Notice Inviting Tender (For Equipment to be procured under FIST-2014 scheme) ( e- proc/pec/fist-2014/me/2016/gc) Pondicherry Engineering College Department of Mechanical Engineering www.pec.edu (Contains 7 Pages Numbered Serially Excluding this cover Sheet)
e- proc/pec/fist-2014/me/2016/gc Dated : 12-02-2016 NOTICE INVITING TENDER 1. e -Tender form for the supply of items under FIST-2014 Scheme 1.1. e-tender is invited by Principal, Pondicherry Engineering College (PEC) upto 03.00 P.M on the due date from all intending tenderer(s) for the supply of items procured under FIST-2014 scheme as per the specifications. 1.2. e-tenders should be addressed to The Principal, Pondicherry Engineering College, Puducherry 605 014. 1.3 The tender should be as per the BOQ form. Otherwise the tender will be rejected. 1.4 The tender shall be digitally signed. 1.5 Eligibility Conditions The bidders are required to fulfill the following eligibility conditions and furnish Scanned documentary evidence listed below:- 1. Bidder should be a registered manufacturing company in India and existing for the past three years. (Proof : Copy of Company Registration Certificate should be enclosed.) 2. The bidder / Principal must have supplied similar kind of equipment to atleast three State / Central academic institutions/ research organizations during the past 3-5years. (Proof : Copy of Supply orders should be enclosed.) 3. Bidder should have an Annual turnover of at least Rs.75 lakh in the previous three audited financial years. (Proof : Copy of audited balance sheets should be enclosed) 4. The bidder must furnish the name of the persons and contact details of the customers to whom the similar kind of equipment has been previously supplied. 5. The bidder must produce a certificate from the Principal that they are the authorized dealer / 1
agent to tender for the equipment. 6. Successful bidders must supply, install and demonstrate the equipment in the College without any additional cost. 7. The bidder should have the facility to service the equipment after the warranty period and should indicate the service centres available in South India. 1.6 Tender Fee & Earnest Money Deposit The Tenderer must pay a Tender Fee of Rs. 525/- (Inclusive of Taxes) and an Earnest Money Deposit (EMD) for a sum Rs. 18,000 /-(Rupees Eighteen thousand only).the Tender fee and EMD is payable to The Principal, Pondicherry Engineering College through Canara Bank SB A/c No. 8441101050701, IFSC Code: CNRB 0008441, MICR Code: 605055004. The payment of Tender fee and EMD should be done through internet banking/online mode only. Demand Draft will not be accepted. The bidders can make online payment through any of the 32 banks listed in the Annexure to this NIT. 1.7. Validity of the tender Tenders should be valid for acceptance for a period of at least 60 (Sixty) days from the date of opening. 1.8. Guarantee The materials/equipment shall be guaranteed for satisfactory performance/working for a period of atleast twelve months (12) from the date of commissioning. Any defects notified during this period shall be rectified free of charge to the satisfaction of the College / Department. 1.9 Leaflets and Description Literature Full descriptive particulars, Technical Specifications, Make and Model should accompany the tender as scanned copy of brochures / pamphlets of the equipment offered. 2
1.10. Tender Opening e-tenders will be opened by The Principal, PEC, or his representative at 3.30 PM on due date. If the due date happens to a holiday, then, it will be opened on the subsequent working day. 1.11. The Principal, PEC, Puducherry, reserves the right to reject any or all tenders, and increase or decrease the quantity while ordering. 2. RATE AND CONDITIONS 2.1 Rates The lowest rates quoted by the Tenderer should be firm, in rupees for free delivery at the destination of this Institute and should include applicable Customs, Import, Excise Duties, and Insurance and freight charges. The College will not pay separately for transit insurance. 2.2. Delivery The period of delivery should be 30 days from the receipt of supply order. Exstock, quick and short delivery will be normally given preference. Delivery for the part supply/supplies and the period required to complete the order in full should also be specified. The delivery period should be kept up and no excuse such as lack of booking facilities etc., will be accepted. In case goods booking cannot ensure delivery within the scheduled period, booking should be done by lorry or other mode of road transport without extra cost to the College and it is always the Supplier s responsibility to arrange for the transport. Any delay will be viewed seriously and suitable liquidated damages will be imposed if necessary. The Tenderer should take these into consideration when quoting. The Tenderer should clearly state when the supply would commence. The delivery period specified in the tender should be clear and the specific terms should be guaranteed by the Tenderer under our liquidated damages clause given as follows: a. Should delivery be delayed by strike / lockouts, fire accidents or any causes what so 3
