization (attach attested photocopy) 6 Experience as Prime contractor (In Years) 7 Was the applicant ever required to suspend any work for a period of more than six months continuously after commencement of the work? If so, give the name of the project & reasons of suspension of work. 6
8 9 10 11 12 Has the applicant or any constituent partner in case of partnership firm, ever abandoned the awarded work before its completion? If so, give name of the project and reasons for abandonment. Has the applicant, or any constituent partner in case of partnership firm ever been debarred / black listed for tendering in any organization at any time? If so, give details Has the applicant or any constituent partner in case of partnership firm, ever been convicted by a court of law? If so, give details. Other Details: a. EPF No & valid upto b. Sales Tax Regn No & valid upto c. Clearance of Sales Tax upto d. PAN No e. Service Tax Registration No (Copies to be enclosed) Any other information considered necessary but not included above IDBI BANK LTD IMD, CORPORATE CENTER 7
ANNEXURE B FINANCIAL POSITION & MISCELLANEOUS INFORMATION IDBI BANK LTD IMD, CORPORATE CENTER 2013-2014 (In Lakh) 2014-2015 (In Lakh) 2015-2016 (In Lakh) 1 Gross Annual Turnover 2 Net Profit/Loss 3 Net worth (Paid up capital +reserves) as on 31 st March 2016 3a Copy of Audited Financial Statements for past 3 financial years (Enclosed) YES / NO 4 Copy of Income Tax returns for the past 3 financial years (Enclosed) 5 Credit Facilities from the Bank a. Cash Credit b. Overdraft Limit c. Guarantee d. Others 6 Copy of Facility Sanction Letter / Letters from the Bank (Enclosed) 7 Have you ever been disqualified / levied penalties in any work contract in the past YES YES YES / NO / NO / NO 8 If YES give details 9 Details of Civil Suits / Litigations aroused during execution of the contracts in the last 5 years ( If any give details) 10 Name & contact Nos. of the two persons / organizations, preferably Banks / Govt. Organization for whom you have carried out works, who may be directly contracted by the Bank to gather information as about the ability competence and capacity of your firm. 8
ANNEXURE - C Major Works executed (As per Discipline and Category applied for) (Copies of the completion certificate to be enclosed) A. List of important works executed by the Agency during last Seven years (as on 31 st March 2016) as indicated in Terms and conditions of empanelment. (Separate Sheet can also be enclosed if required) S. No Name of the Employer / Owner & Location. Also indicate whether Govt. or Semi- Govt., or Private body with full Postal Address. Nature of work involved in thecontract, Commercial premises, Banks, etc. Name of Architect / PMC and their contact number. Work Order date & Contract Amount (Rs.) Date of Completion Stipulated Date of completion Actual date ofcompleti on If the work was delayed beyond stipulated date of completion, give reason for the delay Whetherwor k was left incomplete or contract was terminated from either side? Give Details Any other relevant information 9
ANNEXURE D List of important works which are in progress as indicated in Terms and conditions of empanelment IDBI BANK LTD IMD, CORPORATE CENTER S No Name of the Employer / Owner & Location Nature of work involved in the contract, Residential, Commercial premises, Banks, Hotels etc. Name of Architect / PMC and their contact number. Work Order date & Contract Amount (Rs.) Stipulated Date of Completion If the work was delayed beyond stipulated date of completion, give reason for the delay Present stage of work Any other relevant information 10
ANNEXURE E List of Technical personnel in your establishment giving details about their technical qualification and experience S No. Name Age Qualifications Project Experience Nature of works handled Name of the project Handled Date from which employed in your Organization Indicate special experience in Advance Management Techniques like CPM / PERT and the projects in which such techniques were employed 1 2 3 4 Indicate other points if any, to show your technical and managerial competency to indicate any important point in your favor. 11
ANNEXURE F FORMAT OF PERFORMANCE REPORT PERFORMANCE REPORT IN RESPECT OF M/S 1 Name of the Project work & Location 2 Agreement Amount 3 Estimated Cost 4 Tendered Cost 4a Completed Cost of work 5 Start Date 6 Completion Date i. Stipulated Date of Completion ii. Actual Date of Completion 7 Amount of Compensation levied for delayed completion, if any 8 Performance Report a. Quality of Work Very Good Good Fair Poor b. Resourcefulness c. Financial Soundness d. Technical Proficiency e. General Behaviour 9 Any other Information Dated: Executive Engineer or Equivalent Note: a. The performance report is to be submitted separately for each work. This report is to be signed by the authority of owner not less than the rank of Executive Engineer or equivalent, b. The report is to be submitted preferably in the above performa. In case, different performa is used, the applicant shall ensure that the report/ certificate shall contain the above information. 12
LETTER OF TRANSMITTAL (ON THE LETTER HEAD OF APPLICANT) From To The General Manager, IMD, 4 th Floor, C Wing, IDBI Bank Ltd., IDBI Tower, WTC Complex, Cuffe Parade, Mumbai 400 005 Sub: Pre-Qualification of Contractors Sir, Having examined the details given in Notice for Pre-qualification and Prequalification Application documents for the above work, we hereby submit our qualification and relevant documents. 1.We hereby certify that all the statements made and information supplied in the enclosed forms A to F and accompanying statements are true and correct. 2.We have furnished all information and details necessary for pre-qualification and have no further pertinent information to supply. 3. We have submitted the requisite bankers certificate/ performance reports and authorize IDBI Bank Ltd or their representatives to approach individuals, employers, firms and corporations to verify our submittals, competency and general reputation. 4. We hereby confirm that we have read and understood all the stipulations given in this prequalification documents and the decision of IDBI Bank Ltd with regard to our prequalification shall be final and binding on us. 5. We have submitted the following certificates in support of our meeting the minimum qualifying criteria of completed work(s): 1 2 3 Name of the Works Certificate From Enclosures: Date of Submission (Seal of Applicant) (Signature of Applicant) 13
CHECKLIST OF DOCUMENTS TO BE SUBMITTED 1. Duly Filled and signed Application form. 2. Copy of Partnership Deed / Registration certificate with Registrar of Companies (If applicable) 3. Copy of Pan Card 4. Copy of Sales Tax registration 5. Copy of VAT / Work Contract Tax Registration 6. Copy of Service Tax Registration 7. Copies of Audited Financial Statements for the Past 3 financial years. 8. Copies of Income Tax returns submitted for the past 3 financial years. 9. Copies of Credit Facilities Sanction Letters from Bank including Solvency Certificate from Bank. 10. Copies of Work Orders & Completion certificates in support of the details given in Annexure I ( Supporting documents for Pre-qualification, including Tax Deducted at Source (TDS) certificates in respect of completion certificate submitted) 11. Sample photographs of Projects Completed by your firm (Min.3 Nos) 12. Any other supporting documents. ****** 14