Lodging vendors filing a tax return via WYIFS (Wyoming Internet Filing System) Contents Logging in... 2 Selecting the tax type... 3 Selecting the correct license... 4 Selecting the filing ID... 5 Completing the return... 6 Lodging tax... 7 Sales, use and excess tax... 9 Lodging error message... 10 Summary screen... 12 Submitting the return... 15 Submitting a payment... 16 Mail in a payment... 17 Make a payment online... 18 Making an ACH Debit/E-check payment... 19 Adding a new checking account... 20 Making a credit card payment... 25 Verifying the return was successfully submitted... 29 Viewing payments... 30 Amending returns... 31 Making another payment... 33 Making a payment plan payment... 33
Logging in After you have signed up for WYIFS and have a sales/use tax license, you may file your returns, and/or make payments via our online portal. You will need your case sensitive User Name that you created when you signed up for WYIFS, your case sensitive password, and your numeric PIN. Go to the WYIFS log in screen at: https://excise-wyifs.wy.gov/ Enter in your log in credentials, then click the Sign In button: Page 2 of 34
Selecting the tax type You will be at the main screen. From here, click on the Sales/Use Tax button: Page 3 of 34
Selecting the correct license The next screen will show all of the licenses associated with your ownership, and if the license is canceled or active. All of the licenses associated with your business will be listed here. If you have only one license, only that license number and name will be in the list. Click on the license number of the business for which you want to file the return. Page 4 of 34
Selecting the filing ID The next screen will show any unfiled returns associated with that particular license. To file the return, click on the Unfiled Return ID. If you have multiple unfiled IDs, they will be listed. Please select the Unfiled Return ID for the appropriate time frame: Page 5 of 34
Completing the return The next screen lists the mailing address and name of the business. If you have no sales or taxes to report, you can check the box and the system will take you to the signature page. If you want to cancel your license, you may enter the closure date of the business. Select Continue to proceed. Do not use your browser s back button if you want to return to a prior screen, Throughout WYIFS, use the navigation buttons at the bottom of the screen to return to prior screens. Or click on the appropriate tab at the top of the screen. Page 6 of 34
Lodging tax If your jurisdiction is not subject to lodging tax, you will not see Return for Licensed Vendors Lodging Tax. Otherwise, the Return for Licensed Vendors Lodging Tax screen appears. This is where you report the sales subject to lodging tax. The lodging jurisdiction name, digit code and tax rate will be pre-populated based on your license information. Enter the amount of lodging sales for this time period. Page 7 of 34
When you depress the Tab key on your keyboard, the system will populate the Lodging Tax Due. Click on Continue: Page 8 of 34
Sales, use and excess tax The Return for License Vendors screen is where all vendors report the sales subject to sales tax. The jurisdiction information is pre-populated with jurisdictions you reported on the prior month s return. Enter in the amount of taxable sales. This is where you would also report any applicable use tax or excess tax. (Note that excess tax, by definition, cannot be a negative number) Depress the Tab key to move automatically from field to field, and the system will update the Net Tax Due as you do. Click Continue to proceed. Page 9 of 34
Lodging error message Sales subject to sales tax can be larger than sales subject to lodging tax if you sell items in addition to lodging, such as prepared food, gift shop items, etc. Thus the amount of sales subject to lodging tax must be equal to or less than sales subject to sales tax. If this is not the case, you will get an error, Click on OK and review your submitted information: Page 10 of 34
In the example, lodging sales of $9,876.54 was reported in County 01 (Natrona), while only $9,800.00 sales taxable sales was reported in the same county. Make any corrections, then select Continue: Page 11 of 34
Summary screen The Summary screen is where you enter in your gross sales and deductions. Line 3, Net Sales and Services or taxable sales, is pulled from the information you entered on the prior screen. Line 1 minus Line 2 should equal Line 3. If not, one of these figures is incorrect and should be adjusted accordingly. Line 4 is also pulled from the prior screen, and is the amount of taxes owed, based on the taxing jurisdiction, tax rate in effect for the filing s time frame, and amount of taxable sales. Line 7 is vendor s compensation for qualifying returns. If you are unsure if you qualify or for how much you qualify, you can leave this field blank. If you qualify, we will grant the vendor s compensation even if you don t claim it, and it will show as a credit on your next return. Line 8 is used to report penalties and interest on late filed and/or late paid returns. When a return is ten days overdue, a reminder notice is sent and a $10 late filing fee is assessed. When a return is another 30 days overdue, another reminder notice is sent, and a $25 late filing fee is assessed. In addition to the late filing fees, there is a 10% late payment penalty assessed on any return that is not paid in full by the due date. Interest is also assessed on taxes not paid in full by the due date. Page 12 of 34
Line 9 is pre-populated if we show a credit on your account. If you are unsure if the credit is valid, please contact us for verification. If you claim a credit that is not valid, your account may be underpaid, ineligible for vendor s compensation, and subject to penalties and interest. If you remit multiple returns on the same day, each return will show the credit. Make sure you use the credit on only one return, and delete it from the other filings. Line 10 is the amount due the Department of Revenue. Click Continue. Page 13 of 34
