CBJ Docks & Harbors Board Operations Committee Meeting Minutes For February 15, 2005 I. Call to Order. Committee Chairman Mr. Etheridge called the Operations meeting to order at 5:05pm at the Statter Harbor Office. II. Roll. The following members were present: Mr. Etheridge, Mr. Dore, Mr. Fisk and Mr. White. Mr. McCall (Harbormaster) and Mr. Stone (Port Director) were present at the meeting. III. Approval of the Agenda. Mr. Stone added an item--allen Marine Glacier Bay Express--to the information/discussion section and put that as the first topic to be discussed at the meeting. He also moved item 2 Live-Aboard Sewage Pump-Out Requirements- -to item 1 under information/discussion and moved item 1--Preferred Moorage Agreements-- to item 2 under information/discussion. Motion by Mr. Dore: ASK UNANIMOUS CONSENT TO APPROVE THE AMENDED AGENDA FOR THE FEBRUARY 15, 2005 MEETING. The motion passed without objection. IV. Public Participation of Non-Agenda Items. There was none. V. Approval of Previous Meeting Minutes. Mr. White noted that his name is not on the list for attendance in the previous meeting minutes. Motion by Mr. Dore: ASK UNANIMOUS CONSENT TO APPROVE THE AMENDED PREVIOUS MEETING MINUTES FROM THE JANUARY 11, 2005 OPERATIONS MEETINGS. The motion passed without objection.
Page 2 VII. Items for Information/Discussion. 1. Allen Marine Glacier Bay Express Ferry Service. Mr. Collins spoke on behalf of Allen Marine. Allen Marine was approached to take over the Glacier Bay Express Ferry Service this summer, previously done by a different company. The service will pick-up the passengers and leave from the Statter Harbor Facility. The service will run everyday, except on Wednesdays. Mr. Collins mentioned that he had spoken with Mr. Clauder--Statter Harbor Supervisor--and received some suggestions that might help the operation work more smoothly. Some suggestions: have Allen Marine Staff present at Statter Harbor, so their customers are not bombarding Statter Staff with questions. Also, having their customers keep their luggage on the derby float, so that it is not in the Statter Office or on the sidewalks and in the parking lots. Mr. Collins said that Allen Marine would provide a cover for the derby float to keep their customers dry and warm. He also said that they would provide a transition between the floats and the derby floats, so nobody will fall. They will not be using busses to transport the passengers. They have approached different taxi companies and the airport shuttle service to handle this. The service will operate from May 20 th September 11 th. Mr. Fisk wanted to know how long they anticipated being at the docks each day. Mr. Collins said they would try to be in and out of the loading zone in 15-20 minutes, at times they may use the full 30 minutes. Mr. White asked if people would be allowed to transport freight on this service or if it is just the people and their luggage. Mr. Collins said there would be no transporting of freight. The passengers are allowed only two bags. Mr. Collins also made a request to the Operations Committee that fees be waived when Allen Marine is donating their services to local non-profit groups. He said the fees have been waived in the past. Mr. Stone said that last year when they adopted the Passenger for Hire fees, which are the fees Mr. Collins is talking to, they did provide a provision in there for nonprofit organizations. These fees can be waived at the approval of the Harbor Master.
Page 3 Mr. Etheridge said the provision allows for this, as long as it is approved by the Harbor Master in advance. VI. Items for Action. 1). Statter Harbor Management Regulation. Mr. Stone said the only change to the Proposed Regulations for Statter Harbor Management is, prior to July of 2007 he recommends that the committee review the daily fee as proposed under section 6 of the regulations to make sure harbors does not exceed the market rate. Scott Miller owns a sailboat that moors at Statter Harbor. He is speaking on behalf of the Statter Harbor Neighborhood Association. Mr. Miller read a letter regarding the Proposed Regulations for Statter Harbor Management. The letter went thru items 1-10 on the January 27, 2005 memo and expressed the concerns the SHNA has with each item. Mr. Miller also provided annual moorage fee comparison charts. In the SHNA s conclusion, they provided their suggestions for Statter Harbor. Diane Denson supports the comments and suggestions made by Mr. Miller. She also suggested that the Harbor Board and the harbor patrons try to lobby the legislature for some financial support. Another suggestion is for the Harbor Board to get information out to the public about the conditions of the harbors and let the public know what construction needs done. She also pointed out that the Capital City does not have a top quality facility. Mr. Fisk informed Mrs. Denson that there is a motion before the legislature requesting additional funds for Harbors State Wide. Mr. Fisk also mentioned he is frustrated that with some individuals putting information out to the public that is not entirely correct and of the Harbor Board being accused of being anti-local, anti-live-aboard and abusing local residents. He said that Statter Harbor is managed differently than the other harbors and individuals that choose to moor at Statter have the option of moving downtown.
Page 4 Motion by Mr. Fisk: TAKE OUT THE WORDING: AND THE RESERVATION ZONE UNDER ITEM #6 MOVE REVISED DRAFT ORDINANCE BACK TO THE FULL HARBOR BOARD FOR CONSIDERATION AT IT S NEXT MEETING. The motion passed 4 to 0. VII. Items for Information/Discussion. 1. Live-Aboard Sewage Pump-out Requirements. Mr. Stone said they are looking at ways to do pump-out service of sewage for live-aboards. Mr. Stone has been working with R&S Pumping who currently does our porta-potty pump-outs. Based on their work, they have come up with the idea of purchasing 4 four-wheelers equipped with large holding tanks and sanisailor sewage pumps. The units would be stationed at all 4 facilities. Mr. Stone is currently talking with the Alaska Department of Environmental Conservation about getting some grant money to help purchase the units. At that time, Harbors would amend R&S s contract to have them operate and maintain the pump-out vehicles. The Harbor Board would then establish a live-aboard pump-out fee. This fee would cover R&S s costs. To make this work it would have to be a requirement of all live-aboards. Mr. Stone said the rates would be close to $15-$16 per pump-out, which would be done once-a-week. He said the rates would be comparable to a monthly sewer bill at $50.00 to $60.00 per month. 3). Preferred Moorage Agreements. Mr. Stone said he has asked CBJ Law Department and CBJ Risk Management to look over our preferential moorage agreement. This is the agreement we have stall-holders sign and fill-out each year. He would also like the committee to look over it for the next month and give their feedback, so next month they can make changes to it and get it out for review. Mr. Stone would also like to discuss an agreement for the transient boaters. He said these agreements are a liability document for the Harbor Department.
Page 5 Mr. McCall would like to have all vessels that come into the harbors fill out a moorage agreement that states they know the rules and will follow the rules. He would also like to have a hand-out at each harbor office for staff to give boaters as they come into the facility and have them sign that they received this hand-out, so they can t say they were never told the rules. VIII. Motion by Mr. Dore: ASK UNANIMOUS CONSENT TO ADJORN THE FEBRUARY 15, 2005 OPERATIONS COMMITTEE MEETING. The motion passed without objection. The meeting adjourned at 6:20 p.m.