ever beyond the reasonable control of the Tenderer and whether such delay or impediment occur before or after the time or extended time for dispatch or completion, a reasonable extension of time shall be granted. b. If supplies to be tendered are made by the Tenderer beyond the delivery period stipulated and if they are accepted by the College, such acceptances are without prejudice to rights of the College to levy liquidated damages for the delay in supply governed by liquidated damages clauses. c. The delivery should be made within 30 days Free at Pondicherry Engineering College, Puducherry. 2.3 Extension of Delivery period: No extension of time beyond that delivery period quoted will normally be granted. 2.3 Payment: 100% will be made within 30 days on receipt and successful installation & testing of equipment, acceptance by the department and receipt of bills in triplicate along with advance stamped receipt for the amount. All payments will be made only after the approval of quality of materials. 3. SPECIFICATIONS Gas Chromatography with FID : System should be capable of supporting two inlets and two detector ports simultaneously, should have electronic pneumatic / pressure controls for all the gases and should have Chromatography Data system which is based on Microsoft Windows operating system for instrument control, data acquisition, data analysis, quantization, automation & customization with online and offline sessions provided. Operating temp range of oven from near ambient to 450 o C Oven temp ramp rate of oven should be120 o C or better Possible to program 15 temp ramps (16 plateaus) or better 15 EPC/PPC channels for inlets, detectors or auxiliary gases or more Flow sensor for control & storage of split ratio 4
Possible to use capillary columns of 50, 100, 250, 320 microns and above The pressure set points should be adjustable by increments of 0.001 psi up to 100 psi Maximum temperature attainable should be 400oc or more. Inlets: One Capillary split/split less inlet should be provided. GC Detectors: should supply along with GC. FID: The system should have one FID detector with the following specification or better: MDL: < 1.5 pg c/s OR BETTER(SPECIFY THE COMPOUND) Dynamic range: > 107 Data acquisition rate: up to 400 Hz OR BETTER All gases flow should be adjustable /controlled by software with no manual control. 5% phenyl di-methylsiloxane column and column suitable for Biodiesel analysis (FAME / Glycerin) should be quoted FACULTY CO-ORDINATOR PRINCIPAL / PEC 5
ANNEXURE. List of Banks for making on-line payment for e-tendering. 1. State Bank of India 2. State Bank of Bikaner & Jaipur 3. State Bank of Hyderabad 4. State Bank of Mysore 5. State Bank of Patiala 6. State Bank of Travancore 7. Bank of Maharashtra 8. Corporation Bank 9. Dena Bank 10. Indian Bank 11. Oriental Bank of Commerce 12. United Bank of India 13. Vijaya Bank 14. City Union Bank 15. Catholic Syrian Bank 16. Federal Bank 17. INGVysya Bank 18. Jammu & Kashmir Bank 19. KarurVysya Bank 20. South Indian Bank 21. Tamilnadu Mercantile Bank 22. DCB Bank 23. Lakshmi Vilas Bank 24. Punjab & Sind Bank 25. IDBI Bank 26. Indusind Bank 6
27. Syndicate Bank 28. UCO Bank 29. Andhra Bank 30. Bank of India 32. Dhanalakshmi Bank The bidders may ensure that they hold account in any of the above listed banks and get Internet Banking Facility for making payment online. The Bidders are advised to check whether internet banking is working properly with the Username/Password which is provided by the bank in which they hold account. It is advised not to test payment during Bid Submission in the eprocurement Portal, since eprocurement Portal restricts online payment attempts not more than 5 times. The bidders cannot make bid submission if they exceed the attempts. The refund of EMD to unsuccessful bidders will be done automatically online. For any clarifications contact e-payment help desk: 022-27523796 (SBIePay, Mumbai). PRINCIPAL / PEC // APPROVED COPY // 7