The Finish screen is where you can print the return or submit it to the Department of Revenue. Page 14 of 34
Submitting the return Your PIN is entered and serves as your electronic signature. Select Submit the Return: You will receive a confirmation screen and an email will be sent to the WYIFS email on file. You will be given another opportunity to print your return. Page 15 of 34
Submitting a payment The payment is a step that you must initiate. Submissions of the return does not automatically submit a payment. Page 16 of 34
Mail in a payment If you Select Mail in Payment, a voucher will create with your account information. Please print and mail this voucher with your payment to the Department of Revenue: Page 17 of 34
Make a payment online If you select Make a Payment Online, you have two options, an ACH Debit / E-check, or a Credit Card. Page 18 of 34
Making an ACH Debit/E-check payment If you select ACH Debit / E-Check, the payment screen will pop up. If you have entered a bank account before, the information will show up. Otherwise, you will have to select Manage Account to add your bank account information: Page 19 of 34
Adding a new checking account Select Add New E-Checking Account: Fill out the information from your check. Note that the routing number is always nine digits. The account number may be longer or shorter. Check the information carefully before you submit it, as several digits will be hidden later for security reasons and it will be hard to identify if you made an error until you learn the payment did not process. Once done, select Submit New E-Checking Account Information: Page 20 of 34
You may have more than one bank account s information in the WYIFS system. Be sure to give them descriptive names so you can easily distinguish them from each other. Note that if a payment has been successfully processed from that account, you will not be able to delete it going forward. Click Go Back to return to the Make a Payment by ACH Debit / E-check screen to select the account from which you want the funds withdrawn. Page 21 of 34
If you are submitting the payment immediately after submitting the return, the Amount Due will be carried forward. Please note that the default effective payment date is the date you are in the system. If you submit a payment with an effective date of today, you cannot cancel it or edit it. If you set the effective date of a payment for a future date, you can review the payment in the View Payments tab, and will have an opportunity to delete the payment and schedule a new one if needed. Click Continue: Page 22 of 34
You will then receive a confirmation screen, as well as an email sent to the email associated with your WYIFS account. Click Continue. You will then see another confirmation screen. Note that if you do not print or save a copy at this point, you will not be able to save or print a copy until after the return is processed by the Department of Revenue, typically the next business day. Page 23 of 34
From here, you may print a copy for your records, or save an electronic copy. Hover over the window, and select with the printer icon or the disc icon. After printing or saving, select Go Back. Page 24 of 34
Making a credit card payment To submit a Credit Card Payment instead, Select Credit Card: A new screen will appear. The Wyoming Department of Revenue uses a company called Official Payments Corporation to process credit and debit cards. Note that there is a fee associated with using a credit or debit card, equivalent to 2.5% of the transaction, or $1.00, whichever is larger. Verify the payment amount, and select your payment option, then select Continue: Page 25 of 34
The next screen will verify the amount of taxes and the service fee. If you accept the terms, select the Accept button: Page 26 of 34
Enter in your credit card and billing information, then select Continue: Page 27 of 34
You will see a summary screen. If all the information is correct, select Submit: Page 28 of 34
Verifying the return was successfully submitted To verify your return was successfully submitted, you may look in two places, the Main screen for the license, or the View Returns screen. Click on the Main tab at the top of the screen. The return submitted but not yet processed by the Department of Revenue will have Submitted in the status column. Page 29 of 34
You may also click on the View Returns tab. This screen will show the successfully submitted and processed returns on this account. The next business day, the Submitted return should fall off the Unfiled Returns list on the Main tab, and will appear on this screen: Viewing payments To view your payment history, including pending payments, click on the View Payments tab: Page 30 of 34
Amending returns To amend a previously submitted and processed return, go to the View Returns tab, then click on the Filing ID of the return you wish to amend: An image of the return will appear. Select the Amend Return button at the bottom of the screen. Page 31 of 34
The system will bring up the Return For Licensed Vendors. Complete it as normal, then when you submit the return; your new submission will replace the previously filed return. Page 32 of 34
Making another payment If you owe additional money, you will have to schedule a separate payment for the difference. Go to the Make Payment tab. Making a payment plan payment If you have a payment plan, the payment must be made separately through the WYIFS system. After selecting the payment type, if you have an active payment plan, you will need to select Payment Plan from the drop down tab as the default setting is Sales/Use Tax. Select Continue. Page 33 of 34
Select the appropriate account, fill in the amount of the payment, verify the effective date, then select Continue: Page 34 of 34